Anybody's Part 145 Exposition

7/28/2019 Anybody's Part 145 Exposition

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----------ANYBODYS MAINTENANCE ORGANISATION LIMITED----------

ANYBODY'S MAINTENANCE

ORGANISATION

Part 145 EXPOSITION

Reference : Specimen / Expo / 1

Issue : 1

Date : Sept 2003

Copy Number :

Holder :


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THE SPECIMEN EXPOSITION

This specimen Exposition has been prepared for the guidance of those aircraft andcomponent maintenance organisations wishing to obtain Part 145 approval. The contentsrelate directly to the requirements of Part 145 and are based on the example ofExposition contents shown in AMC 145.A.70(a).

The text of this guide, Part 1 has been arranged so that each subject is dealt with insofar asAMC material defines it. There then follow "Notes" which explain the recommended text andsuggest ways in which the organisation might expand it to suit its own purposes. It will beappreciated that no single specimen Exposition can meet the needs of all types and sizes oforganisation or, indeed, reflect the different organisational structures and corporate policies,which emerge as companies develop. The remainder of the document, Parts 2 to 5 inclusive,comprises subject and suggested paragraph headings, to form the basis of an acceptabledocument.

For example, in management "Duties and Responsibilities", the text given here reflects thespecific requirements of Part 145 only, and does not attempt to deal with matters such asemployment and the discipline of personnel, meeting work quotas or achieving output targets.These matters depend on the specific organisation and must, therefore, be included as

appropriate by the applicant for approval.

The guidance given has been expanded by including a suitable text or procedure whereverpossible. It must be appreciated that this is not the only method of compliance and may, in fact,be unsuitable for some organisations. Its purpose is only to illustrate the nature of the informationrequired.


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Anybodys MOEIssue 1 September 2003 Page i

LIST OF CONTENTS

List of Contents Page (i)

Page Effectivity List (v)Amendment Record (vi)Distribution List (vi)

PART 1 MANAGEMENT

1.1 Corporate Commitment by the Accountable Manager Page 1/2

1.2 Safety and Quality Policy 1/3

1.3 Management Personnel 1/4

1.4 Duties and Responsibilities of Management Personnel1.4.1 Accountable Manager 1/51.4.2 Engineering Director 1/61.4.3 Aircraft and/or Workshops Maintenance Manager 1/71.4.4 Quality Manager 1/81.4.5 Other personnel as Determined by the Organisation 1/9

1.5 Management Organisation Chart(s) 1/10

1.6 List of Certifying Staff

1.6.1 Base Certifying Staff 1/111.6.2 Line Certifying Staff 1/111.6.3 Component Certifying Staff 1/111.6.4 Field Service Engineers 1/11

1.7 Manpower Resources1.7.1 Base Maintenance / Component Maintenance 1/121.7.2 Line Maintenance 1/121.7.3 Subcontracted Services 1/121.7.4 Specialised Activities 1/12

1.8 Facilities

1.8.1 Base Maintenance Facilities 1/131.8.2 Line Maintenance Facilities 1/131.8.3 Component Maintenance Facilities 1/131.8.4 Layout of Premises 1/13

1.9 Scope of Work1.9.1 Aircraft Maintenance 1/141.9.2 Engine Maintenance 1/141.9.3 Component Maintenance 1/141.9.4 Specialised Services 1/141.9.5 Additional Significant Activities 1/14


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Anybodys MOEIssue 1 September 2003 Page ii

1.10 Notification Procedure to the Authority Regarding Changes to theOrganisation's Activities / Approval / Location / Personnel1.10.1 Accountable Manager 1/151.10.2 Senior Nominated Personnel 1/151.10.3 Changes of Approved Locations / Maintenance Bases 1/151.10.4 Changes in Company Activities 1/15

