Annual Report

Submission of UCEDD Submission of UCEDD Annual Report Annual Report

DD Act: required each center to submit DD Act: required each center to submit annual report to the Secretary (ADD) annual report to the Secretary (ADD)

The UCEDD Annual Report is due to The UCEDD Annual Report is due to ADD July 30 of each yearADD July 30 of each year

The Annual Report will be submitted The Annual Report will be submitted through National Information through National Information Reporting System (NIRS) and UCEDDs Reporting System (NIRS) and UCEDDs will use NIRS to collect and maintain will use NIRS to collect and maintain data throughout the yeardata throughout the year

Annual Report Sections Annual Report Sections

Introduction Introduction Narrative report on goals & results and Narrative report on goals & results and

outcomes outcomes Fund leveraged Fund leveraged Results from the measurements of Results from the measurements of

indicators and progress indicators and progress

a.a. Measure of improvement and consumer Measure of improvement and consumer satisfaction satisfaction

b.b. Measure of collaboration Measure of collaboration GPRA GPRA

GPRA GPRA

Government Performance and Government Performance and Results Act Results Act

Purpose Purpose (1) improve the confidence of the American (1) improve the confidence of the American

people in the capability of the Federal people in the capability of the Federal Government, by systematically holding Federal Government, by systematically holding Federal agencies accountable for achieving program agencies accountable for achieving program results;results;

(2) initiate program performance reform with a (2) initiate program performance reform with a series of pilot projects in setting program goals, series of pilot projects in setting program goals, measuring program performance against those measuring program performance against those goals, and reporting publicly on their progress;goals, and reporting publicly on their progress;

(3) improve Federal program effectiveness and (3) improve Federal program effectiveness and public accountability by promoting a new focus on public accountability by promoting a new focus on results, service quality, and customer satisfaction;results, service quality, and customer satisfaction;

Continue Continue (4) help Federal managers improve service (4) help Federal managers improve service

delivery, by requiring that they plan for meeting delivery, by requiring that they plan for meeting program objectives and by providing them with program objectives and by providing them with information about program results and service information about program results and service quality;quality;

(5) improve congressional decision-making by (5) improve congressional decision-making by providing more objective information on providing more objective information on achieving statutory objectives, and on the relative achieving statutory objectives, and on the relative effectiveness and efficiency of Federal programs effectiveness and efficiency of Federal programs and spending; andand spending; and

(6) improve internal management of the Federal (6) improve internal management of the Federal Government.Government.

Continue Continue

Every 2 years ADD submits annual Every 2 years ADD submits annual program performance plan and program performance plan and report to the president, congress report to the president, congress and the National Council on and the National Council on Disability Disability

The program performance report The program performance report also includes indicators of progressalso includes indicators of progress

ADD has established two GPRA ADD has established two GPRA measures for the UCEDD programmeasures for the UCEDD program

UCEDD GPRA Measures UCEDD GPRA Measures

Grantees will report to ADD quantitative Grantees will report to ADD quantitative data for two Government Performance data for two Government Performance and Results Act (GPRA) measures:- and Results Act (GPRA) measures:-

1.1. The first GPRA measure for the UCEDD The first GPRA measure for the UCEDD program focuses on impact on individuals program focuses on impact on individuals with developmental disabilitieswith developmental disabilities

The second GPRA measure captures The second GPRA measure captures information about the outcomes for information about the outcomes for UCEDD trained professionalsUCEDD trained professionals

MTARSMTARS

Monitoring and Technical Assistance and Monitoring and Technical Assistance and Review SystemReview System

What is MTARSWhat is MTARS

MTARS = Monitoring and Technical MTARS = Monitoring and Technical Assistance Review SystemAssistance Review System

ADD established the MTARS to:ADD established the MTARS to: monitor individual grant programsmonitor individual grant programs address areas where grantees may address areas where grantees may

benefit from technical assistancebenefit from technical assistance identify innovative practices that may identify innovative practices that may

assist other granteesassist other grantees

Benefits of MTARSBenefits of MTARS To ADD:To ADD:

Provides a means to better understanding grant Provides a means to better understanding grant programsprograms

Provides information to strengthen its position when Provides information to strengthen its position when justifying its programs to Federal oversight agencies. justifying its programs to Federal oversight agencies.

Helps with accountability requirements (GPRA and Helps with accountability requirements (GPRA and PART)PART)

ADD grantees:ADD grantees: Evaluative Evaluative Learn from reviewers how to become more effectiveLearn from reviewers how to become more effective Sharing of innovative practices that are highlighted Sharing of innovative practices that are highlighted

through the MTARS process.through the MTARS process.

MTARS Activities and MTARS Activities and PhasesPhases

In general, the MTARS spans the In general, the MTARS spans the Federal fiscal year (October 1 – Federal fiscal year (October 1 – September 30). September 30).

