ANNUAL REPORT & ACCOUNTS 2007-2008 ANNUAL REPORT & ACCOUNTS 2007-2008 CENTRAL MINE PLANNING & DESIGN

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  • ANNUAL REPORT & ACCOUNTS

    2007-2008

    CENTRAL MINE PLANNING & DESIGN INSTITUTE LIMITED

    (A Subsidiary of Coal India Limited)

    GONDWANA PLACE: KANKE ROAD

    RANCHI - 834 031

  • CONTENTS

    Sl. No. Subjects Page

    1. Management During 2007-2008

    2. Present Management

    3. Notice

    4. Directors' Report

    5. Statutory Auditors' Report and replies of Management.

    6. Comments of the Comptroller & Auditor General of

    India under section 619(4) and replies of Management.

    7. Audited Statements of Accounts

    8. Annexure to Directors Report under Section 217 (2A)

  • MANAGEMENT DURING 2007-2008

    FULL - TIME

    1. Shri A. K. Singh : CMD (From 01.01.2008)

    2. Shri S. Chaudhuri : CMD (Upto 31.12.2007)

    3. Shri P. K. Kanchan : Director (Upto 31.07.2007)

    4. Shri S. R. Ghosh : Director (Upto 31.08.2007)

    5. Shri N. Khurana : Director (From 22.06.2007)

    6. Shri A. K. Debnath : Director (From 01.08.2007)

    7. Shri S. K. Mitra : Director (From 01.09.2007)

    8. Shri A. N. Sahay : Director (From 01.11.2007)

    PART - TIME

    9. Dr. S. P. Seth : Director

    10. Prof. A. K. Ghose : Director

    11. Shri N. C. Jha : Director

    12. Shri Sanjiv Mittal : Director (Upto 10.09.2007)

    13. Dr. A. K. Kundra : Director (From 24.08.2007)

    14. Prof. V. R. Sastry : Director (From 24.08.2007)

    15. Dr. S. Bhandari : Director (From 24.08.2007)

    16. Shri S. K. Ghodke : Director (Upto 17.07.2008)

    COMPANY SECRETARY : Shri Udayan Chakrabarti

    BANKERS : State Bank of India,

    United Bank of India,

    Bank of India.

    Canara Bank

    Bank of Maharastra

    Union Bank of India,

    Oriental Bank of Commerce

    Indian Overseas Bank

    Central bank of India

    UCO Bank

    Syndicate Bank

    Surguja Kshetriya Gramin Bank

    AUDITORS : M/S J. N. Agrawal & Co.

    Chartered Accountants

    Ranchi.

    REGISTERED OFFICE : Gondwana Place, Kanke Road,

    Ranchi - 834 031

    Jharkhand, India

  • PRESENT MANAGEMENT AS ON 24.07.2008

    FULL - TIME

    1. Shri A. K. Singh : CMD

    2. Shri N. Khurana : Director

    3. Shri A. K. Debnath : Director

    4. Shri S. K. Mitra : Director

    5. Shri A. N. Sahay : Director

    PART - TIME

    6. Dr. S. P. Seth : Director

    7. Prof. A. K. Ghose : Director

    8. Shri N. C. Jha : Director

    9. Dr. A. K. Kundra : Director

    10. Prof. V. R. Sastry : Director

    11. Dr. S. Bhandari : Director

    PERMANENT INVITEE

    Shri S.K. Ghodke

  • NOTICE FOR 33rd ANNUAL GENERAL MEETING

    Ref. no. CS/AGM-33/2008/7041 Dated: 22.07.2008.

    Notice is hereby given to all the shareholders of Central Mine Planning & Design Institute

    Limited that the 33rd Annual General Meeting of the Company will be held on Thursday,

    the 24th July, 2008 at 10.30 A.M. at the Registered Office of the Company, Gondwana Place, Kanke Road, Ranchi to transact the following business:-

    1. Adoption of the Annual Accounts:

    To receive and adopt the Balance Sheet as on 31st March 2008, Profit & Loss Account

    for the year ended on that date along with the schedules attached thereto and the

    Auditors' Report thereon with the replies given by the management.

