Antrim County Board of CommissionersAntrim County Board of Commissioners Ed Boettcher, Chairman Thursday, February 20, 2020 @ 7:00 p.m. Antrim County Building, 2nd Floor, Board of

Antrim County Board of Commissioners Ed Boettcher, Chairman

Thursday, February 20, 2020 @ 7:00 p.m.

Antrim County Building, 2nd Floor, Board of Commissioners Room 203 East Cayuga, Bellaire, MI 49615

*If you require auxiliary aid assistance, contact (231)533-6265

CALL TO ORDER:

1. OPENING CEREMONIES OR EXERCISES (Pledge of Allegiance, Invocation, Moment of Silence)

2. PUBLIC COMMENT

Members of the public are encouraged to speak during the public comment agenda items, which are placed at the beginning and end of meetings. Any member of the public speaking under the privilege of “Public Comment” may speak no longer than three (3) minutes. A group of individuals who wish to present a specific point of view may designate a spokesperson who the Board will allow additional time; however, this is not a requirement. All individuals who wish to speak during public comment will be allowed to do so. Members of the public with questions, concerns, or comments regarding their topic addressed during public comment may request additional information and/or referral from the County Administrator’s Office during normal business hours or call 231-533-6265.

3. APPROVAL OF AGENDA 3

4. APPROVAL OF MINUTES 3 A. January 29, 2020 – Special Meeting B. January 31, 2020 – Special Meeting C. February 6, 2020 – Regular Meeting D. February 7, 2020 – Special Meeting

5. COMMUNICATIONS/NOTICES A. Lake Level Update: Dave Christian, Mark Stone 4-6 B. County Treasurer Bond Report 7-9 C. Fred Gulick 10-15

6. LIAISON REPORTS

7. COMMITTEE REPORTS (AS NEEDED)

8. OLD/UNFINISHED BUSINESS A. Update: Campspot 16

9. NEW BUSINESS

A. Claims and Accounts 17

B. Veteran’s Affairs – Walter Bedell 18-34

1. Michigan Veterans Affairs Agency (MVAA) Training Reimbursement Program Application 2. MVAA Veteran Service Fund Grant Application

C. Hydrology Study: Supplemental Survey Work – Bid Approval 35-36

D. Budget Amendment – 2019 Energy Savings 37-38

E. Antrim Conservation District: Household Hazardous Waste Fee Schedule 39-41

http://www.antrimcounty.org/downloads/boc_01_29_2020_minutes_special_findir.pdf

http://www.antrimcounty.org/downloads/boc_01_31_2020_minutes_special_findir.pdf

http://www.antrimcounty.org/downloads/boc_02_06_2020_minutes.pdf

http://www.antrimcounty.org/downloads/boc_02_07_2020_minutes_special_fmpworkshop.pdf

F. Sheriffs Office 42-47 1. Dispatch – Update: Statewide 911 Outage 2. Dispatch – Amalgam Service Agreement

G. Appointment – Public Information Officer 48

H. Employee Evaluation Tool 49-56

I. Facilities Master Plan Presentation – Byce & Associates 57-58

10. APPOINTMENTS/ANNUAL REPORTS

11. REPORTS

A. County Administrator Report 59-80 1. Airport Financials – January 2020 2. Antrim County Transportation Financials – January 2020 3. Antrim Conservation District Update – December 2019 4. Building Department Financials – January 2020 5. Soil Erosion Control Officer Update – January 2020

B. Finance Director Report

C. Chairman Report

D. Sheriff’s Report (Information Only) 81-101 1. Township Statistics 2. Animal Control Statistics

12. VARIOUS MATTERS

13. PUBLIC COMMENT

14. ADJOURN

February 14, 2020 TO: Board of Commissioners FR: Pete Garwood, County Administrator RE: Approval of Agenda, Minutes You should have received your agenda packets via electronic communication on February 14, 2020. If there are no changes or additions to the agenda, please consider the following action:

Motion by _________________ and seconded by ___________________ to approve the agenda as presented.

You received the minutes from the regular February 6, 2020 Board of Commissioners meeting via electronic communication on February 14th. If there are no corrections to those minutes, please consider the following action:

Motion by __________________, seconded by ___________________ to approve the minutes of the February 6, 2020 meeting as presented.

You received the minutes from the special meeting held on January 29, 2020 as well as the special meetings held on January 31, 2020 and February 7, 2020. If there are not correction to any of those minutes, please consider the following actions:

Motion by __________________, seconded by ___________________ to approve the minutes of the January 29, 2020 special meeting as presented. Motion by __________________, seconded by ___________________ to approve the minutes of the January 31, 2020 special meeting as presented. Motion by __________________, seconded by ___________________ to approve the minutes of the February 7, 2020 special meeting as presented.

Memorandum Administration Office

Antrim County Board of Commissioners Page 3 of 101 February 20, 2020

February 10, 2020 TO: Board of Commissioners FR: Mark Stone, Operator of Dams RE: Update – Lake Level Committee Please see the attached communication from Dave Christian and Janet Hickman, co-chairs of the Lake Level Committee.

Memorandum Operator of Dams


Happy New Year everyone! For those that are interested, here is a brief progress report by the Elk River Chain of Lakes (ERCOL) Lake Level committee.

1. Overall, we are very pleased with the overall progress of the Lake Level project! Everything is going well. But before we start, we want to thank everyone who has helped out in 2019 on this work - it is truly amazing the progress we have made and what we have been able to achieve with your help!!! We still have much to do, but we can look back on 2019 and be proud of what was accomplished. So thanks to the following people who hav ed us out in 2019:

• Mark Stone • Fred Sittel • Linda Van Andel • Dave Heeres Ron Sowers

Russ Ulrey Andy Hickman Jim Fisher

• Peg Comfort Bill Frey • Mary Beth Kazanski Dean Branson • Professor Anthony Kendall at MSU • Dave Edwards & the Tip of the Mitt team • the Antrim County Board of Commissioners & Pete Garwood • Our great ERCOL Lake Associations: ESLA, TLA, FoCL, ILA & 6MLA • the ERCOL-WPIT team • and our new partners in the hydrology study, the US Army Corps of Engineers

2. Antrim County Board of Commissioners approved $77,375 in funding for the Hydrology study on September 19, 2019 to go along with the $287,000 that the USACE is spending on the project. This should fully fund on 3 year hydrology study (including survey work).

3. USACE completed survey work on the main channel of the ERCOL all the way up to Six Mile Lake in October, 2019. This is significantly more than they were anticipating to be able to achieve, which reduces the amount of third party contract survey work that needs to be done).

4. Mark Stone (Antrim County Operator of Dams) has sent out a request for bids to do the remaining survey work that needs to be completed to support the Hydrology Study. This will cover work that was not part of the scope of work that the USACE did, including bridges and dams on the main channel and the Cedar River and Rapid River tributaries. Bids are expected in by early February, 2020 and we expect to get approval by the Antrim County BOC at the February 20 board meeting. This survey work would occur in the spring, 2020 (anticipated).

5. Fred Sittel (of Friends of Clam Lake and the Three Lakes Association) and his team of volunteers wrapped up work for 2019 measuring the water levels of several lakes in the ERCOL (Six Mile, St Clair, Ellsworth, Wilson, Intermediate, Bellaire, Clam and Torch, plus at the dam in Bellaire). This was done manually on a daily basis from April through October by this great group of volunteers. This will help in development of the Hydrology model and has already proved very illuminating in showing how our lakes vary in level across the period measured.


6. We have purchased & received 10 automated data loggers to continue and enhance our lake level measurement program mentioned above. Fred is hard at work preparing these for installation in the lakes in April, 2020 once the lakes are ice free. 7. Work on the Hydrology Model by the USACE will commence later in 2020, after the survey work is completed (the surveys are the data required to build the model). 8. As part of the lake level project, we are looking for a volunteer who is interested and has some expertise in weather & weather data collection. This is part of our desire to collect more accurate weather data for the ERCOL as a data feed for the Hydrology study. If interested, please contact Dave Christian at 231-350-1333 or [email protected]. 9. Also approved by the Antrim County Board of Commissioners in September, were modified operating guidelines for the dam on the Intermediate River in Bellaire. These were implemented immediately. They were developed with the help of the Lake Level committee and the Intermediate Lake Association. While the modified guidelines will not solve all of the upper chain flooding issues, they will help, as we feel was demonstrated this fall. They are:

• During the summer when controlling at 607.15 feet, the lower lake level action point will be 607.00 feet. This means that the lake level will be allowed to drop to 607.00 feet before action is taken to raise the lake level by reducing water flow over the dam at Bellaire.

• As part of the process to draw the lake level down to the winter level of 606.54 feet by November 1, the lower lake level action point will be 606.84 feet from Labor Day to September 30 and will be 606.54 from October 1 to October 30. Again, this means that the lake level will be allowed to drop to the action point before action is taken to raise the lake level by reducing water flow over the dam at Bellaire.

• During the winter when controlling at 606.54 feet, the lower lake level action point will be 606.54 feet.

• As an aid to boat removal from the Intermediate River upstream of the Bellaire Dam (there is a boat ramp just upstream of the Bellaire Dam which boat owners use), the Operator of Dams may decrease the flow through the Bellaire Dam for certain coordinated periods (like a weekend) to ensure there is adequate water in the river. This is not viewed as impacting the above guidelines.

Any questions or comments, feel free to contact us - Dave Christian Janet Hickman Co-chairs of the Lake Level Committee


mailto:[email protected]

Action Request to Board of Commissioners Meeting Date: February 20, 2010 Department: County Treasurer Submitted By: Sherry A Comben Agenda Item: County Treasurer Bond Report

1. Action Request/Suggested Motion No action required. This is to inform you that the required bond of $1,000,000.00 is valid for the year of 2020 and the amount of the bond meets the statutory threshold amount as required by 48.40a. The bond is thru MMRMA

2. Background and Current Situation – Concisely include pertinent facts, dates, etc. Per Statute of 1846 as revised Chapter 14, 48.40a County treasurer; bond; amount; payment; report. Sec. 40a. (1) Beginning December 31, 2007, as determined by the county board of commissioners, the county treasurer either shall be covered by a blanket bond in an amount not less than $1,000,000.00 or shall give a bond of a surety company authorized to do business in this state in an amount not less than $1,000,000.00 for the faithful and proper discharge of the duties of the county treasurer's office and the duties required by virtue of the office of county treasurer as directed under this chapter. The cost of the individual bond shall be paid from the general fund of the county 3. Goal – Why the action is necessary; What is the specific target or outcome desired? Report to the Board of Commissioners

4. Financial – Budget-related information None

5. Legal Review None

6. Policy Implications None

7. Plan – Timeline with who, what, where, and how None

8. Alternative Plan None 9. Attachments Included MMRMA-Blanket Faithful Performance Bond




February 14, 2020 TO: Board of Commissioners FR: Pete Garwood RE: Communication – Fred Gulick Enclosed in the agenda packet is information provided to the Board at the request of Mr. Fred Gulick. There was no explanation included with the information by Mr. Gulick.



,.

MILTON TOWNSHIP OFFICE OF THE ZONING ADMINISTRATOR P.O. BOX 309 .

KEWADIN, Ml 49648

__,AUT<r•MIXED AADC 480 2/1/1 ooono

··,MILTON TOWNSIDP1'.0. BOX 30!1

7023 cmmRY AVE. lOtWADJN, MI 49648

1111••I11111111111.11, 11 di 11 •I •1•111111 l1J1la1f '•1111111111 l'I d

October 30, 2019

RE: Identified Property

Dear

Milton Township has partnered with Host Compliance a nationally recognized company that specializes

in identifying and monitoring Short Term Rentals. Your property has been identified as a Vacation Rental through ads found on one or more websites that advertise short term and vacation rentals. In 2013, Milton Township enacted the MILTON TOWNSHIP VACATION RENTAL ORDINANCE. This Ordinance requires all short-term rentals that rent for three (3) or more weeks during a calendar year to apply for a VACATION HOME RENTAL PERMIT.

"Vacation Rental" as defined under the Ordinance is, "A property with a dwelling unit that is occupied by any person other than the primary owner for monetary consideration, for a period of less than thirty {30) consecutive calendar days, counting portions of calendar days as full days. Vacation Rental does not include a bed and breakfast permitted and operated in accordance with the Milton Township Zoning Ordinance."

You may view the Vacation Rental Ordinance and download the permit application for your Vacation Rental by visiting the Milton Township website. https:/ /miltontownship.org/ under the "Resources" tab or visit the office of the Zoning Administrator at 7023 Cherry Avenues In Kewadln.

You will need to register within 30 days of the date of this letter. Failing to register can result In fines of up to $500.00 per day. If you have any questions, please call 231-264--6697 or email [email protected].

Sincerely,

Chris Weinzaphel Zoning Administrator

Milton Township P.O. Box 309 Kewadin, MI 49648


116',

70%

60%

50%

40%

30%

20%

10%

0%

100%

90%

80%

70%

60%

50%

40%

30%

20%

10%

0%

I

Poor Greenbelts

I I I I I

Alterations

I I I I I I

I I I I I

I I I I I

• Approximately 30% of Elk

Lake parcels were rated very

poor to poor.

• About 45% of Skegemog

lake parcels were rated the

same.

• Nearly 90% of parcels are

altered on Elk Lake, the

majority of which include

some kind of riprap (82%).

21.8% of parcels with

alterations had seawalls.

12% were unaltered.

• 76% of Skegemog Lake

parcels are altered, the

majority of which include

some kind of riprap (71%).

10% had seawalls and 24%

were unaltered.


Cladophora

90%

80%

70%

60%

50%

40%

I I I 30%

20%

10% I I 0% -

Heavy Algae

30%

25%

20%

15%

I10%

5%

I I0% - •

Erosion

90%

80%

70%

60%

50%

40%

30%

I I 20%

I I 10%

0%

I - I I I I I

I - I I I

I I I I I I I

• Elk Lake had moderate and

heavy cladophora near the

northern and southern

shores.

• Skegemog Lake had

moderate and heavy

cladophora near the

southern shore.

• Elk and Skegemog Lake

properties that had heavy

cladophora were very few.

In fact, cladophora was

mostly light to moderate on

both lakes

• This graph shows the

percentage of parcels with

moderate to severe erosion.

• About half of Elk Lake

parcels fell into this category

and 40% of Skegemog's

parcels did as well.


I.

·-

C011Servatlve victory: Supreme Court gives property owners fast track to challenge government takings

WASlilNGTON- Landowners won a closely watched property rights victory at the Supreme Court Friday·Jn a ·c;as� that centered on a cemetery.

After holding two oral arguments over four months, the justices ruled that a Pennsylvania woman whose land was used for access to an old burial ground can seek compensation In federal court. The 5-4 opinion was written by Chief Justice John Roberts, with conservative justices behind him and liberal justices opposed.

"A property owner has a claim for a violation of the Takings Clause as soon as a government takes his property for public use without paying fur It,. Roberts said. "The property owner may sue the government at that time In federal court.,.

. The decision overrules a portion of a Supreme Court precedent that In tum was based on other cases dating to the late 1800s, which Associate Justice Elena Kagan noted in her dissent.

"Under cover of overruling 'only' a single decision, today;s opinion smashes a hundred-plus yea� of legal rulings to smithereens." she said.