The process is divided into four The process is divided into four phases: phases: PlanningPlanning Pre-site visitPre-site visit Site visitSite visit Post-site visit Post-site visit

MTARS ScheduleMTARS Schedule FY 2008FY 2008

Indiana (Region 5)Indiana (Region 5) Arizona (Region 9)Arizona (Region 9) Rhode Island (Region 1)Rhode Island (Region 1)

FY 2009FY 2009 Puerto Rico (Region 2)Puerto Rico (Region 2) Alaska (Region 10)Alaska (Region 10) Nevada (Region 9)Nevada (Region 9) North Dakota (Region 8)North Dakota (Region 8)

FY 2010FY 2010 South Carolina (Region 4)South Carolina (Region 4) Kentucky (Region 4)Kentucky (Region 4) Connecticut (Region 1) Only UCEDD Connecticut (Region 1) Only UCEDD

FY 2011FY 2011 New York (Region 2) Only P&A New York (Region 2) Only P&A

MTARS TeamMTARS Team

Larger MTARS Team divided into Larger MTARS Team divided into three Program Teams:three Program Teams: DD Council Program Team DD Council Program Team P&A Program Team P&A Program Team UCEDD Program Team UCEDD Program Team

MTARS TeamMTARS Team

Generally, the MTARS Team is Generally, the MTARS Team is comprised of the following people:comprised of the following people: ADD Central Office Program Specialist ADD Central Office Program Specialist Peer ReviewerPeer Reviewer Individuals with developmental Individuals with developmental

disabilities/family membersdisabilities/family members Fiscal Reviewer Fiscal Reviewer

MTARS Monitoring MTARS Monitoring ElementsElements

Has evolved from a primary focus on mere Has evolved from a primary focus on mere compliance with the law to one that is more compliance with the law to one that is more dynamic and takes into consideration the dynamic and takes into consideration the following six elements:following six elements: Program compliance with the DD ActProgram compliance with the DD Act Accountability and achievement of program goals Accountability and achievement of program goals Collaboration with other DD programs within the Collaboration with other DD programs within the

StateState Fiscal management Fiscal management Technical assistance needsTechnical assistance needs Innovative practicesInnovative practices

What are the Self-What are the Self-Assessment Checklists?Assessment Checklists?

Forms the MTARS teams use to Forms the MTARS teams use to review the DD Council, P&A, and review the DD Council, P&A, and UCEDDUCEDD

There are checklists for each There are checklists for each program:program: DD Council DD Council P&AP&A UCEDDUCEDD

What is the Purpose of the What is the Purpose of the Self-assessment Checklists?Self-assessment Checklists?

Communication tool Communication tool

between the Program and between the Program and the the

MTARS Team MembersMTARS Team Members

Purpose of the ChecklistsPurpose of the Checklists

Communication from MTARS Team Communication from MTARS Team to Program:to Program: What we are reviewingWhat we are reviewing Who we want to talk toWho we want to talk to What kinds of documents we want to What kinds of documents we want to

seesee Communication from Program to Communication from Program to

MTARS Team:MTARS Team: Evidence of what they are doingEvidence of what they are doing

Purpose of the ChecklistsPurpose of the Checklists

Helps to identify technical Helps to identify technical assistance needsassistance needs

Issues related to complianceIssues related to compliance Evidence of best or innovative Evidence of best or innovative

practicespractices

How are the Checklists How are the Checklists Organized?Organized?

There are three checklists for each There are three checklists for each program:program:

1.1. Program ComplianceProgram Compliance

2.2. Program Practices and OperationsProgram Practices and Operations

3.3. Best Practices and InnovationsBest Practices and Innovations

ComplianceCompliance

Taken directly from the DD ActTaken directly from the DD Act Includes citations from the DD ActIncludes citations from the DD Act Programs Programs are requiredare required to do what to do what

is on the compliance checklist is on the compliance checklist

Program Practices and Program Practices and OperationsOperations

Practices that support the operation Practices that support the operation of the programof the program

Not requiredNot required to follow what is in to follow what is in the checklistthe checklist

Recommendations to programRecommendations to program

Compliance and Program Compliance and Program Practices and Operations Practices and Operations

ChecklistsChecklists Collaboration Organizational Administration Membership/Consumer Advisory

Committee Program Administration Evaluation and Reports Fiscal

Best Practices and Best Practices and InnovationsInnovations

This checklist is the same for This checklist is the same for allall programsprograms

Helps the MTARS team and program Helps the MTARS team and program identify best practices and identify best practices and innovationsinnovations

6 Elements to identifying best 6 Elements to identifying best practices and innovationspractices and innovations

Administrative Accountability Initiatives

Questions?Questions?