Annual Web Conference September 22, 2010 · 2012-11-20 · Annual Web Conference September 22, 2010. ... (OJT/SS) Program OJT/SS Program Legislative Authority Title 23, United States

Federal Highway AdministrationOffice of Civil Rights

Presented By:

Ann D. Wicks, NSTI Program Manager

Annual Web ConferenceSeptember 22, 2010

National Summer Transportation Institute Program FHWA – Civil Rights

A diverse, well-qualified workforce for the transportation industry in the 21st

century.

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Provide awareness to middle and high school students on transportation careers.

Encourage middle and high school students to consider transportation-related courses of study in their higher education pursuits.


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gOn-the-Job Training/Supportive Services (OJT/SS) Program

OJT/SS Program Legislative Authority Title 23, United States Code, Section 140(a)(b) – Nondiscrimination

OJT/SS Program Regulatory Authority Title 23, Code of Federal Regulations, Part 230 - External Programs, Subpart A – EEO on Federal–aid Construction Contracts (Including Supportive ServicesSAFETEA-LU


Statistical Data



$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000

FY 2008

FY 2009

FY 2010

$2,696,901.00

$2,930,916.17

$3,715,750.40

$2,128,390.00

$2,853,869.48

$2,602,999.98

Allocated Requested

Fiscal Years 2008 - 2010 Funding Information

Fiscal Years 2008 - 2010 Host Site Information


0 10 20 30 40 50 60 70

FY 2008

FY 2009

FY 2010

7

9

4

53

59

54

56

60

65

Number of SOWs Received Number of Approved SOWs

New Host Sites

Structure

Organizational


Host SiteResidential or Nonresidential ProgramMiddle School Program (grades 7-9)

Focus on career explorationHigh School Program (grades 9-12)

Post-secondary education/transportation-related careers

Minimum of 15 Participants2-4 Week Program

NSTI Program


Administration

Program


Responsibilities


Program ManagementDevelop GuidelinesProvide Technical Assistance and Administrative Guidance

Budget and FinanceAnalyze and Approve Budgets

Data and ReportsDevelop Data Collection InstrumentsPrepare Annual Report

Headquarters’ Civil Rights


Program ManagementMonitor ProgramConduct Site VisitsProvide Technical Assistance and Administrative GuidanceRequest /Review/Approve and Submit Statements of Work Applications

Budget and FinanceFunding Status NotificationReimbursement of Funds


FHWA Division Office

Program ManagementCooperative AgreementsProcurement Oversight and Requirements

Budget and FinanceReimbursement Guidelines


State Transportation Agency (STA)

Develops, implements, and directs all phases of the STI:

Facilitate Sub-AgreementPoint of ContactTypes of STI

Residential or Non-ResidentialMiddle or High School

Conduct Periodic STI ReviewFinal ReportsBudget and Expenditures

Under the Leadership of a Project Director

Host Site


Selection/Supervision of StaffLevel of Effort Changes NotificationStaff

Employment AgreementPosition DescriptionsTraining

Intermodal Advisory Committee Review CurriculumsPlan and Secure ResourcesTechnical Assistance


Student Selection CriteriaRising 7-9 graders or 9-12 gradersCompleted or enrolled in a pre-algebra courseMinimum GPA of 2.0 on a 4.0 scaleInterest in engineering, science, transportation, or technology careersLetter of recommendation Written statement regarding participation in the program


Notification/Acceptance PackagesNotification of selectionStudent/ parent agreementSTI guidelines or requirementsCertificate of healthRequired personal items and dress codesHousing regulationsPermission to tape or photograph form


Orientation MeetingWhat is expected of participantsOverview of planned activitiesHost Site general informationReview of rules and regulations

Closing ProgramFeature the talents of the graduatesCertificates of CompletionAwards for Accomplishments

Director’s AwardFHWA AwardSTA Award


Emergency EvaluationPlan, safety measures, facilities, and evacuation routes

Fire Drills and Natural DisastersStaff person to coordinate emergency evacuation activities

Buddy SystemEach participant should be assigned a “buddy”

Risk Assessment


Emergency Response SystemIdentify All on- and -off campus emergency shelter facilities, hospitals, and infirmaries