1.11 Exposition Amendment Procedures1.11.1 Person Responsible for Amending the Exposition 1/16

PART 2 MAINTENANCE PROCEDURES

2.1 Supplier Evaluation and Subcontract Control Procedure Page 2/2

2.2 Acceptance / Inspection of Aircraft Components and Materials fromOutside Customers 2/2

2.3 Storage, Tagging and Release of Aircraft Components and Materials

to Aircraft Maintenance 2/2

2.4 Acceptance of Tools and Equipment 2/2

2.5 Calibration of Tools and Equipment 2/3

2.6 Use of Tooling and Equipment by Staff (including alternate tools) 2/3

2.7 Cleanliness Standards of Maintenance Facilities 2/3

2.8 Maintenance Instructions and Relationship to Aircraft / Aircraft ComponentManufacturer's Instructions including Updating and Availability to Staff 2/3

2.9 Repair Procedure 2/4

2.10 Aircraft Maintenance Programme Compliance 2/4

2.11 Airworthiness Directives Procedure 2/4

2.12 Optional Modification Procedure 2/4

2.13 Maintenance Documentation in use and its Completion 2/4

2.14 Technical Records Control 2/5

2.15 Rectification of Defects Arising During Base Maintenance 2/5

2.16 Release to Service Procedure 2/5

2.17 Records for the Operator 2/5

2.18 Reporting of Defects to the Competent Authority/Operator/Manufacturer 2/6

2.19 Return of Defective Aircraft Components to Store 2/6


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Anybodys MOEIssue 1 September 2003 Page iii

2.20 Defective Components to Outside Contractors 2/6

2.21 Control of Computer Maintenance Records System 2/6

2.22 Control of man-hour planning versus scheduled maintenance work 2/6

2.23 Control of Critical tasks 2/7

2.24 Reference to Specific Maintenance Procedures for example 2/72.24.1 Engine Running Procedures 2/72.24.2 Aircraft Pressure run procedures 2/72.24.3 Aircraft Towing Procedures 2/72.24.4 Aircraft taxiing procedures 2/7

2.25 Procedures to detect and rectify maintenance errors 2/7

2.26 Shift/task handover procedures 2/7

2.27 Procedures for maintenance data inaccuracies and ambiguities 2/8

2.28 Production planning procedures 2/8

PART L2 ADDITIONAL LINE MAINTENANCE PROCEDURES

L2.1 Line Maintenance Control of Aircraft Components, Tools, Equipment etc. L2/2

L2.2 Line Maintenance Procedures Related to Servicing / Fuelling / De-Icing etc. L2/2

L2.3 Line Maintenance Control of Defects and Repetitive Defects L2/2

L2.4 Line Procedure for Completion of the Technical Log L2/2

L2.5 Line Procedure for Pooled Parts and Loan Parts L2/3

L2.6 Line Procedure for Return of Defective Parts Removed from Aircraft L2/3

L2.7 Line Procedure Control of critical tasks L2/3

PART 3 QUALITY PROCEDURES

3.1 Quality Audit of Organisation Procedures Page 3/2

3.2 Quality Audit of Aircraft (and / or Equipment) 3/2

3.3 Quality Audit Remedial Action Procedure 3/2

3.4 Certifying Staff Qualification and Training Procedures 3/2

3.5 Certifying Staff Records 3/3

3.6 Quality Audit Personnel 3/3

3.7 Qualifying Inspectors 3/3

3.8 Qualifying Mechanics 3/3


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Anybodys MOEIssue 1 September 2003 Page iv

3.9 Aircraft or Component Maintenance Tasks, Exemption Process Control 3/3

3.10 Concession Control for Deviation from the Organisation's Procedures 3/4

3.11 Qualification Procedure for Specialised Activities such as NDT, Welding etc. 3/4

3.12 Control of manufacturer's and other maintenance Working Teams 3/4

3.13 Human Factors Training Procedures 3/4

3.14 Competence Assessment of Personnel 3/4

PART 4

4.1 Contracted Operators Page 4/2

4.2 Operator Procedures and Paperwork 4/2

4.3 Operator Records Completion 4/2

PART 5

5.1 Sample of Documents Page 5/2

5.2 List of Subcontractors as per Part 145.A.75(b) 5/2

5.3 List of Line Maintenance Locations as per Part 145.A.75 (d) 5/2

5.4 List of Contracted organisations as per Part.145.A. 70(a)(16) 5/2

PART 6 OPERATOR RELATED MAINTENANCE PROCEDURES 6/2

PART 7 FAA SUPPLEMENTARY PROCEDURES FOR A FAR145 PART 145REPAIR STATION 7/2

PART 8 TRANSPORT CANADA CIVIL AVIATION (TCCA) SUPPLEMENTARYPROCEDURES FOR A TCCA AM573 MAINTENANCE ORGANISATION 8/2


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Anybodys MOEIssue 1 September 2003 Page v

