Annual Progress Report-2013 Aghosh Al-Khidmat Rawalakot

Funded By:

Implemented By:

Al-Khidmat Foundation Pakistan

Table of Contents

Project Summary .............................................................................................................................................. 4

An Overview of Rawalakot: .............................................................................................................................. 5

Establishment of Aghosh Al-Khidmat at Rawalakot: ....................................................................................... 5

Advisory Board: ................................................................................................................................................ 6

Other Committees: .......................................................................................................................................... 7

Operational Activities and Staff Details: .......................................................................................................... 8

Facilities Available: ........................................................................................................................................... 9

District Wise Strength of Orphans in Aghosh Rawalakot: ............................................................................... 9

Detail of Works Completed .............................................................................................................................. 9

Assets Purchased: .......................................................................................................................................... 10

School Information ........................................................................................................................................ 10

Class-Wise Enrolment: ................................................................................................................................... 11

Organizational Performance: ......................................................................................................................... 11

Educational Performance: ............................................................................................................................. 12

Co-Curricular Activities: ................................................................................................................................. 12

Inauguration Ceremony: ................................................................................................................................ 13

Recreational Trips: ......................................................................................................................................... 14

Visits of Anchor Persons/Guests & AKFP Officials: ........................................................................................ 14

Future Plans: .................................................................................................................................................. 23

Picture Gallery: ............................................................................................................................................... 25

Dear Brother Shaukat Hussain Executive Director ICNA Relief CANADA

Assalam-o-Alaikum!

Subject: Progress Report of Aghosh Al-Khidmat Rawalakot

Hope this letter finds you in the best of your health and faith.

We are pleased to submit the Progress Report of “Aghosh Al-Khidmat Rawalakot”.

This project aims to support orphans in terms of education, sustenance and

healthcare at Aghosh Al-Khidmat Rawalakot.

This nine months report will provide comprehensive information regarding

progress of the project and its activities during the year 2013. ICNA Relief Canada

funded this project with the total amount of C$ 113,566 in the year 2013 which

helped us in successfully renovating the building and meet the operational cost of

the project.

Regards,

Prof. Dr. Hafeez Ur Rahman President Al-Khidmat Foundation Pakistan

Project Summary

Project Title: Aghosh Al-Khidmat Rawalakot

Location: Rawalakot, Azad Jammu & Kashmir

Beneficiaries: 41 Orphans

Objectives: To support orphans in terms of education, sustenance and healthcare at Aghosh Al-Khidmat Rawalakot

Total Project Cost: C$ 113,566

Duration: One Year (Jan-Dec 2013)

Funded By: ICNA-Relief Canada

Implemented By: Al-Khidmat Foundation Pakistan

Contact Person: Shahid Iqbal Executive Director Cell No: 92-333-9062288

An Overview of Rawalakot:

Rawalakot is the District Headquarter of Poonch in Azad Kashmir. It is a beautiful valley

surrounded by hills. Rawalakot is a centrally located city of AJK at latitude 33°51'32.18"N,

longitude 73°45'34.93"E and has an elevation of 5374 feet. It is approximately 120 km from the

city of Rawalpindi at a drive of 3 hours. The population of this district is more than 0.4 million

while that of AJ&K is about 3.5 million. The city also has an airport. The people of Rawalakot city

belong to a mix income group; however people living in surrounding rural areas are generally

poor.

Establishment of Aghosh Al-Khidmat at Rawalakot:

Al-Khidmat Foundation Pakistan has taken a lead to support and care those vulnerable orphans

who are deprived of basic necessities of livelihood. To provide a better living residential

environment and provision of educational facilities free of cost to vulnerable orphans of

Rawalakot and surrounding areas in AJ&K, an orphanage has been established in Rawalakot city.

