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Annual Report 2013-2014
Student chapter: KU Leuven, Belgium Chapter advisor: Prof Dr Koen Clays Chapter ID: 1052438
1 Chapter members By the end of September 2014, with an active year in optics, the number of members increased from
28 to 35. The student chapter organized about one activity per month, ranging from technical
seminars, company visits or a symposium to more casual activities such as lunches, bowling.
2014 Chapter officers:
Function Name Email SPIE ID
President Bart Kenens [email protected] 3443242
Vice president Barbara Gysbrechts [email protected] 3523365
Secretary Griet Depotter [email protected] 3383376
Treasurer Karen Markley [email protected] 3503299
Suppleant Janos Keresztes [email protected] 3455772
Members (01-10-2014):
35 Members:
Remko Aubert
Vincent Gielen
Wouter Sempels
Wouter Baekelant
Barbara Gysbrechts
Ivo Stassen
Raja Sekhar Bandaru
Masanao Inokoshi
Liang Su
Maarten Bloemen
Bart Kenens
Thomas Van Stappen
Doortje Borrenberghs
Janos Keresztes
Nick Van Steerteghem
Ward Brullot
Sarp Kerman
Maarten Vanbel
Herlinde De Keersmaecker
Jiaqi Li
Stefaan Vandendriessche
Elke De Zitter
Julien Mailfert
Jeroen Vangindertael
Deborah Decrop
Karen Markey
Louis Vanpraet
Pieter-Jan Demeyer
Evelien Mathieu
Rick Vleugels
Griet Depotter
Troy Munro
Kherim Willems
Lieve Dirix
Tristan Putzeys
2 Activities We organized activities on a monthly basis. All these events were announced via regular emails and
our website (www.spiekul.be). Most activities were also advertised with posters and flyers
distributed on the University campus. A more elaborate description of the events can be found
below.
2.1 Board Elections (06.09.2013) As every year, a new SPIE board needs to be elected.
17 voting members were present. The votes were collected and counted by the voting supervisor, Dr.
Stijn Van Cleuvenbergen. The following board was elected with 15 people in favor and 2 abstinences
President: Bart Kenens
Vice-President: Barbara Gysbrechts
Secretary: Griet Depotter
Treasurer: Karen Markley
After the election, the electors had the chance to know more about the planned activities of the new
board, and network with new members around a pizza.
2.2 Soirée Techniques (24-10-2013)
Our first SPIE/OSA Student Chapter activity was co-organized with the IEEE Student Branch of
Leuven. A lecture on adaptive optics and free-electron lasers was given by Prof. Emile Schweicher
from the Belgian Royal Military School. About 10 SPIE members attended, while 20 IEEE members
joined and discovered the world of optics. The first part of the lecture described the basics principals
of adaptive optics, how laser beam profiles can be deformed during their propagation in various
atmospheric conditions. After introducing the physical principles and the optical methods to correct
for laser aberrations, the audience was presented several working military laser weapons. The
second part of the seminar was focused on free electron lasers, mainly its principles and where there
can be found for research purposes. Few applications were further presented.
After the seminar, the attendees were kindly invited for a drink, where IEEE and SPIE-OSA members
had a fist positive interaction, and a mutual learning experience. Future collaboration between the
branches is planned.
2.3 frOSA meeting (15-11-2013) During this meeting, 2 members presented their latest work and planned experiments. Discussion
about their work, solutions to their problems and possible new ideas to explore was held. PhD-
students Griet Depotter and Doortje Borrenberghs presented their PhD subject NLO properties of
porphyrin based chromophores, and discussed the progress and difficulties during their research.
After the meeting, we gave the opportunity to members from different photonics disciplines to
interact during lunch with French fries. 18 persons attended the event.
2.4 SPIE invited lecture: Jean-Luc Doumont (04-12-2013)
On Wednesday 4 December 2012, SPIE student chapter KU Leuven organized a lecture given by Dr.