Noting that Associate Justice Stephen Breyer earlier this term criticized the court's conservatives for overturning precedent by wondering "Which cases the court will overrule next," Kagan added: ''Well, that didn't take long. Now one may wonder yet again."

The decision represents a victory fur conservative and libertarian groups opposed to government tal<ings. During the second oral argument in January, Associate Justice Samuel Alita had accused the local government of seeking nhome-court advantage" in state court.

Supreme Court rules against

Wisconsin family's property rights claim

The family had argued that St. Croix County, Wis., had taken their land and should pay them just compensation fo_

.51


1/

The ruling ·partially ovenules a Supreme Court pre�dent dating back more than 30 years - something the court generany tries to avoid, but which some conservative iustices have been more willing to do In recent years.

Supreme Court's consenratlves mark return to power with major rulings

an ...

The Supreme Court's conservative majority, stymied in recent years by one justice's suddendeath and another's L

The challenge was brought by Rose Mary Knick. who sought damages for the 2013 invasion of herproperty by Scott Township, Pennsylvania. Under local rules, orooen:y owners must allow access to private cemeteries discovered on their land.

For peat's sake: Justices uphold

property rights in Clean Water Act

dispute

Peat mining companies win right to challenge environmental determinations In court

The dispute focused on when a taking Is effective: When the government stakes its daim, or only later when financial compensation is denied in state court.

This article oriainally aIJpeared on USA TODAY: Conservative vi�tpf"\1_:_$l/Q[em_e_c_9_t�(t_qiv_e_s pcope,:ty_


February 10, 2020 TO: Board of Commissioners FR: Jeremy Scott, Deputy Administrator RE: Update – Campspot At the last Board of Commissioners meeting, February 6, clarification was requested for the Campspot agreement.

1) Booking Fees a. Cancellation: The $2 fee will be charged for all reservation made in the software, it is

Campspot’s recommendation to incorporate that amount into any cancellation fees charged by Barnes Park. This will be reflected in the updated policies that I have been working with Eileen Wallick to update and will be presented to the Board for Approval when completed.

b. Fees for Add-Ons: Campspot charges additional reservation fees for rental items only, (i.e. canoe, tent, golf carts, etc.) and does not charge anything toward the sale of items in the point-of-sale portion of the program

2) Technical Support The reason technical support is not called out in the agreement is that Campspot does not charge anyone for technical support. Whereas the $0.00 Initial Set-Up was unique for Antrim County and the $0.00 Monthly Fee refers to our choice to charge $2.00 for every reservation. Further, the no-cost technical support remains assured as they are only able to recoup monies if the software is being used and functioning correctly.

I have met this week with Ms. Wallick to begin updating policies and filling out information for the Campspot service. It is our intention to do a soft launch this spring, having the Barnes Park staff use the software exclusively and advertise (and encourage) the acceptance of credit cards. If everything goes to plan, a hard launch will be planed for early to mid-summer. It will be at this time that we will utilize the County website, Facebook, flyers and word-of-mouth to advertise the new system in the most appealing way.



February 20, 2020 TO: Board of Commissioners FR: Jeremy Scott, Deputy Administrator RE: Claims & Accounts Please consider the following action:

Motion by _________________ and seconded by ___________________ to approve the Claims and Accounts in the amount of $__________________.



Action Request to Board of Commissioners Meeting Date: February 20, 2020 Department: Veteran Affairs Submitted By: Walter Bedell Edited and Approved By: Peter Garwood, County Administrator Agenda Item: MVAA CVSF Grant

1. Action Request/Suggested Motion Authorize the Department of Veterans Affairs Director to apply for a grant to reimburse conference, lodging and travel expenses for the Veterans Affairs Office staff to attend the State mandated training.

2. Background and Current Situation – Concisely include pertinent facts, dates, etc. The Michigan Veterans Affairs Agency (MVAA) is providing training reimbursement to ensure county veterans service officers receive the required annual continuing education unit (CEU’S) on veteran’s benefits, laws and procedures. The funds will be used to reimburse the County for training costs associated with county service officers attending training in Michigan.

3. Goal – Why the action is necessary; What is the specific target or outcome desired? Our goal is to use state funding to cover our training expenses to reduce expenditures from our county budget.

4. Financial – Budget-related information Our department is seeking $1618.68 from the Michigan Veterans Affairs Agency through the County Training Reimbursement Program.

5. Legal Review n/a


7. Plan – Timeline with who, what, where, and how When the request is approved from the Board of Commissioners, we will submit the grant application through the MVAA NLT 22 March 2020.

8. Alternative Plan – What are the implications if failure to approve? If the decision is made to deny the request, we will seek County funds to pay for our mandated training.

9. Attachments Included -Guidelines for Application Process -Action Request Memo


,.'" .. )· . .....

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January 29, 2020

ANTRIM COUNTY DEPARTMENT OF VETERANS AFFAIRS

P.O. Box 1049, Bellaire, Ml 49615 (231) 533-8499 Fax (231) 533-8111

ACTION REQUEST

TO: Antrim County Board of Commissioners

FROM: Walter J. Bedell, Veterans Affairs Director

The Michigan Veterans Affairs Agency (MVAA) is providing training reimbursement to ensure county veterans service officers receive the required annual continuing education unit (CEU'S) on veteran's benefits, laws and procedures. The funds will be used to reimburse the County for training costs associated with county service officers attending training in Michigan.

Pursuant to the Antrim County Travel Policy, the employees attending training receive reimbursement from the County out of the Veterans Affairs travel line item expenses paid with their own personnel funds. I then complete the MY AA Travel and Expense Form and submit to the MY AA with the original detailed receipts, etc. The MY AA will then release the appropiiate funds to the Antrim County Treasurer to be credited to the General Fund.

The training that will furnish our CEU's for the year of 2020 is being held April 14th- Apiil

17th in Frankenmuth. The MV AA asks that they receive our reimbursement application no laterthan March 22nd. That said, I request the approval of the following motion:

Motion by--------� seconded by _________ _, to approve the Veterans Affairs Director to apply to the Michigan Veterans Affairs Agency's County

Training Reimbursement Program for reimbursement of applicable expenses associated with MACVC 2020 Spring Training Conference at an approximate amount of $1618.68 and authorize the Board Chair, and Walter Bedell, Veterans Affairs Director, to sign the Michigan Veterans Affairs Agency's County Training Reimbursement Program application.

Very Respectfully,

��c� Director, Antrim County Veterans Affairs (USN/RET)


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:.!UJ,J Michigan Veterans Affairs Agency-,,!ls ,..de-.:-.

FY20 COUNTY TRAINING REIMBURSEMENT PROGRAM

DESCRIPTION

The Michigan Veterans Affairs Agency (MVAA) is providing training reimbursement to ensure

county counselors receive the required annual Continuing Education Units (CEU's) on veteran's

benefits, laws and procedures.

PROGRAM DETAILS

Reimbursement Application Instructions -Attachment A

State of Michigan Travel Rates -Attachment B

MVAA County Training Reimbursement Application -Attachment C

MVAA Travel and Expense Reimbursement Form-Attachment D

Example of a Correctly Completed Reimbursement Form -Attachment E


Application Instructions for the Michigan Veteran Affairs Agency's

County Training Reimbursement Program

General:

The Michigan Veterans Affairs Agency (MVAA) is providing training reimbursement to ensure county counselors receive the required annual Continuing Education Units (CEU's) on veteran's

benefits, laws and procedures.

Funds will be used to reimburse the county for training costs associated with county counselors

attending training in Michigan. The training must meet the minimum requirements of the

USDVA's Office of the General Counsel.

Application Process and Deadlines:

Applications will be accepted for consideration starting February 3, 2020. We ask that you

complete the MVAA County Training Reimbursement Application (Attachment C) and submit any supporting documents as soon as possible but no later than 30 days prior to attending the

training event. Applications will not be accepted after August 1, 2020.

The Reimbursement Application and any supporting documentation should be scanned and

submitted via email to Stefanie MacDonald at [email protected].

Reimbursable Expenses:

All expenses are subject to the limits set forth in the State of Michigan Standardized Travel

Regulations and department policy.

• Lodging:

o Will only be authorized for those who must travel at least 50 miles from their work

address to the training location (100 miles round trip).

o Lodging for the night prior to training is authorized for those who must travel over

four hours to the training location.

o Reimbursement for lodging will be at the official State rate of $85 per night; must

have a valid receipt. (See Attachment B)

• Mileage:

o If a county vehicle is not available, personal vehicle travel expenses will bereimbursed at the official State standard mileage rate of $0.34 per mile.


o If two or more county counselors travel together in the same vehicle, only one will

be reimbursed for mileage.

o If a county counselors travel is less than SO miles from training, and the training is

not being held in the same city as their official work location, they will be

reimbursed for their daily mileage to and from training.

o Mileage will be verified from the traveler's work address to and from the training

location using MapQuest (at the shortest distance computed).

• Meals:

o Must have an original, unaltered, itemized receipt with date, time, amount, vendor

name, vendor address and a general description of the items.

o Only single meal items intended for consumption during the meal period are

reimbursable.

o Meal tips (maximum 20%) are allowed only with sit-down meals and must be

indicated on the receipt.

o Reimbursement for meals will be at the State rate (See Attachment B).

o Eligibility for the reimbursement of meals, when the duration of travel includes a

partial day or days, will be determined in accordance with the schedule described

in the Michigan Standardized Travel Regulations.

• Registration fees for training; must have a valid receipt.

• Standard parking and tollway fees; must have a valid receipt.

• Note: Credit card charge slips will not serve as adequate documentation for expenses.

Non-Reimbursable Expenses:

• Alcoholic beverages or receipts that include alcohol (even if crossed out)• Mileage, meals or lodging in the same city as official work location• Meals Included in the costs of registration fees• Complementary or Continental breakfasts supplied by site vendor• Guests meals• Meals supplied by event sponsors• Handwritten receipts• Grocery store receipts• Mileage to and from home


• Any additional costs associated with attending events and/or activities not required as

part of the training program

Expense Reimbursement Process:

In order to receive reimbursement for authorized travel, the county must submit a Travel

Expense and Reimbursement Form (Attachment D) and scanned copies of all original

supporting documents such as hotel receipts, detailed meal receipts, receipts for other

allowable expenses and MapQuest verified mileage. The Travel Expense and Reimbursement

Form must be filled out electronically, correctly completed (see example form Attachment E},

signed and dated.

The Travel Expense and Reimbursement Form and all supporting documentation must be

scanned and submitted via email to Stefanie MacDonald at [email protected] within

two weeks of completing the training event.


DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET VEHICLE AND TRAVEL SERVICES (VTS)

SCHEDULE OF TRAVEL RATES FOR CLASSIFIED AND UNCLASSIFIED EMPLOYEES

Effective January 1, 2020

MICHIGAN SELECT CITIES•

Lodging** Breakfast Lunch Dinner

Individual

$85.00 $10.25 $10.25 S24.25

MICHIGAN IN-STATE ALL OTHER

Lodging .. Breakfast Lunch Dinner Per Diem

Lodging Breakfast Lunch Dinner

Individual S85.oo S 8.50 S 8.50 $19.00

$87.00 $51.00 $ 8.50 S 8.50 S19.00

OUT-OF-STATE SELECT cm Es•

Lodging•• Breakfast Lunch Dinner

OUT-OF-STATE ALL OTHER

Individual Contact Conlin Travel

$13.00 S13.00 $25.25

Individual Lodging.. Contact Conlin Travel Breakfast $10.25 Lunch S10.25 Dinner S23.50 Per Diem $97.00

Lodging S51.00 Breakfast $10.25 Lunch $10.25 Dinner $23.50

Incidental Costs (per overnight stay) $5.00

Group Meeting pr�rranged and approved

$85.00 $13.25 $13.25 S27.25

Group Meet.ing pre.arranged and approved S85.00 $11.50 $11.50 $22.00

Group Meet.ing pre-arranged and approved Contact Conlin Travel

S16.00 S16.00 $28.25

Group Meeting pre-arranged and approved Contact Conlin Travel

$13.25 $13.25 S26.50

Mileage Rates Premium Rate Standard Rate

S0.575 per mile S0.340 per mile

·see Select High Cost City Listing··Lodging available at State Rate, or call Conlin Travel at 877-654-2179 or www.somtravel.com


Application for the Michigan Veterans Affain Agency's County Training Reimbunement Program

Date of Application: 1/26/2020 County Applyin�g:_An_tn_•m ______ _

Vetccm Service Director. Walter J. Bedell Phone Nwnbcr: 2 31-53 3-8499 om

ccAddress:PO Box 1049, Bellaire Ml 49615

Names of County Counselors Requesting Training: Walter Bedell, Tim Cary,Libby Hiser

Tide/Description of Training: MACVC Spring Training ConferenceTraining Locado • Bavarian Inn, One Covered Bridge Lane, Frankenmuth Ml

TniningDarcs·April 14th -April 17th Estimated Tmining Cosu:

Registration s�1_9_5_.o_o ___ _Mileages 340.68

Lodging$ 76 5.00 Mcals$318.QQ

Parking$ ________ To&S�--------

Total Amount Requested: $ __ 1_,6 _1_8_.6_ 8 ___ _Specify any additional infomwion•._ _____________ _

Sipatme, Cbailpenoa, Board of Directoa

Edgar Boettcher Ill Printed Name

Sigaatme, Director

Walter J. Bedell Printed Name

Date

Date


1

Action Request to Board of Commissioners Meeting Date: February 20, 2020 Department: Veteran Affairs Submitted By: Walter Bedell Edited and Approved By: Peter Garwood, County Administrator Agenda Item: MVAA CVSF Grant

1. Action Request/Suggested Motion

Authorize the Department of Veterans Affairs Director to apply for a County Veteran Service Fund Grant to enhance new and existing veteran service operations through the Michigan Veterans Affairs Agency (MVAA) for up to $61,109.

2. Background and Current Situation – Concisely include pertinent facts, dates, etc. The Michigan Veterans Affairs Agency (MVAA) is accepting applications for fiscal year (FY) 2019 County Veteran Service Fund grants (PA 210 of 2018). Public Act 210 of 2018 amends PA 192 of 1953, entitled “An act to create a county department of veterans’ affairs in certain counties, and to prescribe its powers and duties; and to transfer the powers and duties of the soldiers’ relief commission in such counties,” (MCL 35.621 to 35.624) by amending the title and by adding section 3a. This Act creates a county department of veterans’ affairs in certain counties, and to prescribe its powers and duties; to create the county veteran service fund and to provide for contributions to and expenditures from that fund; and to transfer the powers and duties of the soldiers’ relief commission in those counties.

Funding Mechanism: Grant Total Available Funding: $61,109 (Base amount $50,000; plus per capita amount $11,609) Length of Project: October 1, 2020 – September 30, 2021 Cost Sharing / Match Required: No Continuation Funds: Contingent upon appropriation funding 3. Goal – Why the action is necessary; What is the specific target or outcome desired? Our goal is to use state funding to cover the implementation of new and expanded services for veterans which will reduce expenditures from our county budget.

4. Financial – Budget-related information Our department is seeking up to $61,109 from the Michigan Veterans Affairs Agency through the County Veteran Service Fund Grant.