Aghosh Al-Khidmat Rawalakot started functioning from March, 2013. Inauguration ceremony of

Aghosh Rawalakot was held on 14 April, 2013. President of The Government of Azad Jammu and

Kashmir AlhajSardar Muhammad Yaqoob Khan was the Chief Guest while the inauguration

ceremony was presided over by Dr. Hafeez-ur-Rahman President Al-Khidmat Foundation

Pakistan. Dr. Riaz Ahmad President Al-Khidmat Foundation AJK, KhurramFarooq Secretary AKF

AJK, WaseemKhursheed President AKF District Poonch, Muhammad Ahmad Khan sb from

Karachi, Col (r) Khalid MahmoodAbbasi Director AOCP, Col (R) Muhammad SaeedBaig Program

Manager Aghosh, notables of Azad Kashmir, mothers and guardians of orphans attended this

ceremony. Currently 41 orphan children are enrolled. The total capacity of present infrastructure

can accommodate 55 children while after constructing First floor on present building; this can be

raised to accommodate 100 or more children. There had been many activities in Aghosh

Rawalakot during the calendar year which includes visits of famous media personnel of different

TV Channels. To attain remarkable educational performance of students was the real focus;

however participation in co-curricular activities and gain religious orientation was also given the

due consideration in daily program. Five meetings of Advisory Board and 04 meetings of

Executive Committee were also held in Aghosh. All board / Committee members and notables,

who attended all these activities, collectively appreciated the performance of institution.

Organizational Chart:

Executive Committee Aghosh Rawalakot:

The Committee consists of the following members:

1. National Director Al-Khidmat Orphan Care Program - Chairman

2. Col. (R) M SaeedBaig, Program Manager Aghosh (Member)

3. WaseemKhurshid, President AKF District Poonch (Member)

4. KhuramFarooq, Gen Secretary AKF Kashmir Region (Member)

5. Atif Iqbal Abbasi, Coordinator AKF Azad Kashmir Region (Member)

6. Administrator Aghosh Rawalakot

Advisory Board: An Advisory Board meets once a month to review and advise the management on general affairs

and suggests improvements.

The board consists of the following members:

1. Program Manager Aghosh (Chairman)

2. President Al-Khidmat Foundation District Poonch (Member)

3. Representative of Al-Khidmat Foundation AJK Region (Member)

4. Administrator Aghosh Al-Khidmat Rawalakot (Secretary)

5. Mr. Khalid Nisar, Head Master Govt. School and a notable from Community.

6. NazakatMehmood, renowned Social Worker and Businessman (Member)

7. Muhammad Waseem, Principal Read Foundation School KharickRawalakot

Administrator

Wardens Part Time Teachers

Religious Mentor

Accountant

Cook Kitchen Helper Security Guard Security Guard Washer man Gardner

Sweeper

Other Committees:

1. Purchase Committee

i. Administrator (In-charge)

ii. Warden (Member)

iii. Admin & Accounts Officer (Member)

2. Conduct and Discipline Committee

i. Religious Mentor (In-Charge)

ii. Senior Warden (Member)

3. Mess Committee

i. Warden

ii. Admin Officer

iii. 3 Students (Members)

4. Admission and Withdrawal Committee

i. Administrator (In-charge)

ii. Warden (Member)

Note: Admission and Withdrawal Committee recommends the admission or withdrawal of any

child while the final approval is given by the Program Manager Aghosh Rawalakot

.

Operational Activitiesand Staff Details:

The operational cost of the Aghosh Al-Khidmat Rawalakot is about PKR 5,000,000 of the first nine

months.

Operational Activities

Sr.# Description

1 Mess

2 Education

3 Students Expenses (pocket money, stationery items, clothes, etc.)

4 Salaried Staff ***

5 Utility Bills

6 Medical

7 Co-curricular Activities

8 Transport Expenses

9 Repair and Maintenance

10 Media/Advertisement

11 Misc Expenses

The following staff has been hired to run the Aghosh Al-Khidmat Rawalakot.