PAGE EFFECTIVITY LIST

Page No. Date Page No. Date Page No. Date

i Sept 2003ii Sept 2003ii Sept 2003iv Sept 2003v Sept 2003vi Sept 2003

PART 1

1/1 Sept 2003

1/2 Sept 20031/3 Sept 20031/4 Sept 20031/5 Sept 20031/6 Sept 20031/7 Sept 20031/8 Sept 20031/9 Sept 20031/10 Sept 20031/11 Sept 2003

PART 1 (continued)

1/13 Sept 20031/14 Sept 20031/15 Sept 20031/16 Sept 2003

PART 2

2/1 Sept 2003

2/2 Sept 20032/3 Sept 20032/4 Sept 20032/5 Sept 20032/6 Sept 2003

PART L2

L2/1 Sept 2003L2/2 Sept 2003L2/3 Sept 2003

L2/4 Sept 2003

PART 3

3/1 Sept 20033/2 Sept 20033/3 Sept 20033/4 Sept 2003

PART 4

4/1 Sept 2003

4/2 Sept 2003

PART 5

5/1 Sept 20035/2 Sept 2003


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Anybodys MOEIssue 1 September 2003 Page vi

AMENDMENT RECORD

AmendmentNumber

AmendmentDate

Details IncorporatedBy

DateIncorporated

DISTRIBUTION LIST

Copy No. 1 Accountable Manager

Copy No. 2 Engineering Director

Copy No. 3 Aircraft Maintenance Manager

Copy No. 4 Workshop Maintenance Manager

Copy No. 5 Quality Manager

Copy No. 6 Civil Aviation Authority (Regional Office)

Copy No. 7

Copy No. 8 ...............


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PART 145 EXPOSITION

PART 1

MANAGEMENT


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Anybodys MOEIssue 1 September 2003 Page 1-2

1.1 CORPORATE COMMITMENT BY THE ACCOUNTABLE MANAGER.

Part 145 MAINTENANCE ORGANISATION EXPOSITION.

This Exposition and any associated referenced manuals defines the organisation and proceduresupon which the Civil Aviation Authority Part 145 approval is based as required by Part 145.A.70.

These procedures are approved by the undersigned and must be complied with, as applicable,when work/orders are being progressed under the terms of the Part 145 approval.

It is accepted that these procedures do not override the necessity of complying with any new oramended regulation published by the Civil Aviation Authority from time to time where these newor amended regulations are in conflict with these procedures.

It is understood that the Civil Aviation Authority will approve this organisation whilst the CivilAviation Authority is satisfied that the procedures are being followed and work standardsmaintained. It is further understood that the Civil Aviation Authority reserves the right to suspend,limit or revoke the Part 145 approval of the organisation if the Civil Aviation Authority hasevidence that procedures are not followed or standards not upheld

Signed.......................................................

Dated

Accountable Manager and ................... (quote position) ...............................

For and on behalf of.......................... (quote organisation's name) .............

NOTES :- (not for inclusion in the Exposition)

1. This statement is a copy of the text given in GM 145.A.70(a).

2. Any modification to the statement must not alter its intent.

3. Whenever the Accountable Manager is changed it is important that the new AccountableManager signs the statement at the earliest opportunity as part of his/her acceptance bythe CAA.


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1.2 SAFETY AND QUALITY POLICY.

The Safety and Quality Policy should as a minimum include a statement committing theorganisation to:

Recognise safety as a prime consideration at all times

Apply Human factors principles.

Encourage personnel to report maintenance related errors/incidents to meet Part-145requirements.

Recognise that compliance with procedures, quality standards and regulations is the duty ofall personnel.