5. Legal Review n/a



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7. Plan – Timeline with who, what, where, and how

Grant Application Period Closes February 21, 2020 at 12:00 pm*

MVAA Grant Application Review February 21 – 28, 2020

Notification of Approval/Denial/Resubmission Requests**

March 2, 2020

Award Letters and Grant Agreement Packets sent for approved applications

March 2, 2020

**Individual conferences with counties to review denials and resubmission requests

TBD

**Grant resubmission Deadline (if applicable) March 10, 2020 by 12:00 pm*

**Notification of Approval/Denial for Resubmissions & Grant Agreement Packets sent

March 16, 2020

County signed Grant Agreement returned to MVAA

MVAA must receive signed copy of Grant Agreement from County within 60 days of receipt of the Award packet. Grant Agreements received after the 60 days may be forfeited.

Fully executed Grant Agreement returned to County and payment request submitted

To be processed as received

8. Alternative Plan – What are the implications if failure to approve? If the decision is made to deny the request, we will seek County funds to pay for each initiative separately through the applicable budget category.

9. Attachments Included -Guidelines for Application Process (Note that guidelines are for 2018—the guidelines are the same for FY20) -MVAA Letter of Intent


FY20 COUNTY VETERAN SERVICE FUND GRANT INTENT TO APPLY

Michigan Veterans Affairs Agency

Phoenix Building, 5th Floor

222 N Washington Square

Lansing, MI 48933

January 8, 2020

Greetings,

Attached you will find the Letter of Intent to apply for the FY20 CVSF Grant. If you have already submitted a Letter of Intent for FY20 and received confirmation, you do not need to resubmit.

Submitting a Letter of Intent is mandatory to secure your space for funding. The Letter does not bind you to any legal contract or obligate you to apply. However, if you choose not to apply after submitting a Letter of Intent, please let us know as soon as possible as this may impact per capita disbursements to counties that do complete the application process.

Over 6 million in grant dollars have been made available to the 83 Michigan counties through the Michigan Veterans Affairs Agency. Consistent with our discussions with the Michigan Association of County Veterans Counselors, Michigan Association of Counties and members of the Legislature we want to stress that the goal and intent of these grant dollars are to enhance and improve county veteran service operations in an effort to connect more veterans to their benefits and provide consistent access to services throughout the state. Grant awards will consist of an upfront base payment of $50,000.00 and per capita amounts will be paid on a reimbursement basis.

You MUST submit the Letter of Intent to be eligible to receive any of the grant funding. Total grant dollars (base payment plus per capita amounts) will be calculated and communicated to each county as soon as possible after all Letters of Intent are received.

Letters of Intent are due no later than 12:00 p.m. EST on Friday, January 17, 2020.

A FY20 timeline for the CVSF Grant has been created for your reference and can be found on the following page. Please print and keep a copy for your records. The Grant Guidelines will be sent in a separate email by Friday, February 10, 2020.

We look forward to receiving your Letter of Intent. Feel free to send any questions to [email protected].

Thank you,

MVAA Grants Management Team



FY20 County Veteran Service Fund Grant Timeline

Event Deadline

Letter of Intent Re-opens January 08, 2020

Letter of Intent amended Deadline January 17, 2020 by 12:00 pm*

Grant Application Period Opens January 21, 2020

Grant Application Informational Webinar January 28, 2020 at 10:00 am*

Q & A Webinar February 4, 2020 at 10:00 am*

Q & A Webinar February 11, 2020 at 2:00 pm*

Grant Application Period Closes February 21, 2020 at 12:00 pm*

MVAA Grant Application Review February 21 – 28, 2020

Notification of Approval/Denial/Resubmission Requests**

March 2, 2020

Award Letters and Grant Agreement Packets sent for approved applications

March 2, 2020

**Individual conferences with counties to review denials and resubmission requests

TBD

**Grant resubmission Deadline (if applicable) March 10, 2020 by 12:00 pm*

**Notification of Approval/Denial for Resubmissions & Grant Agreement Packets sent

March 16, 2020

County signed Grant Agreement returned to MVAA

MVAA must receive signed copy of Grant Agreement from County within 60 days of receipt of the Award packet. Grant Agreements received after the 60 days may be forfeited.

Fully executed Grant Agreement returned to County and payment request submitted

To be processed as received

*Denotes EST

PLEASE NOTE: The time/date of receipt by the MVAA is determined by the time/date stamp provided by the State of Michigan email system.

2 | P a g e


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2018 COUNTY VETERAN SERVICE FUND GRANT AMENDED PUBLIC ACT 192 OF 1953 – GRANT GUIDANCE

SUMMARY AND BACKGROUND

The Michigan Veterans Affairs Agency (MVAA) is accepting applications for fiscal year (FY) 2019 County Veteran Service Fund grants (PA 210 of 2018). Public Act 210 of 2018 amends PA 192 of 1953, entitled “An act to create a county department of veterans’ affairs in certain counties, and to prescribe its powers and duties; and to transfer the powers and duties of the soldiers’ relief commission in such counties,” (MCL 35.621 to 35.624) by amending the title and by adding section 3a. This Act creates a county department of veterans’ affairs in certain counties, and to prescribe its powers and duties; to create the county veteran service fund and to provide for contributions to and expenditures from that fund; and to transfer the powers and duties of the soldiers’ relief commission in those counties.

AWARD INFORMATION

Funding Mechanism: Grant

Total Available Funding: $2.1 million

Anticipated Number of Awards: 83

Length of Project: October 1, 2018 – September 30, 2019

Cost Sharing / Match Required: No

Continuation Funds: Contingent upon appropriation funding

AVAILABLE FUNDING

The total disbursement for each grant shall be determined by combining the following amounts:

(a) A base amount of $25,000.00.

(b) A per capita amount according to the number of veterans residing in each county. The amount in this subdivision shall be determined by dividing the amount remaining in the fund after accounting for all disbursements under subdivision (a) by the total number of veterans residing in this state and multiplying the resulting dollar amount by the number of veterans residing in the county receiving the grant. Population figures for veterans residing in this state and in each county of this state shall be obtained from the most recent (2017) Geographic Distribution of VA Expenditures (GDX) Report published by the United States Department of Veterans Affairs.

(c) If the amount remaining in the fund after accounting for all disbursements under subsection (a) is less than the amount obtained by multiplying $1,000.00 by the number of counties receiving grants, the Michigan Veterans Affairs Agency shall not perform a calculation under subsection (b) and shall not disburse the portion of grant funds described under that subsection.

There is no cost sharing or match required.

Funding is provided on a reimbursement basis. Reimbursements will be made on a quarterly basis.


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TIMELINE

September 17, 2018 - Applications or an Intent to Apply must be submitted to [email protected] by 3:00 PM Eastern Time. Applicants are encouraged to submit applications early.

September 28, 2018 – Awards announced for those counties that have applied for a grant and a confirmation for those counties that submitted an intent to apply.

Counties electing to submit an Intent to Apply in lieu of an application packet must submit the Intent to Apply form (see attached) by the application submission date and time. An Intent to Apply informs the MVAA that the county will submit an application packet no later than December 1, 2018. The MVAA will process applications received between September 21, and December 1, within 5 to 10 business days.

DEFINITIONS

For this funding opportunity, below is a list of commonly used terms as defined by Public Act 210 of 2018.

(a) “Accredited veteran service officer”: an individual who has met the qualifications for accreditation under 38 USC 5904 and 38 CFR 14.629.

(b) “County veteran service fund” or “fund”: the county veteran service fund created within the state treasury. (c) “PIV card”: a personal identity verification card issued by the United States Department of Veterans Affairs. (d) “Veteran service operations”: assistance and programming to meet the needs of veterans in this state. Veteran

service operations include, but are not limited to, providing advice, advocacy, and assistance to veterans, servicemembers, dependents, or survivors by an accredited veteran service officer to obtain United States Department of Veterans Affairs health, financial, or memorial benefits for which they are eligible.

ELIGIBILITY

Eligibility is limited to Michigan counties.

ELIGIBILITY CRITERIA

To be eligible to receive a grant, a county department of veterans’ affairs must satisfy the following;

(a) Maintain a minimum level of county funding for veteran service operations equal to the level of county funding for veteran service operations for the preceding fiscal year.

(b) Establish remote access to the United States Department of Veterans Affairs computing systems and require county veteran service officers to obtain a PIV card.

(c) Submit quarterly reports to the Michigan Veterans Affairs Agency in accordance with the reporting requirements detailed in this document.

(d) Provide no less than 20 hours per week toward veteran service operations.

(e) Submit financial reports to the Michigan veterans affairs agency on a quarterly basis, demonstrating that the county department of veterans’ affairs expended the grant funds received directly and solely on veteran service operations during the period of the report.



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GRANT FOCUS AREAS

(a) Submissions should focus on enhancing veteran service operations as defined. Priority will be given to

applications that seek to establish a new County Department of Veterans Affairs, increase existing hours dedicated to veteran service operations, and assist veterans with applying for emergency grants from the Michigan Veterans Trust Fund.

(b) Other requests will be considered on a case-by-case basis. Applicants will be notified if their proposal is not approved and afforded an opportunity to submit an amended or new application. It should be noted that submitting an amended or new application may delay the start date of the project.

APPLICATION

Applications for this grant require the submission of a project narrative, a budget justification and narrative, and a copy of the county’s FY18 budget for the organizational structure that provides assistance to veterans and/or family members.

PROJECT NARRATIVE

All applicants must include a detailed narrative describing:

(a) the county’s current organizational structure that provides assistance to veterans and/or family members;

(b) existing veteran services operations to include the type and number of claims submitted;

(c) additional internal programs that assist veterans;

(d) and how the grant funds will be used.

BUDGET JUSTIFICATION AND NARRATIVE

All applications must have a detailed budget justification and narrative that supports the requested funding. The Budget Justification and Narrative explains how the costs were calculated and must tie directly back to the Project Narrative.

Click here for a sample Budget Narrative.

Proposed costs must be reasonable, allowable, allocable and necessary for the supported activity. For questions regarding cost, please e-mail [email protected].

Supplanting existing funding is not permitted.

Charges to the project for items such as salaries must conform to the written policies and established practices of the applicant organization.

Travel expenses charged to the grant cannot exceed the State of Michigan approved travel rates.

*A link to the State of Michigan approved travel rates can be found at the end of this document.

Note: Requests for reimbursement for activities/services prior to the actual grant award WILL NOT be reimbursed.


http://www.gnof.org/wp-content/uploads/2015/06/Budget-Narrative-Sample.pdf


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COUNTY BUDGET

All applications must include a detailed FY18 budget for the organizational structure that provided assistance to veterans and/or family members. For most counties, this will be their county department of veterans’ affairs. Counties that do not currently provide assistance to veterans and/or family members are exempt from this requirement.

POST AWARD

All grantees will need to be registered to do business with the State of Michigan. Registration is available at the following website: www.michigan.gov/SIGMAVSS.

REPORTING REQUIREMENTS

Within 10 days of the end of each quarter, grant recipients shall submit the following reports:

(a) An updated county department of veterans’ affairs budget and invoice for expenses incurred during the quarter.

• Submitting budget reports for reimbursement start with an approved budget. Reimbursements will be made on a quarterly basis. All reimbursable expenses must be incurred during the grant award cycle. Requests for reimbursement for activities/services prior to the award of after the close of the award WILL NOT be reimbursed.

• Reimbursement for salaries/fringe benefits will need to be supported by submitting certified signed time sheets by both the employee and employee supervisor.

• Quarterly Financial Reports demonstrating the expenditure and division of grant funds and county funds, must be signed by the applicant organization’s Chief Financial Officer.

(b) A Quarterly Activity Report that identifies the number and types of claims submitted during the reporting period.

(c) A Quarterly Progress Reports that shall include:

• Major tasks completed in the previous quarter.

• Work to be accomplished in the next quarter.

• Identify what conditions, if any, which currently do or may in the future present challenges to county being able to fulfill terms of grant application or an affirmative statement that are no such challenges known or anticipated.

Reimbursement of expenses is dependent on the receipt of all reporting requirements listed above.

Reporting templates will be provided to grant recipients with the Notice of Award.

PROJECT/BUDGET AMENDMENTS

You must receive prior authorization from MVAA before making a project or budget revisions. Revisions made without prior approval will be not be reimbursed.

MONITORING

All grant recipients will be subject to grant monitoring and performance, including data collection. Standardized templates will be provided. Budget, progress and activity reports will be required quarterly. Grant and performance monitoring will be conducted by the Michigan Veterans Affairs Agency. If the Michigan Veterans Affairs Agency


http://www.michigan.gov/SIGMAVSS

5

determines, by audit or otherwise, that a county department of veterans’ affairs expended the grant funds received for purposes other than veteran service operations, the Michigan Veterans Affairs Agency shall reduce the grant disbursement provided to the county department of veterans’ affairs in the succeeding fiscal year by an amount equal to the total of all amounts improperly expended.

CONTACT INFORMATION

For questions regarding this funding opportunity, please e-mail [email protected].

RESOURCES

The following sites may be of assistance in researching and developing your grant application.

Most recent (2017) Geographic Distribution of VA Expenditures (GDX) Report:

https://www.va.gov/vetdata/expenditures.asp

Michigan Veterans Trust Fund:

https://www.michiganveterans.com/a/Michigan-Veterans-Trust-Fund

https://www.michiganveterans.com/p/Emergency-Assistance

State of Michigan Travel Rates:

https://www.michigan.gov/documents/dtmb/Travel_Rates_FY18_Jan2018_609896_7.pdf



https://www.va.gov/vetdata/expenditures.asp

https://www.michiganveterans.com/a/Michigan-Veterans-Trust-Fund

https://www.michiganveterans.com/p/Emergency-Assistance

https://www.michigan.gov/documents/dtmb/Travel_Rates_FY18_Jan2018_609896_7.pdf

Action Request to Board of Commissioners Meeting Date: 2/20/20 Department: Dams Submitted By: Mark Stone, Operator of Dams Reviewed and Approved By: Peter Garwood, Administrator Agenda Item: Hydrology Study Supplemental Survey Work

1. Action Request/Suggested Motion Motion to accept the bid of $31,088 by Grand Traverse Engineering and Construction (GTEC) for the supplemental survey work for the hydrology study to be performed by the US Army Corps of Engineers.

2. Background and Current Situation – Concisely include pertinent facts, dates, etc. The Dams department conducted the standard request for bids according to County policy. GTEC fulfills all professional requirements and offered the lowest bid on the project. GTEC was further vetted through an interview process by the Operator of Dams and the County Administrator.

3. Goal – Why the action is necessary; What is the specific target or outcome desired? The bidding process is now complete and we are ready to proceed with the supplemental survey work as soon as possible.

4. Financial – Budget-related information The funds for the survey work are already budgeted and authorized. $31,088 falls within the allowed expenditure. Other bids were: Gosling Czubak $44,950, Gourdie Fraser $45,900, and Fleiss & Vanderbrink $94,000.

5. Legal Review N/A

6. Policy Implications N/A

7. Plan – Timeline with who, what, where, and how Work by GTEC is expected to begin immediately.

8. Alternative Plan – What are the implications if failure to approve? N/A

9. Attachments Included Bid sheet from GTEC


BID REF# 19-06

ANTRIM COUNTY

BID SHEET

Supplemental Survey for Hydro Study of the Antrim ERCOL

Bid Deadline: 3:00 pm, Friday, February 7, 2020

Submit in person to: Antrim County Administration Office

203 E. Cayuga St., Room 204

Or by mail to: Antrim County Administration Office

PO Box 187

Bellaire, Ml 49615

Total Bid:

$ Thirty-one Thousand Eighty-eight Dollars 00/100 (amount in words)

$ 31,088.00 (amount in numerals)

In case of a discrepancy, the amount shown in words will govern.