Staff Alert SystemStaff rosterInstructions and alert protocol


Incident ReportingDocuments all emergency incidentsComplete required incident report(s)

Participants with DisabilitiesA ground-level roomEmergency evacuations

Evacuate ground-floor exit with assigned “buddy”Move to the nearest stairwell to await emergency response personnelStaff ensures evacuation of disabled person(s)


Conduct and Medical ReportsRequired to have medical and liability insurance coverage for the participantsInstruct staff with managing participant conduct and what action(s) to take when injuries occur


WeeklyAcademic and Enhancement ProgramsClassroom Session(s)SpeakersField TripsFaculty/StaffHost Site Facilities

Overall ProgramAccomplish GoalsProgram Effectiveness

Evaluations


Implementation

Program



Statement of Work (SOW) Application

Due by November 1 to Headquarters Civil Rights

Should not exceed 10 pages (Tables A-E does not count against the page limitation).

Letters of recommendation (Division Office and State Transportation Agency)

Prioritized – If more than one SOWsSubmitted via E-mail


Program OverviewProgram Administration

RecruitmentStudent Selection ProceduresStaffing RequirementsProgram Cost Inter-Modal Advisory CommitteePartnersImplementation ScheduleProgram Curriculum Follow-up Survey of Participants

SOW Components

Host Site

State Transportation Agency


FHWA Headquarters Civil Rights


State Transportation Agency

Host SiteNational Summer Transportation Institute Program FHWA – Civil Rights

SOW Approval Process

Funding request should not to exceed $65,000FHWA Capped Budget Items:

Personnel+Fringe Benefits – Should notexceed 45% of total budgetIndirect Cost – Should not exceed 15% of direct cost

No-cost sharing requirementSummary


Budget

Amendments Reviewed/approved by the STAs and FHWA Division OfficesDivision Offices must notify Headquarters Civil Rights on all budget changes

Identify whether funds are requested or in-kind

FoodReasonable costCost of snacks is disallowed



Annual Report

Due by October 15 to Headquarters Civil Rights

Should not exceed 15 pages (Sections I and III attachments does not count against the page limitation).

Word document

Times New Roman font-12/single-spaced

Photos – Jpeg and include captions

Follow established guidelines

Submitted via E-mail


Program AdministrationAbstractCommittee, Partners and Staff InformationProgram ObjectivesStudent Selection ProcessDemographic Data SummaryMarketing

Program CurriculumAcademic Enhancement

Annual Report Components

Sports and Recreation (residential program)Evaluations Orientation and Closing Awards Programs

Follow-up SurveyPreliminary Financial Report RecommendationsAppendix


Process

funding


HCR approves budgetHCR allocates funds to the Division Office for obligation to its STASTA provide funding to host site by entering into a cooperative agreementEach host site follows its respective STA procurement rules and regulations


Allocation of Funds

State Transportation Agency (STA)

STI Host Site


(DO)

STI Host Site submits invoices to its STA STA submits paid invoices to FHWA DOFHWA DO reimburses STA


Funding Reimbursement Process

Unexpended funds must be returned to HCR for redistribution.


Redistribution of Funds

Sept 1 Request for ProposalsSept (1st week) Web Conference HeldOct 15 Annual Reports Due to HCRNov 1 SOWs Due to HCRNov – Jan 15 SOW Review/Rating CompletedFeb Funding Allocations ApprovedMar 15 Allocation Memos Sent to the

Division OfficesJun - Aug Implementation of STI Program


Administrative Process Timeline


Who Can Participate in the NSTI Program? Whom do I contact?

Any institution of higher education may apply to serve as a host site for this program. Interested parties should contact their STA and/or FHWA Federal-Aid Division Office. Specific contact information for the STAs, Division Offices, as well as previous STI host sites, can be found on FHWA’s HCR Web site (www.fhwa.dot.gov/civilrights) under the NSTI Program.

http://www.fhwa.dot.gov/civilrights�

Ann D. Wicks NSTI Program Manager

E-Mail: [email protected]

Phone: 202-366-2213Fax: 202-366-1599

Contact Information


mailto:[email protected]�

TheEnd