Jean-Luc Doumont. After the successful session of last year, "Structuring your scientific paper", high
hopes were set on this year's edition “Traditions, templates, and group leaders”. Inviting all scientific
departments and their students of the university was done by e-mails, by distributing posters, and by
distributing chocolates with advertisement for the lecture in cafeterias. With an attendance of more
than 330 people, the lecture can be considered a great success. Not only people from the academic
world, like master students, PhD students and professors were present, also people from the
industry showed up, invited by Jean-Luc Doumont. Our President, Bart Kenens, gave a short
introduction to the talk, mentioning the chapter and presenting its upcoming activities.
During the lecture, Jean-Luc Doumont interactively made the audience aware that the traditional
way of making presentations, representing data, etc. is not always the best. Creativeness can lead to
much clearer presentation of your scientific results. Whereas group leaders can stick to “knowbody
else does it like this” or “it doesn’t fit in my template”, Jean-Luc Doumont worked on attitude and
proposed some effective solutions on how to persuade them.
2.5 SPIE/OSA Quiz (11-12-2013) The major goals of this activity were recruitment and getting to know each other better in a casual
setting. It was the first time that our chapter organized a quiz, and with more than 40 participants,
this activity was a great success. The quiz was split up in 4 rounds, making the abbreviation ‘SPIE’:
Round 1 – Spectrum, Round 2 – Problems, Round 3 – (H)idden scientists, and round 4 – Energy levels.
In between the rounds, drinks and snacks were provided.
2.6 PhD Symposium on optics (09 and 10-01-2014)
The goal of the symposium was to extend the scientific knowledge of PhD and master students about
optics, and provide networking opportunities for researchers working on optics or photonics. On
Thursday 9th of January, the attendees were introduced to basics optics, providing some basics to
master or new PhD students. During the lunch, a poster session was held and awards were given to
the 3 best posters. After a lunch break, several researchers had the opportunity to share their
research during a poster session. Professor J. A. Shaw, director of the Optical Technology Center and
Professor of Electrical Engineering in Physics at the Montana State University, USA kindly accepted
our invitation and gave a lecture on optical phenomena such as the influence of ozone in light color
reflected from the moon, or Rayleigh scattering principles and its observations in Nature. Our second
guest lecturer, Professor Maarten Roeffaers from KU Leuven gave a lecture on the plethora of
existing microscopy techniques.
On Friday 10th of January, Prof. Shaw introduced the optical principles lying behind the observation of
rainbows, the color of butterfly wings and other optics in nature phenomena. Prof. H. Uji-I from KU
Leuven explained the basics of geometric optics through exercises. After lunch, the attendees were
given a Laser safety course from Dr. Eduard Fron with a certification worth 1 ECTS. Finally, four
practical lab sessions were organized on interferometry, laser collimating, laser alignment, and
monochromatic light measurements using a grating and power meters.
Day 1: 9 January 2014 Dag 2: 10 January 2014
8u 30 - 8u 45 Registration 8u 45 - 9u 00 Registration
8u 45 - 10u 30 Basic Optics - Prof.
Em. Andre Persoons 9u 00 - 10u 30
Optics in Nature -
Prof. Joseph Shaw
10u 30 - 10u 45 Break 10u 30 - 10u 45 Break
10u 45 - 12u 30 Basic Optics - Prof.
Em. Andre Persoons 10u 45 - 12u 30
Theoretical Exercises
- Prof. H. Uji-i
12u 30 - 14u 00
Lunch
12u 30 - 13u 30 Lunch Postersession with
posterprizes.
14u 00 - 15u 30
What colour is the
sky at night? A
tribute to Lord
Rayleigh - Prof.
Joseph Shaw
13u 30 - 14u00 Lasersafety- Dr.
Eduard Fron
14u 00 - 15u 55
Practical Courses - Dr.
S. Van Cleuvenbergen
and Dr. E. Fron
15u 30 - 16u 00 Break 15u 55 - 16u 05 Break
16u 00 - 17u 30 Microscopy - Prof.