Salaried Staff ***

Sr. # Designation Number Status

1 Administrator 01 Full Time

2 Warden 01 Full Time

3 Admin & Accounts Officer 01 Full Time

4 Religious Mentor 01 Full Time

5 Part Time Teachers 02 Part Time

Total staff at present 06

Supporting Staff

Sr. # Designation Number Status 1 Cook 01 Full Time

2 Kitchen Helper 01 Full Time

3 Security Guards 02 Full Time

4 Gardener 01 Full Time

5 Washer man 01 Full Time

6 Sweeper 01 Full Time

Total staff at present 07

Building/Infrastructure:

Salient features of the building and facilities available are as under:

Total Area: 3768.64 Square Meters

Facilities Available:

4 blocks having 17 rooms to accommodate children and set up offices

One spacious Hall

A well-constructed spacious Mosque

Spacious rooms for Library & Computer Laboratory

Open Area for games & future expansion- 4 Kanals

Two Family Houses one consisting of 2 rooms and other of 3 rooms

Two Water wells &Dispensary

Primary & High Schools (Nearby)

District Wise Strength of Orphans in Aghosh Rawalakot:

General Enrolment:

Detail of Works Completed in Calendar Year 2013:

Renovation/ Repairing & Contraction Works:

A) Tile fixing in complete building including Ablution area & Washrooms of the mosque.

B) Repair and maintenance of the works regarding plumbing electricity work (wiring etc)

C) Fabrication of new Main Gate and construction of Guard room.

D) Establishment of Computer Lab with all necessary equipment and facilities.

Sr.# District Strength

01 Poonch 15

02 Sudhnoti 16

03 Bagh 09

04 Mirpur 01

Total 41

Details Numbers

Enrolment (First Quarter) 41

Increase /Decrease 00

Present Enrolment 41

E) Development of Lawn and plantation of plants.

F) Paint, white wash and renovation of whole Aghosh building

G) Fabrication of Cupboards in guest room & for all students and racks for library.

H) Construction of Kitchen and Renovation of all washrooms.

I) Construction of an extra room on the roof of Administrator’s residence.

J) Concrete flooring of different paths & from main gate to road.

K) Development of Plants’ Nursery.

L) Making of Banners & Sign boards.

M) Partition in hall to create 02 living rooms.

Assets Purchased:

A) Purchase of Computers (12 Computers) for Computer Lab & (01) for Accountant.

B) Purchase of Vehicle (SUZUKI BOLAN) for Aghosh.

C) Purchase of Books for Library.

D) Purchase and installation of Swings at playing ground

E) Purchase of Digital Camera, Printer & Scanner for Official use.

F) Installation of 08 Bracket Fans.

G) Purchase of Dining tables (04) and Chairs for Dining Hall (60).

H) Installation of Geezer to arrange Hot water.

I) Installation of UPS & Wi-Fi facility.

J) Purchase of Grass Cutting Machine for Lawn Development.

K) Procurement of blankets/Quilts for winter season, bedding items, beds etc.

L) Provision of Curtains for Windows.

M) Purchase of Deep freezer and Microwave Oven.

School Information:

School Name - READ Foundation Model

Primary School KherickRawalakot.

A well Known and well Reputed School in

Rawalakot with Qualified and Trained

Teachers.

On Walking Distance of only 10 minutes

from Aghosh.

Total English Communication in School

Premises.

Earthquake Proof School’s own building

Focus on Curricular Activities as well as on

Co-Curricular Activities.

Other facilities (Examination Hall, Boundary Wall, Computer Lab, Science Lab, Play

Ground, Cafeteria).

Class-Wise Enrolment:

Primary Section Middle Section High Section

Class Strength Class Strength Class Strength

Play Group 00 6th 05 9th 00

Nursery 03 7th 01 10th 00

K.G./Prep 03 8th 00

1st 06

2nd 05

3rd 09

4th 04

5th 05

Total 35 Total 06 Total 00

Grand Total 41

Final Term Exams:

Final examinations were held during the month of December, 2013. All students had passed their

examinations and promoted to the next grade. Detailed result of each student will be intimated

on receipt from school.