Contractor Information:

Name: Kenneth A. Ockert, LLA Office phone: 231-941-8505

company: Grand Traverse Engineering & Construction cell phone: 231-360-7037

Address: 3147 Logan Valley Road

Email: [email protected]

Signature: � � - Date: P./'7J�


Action Request to Board of Commissioners Meeting Date: February 20, 2020 Department: Administration Office Submitted By: Pete Garwood, County Administrator Agenda Item: Budget Amendment – Energy Savings

1. Action Request/Suggested Motion Approve the transfer of $16,596.70 from the General Fund, Department 967 Transfer Out, to Fund 242, Energy Savings and direct the Accounting/Financial Division to make the appropriate budget amendments.

2. Background and Current Situation – Concisely include pertinent facts, dates, etc. As part of a 2009 Energy Savings Grant award, the County agreed to have an energy audit conducted and implement some of the energy saving measures. In October of 2009, the County Board of Commissioners approved a resolution in which they agreed to establish an energy savings account into which half of utility bill savings could be deposited and designated for future energy investments. 3. Goal – Why the action is necessary; What is the specific target or outcome desired?

4. Financial – Budget-related information

5. Legal Review

6. Policy Implications

7. Plan – Timeline with who, what, where, and how

8. Alternative Plan – What are the implications if failure to approve?

9. Attachments Included 2019 Energy Savings Report


Energy PerformanceDate Downloaded: 02/03/2020 12:25 PM ESTDate Generated: 02/03/2020 12:17 PM ESTNumber of properties in report: 3Comparing Baseline Year with Year Ending: 12/2019

Property NameSite EUI

(kBtu/ft²) Change

Source EUI (kBtu/ft²) Change

Weather Normalized Site

EUI (kBtu/ft²) Change

Weather Normalized Source EUI (kBtu/ft²) Change

Site EUI - Adjusted to Current Year

(kBtu/ft²) Change

Source EUI - Adjusted to Current Year

(kBtu/ft²) Change

National Median Site EUI (kBtu/ft²)

Change

National Median Source EUI (kBtu/ft²)

Change

% Difference from National Median Source

EUI ChangeEnergy Cost ($) Change

Antrim County, MI - County Building -54.6 -92.9 -54.1 -92.4 -55.7 -95.2 -15.5 1.9 -62.1 $ (24,424.18)Antrim County, MI - 1905 Courthouse -27.6 -42.1 -26.8 -41.4 -29.2 -44.9 -1.6 1.8 -40 $ (4,173.13)

Antrim County, MI - Jail -58.9 -79.6 -56 -77.2 Not Applicable Not Applicable -2.3 0 -89.2 $ (4,596.09)

12 Month Period Ending Date

Total Change in Annual Energy Cost ($)

Total Minimum Annual Contribution to Energy Savings

12/31/2011 (6,070.00)$ 3,035.00$ 12/31/2012 (9,286.00)$ 4,643.00$ 12/31/2013 (7,611.26)$ 3,805.63$ 12/31/2014 (2,149.77)$ 1,074.89$ 12/31/2015 (9,233.84)$ 4,616.92$ 12/31/2016 (21,033.48)$ 10,516.74$ 12/31/2017 (17,630.33)$ 8,815.17$ 12/31/2018 (8,570.30)$ 4,285.15$ 12/31/2019 (33,193.40)$ 16,596.70$


Action Request to Board of Commissioners Meeting Date: February 20, 2020 Department: Antrim Conservation District Submitted By: Wendy Warren, District Manager Reviewed and Edited by: Peter Garwood, County Administrator Agenda Item: Household Hazardous Waste Fee Schedule

1. Action Request/Suggested Motion To authorize Antrim Conservation District to revise the Household Hazardous Waste Fee Schedule to include a suggested donation for all participant, and to charge a fee of $5 for printers, fax machines, radios, and TVs and monitors under 30 inches, and $15 for anything over 30 inches. 2. Background and Current Situation – Concisely include pertinent facts, dates, etc. Last year’s Household Hazardous Waste fee schedule included a charge of $1 for every pound over 100 lbs. and a $1 charge per gallon of latex paint. That fee schedule was developed to try to make the unloading more efficient than the previous year and to keep participant fees about the same as the prior year (2018 = $5457). The result was that unloading WAS more efficient and participant fees stayed about the same as the previous year (2019 = $6138). The events were successful in attracting double the number of participants and the amount of waste brought in. 3. Goal – Why the action is necessary; What is the specific target or outcome desired? Our goal is to get the participants in and out of the line within 15 minutes in 2020. While we did become more efficient, we anticipate the need to be even more efficient in 2020 to offset the increased number of participants. We will also be sure to have more volunteers on hand than last year. Separating and counting the latex paint cans was confusing for the volunteers and slowed down the lines and weighing the loads over 100 lbs was the next greatest slow down. In order to maintain participant fees and increase efficiencies, we are proposing to charge for electronics at the 2020 events so that we can keep the fees consistent with the new electronics recycling grant program which will collect electronics on one Saturday during the other nine months of the year. Fees will be $5 for printers, fax machines, radios, and TVs and monitors under 30 inches, and $15 for anything over 30 inches. 4. Financial – Budget-related information 2019 Gross HHW disposal costs were approximately 62,375. Grants for tires and pesticides offset HHW costs by $7,000 and participant fees were $6,138 for a net estimated cost of $49,237 in 2019. 2020 Estimated sponsorships, participant fees, donations & grants include: Grants: $7,000 Sponsorships: $3000 Electronics (10,000 lbs): $4000 Suggested donations (650 cars): $4000 Total fees = $11,000 Estimated NET 2020 HHW cost = $44,000* *Assuming # of participants and volume does not increase significantly. 5. Legal Review n/a


6. Policy Implications Keeping Household Hazardous Waste event fees consistent with electronic recycling fees, the participants will have less confusion. Including some payment and/or suggested donation makes people realize there is a price tag associated with recycling and disposal, and (hopefully) to think about buying the smallest quantities possible when making new purchases of chemicals and paints. 7. Plan – Timeline with who, what, where, and how The new fees and schedule will be provided to all township and village clerks, advertised in the newspapers and updated on the County and the Conservation District web pages. HHW events will be further advertised by the four chambers of commerce representing Antrim County. 8. Alternative Plan Alternative options include:

1. Keep the fee structure the same as 2019. 2. Keep the events completely free – no suggested donation. 3. No fees, but do suggest a donation. 4. Add on the electronics fee to the 100 lbs weight over fee and latex paint fee.

9. Attachments Included HHW event flyer attached.


Collection Days: ( 8 am to Noon)

June 13 : Elk Rapids DPW Station, 117 Lake St., Elk Rapids

July 18: Bellaire High School Parking Lot, 204 W. Forest Home Ave., Bellaire

September 12: Mancelona, Antrim County Road Commission Facility, 319 East Lincoln

*Fees will be collected for all ELECTRONICS

$5 for hard drives, laptops, printers, fax, radios, TVs, monitors and misc. elec-tronics under 30″ (screens measured diagonally)

$15 for all items over 30 inches wide or tall.

No large appliances allowed (i.e., no refridgerators, stoves, washers, dryers, hot water heaters, etc.) Questions? Call f(231)533-8363 x1 or [email protected].

Tires - 10 per home, less than 4ft tall & 12”wide

Fluorescent Lights

Items w/ mercury Pesticides

Used motor oil Oil based paints

Latex paints *Electronics—

Fees apply, see below

Cleaners Propane tanks

Fertilizers Gasoline Kerosene

Pool Chemicals Poisons

Chemicals Auto Fluids Batteries Acetone

Accepted Items:


Action Request to Board of Commissioners Meeting Date: February 20, 2020 Department: Sheriff Department: Dispatch Submitted By: Sergeant Mike Gank Reviewed and Edited By: Peter Garwood, County Administrator Agenda Item: Amalgam Services Agreement

1. Action Request/Suggested Motion To authorize the Chairman of the Board of commissioners to sign the contact with Amalgam Services, as budgeted, for Geographical Information System (GIS) services for the Antrim Co 9-1-1 Center as budgeted.

2. Background and Current Situation – Concisely include pertinent facts, dates, etc. The 9-1-1 Center has had the need for accurate GIS information since 2006 when Antrim County acquired map plotting software for 9-1-1 calls. At that time there was no suitable GIS information available for Antrim County. The initial map building project was quoted around $100,000. At that time the Antrim County GIS Department was just starting and did not have the resources available to supply the necessary GIS maps. The 9-1-1 Board then chose to stay in house by using a 9-1-1 employee to collect the GIS data. It took nearly a year to collect the needed GPS information to construct the 9-1-1 maps. The streets layer was a game changer in terms of finding a person’s location in an emergency. Prior to that callers had to give turn by turn instructions from major intersection with accurate descriptions of their residence. A more accurate “points layer” was added in roughly 2011. Points (using a Global Positioning System [GPS]) appear above each home which greatly increased the location accuracy even more so than the streets layer provided. Now, callers who cannot communicate where they are, can be found even faster. The points layer however created an issue with how responder boundaries are used in the system. A small group home owners with long driveways may not get the correct responder recommended for that call. A new responder boundary layer needs to be created to account for long driveways. The responder boundary layer will based on the parcel boundary. The street maps were also updated bi-weekly by the same 9-1-1 employee. That employee was promoted to a position that no longer allows the time to keep the maps updated as they should be. As of yet no other 9-1-1 employee has been able to grasp the necessary technical skills needed for the 9-1-1 GIS maps. The maps are still very accurate but fall below the NENA standard of accuracy of 90. The maps are now two years old and need to be updated. 3. Goal – Why the action is necessary; What is the specific target or outcome desired? The primary goals are to;

1. Bring the 9-1-1 street layer, point’s layer and the Peninsula Fiber Network (PFN) Master Street and Addressing Guide (MSAG) data up to a base line where the data matches across all three data bases, above 99%.

2. Create a base line response for each responder based on parcels instead of streets.

A secondary goal will be to have the data updated either weekly or as needed to keep the data base up to date and above 95%. A third goal is to train another 9-1-1 employee with the skills needed to keep the maps updated with in the County.


4. Financial – Budget-related information Primary Goals: 9-1-1 has been allocated $6,000 261000-901-980.348 for the initial project of 9-1-1 Street layer point’s layer, PFN MSAG and responder boundary file. Secondary goals: 9-1-1 has been budgeted $3,000 261000-348-802.213 for the as needed update of the 9-1-1 map systems. 5. Legal Review The contract has been through legal review and changes have been made.

6. Policy Implications

7. Plan – Timeline with who, what, where, and how Have Amalgam start immediately with the primary goals as outlined above.

8. Alternative Plan – What are the implications if failure to approve? None

9. Attachments Included Antrim NG911 Maintenance Agreement


Amalgam LLC 809 E. Bennett St.

Mt. Pleasant, MI 48858

Antrim County 911 GIS Maintenance Service | Amalgam LLC 2020 1

AGREEMENT BETWEEN AMALGAM LLC AND ANTRIM COUNTY

Antrim County NG911 GIS Maintenance Service

This Agreement is entered into on the date of signature by Antrim County,

located at 207 East Cayuga Street in Bellaire, Michigan 49615 and Amalgam LLC, located at 809 East Bennett Street in Mount Pleasant, Michigan 48858, and (collectively referred to as the “Parties”).

The purpose of this Agreement is to specify the responsibilities of the parties

related to “NG911 GIS Maintenance Service”. Antrim County maintains multiple 911 datasets in GIS format. The maintenance of GIS layers is required to retain value through the currency and accuracy of the layers. Antrim County will contract GIS maintenance to Amalgam LLC to ensure accuracy and currency of the GIS layers. In consideration of the mutual promises herein and benefits received, it is hereby agreed by Amalgam LLC and Antrim County as follows:

1. Project Overview:

Amalgam LLC will provide GIS maintenance to Antrim County 911. Maintenance shall be performed on an as needed basis determined by Antrim County in order to maintain information accuracy and currency.

2. Project Schedule: This Agreement shall be in effect until terminated according

to the terms in section 10 of this agreement. 3. Responsibilities of Amalgam LLC:

A. Amalgam LLC will conduct all GIS maintenance using ArcGIS software. B. Amalgam LLC will provide mapping deliverables in ESRI Shapefile

format or ESRI Geodatabase format.

C. Amalgam LLC will maintain a close working relationship with Antrim County.

4. Responsibilities of Antrim County:

A. Antrim County will work with Amalgam LLC to undertake the objectives of this project.





B. Antrim County will provide GIS changes in a written or electronic format

that describes the change in a timely manner free of charge.

C. Antrim County will review all deliverables for accuracy and report any omissions or errors to Amalgam LLC.

D. Antrim County will maintain a close working relationship with Amalgam

LLC 5. Payment:

• Antrim County agrees to pay Amalgam LLC $50.00 per hour to perform 911 GIS edits.

• Amalgam LLC will invoice Antrim County upon satisfactory completion of project tasks.

• Antrim County will issue payment based on the invoice. Checks will be

issued within thirty days of receipt and will be mailed to Amalgam LLC, 809 E. Bennett St., Mt Pleasant, MI 48858.

6. Change of Project Fee Due to Revisions: Any revisions to the agreed upon

Project by Antrim County, after the execution of this Agreement could result in an increase in the Project Fee. In the event Antrim County wishes to revise the original Project, Antrim County shall submit the revised proposal to Amalgam LLC in writing. Amalgam LLC shall then have five (5) business days to provide Antrim County with an updated Project Fee, if applicable. If the updated fee is acceptable to Antrim County, then Antrim County shall sign the updated proposal, which shall become an amendment to this Agreement. In the event Antrim County does not accept the updated Project Fee, then Amalgam LLC shall continue to perform under this original, un-amended, Agreement.

7. Representations of Amalgam LLC: Amalgam LLC represents that it shall

make every effort to ensure that the final Project is technically accurate, based on the information provided to Amalgam LLC by Antrim County.

8. Representations of Antrim County: Antrim County represents that it shall be

responsible for providing all necessary data, materials or information which Amalgam LLC will need to complete the Project with technical accuracy. Antrim County acknowledges that Amalgam LLC is not responsible for, nor shall it be held liable for any data, materials, or information, which Antrim County has





supplied to it, which are not accurate or are false, which Amalgam LLC has relied upon for completion of the Project.

9. Indemnification: Amalgam LLC shall indemnify and hold harmless Antrim

County, its elected officials, board members, officers, employees, agents, and representatives from any and all claims, demands, losses, causes of action, damage, lawsuits, judgments, including attorneys’ fees and costs, arising out of, or relating to, Amalgam LLC’s services under this Agreement. Antrim County shall indemnify and hold harmless Amalgam, LLC, to the extent of the law, against any and all claims, actions, suits, damages, judgments, charges, costs, or expenses, if materials or information supplied by Antrim County to Amalgam LLC to be used to perform services are found to be faulty or, if such materials or information are the intellectual property of a third party.

