Annual Members Meeting February 25, 2014 *Please be sure to
sign in when you arrive
Slide 2
Governing Board President Janice Barrilleaux Vice President
Scott Gee Treasurer Andre Duplantier Secretary: - Robert Broussard
Architectural Board: - Ron Anderson, Chris Betz, Richard Chandler
& Tommy Unglesby Volunteer Board: Meaghan Barton
Slide 3
The board will present updated information for business
conducted in 2013 and proposed objectives for the coming year. The
board will ask for objections to proposals. If there are no
objections, an unanimous decision will be recorded. Otherwise, the
discussion will be tabled and a vote will be held following the
presentation. There will be an opportunity for questions and
answers following the presentation.
Slide 4
Collections Summary Financial Summary City Sewer
Accomplishments Maintenance Proposed 2014 Projects Dues Board
Nominations Q&A
Slide 5
2012 Dues received 66 of 70 (94%) Dues received with assistance
of Attorney (Lawyer Fees involved) 5 Liens recorded 6 Liens
cancelled 2 2013 Dues received 67 of 70 (96%) Dues received with
assistance of Attorney (Lawyer Fees involved) 4 Liens recorded 6
Liens cancelled 1 (2 are pending cancellation)
Slide 6
2014 Dues Collections 62 of 70 collected so far 88% Outstanding
Dues: 8337 OrmandLynette & Calvin Adams 8241 OrmandSuoi Tran
8380 OakleySean Durham one other lien 8329 OakleyVACANT 1780
AshlandKelvin & Alecia Robins 4 other liens 1768 AshlandCharles
and Carol Herndon 8596 OrmandJames & Wendy Boyd 8554
OrmandLaranda Wilson 5 other liens
Slide 7
2013 Liens Filed (and still open) 8380 Oakley 1780 Ashland
(2012, 2011 and 2010 liens also filed) 8554 Ormand (2012, 2011,
2010, and 2009 liens also filed) Older Liens 1958 Ashland 2012 and
2011
Slide 8
Current Cash Assets $49438.30 (including 2014 dues already
deposited. As of 2/24/14) 2013 Income $24294.36 - Dues Received
$97.30 Bank Interest (Also includes liens received) 2013 Expenses
$27755.62 2013 Net Savings (Before Land Sale) -$3363.96
Slide 9
2013 Land Sale Income from Land Sale : $13473.73 Expenses from
Land Sale: $4650.00 Net Land Sale: $8823.73 2013 Net Savings (After
Land Sale) $5459.77
Slide 10
Not counting Land Sale
Slide 11
Work day where concrete posts were power washed and painted the
Richland sign. In early spring 2013, the security system consisting
of three cameras was installed at the entrance. One records
vehicles coming in, one records vehicles leaving and one records
license plates. A message board was also installed at the same time
as the security system. In the summer of 2013, we started quarterly
newsletters to keep everyone updated on neighborhood happenings.
The entrance was decorated festively for fall, Christmas, Easter,
and the Fourth of July. Seasonal flowers are also kept up. The iron
gate at the entrance which allowed viewing unto the unsightly ditch
was sold and the proceeds used towards a solid wood fence and gate.
The 5 oak trees at the front entrance were pruned. Second annual
Fall Fest brought neighbors together for fun and fellowship. Tract
A was sold to the neighbors in our subdivision whose property abuts
it thus saving the HOA money on maintenance and taxes. Website
& google group communication tools very helpful to
neighbors.
Slide 12
Ongoing: City sewer (details on separate slide) Changing
attorneys due to conflict of interest Shootings on Mills property
Future projects: Maintenance of/replacing fence in front of
neighborhood Replacing lights in front flowerbed Maintenance of
sprinkler system Pruning of rose bushes in front beds
Rewriting/reorganization of restrictions Welcome packets for
newcomers
Slide 13
Efforts to obtain City Sewer for Richland June 18, 2013 initial
contact with city officials: Councilman Francis Nezianya and Public
Works Director Chris Davezac. Were told Richland was not on the
list due to speaking with residents (later found out to be one
resident) but Mills Pointe, where Councilman Nezianya resides, was
on the list. We indicated many folks were in fact interested. July
8, 2013 meeting with neighborhood residents and Mayor David Amrhein
to get facts of city sewer. August 8, 2013 HOA vote on whether we
want city sewer. 68% say YES. August 27, 2013- HOA Board meets with
Amrhein, Nezianya & Davezac in Mayors office when Mayor had not
responded to email requests to be added to city sewer list due to
August 8 vote. At the meeting the Mayor indicated he wanted to hear
from 100% of residents.
Slide 14
Efforts to obtain City Sewer for Richland Sept- December, 2013
time spent by board contacting residents who did not vote, knocking
on doors, sending emails to try to get everyones vote to comply
with the Mayors request. January 15, 2014 sent certified mail to
Mayor a packet with residentss vote and the summary showing 74% of
the residents desired city sewer and asking when Richland will be
approved (as Mills Pointe is) to be on the city sewer list. Also
sent to all city councilmen. NO RESPONSE. February 11, 2014 sent
email to Mayor and city council asking for a response to January 15
letter. NO RESPONSE. February 18, 2014- sent email to Mayor Amrhein
& Councilman Nezianya inviting them to speak at tonights
meeting or, if unavailable, to send a written statement to be read
on their behalf. NO RESPONSE
Slide 15
What does the HOA maintain? Frontage Front fence, signage,
ditch, etc. Boulevard Irrigation lighting Cul-de-sac Drainage
servitudes
Slide 16
Board recommends maintaining dues at $300/yr. This rate should
sustain smaller projects similar to those completed in the past,
and allow for enough reserves to cover unforeseen legal expenses,
repairs, etc.
Slide 17
Notices Restrictions Property subject at closing Available at
Clerk of Court Posted on HOA website Annual Meeting Notice posted
on Website 1 st Statement Mailing in December 2 nd Statement
Mailing in February Demand Letter Lien
Slide 18
Timeline for Dues (as stated in the By-Laws) 1 st Statement
Mailed December 15 Payable February 1 st Late after February 15th 2
nd Statement mailed in late February with $25 late fee Collections
process begins in March Demand Letters go out in April Liens Filed
in May
Slide 19
Fees Interest 10% per annum Demand letter $75 Attorney fee,
plus postage May require multiple letters Liens $75 Attorney fee
for lien $55 Lien recording fee $55 Lien cancellation fee $75
Attorney fee for lien cancellation $260 total, plus postage
Slide 20
1 st Demand sent to Home Owner of record. Will begin requesting
address correction to increase success of future demands.
Historically has a 65-70% success rate. Prior to filing lien, will
perform mini- abstract to ensure accurate Home Owner information.
Send 2 nd Demand if necessary, otherwise file lien. Follow up at
5yr mark to renew lien if necessary.
Slide 21
Requirements Must attend monthly board meetings (typically 11
per year). Absence for two or more meetings forfeits board
membership. Must be willing to serve and represent home owners in
any public matter or public hearing affecting the subdivision.
Slide 22
Q&A
Slide 23
Slides available at http://www.richlandsubdivision.org
Information also available at our Facebook page: Richland
Homeowners Association Neighborhood Email Group
[email protected]