Class Strength A+ A B+ B C+ C E Fail Play Group 00 -- -- -- -- -- -- -- --

Nursery 03 02 -- 01 -- -- -- -- --

K.G./Prep 03 01 02 -- -- -- -- -- --

1st 06 -- 01 05 -- -- -- -- --

2nd 05 01 01 -- 03 -- -- -- --

3rd 09 -- 01 06 01 -- 01 -- --

4th 04 -- -- 01 -- 02 01 -- --

5th 05 -- -- 02 -- 02 -- 01 --

6th 05 01 -- -- -- -- -- 04 --

7th 01 -- -- -- -- -- 01 -- --

Total 41 05 05 15 04 04 03 05 --

Organizational Performance:

Description Numbers

Executive Committee Meetings 4

Advisory Board Meetings 5

Staff Meetings Every Monday

Meetings with School Staff Once in Every Month

Educational Performance:

Details Remarks

Computer Classes Computer lab with 12 computers has been established in Aghosh for Computer literacy of the Children.

Coaching Classes Two extra teachers have been hired for students daily coaching.

No. of Meetings with School Staff Once in every Month

Religious Education Performance:

Details No.of Students

Remarks/Avg. Progress

Arabic Primer 10 Makharij, Harakat, Qawaed e Tajweed

Students in Nazra with Tajweed

25 Started Reciting Holy Quran

Students in Hifz 25 Last 10 Surahs

Students in Translation 11 Started Last 10 Suras’ Translation

Library Performance:

Details Numbers

Total Books 98

Students are issued books of their choices Regularly

Health Status of the Students:

Total No. Of

Student Malaria Fever E.N.T Skin Stomach Surgeries Psy. Injuries Others Total

41 00 04 02 00 00 00 00 00 03 09

Co-Curricular Activities:

Sr.# Particulars /Activities Description

01 Dars-e-Quran /TarjumaQuraan Regularly

02 Dars-e-Hadees Regularly

03 Games Played Cricket, Football, Badminton (Daily)

Aghosh Time Table:

Sr.# Activity Time Responsibility

01 Namaz e Fajar 04:45-05:10 Religious Mentor

02 Quran Class 05:10-06:00 Religious Mentor and Warden

03 Dressing and Breakfast 06:00-07:00 Warden

04 Morning Assembly 07:00-07:15 Warden

05 Departure for School 07:25 Warden

06 Lunch and Namaz e Zohor 02:25-03:00 Warden and Kitchen Staff

07 Home work/Tuition 03:00-05:00 Part Time Teachers

08 Namaz e Asar 05:00-05:10 Religious Mentor

09 Adab Period 05:10-05:30 Religious Mentor

10 Games 05:30-06:00 Warden

11 Namaz e Maghrib Ghroob e Aftab Religious Mentor

12 Remaining HW 06:30-07:30 Warden and Administrator

13 Dinner and Namaz e Isha 07:30-08:15 Religious Mentor and Warden

Inauguration Ceremony:

Inauguration ceremony of Aghosh Rawalakot was held on 14 April, 2013. President of The

Government of Azad Jammu and Kashmir AlhajSardar Muhammad Yaqoob Khan was the Chief

Guest while the inauguration ceremony was presided over by Dr. Hafeez-ur-Rahman President

AlKhidmat Foundation Pakistan.

Recreational Trips:

Banjonsa Lake

Aghosh Rawalakot organized a recreational trip to Banjonsa Lake with the courtesy of

SardarAjazAfzal Khan. He accompanied the Aghoshians and arranged refreshment for children

during trip. NazakatMahmood Advocate, Haji Hanifsb and AsifQaziSb also came with AjazAfzal

Khan Sb to accompany Aghoshians. Children enjoyed the trip and had a great fun.

Toli Peer

Aghosh Rawalakot organized a recreational trip to Toli Peer with the courtesy of Muhammad

Shahid Khan Owner of Shalimar Guest House and Shadi Hall Rawalakot. He accompanied the

Aghoshians and arranged all the requirements of trip. His 8 family members and Principal READ

Foundation Model Primary School Kharick Mr. WaseemSayyed also came to accompany

Aghoshians. Children enjoyed the trip and had a great fun.

Visitsof Anchor Persons/Guests& AKFP Officials:

A delegation of Doctors led by Muhammad Ahmad Khan Sb from Karachi visited Aghosh

on 01 May 2013. Members of delegation were 8 in number (5 Males and 3 Females).

Program Manager Aghosh and Administrator Aghosh received the delegation.