10. Termination of Agreement: This Agreement may be terminated with thirty

(30) days written notice by either party. If terminated, Antrim County agrees to immediately pay Amalgam LLC for completed work already provided under this agreement.

11. Other Agreements: This Agreement constitutes the entire agreement between

the parties, and all prior discussions, agreements, and understanding, whether verbal or in writing, and are hereby merged into this Agreement.

12. Amendment or Modification of this Agreement: This Agreement may be

amended or modified only by a written instrument of the Parties. 13. Assignment: This Agreement may not be assigned by either Party without the

prior written consent of the other Party. 14. Force Majeure: Amalgam LLC shall not be deemed to be in default or

otherwise responsible for delays or failures in performance resulting from acts of God, acts of war or civil disturbance, epidemics, accidents, governmental action or inaction, fires, earthquakes, unavailability of labor, strikes or other labor difficulties, materials, power or communication, acts of terrorism, or other causes beyond Amalgam LLC reasonable control.

15. Independent Contractor: The relationship between Amalgam LLC and Antrim

County shall at all times and to the full extent recognized by law be that of an independent contractor. Antrim County understands and acknowledges that





neither it nor any of its employees or agents shall be deemed to be employees of Amalgam LLC. Amalgam LLC understands and acknowledges that neither it nor any of its employees or agents shall be deemed to be employees of Antrim County.

16. Choice of Law: This Agreement has been drafted under the laws of the State

of Michigan, and such state law shall control with regard to any dispute hereunder.

17. Contact: The contact person for Amalgam LLC is David Nichol, Co-Owner,

Amalgam LLC, Mount Pleasant, Michigan 48858, telephone (989) 944-5188. The contact person for Antrim County is Corey LeCureux, Antrim County 911 Lead Dispatch Supervisor, 207 E. Cayuga St., Bellaire, MI 49615, telephone (231) 533-8627 x3250.

18. Binding: The signatories affirm that they have authority to bind their respective

parties to this Agreement.

AMALGAM LLC, a Michigan Limited Liability Company

ANTRIM COUNTY, MI

By:__________________________

David Nichol

By:____________________________

Edgar Bottcher. III Title: Director of Operations

Title: Chairman, Antrim County Board of Commissioners

Date:___2/14/2020______________

Date:__________________________


Action Request to Board of Commissioners Meeting Date: February 20, 2020 Department: Administration Office Submitted By: Pete Garwood, County Administrator Agenda Item: Appointment of Public Information Officer

1. Action Request/Suggested Motion To approve the Vice Chair's appointment of Deputy Administrator, Jeremy Scott as the primary Public Information Officer (PIO) in compliance with the Antrim County Emergency Operations Plan upon completion of the required training, at which time Commissioner Christian Marcus will serve as the alternate PIO. 2. Background and Current Situation – Concisely include pertinent facts, dates, etc. In the past, once trained, the Deputy Administrator has been appointed and served as the primary PIO in the event of an emergency. Commissioner Marcus has graciously volunteered to be the alternate PIO in the past, and primary PIO while the Deputy Administrator position was vacant and the recently hired Deputy Administrator can receive the appropriate training. 3. Goal – Why the action is necessary; What is the specific target or outcome desired? To have someone on staff, other than those who will be dealing with an emergency or disaster, trained and available to focus on handling the media and getting important information out to the public. 4. Financial – Budget-related information The cost of training.

5. Legal Review na

6. Policy Implications na

7. Plan – Timeline with who, what, where, and how If appointed Mr. Scott would enroll in the appropriate training at the earliest opportunity.


9. Attachments Included na


Action Request to Board of Commissioners Meeting Date: February 20, 2020 Department: Administration Office Submitted By: Pete Garwood, County Administrator Agenda Item: Performance Review

1. Action Request/Suggested Motion No action is required at this time. The enclosed documents are included for discussion purposes at this time.

2. Background and Current Situation – Concisely include pertinent facts, dates, etc. At the Board meeting on December 5, 2019 the Board requested that a performance review form and policy that can be used for the County Administrator and Finance Director be drafted by a March Board meeting. I emailed three different samples to you; one in January and two in February. The enclosed version is a new and improved version that Stephanie Murray, Human Resources Director and I worked on. It is modeled after a performance review instrument and system used by the Health Department. The enclosed document includes a performance review form for both the two employees that answer directly to the Board and a separate form that can be used for the evaluation of other County employees. 3. Goal – Why the action is necessary; What is the specific target or outcome desired? Please see the enclosed document.

4. Financial – Budget-related information na

5. Legal Review na

6. Policy Implications If adopted, it would be the policy to have a regular review of the County Administrator and Finance Director. 7. Plan – Timeline with who, what, where, and how The form and process document could be adopted when the Board feels comfortable with it.


9. Attachments Included The performance review documents


Performance Evaluation - Page 1 of 3

Antrim County

Factor Assessment Exceeds Meets NI Job Duties and Responsibilities Actively seeks to establish and maintain relationships with community, colleagues, and partners for the benefit of Antrim County and for personal, professional growth.

-Leadership in state and local organizations. -Active participation in local forums.

☐

☐

☐

Establishes and maintains effective BOC relationships.

-Meeting materials are comprehensive with adequate background information included. -Responds to questions in a timely and thorough manner.

☐

☐

☐

Is proactive in the determination of and development of policies and procedures.

-Identifies areas/issues in need of clarification. -Ensures judicious administration of policies and procedures.

☐

☐

☐

Leads in the development of a facilities master plan.

-Responds timely to Board requests on next steps in the process. -Works effectively with consultants and agencies to facilitate information dissemination to the Board and public.

☐

☐

☐

Establishes, maintains, and communicates both current and long-range budget information and related data.

-Provides monthly, quarterly, and yearly data. -Provides forecast on an annual basis.

☐

☐

☐

Core Competencies Ensures departments are managed within current and projected budgets and staffing levels.

-Review of departmental budgets. -Use of data in decision making when considering staffing changes.

☐

☐

☐

Evaluates operational performance and initiates new approaches & practices to meet needs of organization.

-Annual reporting including trend analysis. -Encourages development of opportunities for best practices within departments.

☐

☐

☐

Communicates effectively with staff regarding short and long-term goals of organization in order to establish and maintain support.

-Seeks input, creates methods for staff to be involved in development and supporting of goals of organization. -Promotes understanding through timely & effective communications.

☐

☐

☐

Employee Name: Classification: Date of Hire:

Evaluation Date:

Performance Evaluation



Delegates responsibility to staff that will foster professional growth, leadership, and decision-making skills.

-Goal setting and review with department heads. -Encourages participation in activities related to professional growth.

☐

☐

☐

Goals – Progress from 20xx

☐

☐

☐

☐

☐

☐

☐

☐

☐

☐

☐

☐

☐

☐

☐

All Other Factors (Areas for Improvement from Prior Evaluation)

☐

☐

☐

☐

☐

☐

☐

☐

☐

Professional Development Plan

☐

☐

☐

☐

☐

☐

☐

☐

☐

Overall Assessment:



Challenges From Prior Year:

Development Recommendations:

Supervisor Signature:___________________________________________________ Date:_______________________

I have reviewed this evaluation and discussed the contents with my supervisor. My signature means that I have been advised of my performance and have been given the opportunity to make comments, but does not necessarily imply agreement with the evaluation or the contents. Employee Signature:___________________________________________________ Date:_______________________


Individual Board Member Input - Page 1 of 2

Antrim County

☐

Employee Name: Classification: Date of Hire:

Evaluation Date:

Comments:

Job Duties and Responsibilities Exceeds Meets NI

Actively seeks to establish and maintain relationships with community, colleagues, and partners for the benefit of Antrim County and for personal, professional growth.

☐

☐

☐

Establishes and maintains effective BOC relationships.

☐

☐

☐

Is proactive in the determination of and development of policies and procedures.

☐

☐

☐

Leads in the development of a facilities master plan.

☐

☐

☐

Establishes, maintains, and communicates both current and long-range budget information and related data.

☐

☐

☐

Core Competencies ☐

☐

☐

Ensures departments are managed within current and projected budgets and staffing levels.

☐

☐

☐

Evaluates operational performance and initiates new approaches & practices to meet needs of organization.

☐

☐

☐

Communicates effectively with staff regarding short and long-term goals of organization in order to establish and maintain support.

☐

☐

☐

Delegates responsibility to staff that will foster professional growth, leadership, and decision-making skills.

☐

☐

☐

Strengths/Goals accomplished from previous 6 months/1 year:

Individual Board Member Input


Individual Board Member Input - Page 2 of 2

Areas for Improvement: Development Recommendations:




Employee Self Evaluation - Page 1 of 2

Employee Name: Evaluation Date: Comments:

What improvements have you made on the Areas of Improvement identified on the Employee Evaluation form completed by the Board from your last meeting?

Employee contributions to the organization:

Employee accomplishments – what I set out to do and did:

1.

2.

3.

Areas of Personal Growth:

New skills & competencies acquired:

Important experiences gained:

Antrim County

Employee Self Evaluation


Employee Self Evaluation - Page 2 of 2

Goals This section establishes goals and needed action plans that are anticipated to be completed before the next evaluation timeframe.

• Goal 1:__________________________________________________________________________________ Action Plan: o

o

o

• Goal 2:_________________________________________________________________________________

Action Plan: o

o

o

• Goal 3:________________________________________________________________________________

Action Plan: o

o

o




Action Request to Board of Commissioners Meeting Date: February 20, 2020 Department: Administration Office Submitted By: Pete Garwood, County Administrator Agenda Item: Facilities Master Plan Information Session

1. Action Request/Suggested Motion To approve hiring Byce & Associates to conduct an information session on the Facilities Master Plan at for the Board of Commissioners at a cost of $3,000, and that the Finance Director be directed to make the appropriate budget amendment with revenues to come from the General Fund – fund balance.

2. Background and Current Situation – Concisely include pertinent facts, dates, etc. The Facilities Master Plan is an in depth study and evaluation of the County’s current facilities with the inclusion of different options for addressing needs and deficiencies in the future. The study was conducted and the resultant plan was written by Byce & Associates. At a work session of the Board on February 7, 2020 the Board requested that the County Administrator get a quote from Byce and Associates for providing a presentation on their findings and answering any of the Board’s questions. 3. Goal – Why the action is necessary; What is the specific target or outcome desired? To make sure all Board members have the information needed and questions answered, to the extent possible, as they work toward a common solution for the future of the County facilities.

4. Financial – Budget-related information A budget amendment of $3,000.

5. Legal Review na

6. Policy Implications na

7. Plan – Timeline with who, what, where, and how Timing of the information session will be decided at a Board meeting.


9. Attachments Included Proposal from Byce & Associates



February 14, 2020 TO: Antrim County Board of Commissioner FR: Pete Garwood, County Administrator RE: Administrator’s Report – February 20, 2020 ADMINISTRATION RELATED MATTERS: 1. Fee Structure for GIS Data: Jeremy Scott, Deputy Administrator, has been working with Ms. Weston. He

has studied the statutory formula that a municipality must use when developing the fee structure and reviewed the history of past data requests. Even though there is a formula, there remains some assumption that are subjective. We will be bringing a recommendation to the Board by May at the latest.

2. Broadband, County Project: I had a phone conversation with Eric Grandstaff from the Northern Lakes Economic Alliance. We discussed grant opportunities that may be available. According to Mr. Grandstaff, there is a grant program with a submission deadline of the end of March. However, a project must be shovel ready to be considered. Mr. Grandstaff indicated there will be other opportunities both from the State and the Federal level and having those discussions now in preparation for future opportunities would be a wise move. To pursue broadband funding opportunities it will take research of opportunities, organization of stakeholders in the County and individual communities, meetings, grant writing, and possible commitment of funds. This all will take staff time. I would like to know if it is the consensus of the Board to move in this direction or at least explore moving in this direction. If so, we will figure out a way to make time for the initiative.

3. Land Purchase and Sale Policy: We are targeting the presentation of a draft policy for July. NO UPDATE 4. Zettel vs Antrim County (State Mandated Foreclosure Process): We continue to wait for a decision by the

Michigan Supreme Court in the Rafaeli v. Oakland County case.

The case filed in Federal Court is called, Grainger, Jr. v. County of Antrim, et al. Once again the plaintiff attorney is trying to get the case classified as a class action suit. The plaintiffs’ attorney in the Wayside Church, et al v. VanBuren County et al filed a motion. However, this case is not presently consolidated with the case of Wayside Church et al. v. VanBuren County et al, so the demand by the “Wayside Plaintiffs". An objection was filed by our attorney on December 3, 2019.

Sherry Comben, Treasurer, requested direction from the County legal counsel and the attorney appointed by the MMRMA to represent Antrim County and others regarding the Zettel case for the future foreclosure administration. Both agreed that we should continue to follow State law for the administration of the foreclosure process. We have not received additional updates.

Memorandum Administration Department


Administrator’s Report – February 20, 2020 Page 2 of 4

HUMAN RESOURCES (HR) RELATED MATTERS:

5. County Employment Opportunities: The bulletin board outside the HR Office lists the current openings at the County. − Finance Director – FT: Bradley Rizzo will begin work on February 24. − Antrim County Transportation Driver – Irregular PT: Position will remain open until filled. Reference

checks on a candidate are occurring now. − Antrim County Transportation Mechanic – Regular PT: Position will remain open until filled. − Animal Control Officers – Irregular PT: Interviews occurred, but two positions remain open until filled. − Marine Patrol Officers – Seasonal: Positions are currently posted until March 2.

6. Employee Trainings/Workshops: We are working to schedule Debbie Rochester, Benefit Education

Specialist with MERS to provide retirement planning in the upcoming weeks.

7. Employee Performance Reviews: The Human Resources Director has investigated other evaluation tools and has two sample drafts for consideration. The two evaluation tools were reviewed by department heads and elected officials at the October 16 meeting - the group had a definite favorite.

At a past Board meeting, the Board indicated a desire to see a performance evaluation tool for the Administrator and Finance Director (direct reports to the Board). On January 10, Pete Garwood, Administrator, sent drafts of an evaluation tool and a review process to the Board for its review and discussion in February with a target of implementation in March. At the January 16 Board meeting, mention was made of other evaluation tools. Sheryl Guy provided sample evaluation tools to the HR Director that she had received from various counties. The Health Department evaluation tool was also received.

Stephanie Murray, HR Director and I met and reviewed the different evaluation tools which are attached to the Board packet.

FINANCE RELATED MATTERS: 1. Finance Department: As stated earlier in the report, Brad Rizzo will start on Monday February 24. Corinna

Hervey, Accounting Consultant, will continue to assist as a consultant to Mr. Rizzo as he becomes familiar and comfortable with the position. We will continue to evaluate the role Ms. Hervey plays and the extent of the need for her services.

2. Budget Amendments - Wages and Salary Adjustment: The Budget amendment information for the wage

and salary adjustments were tabled at the last meeting. As we still do not have a Finance Director and are working on making sure the adjustments are accurate, the budget amendment information will not be ready today, but will be for the March 5 meeting.

HEALTH & PUBLIC SAFETY (H&PS) RELATED MATTERS: 8. Michigan Indigent Defense Commission (MIDC): A meeting has been scheduled with Paul Jarboe,

Attorney-Administrator, on February 19 to work through logistics of responsibilities that will be handled by his office and by our office moving forward.



