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ANNUAL MEETING
JULY 29, 2017
VINTON BOWLING CENTER
VINTON, VA
www.grausbc.org
GREATER ROANOKE AREA USBC BOARD OF DIRECTORS
2016-2017
ASSOCIATION MANAGER MIKE ECKLES OFFICERS: PRESIDENT LEE GRIFFITH (2018) 1ST VICE PRESIDENT HILARIE AKERS (2019) SERGEANT-AT-ARMS PORTIA HILL (2017) DIRECTOR SCOTT WRIGHT (2018) DIRECTOR ANN CALHOON (2018) DIRECTOR BARBARA BLAIR (2018) DIRECTOR RICHARD PRICE (2017) DIRECTOR MARY STEWART (2017) DIRECTOR MIKE ECKLES (2017) DIRECTOR BILLY PAXTON (2017) DIRECTOR TANYA YOUNG (2019) DIRECTOR ADEN MARTIN (2019) DIRECTOR SHEILA HICKS (2019) YOUTH DIRECTOR MICHELLE MARTIN (2018) YOUTH DIRECTOR CINDY MARTIN (2017) YOUTH DIRECTOR CASEY KELLY (2017) YOUTH DIRECTOR MISTY ANGLIN (2019)
2ND REPORT
(IF NECESSARY)
GRAUSBC OFFICERS
GRAUSBC DIRECTORS
GRAUSBC LIFE MEMBERS
LOCAL ASSOCIATION MEMBERS
TOTAL ELIGIBLE TO VOTE
GUESTS
TOTAL IN ATTENDANCE
Vinton, VA on Saturday July 29, 2017, the following are in attendance.
1ST REPORT
GRAUSBC
ANNUAL MEETING
Saturday, July 29, 2017
At the 9th Annual Meeting of the GREATER ROANOKE AREA USBC held at Vinton Bowling Center,
MINUTES OF THE GREATER ROANOKE AREA ANNUAL MEETING
JULY 23, 2016
VINTON BOWLING CENTER
PRESIDENT LEE GRIFFITH CALLED THE MEETING TO ORDER AT 10:35 A.M.
ATTENDANCE: 3 OFFICERS 12 DIRECTORS 20 LOCAL ASSOCIATION MEMBERS 35 TOTAL ELIGIBLE TO VOTE LEE GRIFFITH STATED WE DO HAVE A QUORM. LEE GRIFFITH ASKED IF EVERYONE HAD A COPY OF THE MINUTES FROM THE 2015 ANNUAL MEETING. BARBARA BLAIR MADE A MOTION TO DISPENSE THE READING OF THE MINUTES, 2ND BY MARY STEWART. ALL MEMBERS WERE IN FAVOR. RANDY AUSTIN MADE A MOTION TO ACCEPT THE MINUTES AS PRINTED, 2ND BY RICHIE PRICE. ALL MEMBERS WERE IN FAVOR. HILARIE AKERS PRESENTED THE FINANCIAL STATEMENT FOR JUNE 2015 THRU JUNE 2016. HILARIE AKERS WENT OVER THE FINANCIAL STATEMENTS AND ASKED IF THERE WERE ANY QUESTIONS. NO QUESTIONS WERE ASKED. MIKE ECKLES MADE A MOTION TO APPROVE THE FINANCIAL STATEMENT AS PRINTED, 2ND BY RICHIE PRICE. ALL MEMBERS WERE IN FAVOR.
HILARIE AKERS REPORTED ON AWARDS FOR 2015-2016 SEASON: 17- 300 GAMES 8- 800 SERIES
HILARIE AKERS STATED LAST YEARS TOTAL MEMBERSHIP WAS 1581 FOR THE 2014-2015 SEASON AND 92 YOUTH; THE MEMBERSHIP FOR THE 2015-2016 SEASON IS 1473 MEMBERS AND 96 YOUTH.
MIKE ECKLES STATED SANCTION FEES FOR ADULTS WILL REMAIN THE SAME, $18.00. YOUTH SANCTIONS FOR THE 2016-17 SEASON WILL BE $4.00 WHICH THE ASSOCIATION WILL PAY FOR THE YOUTH MEMBERSHIP FEES.
NOMINATIONS: MIKE ECKLES REPORTED THE NOMINATING SLATE AS FOLLOWS:
VICE PRESIDENT: HILARIE AKERS
3 DIRECTOR POSITIONS (3 YEAR TERMS): OPEN
LEE GRIFFITH STATED HILARIE AKERS SENT IN AN APPLICATION FOR VICE PRESIDENT. LEE GRIFFITH READ HILARIE’S
QUALIFICATIONS. GARNETT VASS MADE A MOTION TO NOMINATE HILARIE AKERS AS VICE PRESIDENT, 2ND BY
RICHIE PRICE. LEE GRIFFITH ASKED IF THERE WERE ANY NOMINATIONS FROM THE FLOOR. TEENA ECKLES MADE A
MOTION FOR THE NOMINATIONS TO BE CLOSED. ALL MEMBERS WERE IN FAVOR OF HILARIE AKERS AS VICE
PRESIDENT.