Administrator Aghosh gave a presentation to the distinguished guests. All of them

appreciated the cause and work of Aghosh.

Dr. Riaz Ahmad President AKF Kashmir visited Aghosh on 04 June 2013. He met the staff,

praised their commitment with the cause and advised them to be more vigilant. He

passed some time with the children and advised them to work hard.

MujahidBralvi senior Anchor person of CNBC visited Aghosh Alkhidmat Rawalakot on July

18, 2013. He made a documentary of Aghosh and it was telecasted on July20, 2013 on

CNBC. Program Manager Aghosh also paid visit and briefed about the Aghosh Homes

program to the visiting Anchor.

Dr Muhammad Farooqsb ENT Specialist and Dr Muhammad Shafiqsb Child Specialist

visited Aghosh on July 26, 2013 and had their Iftari with Aghoshians. Checkup of

Aghoshians was also managed by them. They paid all the expenses of Iftari.

Anchor persons of Samaa TV visited Aghosh Alkhidmat Rawalakot on July 28, 2013. They

planned to visit again in near future to prepare a documentary on Aghosh Alkhidmat

Rawalakot.

Mr Muhammad Nadeem Khan a government teacher visited Aghosh on 18 of Ramdan and

had his Iftari with Aghoshians. He paid all the expenses of Iftari.

Mr Khalid Nisar, Head master Govt School and a notable from Community visited Aghsoh

on 19 of Ramdan and had his Iftari with Aghoshians. He paid all the expenses of Iftari.

Sardar Muhammad Haleem Khan AmeerJamat e Islami District Poonch visited Aghosh on

21st of Ramdan and had his Iftari with Aghoshians. He paid all the expenses of Iftari.

Program Manager Aghosh Cdr(r) SaeedBaigsb and Coordinator AJK AKF Atif Iqbal Abbasisb visited Aghosh Rawalakot. They held a meeting with Administrator and staff separately.

A delegation of doctors from Karachi visited Aghosh on 23 September, 2013. Directorate AOCP managed this visit. Doctor Muhammad Ahmad sb lead this delegation.

READ Foundation District Team Visited Aghosh on 1st October, 2013. They appreciated Aghosh work. District Manager READ Foundation wrote his comments on comments book.

Administrator Aghosh AlkhidmatBagh visited Aghosh AlkhidmatRawalakot. He participated in the staff meeting too.

Program Manager and Program Officer AOCP visited Aghosh Rawalakot and they had a meeting with the staff of Aghosh Rawalakot. Program Officer helped Admin and Accounts Officer Aghosh Rawalakot to maintain the finance.

Regional Manager AFAQ Mr. Tariq Mahmood Tariq visited Aghosh and had a meeting with the Administrator of Aghosh Alkhidmat Rawalakot. Administrator Aghosh Rawalakot shared the planning for winter camp with the Regional Manager AFAQ. He appreciated the planning and included his suggestions. Regional Manager AFAQ is a well known educationist and he is running his own private college in Rawalakot.

Donations(SADQA):

Aghosh Al-KhidmatRawalakot managed Sadqa of 20 Goats during the Holy Month of

Ramdan. These Sadqas were sponsored by ICNA Canada.

Aghosh Al-KhidmatRawalakot managed Sadqa of 04 Goats during the month of

September.

Distribution of Cloths &Eidi:

Aghosh Alkhidmat Rawalakot distributed cloth for

01 pair of dress, Eidi of Rs 500 and 02 bottles of

RoohAfza to each child. Alkhidmat Foundation AJK

arranged RoohAfza while Syed IhsanullahWaqas

Vice President Al-Khidmat Foundation Pakistan

managed cloth and Eidi. Aghosh Rawalakot also

distributed 01 pair of dress (T- Shirt + Trouser) to

each child for Eid- ul- Fitr.

Sports Material Distribution:

President Al-Khidmat Foundation District PoonchWasimKhursheed Distributed Sports Material

among the Orphans of Aghosh Alkhidmat Rawalakot.

Students Authority Day:

On Sunday 12 September, 2013 in Aghosh Rawalakot Students’ Authority Day is celebrated. Students enjoyed a lot.