Maarten Roeffaers 16u 05 - 18u 00
Practical Courses –Dr.
S. Van Cleuvenbergen
and Dr. E. Fron
2.7 SPiezza meeting (14-02-2014) During this general meeting, 2 members presented their latest work and planned experiments.
Discussion about their work, solutions to their problems and possible new ideas to explore was held.
PhD-students Jeroen van Gindertael and Nick Van Steerteghem presented their PhD subjects:
Superresolution fluorescence microscopy and non-linear optics, and discussed the progress and
difficulties during their research.
After the meeting, we gave the opportunity to members from different photonics disciplines to
interact during lunch with pizza. 23 persons attended the event.
2.8 Recruitement activity: Bowling (19-03-2014)
On Wednesday 3th of March, the SPIE/OSA student branch organized a bowling activity. The
objective of this event was to recruit new members. Two games were offered. The event was
advertised on the student branch website, on posters and flyers distributed around the campus.
Several flyers were given personal to potential new members. 5 persons joined, this could be
explained due to short notice of the event (2 weeks). Although more members were expected, it was
a pleasant evening with Belgian beer.
2.9 Company visit to CSL and LASEA (25-04-2014)
On Friday 25th of April, the SPIE/OSA organized a double company visit in the Liege science park of
Belgium. The objective was to present several job opportunities in optics, and give the chance to
members to learn about optical constraints in space or how lasers can be applied to engraving or
cutting. 13 people attended the event. The train and bus transportation from Leuven to the Liege
science park were offered by the branch. The first visit was at the “Centre Spatial de Liège (CSL)”.
The attendees followed a presentation on “Comparison of off-axis TMA and FMA telescopes
optimized over different fields of view: applications to Earth observation”, by Lionel Clairmont,
Optical Engineer. He presented several telescope designs for earth observation using a line scanning
hyperspectral imager in the visible and short wave infrared, and their limitations. He further
introduced us to his design and described the different steps in optical design, space requirements
and costs, optimization and tolerancing. Prof. Nicolas Grevesse, Emeritus Professor in astrophysics,
introduced us to the history of the Belgian space quest, current on-going projects at the CSL, and the
different fields of expertise covered at the CSL. He further introduced us to space weather and
challenges for optical components to sustain in space. After the presentations, the attendees were
invited to the cleaning rooms of the CSL. We were first explained the challenges required in clean
rooms, then we were further explained how the CSL calibrates space observation instruments. Cuves
used to test optical components at high and low temperature, pressure were presented. A lunch was
offered for SPIE/OSA members, and reduced price for SPIE only members at the CSL.
In the afternoon, the attendees were invited at LASEA, a company specialized in laser micro
engraving, laser welding, laser cutting or laser cleaning. A brief introduction to LASEA history and
field of expertise was given by Dr. Jose Antonio Campos de Campos. He further presented and
demonstrated several laser cutting setups. A final round table was proposed to give the chance to
the attendees to ask questions, or informally check for job offers. After the second visit, the group
headed back to Leuven. An ice cream was offered to everyone to chill after the (warm spring) day,
before getting on the train homewards.
2.10 SPIEKULographic and BBQ (16-05-2014)
SPIEKULographic is the yearly scientific photography contest organized by the SPIE and OSA KU
Leuven Student Chapters. The aim of this contest is to show the visualized results of scientific work to
the world and to promote the Student Chapter. The pictures need to be assigned a title and a short
story. The competition is open for PhD and Master students of the KU Leuven. The award ceremony
was accompanied by a BBQ offered to all members. Publicity for this event was done by distributing
posters all over the science campuses, e-mails, and an article in the campus news paper. 19 persons
attended the event. Tsveta Ivanova, the 3th prize winner, was invited for an interview in the news
paper of our university.