9. Housing Program: Northwest Michigan Community Action Agency has taken over new projects and has spent the budget with existing submitted applications. They will be adding people with needs to a waiting list. The Deputy Administrator continues to work through old and existing cases.

10. Statewide 911 Outage: The 3.5 hour 911 outage on January 31 was due to a partially failed piece of

redundant equipment sending out corrupted information causing additional failures and creating a loop that consumed PFN bandwidth.

11. ACT Fund Balance 2021: The most recent audited fund balance for Antrim County Transportation (ACT)

was $409,828. The current cash control as of February 14, 2020 is $360,663.

12. Opioid Litigation Update: NO UPDATE

BUILDINGS, LANDS, & INFRASTRUCTURE (BLI) RELATED MATTERS: 13. Facilities Master Plan: As a result of the strategic work session led by John Amrhein and Beth Prykucki of

Michigan State University Extension (MSUE), and as directed, I contacted Byce and Associates to get a cost and discuss their availability to provide an additional information session for the Board. A proposal from Byce & Associates is attached. They have also indicated they would be available on the day of the March 19 Board meeting.

14. Barnes Park Reservations/ Accepting Credit Cards: See memo from Deputy Administrator attached to the Board packet.

15. LED Lighting: Work on the County building is complete. Savings and expansion to other buildings can be

explored at the end of the month. No final invoice has been received. 16. Pete Wilks Property: Upon contacting DNR Officer Andrea Albert, there is little that she can do as current

laws only pertain to State land. Mike Meriwether has communicated with the people involved and is submitting an action item for the next Board meeting requesting that we adopt the State’s regulation on hunting blinds. The State's regulation has been submitted to legal counsel for review. My initial review indicates it will need to be tailored for use by Antrim County.

17. County Building Security: A committee of department heads and elected officials met twice (September

24 and October 11, 2019) to review the updated information and discuss other security related issues. The security plan, Fire and Emergency Plan, the paging procedure for when an erratic individual is at your office counter were discussed. The paging procedure and the Fire and Emergency Plan will be integrated and presented at the next department head/elected official meeting in early 2020. The Maintenance and IT Directors met with the Deputy Administrator on January 31 to finalize a security plan (doors and cameras) and have begun getting quotes for a proposal to be presented to the board in the coming months. Roll out of the implementation would likely take place in the spring of 2020. There are grant opportunities with MMRMA the Deputy Administrator will be working on this project and has started filling out the paperwork. Once solid quotes are in we will bring the grant application to the board for approval to submit.

18. County Building Generator Project: Specs for the generator have been finalized and the first quote has been submitted from a preferred vendor under the Sourcewell program.



19. Finance Director Office Space: The Deputy Administrator was tasked with utilizing current County building space efficiently. He identified the office across from HR as an excellent fit for the incoming Finance Director. The move would consolidate available space for efficiency and future opportunities while also moving the new Director closer to Human Resources, Administration, and the Board Room. The timing is ideal during the transition and would be at no cost to the County. The office space on the first floor will be returned to the previous use as a meeting room.

20. Wall Heaters – County Building: Five heaters for the stairwells of the County building have been ordered.

Since it is a custom order, it is anticipated the units will arrive the latter part of March. NO UPDATE 21. Vacant Lot – Bank Building: The lawn restoration of the vacant lot will be addressed in the spring after the

snow melt. NO UPDATE CONTRACTS/AGREEMENTS:

Reviewed by Civil Counsel and/or the County Administrator, approved by the Board of Commissioners, and tracked for future follow-up of expiration (where necessary):

• Campspot (reservation software system for Barnes Park)

POLICIES:

Reviewed by Civil/Labor Counsel (when necessary) and/or the County Administrator, reviewed by elected officials and department heads, approved by the Board of Commissioners, and posted on the Antrim County website: NONE

CIVIL/LABOR COUNSEL REVIEWS:

• PACE North (Commission on Aging services for Antrim County PACE clients) – review expected by February 19.

• Hunting Blind Policy – review expected by February 19. • Sheriff Office/Jail space and functionality/liability question – Civil counsel has been requested to provide

an opinion related to information included in the Facilities Master Plan. • LPi (Commission on Aging – publishing service, senior space software service) – review expected by

February 25.

COMMUNICATIONS, NOTES OF INTEREST: • Michigan Association of Counties (MAC) Legislative Conference will be held in Lansing from April 15 – 17,

2020. Registration is now open. I am requesting that you consider changing the Board meeting from April 16 to April 23 to accommodate those who would like to attend the MAC Conference. Those interested in attending please see Sheryl Guy and she will register you.

• Northern Lakes Economic Alliance Annual Lunch will take place at the Boyne Mountain Resort on April 24,

2020, from 11:00 a.m. – 2:00 p.m. Anyone interested in attending, please contact Margie Boyd in the Administration office prior to April 1.

• Capital Improvements Workshops: MSU Extension, Michigan Department of Treasury and the Michigan

Economic Development Corporation are offering a Fiscally Ready Communities Program, which will be held nine times in different areas of the State if you are interested in attending, please let Margie Boyd know and she will register you.



·----�

REVENUE SCHEDULE 2020 I ------ ---,

- --------· --�-- .. ----- -- --1 i l :

i NUMBER I l ·-·--

ACCOUNT NAME BUDGET DEC - -•-------�-/

YTD R�C_EIVED

iI iI it : ! i

500 .101 County ApproQ_d_ation _______ ) ________ JZ5,Q_Q_QL ____________ Q_j _______________ $0 ! ! I l I

569 .000 State FurJ_d�------.------ _______ __! ____________ 295,000_L _____ 26,981J _____ $80,9431

�---�69.001 Federal Funds_________ i ---� _1:35,0_Q_Q_[- J_�09�-- $44,0941!

I I ! ! , 638.001 General Fares ___ _ i 14,000!-- __ 781 i-----$2,531

1638.001 Pass Revenue ____ ----i--�----13,000 i ___ 1,445 � $3,590 !

--�}8.001 _f_£Ystal Bea�-�--- _ ... _ ----------: __ �!59.Q! _ 519 1 -�1_!§64-!

::::::: ·::nc;I��; ;ch��------ __ c____ ___ :�: l _ __ _ ---°-l ---- -�

638.001 , Misc. Specic!!_F ares

__ j _ 18,000 , _ _ 1,635 ! _ $4,822 i 638 .002 IHeadStart ___ l 15,ooo· 4,020 $4,020

l I j

-··· 63��03 , CMH ·--- ·- ·--------·---- ···--- -- _ ·--- ---- ··-- 29,000 I ---·- 2,860 --------- $8,190

I l I l ; __ ._638.004 !Net_Sale __ of Fuel_* ______ .. ____ :_.___ 11,_()_Q_o: _ 87Q_! ___ ___$2,834

: I

I 638.006 l Net Sale of Maintenance ** : 8,000 '. 204 $2,076 : I ,

- --------·-··-- -------· ----·. ---i--- ------------ i i l :

638.007 !Meadow Brook . 64,000 7,749 1 $20,176 1 I 1

-- - - I -- -, 638 .008 j Munson _ ··---· ----······------ ---..

' ___ 21�9-99 _____ _ _______ 9 \ ... ---��_!-�_?_?)

638.Q09 _ Jsellaire_School 36,ooo: 1q�oo9i ___ $1Q,_8oq! I I

: i638.01 Misc. Revenue ; 25,000 ! 19,488 ! $19,488 1 ------••--- '-----------�-------·- .... - --------�-----·-·----------\ ! l

l 638 .011 Alba School ! oi 100 1 $100

I - ------� :-·--------------- ------+-------------1-- -------- --� "665.000 .. _�� Interest Income. __ _ _ _ � __ 4,400 : _ 349 1 _J� __ !_Q_��-j

[. ________ -=�==--=-=�-c.-=.c.··�=��=-c.cc-�=---=··---·�------·�!�!-�-�L ...... 96,Q9�j _____ $210,78_�J

* Figure based on gallons sold at .25 per gallon** Figure based on labor only ($40 per hr)


EXPENSE SCHEDULE 2020

�-----------------------,----------, l I i ,

!_ FUND: ACCOUNT NAME: BUDGET: ; DEC:_ YTD EXP::BALANCE:: % EXP: 702.000 Salar�, Director ______ 69,000 ! _______ 5,276 _f ___ 15,828 \-----

--·· I 23%

;�::�� =�:'. g��{6;;'__ _ -�;�� ! �:3�� I 1 �:�-��! - ___ J - -- �:: · 705 .000 Wage, FT Driver ! 15,700 4,166 9,7691 ! 62%706.000 Wage, Mecha_nic __ 1 ____ 50,000 5,301 1 J?,9.�ZL________ _ ! 26%?___97:798 w_ag�,_pT �rJve_r_ r 1_90,000 i .. 19,1)86 _ 48, 118/ 25%714.000 Anui!Y ___________ J_ 10,000 I ____ 1, 170 ______ 2,840 1 __ 28%715 .000 FICA I 34,000 I 3,445 8,642 1 25%716 .008 Ho�pitalization ___ ) ___ 100,000 J_ ____ 6,997 __ , _ 20.,609_[ ___ . _____ . ,-------?1!�! 718.0Q0 Ret1r_ernent _ : 48,000 J 4,716 i 11,377 1 _ 1 __ 24_0/o1 }19.000 Fring�AD&D ____ J_ _____ 4,500 _J _____ ---�]1_! _____ -�§]L _______ ··--+- 21% 721.000 Personal Leave I 8,000 ! 2,292 ! 2,292 \ i 29% 722.000 Unemployment ! _ 0 0 I 0! j #DIV/0! �?-�_.0_Q0_ W�rkers_Comp ----��000 __ _ 0_) _ 3)�5L_ __ + _____ J 2��727.000 Office _Supply ___ --- l - __ 2,500 _, _ _ 355 1 443 ! _ _ _ _; _______ 1_�o/� 741.000 Operating_�_e��-+------3,500 : ____ 120 ____________ 718 :_ 21%' 742.000 Uniforms · 4,500 l 304 1, 1041 --------·•···---- 25%

m:�� :ft�u�:�:--- -H�H- -1- _ 1.ii�-1

--- - �-

-��

841.000 Physicals ______________ 2,000 I ____ J_�0_[ _________ J}0J.. ____________________________ ?_%_-�?_t00_Q_ 8.c!9!P.��lr,_t .. _ l - _ 2_,00Q_J _ 0 j__ _1 � 2 } -· -l 6%

�;�:�� T�=��ne- - -+ --1,50� 1---·13� 1- -- 39�1----- -!-· #DIV��%861.000 Travel ·----� 1,000J_ 182 1821 _ I 18% 862.000 Convention 1 1,000

1

0 ol ! 0%.

��::��- ��==��es -+-: 1�'.�� --g:: [ - -{:�;i- - -- --+ -��;I865 .000 * Gas & Oil i 60,000 i 4,493 ! 14,713: I 25% 901.000 Print & Publish . ! . 500 ! 0 i 0 I

-----:-----·· 0%

---- . -· • . - I ·t

. . i t - \ 911.001 lnsuran��------· ______ _(___ --��tQQ.9 .. L .. 8,Q-9� 1 _1�,065J . ___ J ___ -----�1o/�

921.000 Electric l 7,500 I 595 i 960 / 13% 922 .000 Natural Gas I _ 6,000 l 511 l . 1,5�1_ _ --·-··-··-··· _______ ______ 26% �}tQQQ_ .J:>�g�i'lg __ __ _ _____ :. _ 4.A�QQJ ______ JS.9 i __ _ 1,500 ..... . __ 33°� 932.000 Building Maint. 24,000 I 1,429 i 11,442 48% 935.00_0 __ Trash Removal .. "'.�,___ 800 J_ __ ?5 J__ 325

L .. ________ T ��: ��!AL:J_== ··=-:. =:�, -··· --�.-�=c'=7.�]2_��g9L ��-��t_Lc .. ?1-=�Jz��_)_ --- - =�-= �====!

* Figures based on ACT expense only


October

November

December

January

February

March

April

May

June

July

August

September

MISCELLANEOUS REVENUE FISCAL VEAR 2020

None

None

$19,092 - Reconciled Money FY 2018 - from State

$396 - Unrealized Gain/Loss


DISTRICT ADMINISTRATOR REPORT- December 2019

GOAL #1 -Address Topics of Immediate Concern

Respond to request by Leslie Meyers, Antrim County Emergency Planning Coordinator, to participate on

Local Emergency Planning Committee, requested.

Request approval to work through Otsego Conservation District to utilize Scrap Tire funding from EGLE.

GOAL# 2 - Raise Awareness

o Prepared 2 interview and articles of Farmer Spotlight from Farmers Market for our

Face book.

GOAL #3 - Increase/Improve Upon Current Services

o HHW - Confirmed all dates and sites for 2020 with vendors and host sites

o Electronics Recycling Grant - Change of scope and budget adjustment made and

approved. Looking at trailers for sale.

GOAL #4 - Expand upon Services to Diverse Groups (Ag, Recreation, Waste, Water Quality)

o Winter Farmers Market was begun on November 13. Six to seven vendors have been

present and are happy so far with customer turnout (22 - 34).

o Wetzel Lake Improvement Project - Developed and submitted grant proposal and

letters of support for signature by County and Mancelona Twp.

Goal #5 - Integrate programs/Collaborate with Partners

o Farmer Workshop - participated with Education & Outreach Specialist to develop

Farmer workshop for March.

Goal #6 - Support and improve District financials and operations

o Building Repairs - Scheduled contractor to install plastic sheeting (per building

inspector) and energy conservation measures (pipes & heating distribution wrapped,

joints caulked and skylight covers).

o Prepared final invoices for contracts for work completed in 2019.

o *Research in process with County for HHW payment to ACD 2018 & 2019.

o Budget revisions worked with Mike and others to refine 2020 draft budget.

o Worked with staff and caterers to set up and tear down/clean up Annual Meeting Event.

o Compiled and submitted Administrator/Outreach & Ed report to Bd of Commissioners.

o Compiled minutes and prepared meeting packets for ACD Board meeting.

Two weeks off for holidays and vacation


FORESTRY REPORT

DECEMBER-JANUARY 10th 2020

Honey Hollow Road -timber trespass/ conflict resolution

Bob Teetzal -Wetland issue -refer to Heidi.

Ellsworth school forest -pine sale/ hardwood review

Musky- representing musky fisherman in area -conducted public meeting regarding size limit. Will

represent fishermen at NRC meeting in April.

County Contract with NW hardwood finalized.

Abdeen Jabarra -Contract review regarding pine thinning.

Cedar River Trail Clean-up. Also removed beavers from rr grade.

DISTRICT SUPERVISORY ROLE

Prepared Staff Review for board - will review with staff in January.

Reviewing Personnel Policy- Will meet with committee in January.

Review tree order form with McKenzie

Notice: McKenzie has given her two weeks notice and will be leaving us. She is moving to Kentucky with

her boyfriend. I will prepare a job notice to replace her asap.

Used up remaining vacation days over the holiday break (4 days).

MIKE MERIWETHER


McKenzie Fox

Conservation Program Assistant

December Report

Communications

Events in September:

• Every Tuesday: Trail Tuesday Hike

o Continuing to do our weekly Trail Tuesday hike, usually at the Cedar River Natural Area,

but sometimes at special locations or about certain topics

o Client Benefits - consistent weekly exercise opportunity; chance to learn about the

native flora and fauna of the area

o Continuous Improvement - building relationship with constituents/clients; our numbers

that attend guided hikes are growing

Social Media:

• Facebook (Dec. 1- Dec. 31):

o 9 new page likes; up 351 since McKenzie began in November 2018

• lnstagram

o 304 followers; up 124 since McKenzie began in November 2018

Other Communications:

Annual Meeting:

• Published Annual Report- took a Jot of time! {design work, writing of information, making

budget understandable and concise, working with staff on their parts - thanks to all who

completed their part in a timely manner!) I'd also be curious as feedback for improvement on

this for next year.

• Designed and sent invitations to variety of audiences -volunteers, board, county

commissioners, ACD supporters, etc.

• Found, scanned, and put together picture slideshow

• Developed annual report PowerPoint presentation

• Designed certificates for students and volunteer of the year

• Designed posters for education, recycling/HHW, and upcoming projects

• Helped set up and tear down

• Worked with Heidi to write after-event review and ideas for next year-send me ideas if you

have some (including improvements) for next year!

Essay Competition:

• Honored some essay contest winners at ACD Annual Meeting

• Attended awards ceremony with Heidi at Bellaire Middle School for 7th grade student

Tree Sale:

• All trees ordered


• Figured out pricing for trees based on mark-up percentages

• Created catalog and online store

Other:

• Began planning Soil Health Field Day 2020 with partners (MAEAP, Kalkaska CD) and staff

• Met with Kalkaska CD and other organizations to discuss marketing and millage ideas

• Met with Kalkaska CD to plan conservation corner articles

• Published monthly e-newsletter

• Continuously updating website

• Wendy and I have been interviewing farmers from our farmer's market and publishing a

Featured Farm each week on our website's blog and our social media sites

• Helped set-up and take-down farmer's market

• Continued collaboration with MAEAP and Produce Safety on farmer workshop which will take

place in March

AmeriCorps

AmeriCorps member, Austin, will arrive at the beginning of Feb. (work plan already created}.

Soil Erosion

• Continued work with Heidi for Healthy Lakes Landscaping Initiative

o Met with Brad on logo design

o AmeriCorps work plan created

Upcoming Events:

• Every Friday, 9am-noon: Bellaire Winter Farmer & Artisan Market at ACD Office

• Jan. 14th, noon: Snowshoe Hike at Coy Mtn.

• Jan. 15, 2pm: Tree Pruning Workshop at ACD Office


Soil Erosion Report December 2019

Soil Erosion Control Permits by month: January-December 2019

January# January$ February# February$ March# March$ April# April$ May# May$ June# June$ Banks 0 0 1 $75 1 $75 4 $525 2 $525 Central Lake 0 1 $150 1 $150 2 $300 6 $675 3 $300 Chestonia 0 0 0 0

Custer 0 0 0 1 $75 0

Echo 0 0 1 $75 1 $75 0

Elk Rapids 2 $225 0 3 $225 1 $75 3 $450 4 $775

Forest Home 0 0 1 $75 1 $150 6 $825 2 $375

Helena 0 1 $150 0 3 $375 2 $225 0

Jordan 0 0 0 0

Kearney 1 $75 1 $75 0 1 $750 2 $755

Mancelona 0 0 0 1 $550

Milton 1 $150 0 4 $450 7 $1,725 9 $1,275 4 $525

Star 0 0 0

Torch Lake 3 $750 4 $600 1 $225 4 $375

Warner 0 0 0

Extraction Pits 0 0 0

Total 4 $450 6 $1,125 15 $1,650 16 $2,775 33 $5,025 22 $4,180

Running Total of Soil Erosion Permits Per Year Running Total Revenue For Soil Erosion Permits Per Year

Year January February March April May June Year January February March April May June

2015 1 6 28 59 88 2015 $215 $555 $2,305 $5,025 $7,330

2016 5 9 20 27 60 2016 $440 $690 $1,655 $2,340 $4,985

2017 3 7 16 28 66 2017 $4,565 $5,395 $6,110 $10,615 $13,915

2018 7 14 24 36 59 2018 $1,015 $2,100 $3,250 $5,975 $8,700

2019 4 10 25 41 74 96 2019 $450 $1,575 $3,225 $6,000 $11,025 $15,205

Page 1


Heidi Shaffer

July# July$ August# August$ Sept# Sept$ Oct# Oct$ Nov# Nov$ Dec# Dec$ Banks 1 $75 1 $75 3 $375 1 $300 0 $0 0 $0 Central Lake 1 $150 3 $300 0 $0 4 $375 1 $150 0 $0 Chestonia 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 Custer 0 $0 0 $0 1 $450 0 $0 0 $0 0 $0 Echo 1 $150 0 $0 1 $75 0 $0 0 $0 0 $0 Elk Rapids 5 $525 3 $225 6 $600 4 $375 1 $150 0 $0 Forest Home 1 $75 7 $975 4 $475 2 $225 0 $0 0 $0 Helena 1 $75 2 $225 2 $500 0 $0 0 $0 2 $375 Jordan 0 $0 1 $75 0 $0 0 $0 0 $0 0 $0 Kearney 0 $0 3 $300 1 $450 0 $0 0 $0 0 $0

Mancelona 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0

Milton 8 $1,050 7 $600 8 $900 14 $1,825 7 $525 2 $150

Star 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0

Torch Lake 5 $600 5 $600 5 $600 4 $375 4 $375 0 $0

Warner 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0

Extraction Pits 0 $0 0 $0 0 0 $0 0 $0 0 $0

Total 23 $2,700 32 $3,375 31 $4,425 29 $3,475 13 $1,200 4 $525


Year July August Sept Oct Nov Dec Year July August Sept Oct Nov Dec

2015 142 168 185 203 210 216 2015 $11,797 $13,602 $14,732 $16,237 $16,972 $18,547

2016 109 151 183 208 229 234 2016 $10,415 $14,200 $17,315 $19,640 $21,990 $22,590

2017 110 152 168 199 215 225 2017 $18,565 $22,050 $23,535 $27,030 $28,935 $28,935

2018 116 140 179 207 218 2018 $17,225 $20,935 $24,420 $27,195 $28,720

2019 119 151 182 211 224 228 2019 $17,905 $21,280 $25,705 $29,180 $30,380 $30,905

Page 2


program area title: Soil Erosion and Water Quality Protection

II Permits, II of customers served and II of site visits

Have one project with issues. Issued a conditional stop work. Am working with contractor to rectify issues.

Updating files for end of year.

Healthy Lakes Landscaping: landscaping that captures stormwater runoff to filter and clean it before slowly releasing it into

a surface water body. Working regularly with contractors on healthly lakes landscaping

Working on program promotion for 2020

Developed cost share program for initiative. Are writing grants and doing fundraising.

AmeriCorps

Austin Jackson starts February 3, 2020

assigned to the promotion and implementation of the Healthy Lakes Landscaping initiative.

Conservation District Outreach

Annual Meeting - thanks Christian Marcus and Brenda Ricksgers for attending

Working on developing calendar for 2020.

Contractor Meeting, March 18, 2020: 5:00 Torch Lake Cafe, M88/US31 (SE corner)

Dinner and program: announcing the Healthy Lakes Landscaping Initiative

Upcoming events: training for staff at PineHill for Healthy Lakes Initiative (April 3) and training for their customers (May 2, 9:00-4:00)

Page 3 Antrim County Board of Commissioners Page 73 of 101 February 20, 2020

Charlevoix 0Antrim 0Kalkaska0Emmet Cooperative Invasive Species Management Area

I Quarterly Newsletter October 1 - December 31, 2019

Featured: "Eastern Hemlocks in Trouble: CAKE CISMAs Efforts to Protect a Northern Michigan Evergreen. "

''The mission of the CAKE CISMA is to protect the natural resources,

economy, and human health in Northern Lower Michigan through

collaborative outreach and management of invasive species."


Note fro1n the Progra1n Coordinator

As unbelievable as it may seem, 201 ';) has come and gone in the blink of an

eye and is officially in the books. This year has not been without its

challenges (as is always the case with invasive species management), but all

in all 201';) has been a year of productivity and rewarding work.

In 201';), the CAKE CISMA received 4 grants and two grant

extensions to fund invasive species related projects in our four county

service area. In February, we received an extension from the Michigan

Invasive Species Grant Program to continue our cost-sharing and strike

team program. In May, we received funding from the Dole Family

Foundation to survey the Elk River Chain of Lakes' ';)0 miles of shoreline

for invasive phragmites and purple loosestrife, with treatment to follow

next year. In July, we were awarded funding from the USDA's National

Forest Service through the Great Lakes Restoration Initiative to conduct

survey and treatment for invasive shoreline species on Beaver and Hog

Islands. In September, we received an extension to an MISGP grant to fund

invasive species interns on Beaver Island for the summer of2020. In

November, we were awarded funding for Black-swallow wort control and

education in the City of Petoskey by the Petoskey and Harbor Springs Area

Community Foundation. In December, we were awarded continued

CISMA funding by the Michigan Invasive Species Grant Program. Thanks

to these funders, we have been and continue to be a public resource for the

counties of Charlevoix, Antrim, Kalkaska and Emmet.

These ongoing projects, while diverse in scope and geography, all

have one commonality: they were designed at their core to preserve the

ecological integrity ofNorthern Michigan's native habitats. Whether it be a

public education event on the shores of Lake Michigan on the value of the

eastern hemlock tree, a phragmites treatment on some remote kettle lake in

Kalkaska, or spot spraying knapweed on Beaver Island to protect Pitcher's

thiscle habitat, CAKE is dedicated to the protection of Northern

Michigan's native ecology and the preservation of its natural heritage.

CAKE will carry this conviction into the New Year, and we are grateful for

all our partners who assist us in our mission to protect the natural

resources, economy, and human health in Northern Lower Michigan

through collaborative outreach and management of invasive species. Thank

you all!

-Benjamin


2020

Jan2020

Income

2020

Expense

2020

Permits

Sold

2019

Income

2019

Permits

Sold

Difference

From Prev. Year

Permits

Janurary $31,536.00 $41,943.67 136 $40,486.00 141 -5

February

March

April

May

June

July

August

September

October

November

December

Total YTD: $31,536.00 $41,943.67 136 $40,486.00 141 -5

Net Revenue

YTD: -$10,407.67

Antrim County Building Department Revenue Report


Difference

From Prev. Year

Income

-$8,950.00

-$8,950.00

Antrim County Building Department Revenue Report


2020

Jan

Building

Plan

Reviews

Monthly

Total

Building

Plan

Reviews

Daily

Average

Building

Inspections

Monthly

Total

Building

Inspections

Daily

Average

Mechanical

Inspections

Monthly

Total

Mechanical

Inspections

Daily

Average

Plumbing

Inspections

Monthly

Total

Plumbing

Inspections

Daily

Average

Electrical

Inspections

Monthly

Total

Electrical

Inspections

Daily

Average

January 29 1.45 148 7.4 82 4.1 68 3.4 129 6.45

February

March

April

May

June

July

August

September

October

November

December

Totals YTD: 29 1.45 148 7.40 82 4.10 68 3.40 129 6.45

Total Inspections YTD: 456

Total Permits Sold YTD: 136

Permit Type Number Fees

Addition

to existing

Average

Cost

Building 29 $8,848.00 $445.00 $320.45

Year to date 29 $8,848.00 $445.00 $320.45

Plumbing 19 $4,020.00 $292.00 $226.95

Year to date 19 $4,020.00 $292.00 $226.95

Electrical 50 $8,953.00 $1,157.00 $202.20

Year to date 50 $8,953.00 $1,157.00 $202.20

Mechanical 38 $6,904.00 $137.00 $185.29

Year to date 38 $6,904.00 $137.00 $185.29

Antrim County Building Department Inspection Report


Soil Erosion Report January 2020

Soil Erosion Control Permits by month: Jan-20

January# January S February# February S March# March S April# April$ May# May$ June# June S

Banks 4 $225

Central Lake 1 $150

Chestonia 0 so

Custer 0 so

Echo 0 so

Elk Rapids 0 so

Forest Home 1 $75

Helena 2 $225

Jordan 0 so

Kearney 0 so

Mancelona 0 so

Milton 5 $375

Star 0 so

Torch Lake 1 $75

Warner 0 so

Extraction Pit· 0 so

Total 14 $1,125 0 so 0 $0 0 so 0 so 0 so


Year January February March April May June Year January February March April May June

2016 5 9 20 27 60 2016 $440 $690 $1,655 $2,340 $4,985

2017 3 7 16 28 66 2017 $4,565 $5,395 $6,110 $10,615 $13,915

2018 7 14 24 36 59 2018 $1,015 $2,100 $3,250 $5,975 $8,700

2019 4 10 25 41 74 96 2019 $450 $1,575 $1,575 $1,575 $11,025 $15,205

2020 14 2020 $1,125


program area title: Soil Erosion and Water Quality Protection

# Permits, # of customers served and# of site visits

14 new permits; additional follow-ups below

Updating files for end of year.

Met with the new EGLE staff: Keri Kent

Participated in quarterly MESCA meeting (soil erosion professional association.)

Conducted McKenzie Fox's exit interview with Mike Meriwether

Healthy Lakes Landscaping: landscaping that captures stormwater runoff to filter and clean it before slowly releasing it into

a surface water body.

finalized logo - see attached

worked with Daniel at Crosshatch to further our focus group effort

Applied to the National Fish and Wildlife Foundation for a Sustain our Grerat Lakes Grant: ask: $176,000 match: $257,100

AmeriCorps

Austin Jackson started February 3, 2020 Assigned to the promotion and implementation of the Healthy Lakes Landscaping initiative.