Students who got A+ Grade

Art Exhibition at School:

Art exhibition was held at school on Oct 2013.Students of Aghosh Rawalakot also participated in the exhibition.

Alumni Ceremony at READ Foundation School:

Alumni Ceremony was held at READ Foundation model Primary School Kharick. Students of Aghosh AlkhidamtRawalakot also participated in the Alumni ceremony

Bar-B-Q Gala:

Bar B Q Gala was arranged by Aghoshians on 2nd November, 2013. Students enjoyed a lot.

Sports Day Celebrations:

Sports Day has been celebrated by the management of READ Foundation Model Primary School Kharick. Aghoshians participated in different games like Cricket, Badminton, Tower Making and Eating Competition etc and got prizes.

Meetings:

A meeting has been held on 13 September, 2013 with the staff of READ Foundation Model Primary School Kharick. Agenda of meeting was as under: i. Academic Condition of the students ii. Problems of the students iii. Step taken by school iv. Steps taken by Aghosh v. Planning for weak students

A meeting held on 23rd of November, 2013 of Program Manager Aghosh along with his team with Administrator and Admin & Accounts Officer. He discussed all areas of Aghosh, gave observations and presented his suggestions for the improvement of these areas.

Meeting of Advisory Board was held on 23rd of November, 2013. Program Manager

Aghosh Cdr(r) Muhammad SaeedBaig, Program Officer Aghosh Ali Hasan, Administrator

Aghosh AlkhidmatBagh Muhammad Luqman, Religious Mentor Aghosh AlkhidmatBagh,

Waseemsb Principal Read Foundation School, Khalid Nisarsb Principal Govt High

Schooland Administrator Aghosh AlkhidmatRawalakotSajjad Ahmad Khan participated in

this meeting.

Main points of the previous meeting were discussed with an emphasis to focus100%

implementation.

According to Agendafollowing points were discussed and decisions taken:

i. Annual Examination: Annual examination has been started w e f 23rd of November,

2013. It was decided to collect Model papers from school in order to prepare the

students forexamination.

ii. New Admissions: For coming session, 14 new students will be admitted. Entry tests

for new admissions will be on 15 and 27 of February, 2014. Criteria will be as under:

a. The age of newly admitted students will be from 6 to 10 years. Aghosh will do its

best to admit the students in initial classes. The admission test will be managed at

school level and it will be necessary to qualify this test. Only paternal orphan

students will be admitted.

iii. Winter Vacations: Aghosh will remain closed for one month in winter.

iv. Winter Camp: To address the weak areas of the students, Winter camp will be

arranged for one month duration.

v. Shortage of Water: To meet the shortage of water in Aghosh, Contact with Public

Health Dept.

vi. Carpeting in Residential Blocks: Measure the Floor dimensions in residential blocks to

lay carpets during winter season.

vii. Barber Shop: In near future barber shop will be constructed inside the Aghosh at

some suitable place.

viii. Extension of Shades: Fiber shade will be extended and the gap between the 02

buildings will be covered under one shade, a room will be constructed for the parking

of Suzuki Bolan and the other one will be used for store.

ix. Visits: Invite the journalists, lawyers and businessmen to visit Aghosh. At least one

visit should be ensured in a month.

x. Incentives: Introduce the incentives to create and develop competitive environment

between children, such as Well Dressed Student of the Month or best student of the

month etc.Develop a format for the purpose.

Future Plans:

a) To create a competitive environment, Room of the Week and Student of the Week will be

declared after the observation of different specified areas during the week.

b) 14 more students will be enrolled in the coming session.

c) A badminton court will be prepared to provide children a facility for sports.

d) Expansion of facility to cater more admissions in future.

e) To construct a fabricated building to have a spacious Hall for various activities and indoor

games.

f) Installation of Central Heating system.

g) Provision of Generator to meet the short fall of Electricity.

h) Electric water cooler - 03 in number.

i) Multimedia with LCD to display movies to the children for their entertainment and

enhance learning capabilities and Education.

j) Notables from various walks of life will be approached so that every month at least one

notable or a delegation from the local community may visit Aghosh to meet children.

Picture Gallery: