Annie Rooney French Ph.D., Preschool ConsultantKentucky Department of EducationDivision of Program Standards

Infinite Campus Questions and

Answers

To answer your questions about Infinite Campus and ensure that state-funded preschool children will show up in the Infinite Campus counts.

Objective

Eligible children include 3s and 4s with an active and locked disability and 4

year-olds who whose family income is up to 150% of poverty

Note: In 2015-16 this will go up to 160% of poverty

Other children may be enrolled, but they are not counted for funding

purposes.

Preschool enrollment

Other preschoolers are enrolled if they are receiving services such as:

◦ Special Education only (“N”)◦ RTI/KSI (non-income eligible)◦ Head Start in school building◦ FRYSC child care◦ Over income preschool (if space is available)◦ Other: Title I, Tuition, ELL, universal preschool

Other Children Enrolled

New for 2014-15To determine the grade of the child, look at their age on August 1st.

A two year old on August 1 with a disability who turns 3 on Aug. 2 is in Grade 97.

There is an exception is for at-risk 4swhose birthday was between Aug.1 and Oct 1 who were enrolled prior to July 15.Those children may be enrolled in Grade99 for the 2014-15 school year.

Grade 97, 98 or 99?

There is no need to click on State Exclude.Preschool is not included in the state reporting counts.

State Exclude

Remember districts cannot have a waiting list and must serve all eligible children. This includes 3 and 4 year-olds with disabilities.

However, districts are not required to enroll and at-risk children who turns 4 after August 1st. Those children would be at-risk during the following school year.

Serving Eligible Children

State Format Extract

Fall and Spring Enrollment counts for all state-funded 3 and 4s.

Y4atRisk

Y2WDisabilitySL

Y3WDisabilitySL

Y4WDisabilitySL

Total SL

Y2WDisabilityMMD

Y3WDisabilityMMD

Y4WDisabilityMMD

Funded Categories

• Y4 At risk – up to 150% of poverty, must be 4 years-old on or before August. 1, 2014

• Y2, Y3 and Y4= Grade 97, 98 and 99• SL= speech language disability with an active and locked IEP.• MMD= Mild to Moderate Disability including developmental

delay

Y2WDisabilitySEV

Y3WDisabilitySEV

Y4WDisabilitySEV

Total SEV

Y2 Or Y3 Or Y4 Total Disabilities

Y2 Or Y3 Or Y4 Total Eligible

Funded Categories

Sev=Severe disabilityTotal disability=sum of all three categories of disabilities for the 3 age groupsTotal eligible=the sum of the disabilities combined with the sum of the at risk 4s

What shall we do when children are not showing up

in the detail list?

Is the IEP active and locked? Are all the fields filled out (disability,

Conference Summary evaluation date). Is the Setting “Home”? Is the child as special ed only student,

Enrollment Type “N”. Is there a preschool tab?

Is the child’s name not showing in the detailed list?

Check to see that the child is actively enrolled.

Is the IEP active and locked? Does the date of enrollment for children

match the IEP date (unless the 4 year-old is income eligible) See RTI/KSI slide for more details.

Is there a preschool tab for the child?

Name showing but no “1s”

Is the child a Head Start student (not enhanced)?

Does the IEP information match the enrollment information (grade, school)

Name showing but no “1s”

If a child is in KSI/RTI, he/she isn’t eligible to be counted until there is an active and locked IEP, unless the child first enrolled as an income eligible 4.When the IEP is active, if the child wasn’t already an income eligible 4, then end date the initial enrollment using the W01 code, and reenroll the child using the R01 code. Remember also give the child a new preschool tab with the new date of enrollment and end date the previous preschool tab.

KSI/RTI

The count is for children who are enrolled on March 1 regardless of when then entered.

If a child has left the school district before March 1, he/she will not count for funding purposes.

Must be enrolled on March 1st

A child enrolled as Head Start will not be counted in the Preschool Enrollment Counts.

There is an Ad Hoc created for looking up the Head Start children who are entered into the Infinite Campus system. These children usually have an IEP or their classrooms are located in the public school.

Head Start

For children actively enrolled on December 1, 2014

Data will be pulled on Dec. 2, 2014 Districts should verify accuracy before the count.

The data count is final (no changes)

Fall Enrollment Count

Please contact your KDE preschool consultant in your RTC region if you have questions or concerns: phone (502) 564-7056Anderson RTC – Melody Cooper x 4763Ashland RTC – Sally Shepherd x 4716Berea RTC – Annie Rooney French x 4736Calloway RTC – Sally Shepherd x 4716Simpson RTC – Melody Cooper x 4763Administrative Support – Kim Wiley x 4710Branch Manager - Bill Buchanan x 4702

Questions?

Questions?