Conservation District Outreach

Met with Chad Pletcher in Central Lake Township to discuss shoreline stabilization and to talk about Health Lakes

Met with local property owner in Central Lake Township to discuss some farm improvements; followed up with EGLE to ensure compliance

Commented on Eastport DNR boat launch application

Set up Farmers' Market tables every Friday and was available for participants

Attended ERCOL meeting and shared Healthy Lakes Initiative; offered training to Lake Associations' membership

Extra permit follow-up

Bishop - TL: started project in winter, very poor timing, inadequate soil erosion measures, remedied with contractor

Marshall - FH: had an ungrounded complaing

Altergot - CL: new build, contractor had questions about shoreline and stormwater

Glinski - ER: additional follow-up on shoreline work

Joan - ER: concerns with shoreline work and work that had been done by neighbor; bulkhead illegally installed causing erosion to neighboring propertie:

Contractor Meeting, March 18, 2020: 5:00 Torch Lake Cafe, M88/US31 (SE corner)

Dinner and program: announcing the Healthy Lakes Landscaping Initiative

Would really appreciate commissioners and district board attendance if you can make it! Thanks

Upcoming events: training for staff at PineHill for Healthy Lakes Initiative (April 3) and training for their customers (May 2, 9:00-4:00)


Nature

911 CHECK

ABANDON VEHICLE

ALARM

ANIMAL CONTROL COMP

BE ON THE LOOKOUT

CAR DEER ACCIDENT

CIVIL (NON-CRIMINAL)

CONSERVATION OR DNR

CRIMINAL SEXUAL CON

DRIVING COMPLAINT

FOLLOWUP

FRAUD

GENERAL ASSIST

HARRASMENT

LIFT ASSIST

MEDICAL CALL

MISCELLANEOUS

PERSONAL INJURY ACC

PROPERTY DAMAGE ACC

SUSPICIOUS SITUATION

TRAFFIC STOP

TRANSPORT

VEHICLE IN DITCH

WELLNESS CHECK

Total

Report Generated: 02/01/2020 05:26:27 I User ID: BALLJ

Antrim County SO

BANKS TOWNSHIP

JANUARY 2020

IIONESOLUTION-APP\ossicad\cac/1.rJ)l\cventHistorv NumberOfcventsBvNature

# Events

4

1

1

6

1

12

1

2

1

1

2

3

5

2

4

14

2

3

5

1

5

1

1

1

79

P�nA 1 nf


Nature

911 CHECK

ABANDON VEHICLE

ALARM

ANIMAL CONTROL COMP

CAR DEER ACCIDENT

CARBON MONOXIDE ALARM

DEATH

DRIVING COMPLAINT

FOLLOWUP

GENERAL ASSIST

HAZARDOUS CONDITION

LIQOUR INSPECTION

MEDICAL CALL

MISCELLANEOUS

PROPERTY DAMAGE ACC

PROPERTY INSPECTION

SUSPICIOUS VEHICLE

TRAFFIC STOP

TRESSPASSING

VEHICLE IN DITCH

VIN INSPECTION

WARRANT ARREST

WARRANT ATTEMPT

Total

Antrim County SO

CENTRAL LAKE TOWNSHIP

JANUARY 2020


\\ONESOLUTION-APPlossicacllcacl'rot\EventHistorv NumberOIEventsBvNature

# Events

6

1

1

2

6

1

1

1

1

3

2

1

16

1

3

1

1

5

1

3

7

1

1

P::1nA 1 nf


Nature

911 CHECK

ALARM

CAR DEER ACCIDENT


DRIVING COMPLAINT

FOLLOWUP

FRAUD

GENERAL ASSIST

HAZARDOUS CONDITION

LARCENY

MEDICAL CALL

MOTORIST ASSIST

PERSONAL INJURY REPORT

PROPERTY DAMAGE ACC

SNOWMOBILE PIA

SNOWMOBILE STOP

SUICIDAL SUBJ

SUSPICIOUS PERSON

TRAFFIC STOP

VEHICLE IN DITCH

Total


Antrim County SO

CHESTIONIA TOWNSHIP

JANUARY 2020

\\ONESOLUTfON-APP\ossicad\cadlrot\EventHistorv NumberOfEventsBvNature

# Events

6

2

2

1

2

1

1

3

1

2

19

1

1

1

3

1

1

2

9

1

P.:inA 1 nf


Nature

911 CHECK

ALARM

ANIMAL CONTROL COMP

CAR DEER ACCIDENT

CHILD NEGLECT- IP


CRIMINAL SEXUAL CON

DEATH

DOMESTIC ASSAULT

DRUNK/DISORDERLY

DWLS/DWLR

FOLLOWUP

GENERAL ASSIST

HAZARDOUS CONDITION

MEDICAL CALL

MISCELLANEOUS

OPEN DOOR

OUIL / OUID

PAPER SERVICE

PERSONAL INJURY ACC

PPO VIOLATION

PROPERTY DAMAGE ACC

PROPERTY INSPECTION

THREATS

TRAFFIC STOP

TREE DOWN

UNWAN TED SUBJ

VEHICLE FIRE

VEHICLE IN DITCH

Report Generated: 02/01/2020 05:21 :47 I User ID: BALLJ

Antrim County SO

CUSTER TOWNSHIP

JANUARY 2020

\\ONESOLUTJON-APP\ossicad\cad\rot\EventHistorv NumberOfEventsBvNature

# Events

19

1

8

1

1

2

1

1

1

2

1

1

4

5

20

2

1

2

5

6

6

1

1

1

11

3

1

2

7

P::1nA 1 nf


Nature

WARRANT ARREST

WARRANT ATTEMPT

Total

CUSTER TOWNSHIP

# Events

1

1

119

Page 2 of. Antrim County Board of Commissioners Page 85 of 101 February 20, 2020

Nature

911 CHECK

ABANDON VEHICLE

CAR DEER ACCIDENT


CONSERVATION OR DNR

CRIMINAL SEXUAL CON

FIRE ASSIST

FOLLOWUP

GENERAL ASSIST

MEDICAL CALL

MISCELLANEOUS

MISSING PERSON

SUICIDAL SUBJ

WELLNESS CHECK

Total

Report Generated: 02/01/2020 05:21 :04 I User ID: BALLJ

Antrim County SO

ECHO TOWNSHIP

JANUARY 2020

\\ONESOLUTION-APP\ossicad\cadV»t\EventHistorv NumberO!EventsBvNature

# Events

3

2

3

3

2

1

1

2

1

2

1

1

1

1

24

P:::inP. 1 nf


Nature

911 CHECK

ALARM

ANIMAL CONTROL COMP

ARGUMENT, VERBAL

CAR DEER ACCIDENT

CARBON MONOXIDE ALARM

CONSERVATION OR DNR

DRIVING COMPLAINT

FRAUD

GENERAL ASSIST

HAZARDOUS CONDITION

HIT & RUN (NO INJURY)

MEDICAL CALL

MISCELLANEOUS

PERSONAL INJURY ACC

PROPERTY DAMAGE ACC

SUSPICIOUS VEHICLE

TRAFFIC STOP

WELLNESS CHECK

Total


Antrim County SO

ELK RAPIDS TOWNSHIP

JANUARY 2020

\\ONESOLU TION-APP\ossicad\cad\rot\EventHistorv NumberOfEventsBvNature

# Events

8

3

1

1

4

1

1

1

1

3

1

1

7

1

6

1

2

10

1

54

P�nA 1 nf


Nature

911 CHECK

ALARM

ANIMAL CONTROL COMP

CANINE DEPLOYMENT

CAR DEER ACCIDENT

CONSERVATION OR DNR

CRIMINAL SEXUAL CON

FOLLOWUP

FRAUD

GENERAL ASSIST

MEDICAL CALL

MISCELLANEOUS

MOTORIST ASSIST

PROPERTY DAMAGE ACC

PROPERTY INSPECTION


TEST

TRAFFIC STOP

VEHICLE IN DITCH

Total

Antrim County SO

FOREST HOME TOWNSHIP

JANUARY 2020


IIONESOLUTION-APP\ossicad\cad\rpt\EventHistorv NumberOfEventsBvNature

# Events

5

7

6

1

6

2

1

2

1

3

16

2

1

1

1

1

3

4

2

65

P�nP. 1 nf


Nature

911 CHECK

ABANDON VEHICLE

ALARM

ANIMAL BITE

ANIMAL CONTROL COMP

CAR DEER ACCIDENT

CONSERVATION OR DNR

DRIVING COMPLAINT

FOLLOWUP

FRAUD

GENERAL ASSIST

HAZARDOUS CONDITION

LARCENY

LINE DOWN

MEDICAL CALL

MISCELLANEOUS

MOTORIST ASSIST

PROPERTY DAMAGE ACC

SHOTS FIRED

TRAFFIC STOP

VEHICLE IN DITCH

WELLNESS CHECK

Total


Antrim County SO

HELENA TOWNSHIP

JANUARY 2020

\\ONESOLUT/ON-APP\ossicad\cad\nJt\EventHistorv NumberOfEventsBvNature

# Events

1

1

3

1

1

4

1

2

6

1

1

2

1

2

10

1

1

1

1

3

1

2

47

P�ma, 1 nf


Nature

ABANDON VEHICLE

ANIMAL CONTROL COMP

CAR DEER ACCIDENT


FOLLOWUP

FRAUD

GENERAL ASSIST

HAZARDOUS CONDITION

MEDICAL CALL

MENTAL

MOTORIST ASSIST

SNOWMOBILE STOP


TRAFFIC STOP

WELLNESS CHECK

Total


Antrim County SO

JORDAN TOWNSHIP

JANUARY 2020

\\ONESOLUTION-APP\ossicad\caclv'Dt\EventHistorv NumberOfEventsBvNature

# Events

1

1

2

4

3

1

1

1

5

1

1

2

2

1

4

30

P::mP. 1 nf





Antrim County SO

KEARNEY TOWNSHIP

JANUARY 2020

Nature # Events

911 CHECK 15

ALARM 2

ANIMAL BITE 1

ANIMAL CONTROL COMP 1

CAR DEER ACCIDENT 3

FOLLOWUP 3

FRAUD 2

GENERAL ASSIST 3

MEDICAL CALL 28

MISCELLANEOUS 3

MISSING PERSON 1

MOTORIST ASSIST 1

NON-EMERGENCY TRANS 2

PRIVATE PROPERTY PDA 2

PROPERTY DAMAGE ACC 2

SNOWMOBILE PIA 3

SUSPICIOUS SITUATION 2

SUSPICIOUS VEHICLE 1

TEST 4

TRAFFIC STOP 8

UNLAWFUL DRIVING AWAY 1

WARRANT ATTEMPT 2

WELLNESS CHECK 1

Total 91


\\ONESOLUTION-APP\ossicadlcacf'V'Dt\EventHistorv NumberOfEventsBvNature P::inP 1 nf


Nature

911 CHECK

ABANDON VEHICLE

ALARM

ANIMAL BITE

ANIMAL CONTROL COMP

ARGUMENT, VERBAL

ASSAULT (N I P)

B&E (NOT IN PROGRESS)

CANINE DEPLOYMENT

CAR DEER ACCIDENT


CUSTODY DISPUTE

DEATH

DOMESTIC ASSAULT

DRIVING COMPLAINT

FIRE ALARM

FIRE STRUCTURE

FOLLOWUP

FRAUD

GENERAL ASSIST

GENERAL FIRE

HARRASMENT

HAZARDOUS CONDITION

JUVENILE DELINQUENT

K9ASSIST

LARCENY

MALIC DESTRUC OF PROP

MEDICAL CALL

MISCELLANEOUS


Antrim County SO

MANCELONA TOWNSHIP

JANUARY 2020

\\ONESOLUT/ON-APPIDssicad\cad\rot\EventHistorv NumberOfcventsBvNature

# Events

21

3

2

1

9

5

1

2

1

1

10

2

2

2

3

1

1

7

3

8

1

1

7

1

2

3

1

35

2

P::mp 1 nf


Nature # Events

MONITOR TEST 6

MOTORIST ASSIST 3

PAPER SERVICE 2

PARKING VIOLATIONS 1

PERSONAL INJURY ACC 3

PPO VIOLATION 4


PROPERTY INSPECTION 6

REPOSSESION 2

SNOWMOBILE PIA 9

SNOWMOBILE STOP 7

SUSPICIOUS PERSON 1

SUSPICIOUS SITUATION 4

SUSPICIOUS VEHICLE 1

THREATS 1

TRAFFIC STOP 36

TREE DOWN 1

TRESS PASSING 1

VEHICLE IN DITCH 7

WARRANT ARREST 3

WARRANT ATTEMPT 4

WELLNESS CHECK 3

Total 248

MANCELONA TOWNSHIP Page 2 of. Antrim County Board of Commissioners Page 96 of 101 February 20, 2020

Nature

911 CHECK

ALARM

ANIMAL CONTROL COMP

ARMED SUBJECT

B&E (IN PROGRESS)

CANINE DEPLOYMENT

CAR DEER ACCIDENT

FOLLOWUP

FRAUD

GENERAL ASSIST

HAZARDOUS CONDITION

LIFT ASSIST

MALIC DESTRUC OF PROP

MEDICAL CALL

MENTAL

MISCELLANEOUS

MONITOR TEST

NON-EMERGENCY TRANS

PAPER SERVICE

PERSONAL INJURY ACC

PROPERTY DAMAGE ACC

PROPERTY INSPECTION

SMOKE IN BUILDING

SUICIDAL SUBJ


SUSPICIOUS VEHICLE

TRAFFIC STOP

VEHICLE IN DITCH

WARRANT ATTEMPT


Antrim County SO

MIL TON TOWNSHIP

JANUARY 2020

\IONESOLUTION-APPlossicad\cadlrotlEventHistorv NumberOfEventsBvNature

# Events

7

7

4

1

1

1

3

2

1

8

1

1

1

12

1

2

4

1

2

3

4

1

1

1

1

1

21

3

1

P::inP. 1 nf


Nature # Events

WELLNESS CHECK 1

Total 98

MIL TON TOWNSHIP Page 2 of Antrim County Board of Commissioners Page 98 of 101 February 20, 2020

Nature

911 CHECK

ABANDON VEHICLE

ANIMAL CONTROL COMP

B&E (NOT IN PROGRESS)

CANINE DEPLOYMENT


DRIVING COMPLAINT

FIRE ASSIST

FRAUD

GENERAL ASSIST

HARRASMENT

HAZARDOUS CONDITION

MEDICAL CALL

MISCELLANEOUS

MONITOR TEST

MOTORIST ASSIST

PPO VIOLATION

PROPERTY DAMAGE ACC

SNOWMOBILE STOP

TRAFFIC STOP

VEHICLE IN DITCH

WELLNESS CHECK

Total

Report Generated: 02/01/2020 05:12:53 I User ID: BALW

Antrim County SO

STAR TOWNSHIP

JANUARY 2020

\IONESOLUT/ON-APP\ossicad\cad'rot\EventHistorv NumberOfEventsBvNature

= =

# Events

9

5

1

1

1

3

2

1

1

1

1

2

8

1

2

3

1

2

6

11

8

2

72

P::inf'! 1 nf


Nature

911 CHECK

ALARM

ANIMAL CONTROL COMP

CAR DEER ACCIDENT

CONSERVATION OR DNR

DRIVING COMPLAINT

FRAUD

GENERAL ASSIST

MEDICAL CALL

MONITOR TEST

PERSONAL INJURY ACC

RUNAWAY JUVENILE

THREATS

TRAFFIC STOP

TREE DOWN

VEHICLE IN DITCH

WARRANT ARREST

Total

Antrim County SO

TORCH LAKE TOWNSHIP

JANUARY 2020


\\ONESOLUTION-APPlossicadlcad\nJt\EventHistorv NumberOfEventsBvNature

# Events

2

2

2

3

1

1

2

2

4

2

5

1

1

4

1

2

1

36

P;inA 1 nf


:: Antrim County SO

WARNER TOWNSHIP

JANUARY 2020

Nature # Events

911 CHECK 3

CAR DEER ACCIDENT 4

DRIVING COMPLAINT 1

GENERAL ASSIST 1

HAZARDOUS CONDITION 1

MEDICAL CALL 8

MISCELLANEOUS 1

MOTORIST ASSIST 2

PERSONAL INJURY ACC 3


PROPERTY FOUND/ LOST 1

SNOWMOBILE PIA 3

SNOWMOBILE STOP 3

TRAFFIC STOP 16

VEHICLE IN DITCH 4

WARRANT ARREST 1

WARRANT ATTEMPT 2

Total 69


\IONESOLUTION-APPlossicadlcadvtJt\EventHistorv NumberOfEventsBvNature P�nA 1 nf


Documents

Antrim County Board of CommissionersAntrim County Board of Commissioners Ed Boettcher, Chairman Thursday, February 20, 2020 @ 7:00 p.m. Antrim County Building, 2nd Floor, Board of