LEE GRIFFITH STATED THERE WERE 3 OPEN DIRECTOR POSITIONS.
MIKE ECKLES NOMINATED SHEILA HICKS, 2ND BY BARBARA BLAIR. LAURIE ZIRKLE READ SHEILA HICKS
QUALIFICATIONS. LEE GRIFFITH ASKED IF THERE WERE ANYMORE NOMINATIONS FROM THE FLOOR. TEENA ECKLES
MADE A MOTION TO CLOSE THE NOMINATIONS. ALL MEMBERS WERE IN FAVOR OF SHEILA HICKS AS DIRECTOR.
RICHIE PRICE NOMINATED ADEN MARTIN FOR THE 2ND DIRECTOR POSITION. ADEN REPORTED ON HIS
QUALIFICATIONS. MISTY ANGLIN 2ND THE NOMINATION. LEE GRIFFITH ASKED IF THERE WERE ANYMORE
NOMINATIONS FROM THE FLOOR. TEENA ECKLES MADE A MOTION TO CLOSE THE NOMINATIONS. ALL MEMBERS
WERE IN FAVOR OF ADEN MARTIN AS DIRECTOR.
BOBBY CANNADAY NOMINATED TANYA YOUNG FOR THE 3RD DIRECTOR POSITION. MISTY ANGLIN REPORTED ON
TANYA YOUNG’S QUALIFICATIONS. RANDY AUSTIN 2ND THE NOMINATION. LEE GRIFFITH ASKED IF THERE WERE
ANYMORE NOMINATIONS FROM THE FLOOR. TEENA ECKLES MADE A MOTION TO CLOSE THE NOMINATIONS. ALL
MEMBERS WERE IN FAVOR OF TANYA YOUNG AS DIRECTOR.
LEE GRIFFITH THANKED EVERYONE FOR COMING OUT AND FOR THEIR SUPPORT.
BEING NO FURTHER BUSINESS, A MOTION WAS MADE BY BARBARA BLAIR TO ADJOURN AT 11:20 A.M., AND 2ND BY
TEENA ECKLES. ALL MEMBERS WERE IN FAVOR.
RESPECTFULLY SUBMITTED,
Hilarie Akers HILARIE AKERS
VICE PRESIDENT
AUG SEPT OCT NOV DEC JAN
3,023.13$
ADULT USBC MEMBERS. 35.00$ 6,680.00$ 5,070.00$ 720.00$ 130.00$ 40.00$ ADULT USBC MEMBERS.
ADULT VA STATE MEMBERS 5.00$ 670.00$ 505.00$ 75.00$ 13.00$ 4.00$ ADULT VA STATE MEMBERS
ADULT LOCAL MEMBERS 15.00$ 4,760.00$ 3,577.00$ 518.00$ 98.00$ 28.00$ ADULT LOCAL MEMBERS
LEAGUE OVERPAYMENTS 1.00$
TRANSFER FROM SAVINGS
SOLD BRACKET FORMS
REIMBURSEMENT YOUTH
MONTHLY INCOME 55.00$ 12,110.00$ 9,153.00$ 1,313.00$ 241.00$ 72.00$ MONTHLY INCOME
3,078.13$ 13,805.96$ 14,569.29$ 9,689.62$ 7,616.86$ 6,071.42$
DISBURSEMENTS: DISBURSEMENTS:
USBC MEMBERSHIP 70.00$ 6,930.00$ 4,840.00$ 630.00$ 330.00$ 90.00$ USBC MEMBERSHIP
VS MEMBERSHIPS 7.00$ 701.00$ 504.00$ 63.00$ 34.00$ 9.00$ VS MEMBERSHIPS
LOCAL SANCTIONS L
YOUTH SANCTIONS 96.00$ 172.00$ 72.00$ YOUTH USBC
90.00$
DIRECTOR'S EXPENSES 286.42$ DIRECTOR'S EXPENSES
VA STATE TOURN EXPENSES MIXED DOUBLES
VA State Meetings
VA STATE HOF TICKETS
PRINTING ENTRY FORMS PRINTING ENTRY FORMS
PRINTING BRACKET FORMS
OFFICE EQUIPMENT 215.83$ CHARITY TOURNAMENT
PHONE, INTERNET & STORAGE 200.00$ 200.00$ 200.00$ 200.00$ 200.00$ 200.00$ OFFICE RENT
WEBSITE 28.85$ WEBSITE
ANNUAL MEETING ANNUAL MEETING
AVERAGE BOOKS AVERAGE BOOKS
ASSN MANAGER SALARY 558.67$ 558.67$ 558.67$ 558.67$ 558.67$ 558.67$ ASSN MANAGER SALARY
OFFICE SUPPLIES 73.26$ OFFICE SUPPLIES
PUBLICITY PUBLICITY
REGISTERED VOL REGISTERED VOL
HOF EXPENSES H
Hall of Fame Plaques
HALL OF FAME RINGS H
POSTAGE 9.40$ POSTAGE
RETURNED CHECK
SERVICE CHARGES 1.95$ SERVICE CHARGES
TAXES:QTR FED 447.00$ 447.00$ TAXES:QTR FED
TAXES:QTR STATE 70.65$ 30.00$ TAXES:QTR STATE
STATE CORP COMM 25.00$ STATE CORP COMM
MONTHLY DISBURSEMENTS 1,382.17$ 8,389.67$ 6,192.67$ 2,313.76$ 1,617.44$ 929.67$ MONTHLY DISBURSEMENTS
BANK STATEMENT BAL. 1,695.96$ 5,416.29$ 8,376.62$ 7,375.86$ 5,999.42$ 5,141.75$ BANK STATEMENT BAL.