    2. Adoption of the Directors' Report:

    To receive and adopt the Report of the Board of Directors for the year 2007-08.

    3. To amend the existing Articles 37(b), 37(b)(i), 48(7) 48(18)(ii) of the Articles of Association as follows :

    Sl.

    No.

    Article

    No.

    Existing provision Amendment proposed

    1. 37(b) Without prejudice to the generality of the above

    provision the Board shall

    reserve for the decision of the CIL any matter relating to :

    Without prejudice to the generality of the above provision the Board

    shall reserve for the decision of the

    President/CIL any matter relating to :

    2. 37(b) (i) Any programme of capital expenditure for an amount

    exceeding Rs. 5 crores in cases

    which do not form part of sanctioned estimate, provided

    that within any financial year

    the fund required will be found within the budget allocation for

    the project and provided also

    that the expenditure on such

    project in subsequent years would be the first call on the

    respective budget allocation;

    provided further that in cases where the detailed Project

    Reports have been prepared

    with estimates of different

    component parts of the projects

    and where such Reports have

    approved by the President or CIL, it shall not be necessary for

    the Board to obtain the

    President's or CIL's sanction to

    the incurrence of capital

    expenditure and the Board of

    Directors shall have the power to sanction the same, subject to

    the provision in the sanctioned

    estimates for each component

    part and the limit of Rs. 5 crores

    Any programme of capital expenditure for an amount

    exceeding the limit contained in

    guidelines issued by the Govt. from time to time.

  • shall not apply; provided further

    that in cases of variation in approved estimates which are

    not more than 10% or such

    higher percentage as may be fixed by CIL from time to time

    for any particular part the Board

    of Directors shall be competent to proceed with the work

    without further reference to the

    CIL provided there is no

    substantial variation in the

    scope of the project.

    3. 48(7) To invest in the Reserve Bank of India or in such securities as

    may be approved by the

    President and deal with any or the moneys of the Company

    upon such investments

    authorised by the Memorandum of Association of the Company

    (not being shares in the

    Company) and in such manner

    as they think fit, and, from time

    to time, to vary and realize such

    investments.

    To

    invest

    money

    To invest or otherwise employ moneys belonging to or with the

    Company in the purchase or

    acquisition of any shares, securities or other investments whatsoever,

    whether movable or immovable

    upon such terms as may be thought proper and from time to time to

    vary all or any such investments in

    such manner as the Company may

    think fit.

    To

    invest

    money

    4. 48 (18)(ii) To authorise the undertaking of

    works of a capital nature, not

    covered by Clause (i) above, if

    required to be taken up in

    advance of the preparation of a

    Detailed project Report or otherwise as individual works,

    whether as part of existing or

    new schemes, not exceeding Rs.

    5 crores provided that :

    (a) the funds required will be found within the budget

    allocation for the Company

    for that financial year; and

    (b) the expenditure on such works in subsequent years will be first call on the

    respective allocations.

    To authorise the undertaking of works of a capital nature, not

    covered by Clause(i) above, if

    required to be taken up in advance

    of the preparation of a Detailed

    project Report or otherwise as individual works, whether as part of

    existing or new schemes, not

    exceeding the limit contained in the

    guidelines issued by the Govt. from

    time to time provided that :

    (a) the project should be included in

    the approved Five Year and

    Annual Plans and outlay provided for;

    (b) the expenditure on such works in subsequent years will be the first call on the respective

    allocations; and

    (c) the required funds can be found from the internal resources of

    the company and the

    expenditure is incurred on

    schemes included in the capital budget approved by the

    Government.

    (d) the enchanted delegation will be

    applicable in respect of projects

    for which no budgetary supports is envisaged i.e. projects funded

    100% from IEBR. The term

    IEBR (Internal and Extra Budgetary Resources) for this

    purpose would include extra

    budgetary resources such as bonds, ECB and other similar

    mobilization made on their own

    internal strength by the PSUs but excluding Govt. guaranteed

    borrowings.

  • 4. App