Jury members
President: Prof. Koen Clays, Laboratory for Molecular Electronics and Photonics, Dept. of
Chemistry, Faculty of Sciences
Prof. Ann Gils, Laboratory for Pharmaceutical Biology, Faculty of Pharmaceutical Sciences
Prof. Tom Van Gerven, Process Engineering for Sustainable Systems, Faculty of Engineering
Science
Prof. Carmen Bartic, Biophysics group, Dept. of Physics and Astronomy, Faculty of Sciences
Dr. Bart Vandenbussche, Dept. of Physics and Astronomy, Faculty of Sciences
Dr. Olivier Deschaume, Biophysics group, Dept. of Physics and Astronomy, Faculty of Sciences
Ranked 1-3: Prizes:
First prize: FNAC coupon (50 euro)
Second prize: 2 movie tickets
Third prize: SPIE membership (15 euro)
Ranked 1-10:
A2 sized posters were printed and handed over to the authors after the award ceremony
Winners:
2.10 Board elections (12.09.2014) As every year, a new SPIE board needs to be elected. 9 members were present and 3 proxy votings
were given, the new board was elected unanimously .
President: Barbara Gybrechts
Vice-President: Tristan Putzeys
Secretary: Janos Keresztes
Treasurer: Nick Van Steerteghem
After the election, the electors had the new board, and network with new members around Chinese
food.
3 Planned Activities From the new elected 2014-2015 board, the following are proposed for the coming year.
SPIE Dog Meeting
Student meetings will be held on a regular base. In these meetings two students present their
current work and a discussion on result, problems and future plans is held. These meetings will be
concluded with lunch provided by the student chapter. (Spie Dog: hot dogs, Spiezza: pizza, etc.)
Laser tag
As a kick-off event of the new academic year 2014-2015, we plan to go laser tagging on our campus.
The goal is to get together with current SPIE chapter members and to attract new members.
Day of Light
On October 21st 2014, we want to make people aware of the Day of Light. A slide will be shown on
the screens in the entrance halls of the different buildings on our campus, and gadgets (e.g. glow in
the dark bracelets) will be distributed.
Lab visit month
In November we will organize a lab visit month. One hour per week, we will visit several laboratories
in our university, 3 weeks long. In this way, master students and PhD students will have the ability to
network and to create new collaborations.
Guest Lecture – Jean-Luc Doumont
After the successful sessions of last years, Dr. Jean-Luc Doumont confirmed to return to Leuven this
year on December 4th. In dialogue, we agreed that he will give a soft-skill training on “Effective page
layout for rational minds”. For this activity, again we aim for more than 300 attendees spread over
the whole university. The chapter and upcoming activities will be promoted at the beginning of the
event.
Symposium on optics
The third edition of the 2-day symposium on optics will be held in January or February 2015. In the
framework of the Year of Light, we aim to attract a broader public, including master students.
Therefore we will also advertise the symposium during regular classes besides sending e-mails and
distributing flyers and posters. During the symposium, the basics of optics will be presented and
several internal and external lecturers will be invited. Additionally, hands-on sessions will be
organized.
Company visit
A company visit will be organized. The company is not chosen yet. Current possibilities are Philips
Eindhoven or LAMBDA-X.
4 Financial Information Since our chapter is a combined SPIE and OSA student chapter, all the listed activities were financed
by both funding sources. The doctoral school scholarship was specially dedicated for the symposium
on optics.
Activities Details Spending in Euros
General meetings November February September 2014 Total
114.4 131.4 60 305.8
Recruitment Quiz 126.72
Jean-Luc Doumont 204.63
Symposium Promo Catering Lodging guest Poster prizes & gifts speakers Total
41 1056.48 396.07 140.8 1634.35
Bowling 31.65
Company Visit 212.2
SPIEKULographic Promo Prizes Reception & Diner Total
13.6 197 202.96 413.56
Website Domain registration 24.2
Memberships Prizes spiekulographic 2012-2013
94.26
Total 3047.37
Funding
SPIE Funding 781.25
Doctoral School Symposium 1233.15
OSA 1169.5
Overview
Spending 3047.37
Funding 3183.9
Balance +136.53