RE-IMBURSEMENTS RE-IMBURSEMENTS
GREATER ROANOKE AREA USBC GENERAL FUND GREATER ROANOKE AREA USBC GENERAL FUND
AUGUST 2016-JANUARY 2017 FEBRUARY 2017-JULY 2017
INCOME: INCOME:
REFUND OVERPAYMENT LEAGUE
VA STATE OPEN TOURN INCOME
SUPER BRACKET PAYOFF
FEB MAR APR MAY JUNE JULY
ADULT USBC MEMBERS. 110.00$ 40.00$ 20.00$ 135.00$ 105.00$
ADULT VA STATE MEMBERS 11.00$ 4.00$ 2.00$ 18.00$ 12.00$
ADULT LOCAL MEMBERS 77.00$ 35.00$ 21.00$ 70.00$ 64.00$
LEAGUE OVERPAYMENTS
TRANSFER FROM SAVINGS 3,000.00$
SOLD BRACKET FORMS 288.00$ 96.00$
VA STATE OPEN TOURN INCOME 9,596.00$ 12,171.00$
REIMBURSEMENT YOUTH 485.29$
MONTHLY INCOME 198.00$ 3,852.29$ 43.00$ 9,915.00$ 12,352.00$ -$
5,339.75$ 6,704.25$ 5,303.21$ 14,246.48$ 24,560.52$ 19,750.13$
DISBURSEMENTS:
USBC MEMBERSHIP 130.00$ 10.00$ 70.00$ 191.00$ 155.00$
VS MEMBERSHIPS 13.00$ 1.00$ 6.00$ 24.00$ 19.00$
LOCAL SANCTIONS
YOUTH USBC 8.00$ 44.00$
REFUND OVERPAYMENT LEAGUE
DIRECTOR'S EXPENSES
VA STATE TOURN EXPENSES 1,024.49$ 801.72$
SUPER BRACKET PAYOFF 2,585.00$
Va State Meetings
VA STATE HOF TICKETS
PRINTING ENTRY FORMS
PRINTING BRACKET FORMS 959.12$
OFFICE EQUIPMENT 400.12$
PHONE, INTERNET & STORAGE 200.00$ 200.00$ 200.00$ 200.00$ 200.00$
WEBSITE
ANNUAL MEETING
AVERAGE BOOKS
ASSN MANAGER SALARY 558.67$ 558.67$ 558.67$ 558.67$ 558.67$
OFFICE SUPPLIES 42.09$
PUBLICITY
REGISTERED VOL 266.25$
HOF EXPENSES
Hall of Fame Plaques
HALL OF FAME RINGS 150.00$
POSTAGE 9.80$ 9.80$
RETURNED CHECKS
SERVICE CHARGES
TAXES:QTR FED 447.00$ 447.00$
TAXES:QTR STATE 30.00$ 30.00$
STATE CORP COMM
85.17$ MONTHLY DISBURSEMENTS 2,487.79$ 1,444.04$ 971.73$ 2,037.96$ 4,810.39$ -$
BANK STATEMENT BAL. 2,851.96$ 5,260.21$ 4,331.48$ 12,208.52$ 19,750.13$ 19,750.13$
RE-IMBURSEMENTS
GREATER ROANOKE AREA USBC GENERAL FUND
FEBRUARY 2017-JULY 2017
INCOME:
Greater Roanoke Area Savings Account 3,431.93$
Greater Roanoke Area Certificate of Deposit 9,000.00$
Ann St. Hilaire Tournament Checking Account 8,887.06$
Ann St. Hilaire Scholarship Certificate of Deposit 4,331.90$
Association Account Balances as of June 30, 2017
2016-2017 AWARDS ISSUED BY USBC
300 GAMES 17 Total
Michael Cook 3/6/2017 Hilltop
Keith Henneborn 9/16/2016 Hilltop
11/27/2016 Hilltop
Jacob Jackson 1/22/2017 Vinton
3/22/2017 Vinton
3/26/2017 Vinton
4/19/2017 Vinton
David Lawhorn 8/8/2016 Hilltop
2/1/2017 Hilltop
Cory Lutz 8/31/2016 Hilltop
Tim Nagel 08/15/216 Hilltop
Jermaine Richardson 4/2/2017 Hilltop
Dustin Roberts 10/1/2016 Vinton
Jerry Roberts 12/30/2016 Vinton
Chris Verner 10/17/2016 Lee Hi
Mike Ward 10/26/2016 Hilltop
Michael Wheeler 2/8/2017 Vinton
800 Series 6 Total
Keith Henneborn 11/1/2016 Hilltop 812
Robert Howell 4/5/2017 Hilltop 811
Jermaine Richardson 4/2/2017 Hilltop 804
Chris Roberts 5/2/2017 Lee Hi 823
Steven Shepherd 11/1/2016 Lee Hi 802
3/12/2017 Lee Hi 813
MEMBERSHIP TOTALS
ADULT
2015-2016 SEASON
JUNE 2017 28
DECEMBER 2016 22
JANUARY 2017 15
FEBRUARY 2017 7
SEPTEMBER 2016 711
OCTOBER 2016 509
NOVEMBER 2016
JULY 2017 23
TOTAL MEMBERSHIP 1445
MARCH 2017 6
APRIL 2017 3
MAY 2017 38
77
AUGUST 2016 6
MEMBERSHIP TOTALS
ADULT
2016-2017 SEASON
MEMBERSHIP TOTALS
YOUTH
TOTAL MEMBERSHIP 96
MEMBERSHIP TOTALS
YOUTH
2016-2017 SEASON
TOTAL MEMBERSHIP 92
2015-2016 SEASON
DECEMBER 2015
37
SEPTEMBER 2015
TOTAL MEMBERSHIP 1515
98
41
MARCH 2016
APRIL 2016
MAY 2016
JUNE 2016
OCTOBER 2015
NOVEMBER 2015
AUGUST 2015
JULY 2016
589
663
13
21
11
11
9
2
20
JANUARY 2016
FEBRUARY 2016
Greater Roanoke Area USBC Annual Meeting July 22, 2017
Vinton Bowling Center
SERGEANT-AT-ARMS
DIRECTOR
DIRECTOR
DIRECTOR
DIRECTOR
VACANT
VACANT
Mary Stewart
Mike Eckles
Billy Paxton
POSITION CANDIDATE
Board of Directors
NOMINATING SLATE
July 29, 2017
MARY STEWART Roanoke, VA Desired Position: Director Current Positions: GRAUSBC Director League Officer Current Committees: Lane Certification
Uniform Past Positions: RV USBC WBA Director League Officer Team Captain Past Committees: RV USBC WBA Annual Meeting
RV USBC WBA Average Book RV USBC WBA Hall of Fame RV USBC WBA Herm Buhles/BVL RV USBC WBA Lane Representative RV USBC WBA Report to Delegates RV USBC WBA 600 Club
Meetings: Local Annual Meetings Local Workshops
Delegate/Alternate for VS USBC WBA Workshops
The GRAUSBC is the link between the bowlers and the USBC. The association should encourage participation in the port of bowling on all levels. I am a willing worker and I try to encourage all my family and friends to participate in bowling for exercise, fun and competition.
MIKE ECKLES Roanoke, VA Desired Position: Director Current Positions: GRAUSBC Director, Association Manager VASTATEUSBC President and State
Seniors Tournament Manager USBC Registered Volunteer Current Committees: Audit Hall of Fame Legislative Past Positions: GRAUSBC 1st Vice-President R USBC BA President R USBC BA Vice President R USBC BA Director League Secretary Past Committees: Served on all local association
committees Meetings: Attended all local and state meetings
and workshops during directorships Honors: RBA Hall of Fame, Bowling Ability, 1999 RBA Life Member, 2003 Virginia State USBC Hall of Fame, 2009 Mike believes getting bowlers interested in tournament bowling again to be a major priority for the GRAUSBC.
Ira W. “Billy” Paxton Roanoke, VA Desired Position: Director Current Positions: GRAUSBC Director VASTATEUSBC Director, Youth Board
Member and Open Tournament Manager Current Committees: Audit Legislative/Parlimentarian Honors: RBA Life Member, 1993
RBA Hall of Fame, Meritorious Service, 1997 VSBA Life Member, 1999 Virginia State USBC Hall of Fame, 2000
Billy sees growing the association membership and tournament participation as two of the major priorities of the GRAUSBC in the coming years. Please see next page for additional information.