Recognise the need for all personnel to cooperate with the Quality Auditors


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1.3 MANAGEMENT PERSONNEL

Accountable Manager .....................................................................

Engineering Director ........................................................................

Aircraft Maintenance Manager .........................................................

Workshop maintenance Manager ....................................................

Quality Manager ...............................................................................

Nominated Level 3 for NDT.


1. This list comprises the minimum Senior Personnel in a medium to large organisation, for

which the CAA would require an EASA Form 4 to be completed. Lesser posts could existin a smaller company. This, in effect, is the "group of persons" referred to in Part145.A.30(b) whose responsibilities include ensuring that the Part 145 approvedmaintenance organisation is in compliance with Part 145 requirements. These personsare ultimately directly responsible to the Accountable Manager for this function.

2. Other posts may be added if desired but it should be clearly shown whether or not theyare considered as "management" for EASA Form 4 purposes. A marked separation(dividing line) would suffice with the text "no EASA Form 4 required" or, identify each postin this way.

3. The Engineering Director may be the Accountable Manager if it is a Corporate Board

position and meets with the other requirements for that post. In a very small organisationwhere there is no Engineering Manager the accountable manager could be theMaintenance Manager (see AMC 145.A.30(b) item 2), alternatively the duties of theQuality Manager could be performed by the Accountable Manager (if he/she isappropriately qualified) but in that case he/she cannot also perform maintenancecertification.

4. It is recommended that this list is included in the Exposition on a separate page so that itcan be easily amended when changes occur.


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1.4 DUTIES AND RESPONSIBILITIES OF MANAGEMENT PERSONNEL

1.4.1 ACCOUNTABLE MANAGER.

1. The Accountable Manager is responsible for ensuring that maintenance carried out by theapproved organisation meets the standards required by the EASA.

2. He/she is responsible for ensuring that the necessary finance, manpower resources andfacilities are available to enable the company to perform the maintenance to which it iscommitted for contracted operators, and any additional work which may be undertaken.

3. He/she is responsible for ensuring that any charges are paid, as prescribed by EASA or

CAA in respect of Part 145 approval.

4. He/she is responsible for establishing and promoting the safety and quality policyspecified in Part 145.A.65(a)

5. He/she is responsible for nominating the senior person for monitoring of the qualitysystem.

6. He/she is responsible for ensuring the competence of all personnel including managementpersonnel has been assessed.


1. Any additional duties and responsibilities within the organisation may be added providedthey do not conflict with those above, which constitute the Accountable Manager's specificresponsibilities under Part 145.

2. The organisation should decide who will be responsible for liasing and negotiating with theCAA and show this in his/her terms of reference. If more than one person is nominated itmust be clearly shown what each person is responsible for with, as a general rule, nooverlapping of responsibility.


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1.4.2. ENGINEERING DIRECTOR.

1. The Engineering Director is responsible for ensuring that the organisation has :-

facilities appropriate to the planned work

office accommodation appropriate to the management of the planned work

a working environment appropriate to the tasks being undertaken

storage facilities for parts, tools, equipment and materials

sufficient competent personnel to plan, perform, supervise, inspect and certify the workbeing performed

tools, equipment and materials to perform the planned tasks

all necessary maintenance data as required by Part 145.A.45

for notifying the Accountable Manager whenever deficiencies emerge which require hisattention in respect of finance and the acceptability of standards.

2. The Engineering Director ensures that maintenance procedures are established andpublished within the organisation, to achieve good maintenance practices and compliancewith EASA/CAA requirements, and for establishing a Quality System for the organisationto ensure that work is accomplished to the highest standards of airworthiness andworkmanship.

3. The Engineering Director is responsible for ensuring that all maintenance is correctlycertified and that records of maintenance carried out are retained safely and securely forthe statutory period. Unless previously reported by the Operator the Engineering Directoris responsible for reporting to the manufacturer and to the CAA any condition of theaircraft (or a component), which could hazard safety.


1. Any additional duties and responsibilities may be added provided that they do not conflictwith those of the other management personnel.

2. Alternatively some of the above duties may be allocated to other management personnel,e.g. item 3 might be allocated to the Aircraft and /or Workshops Maintenance Manager.

3. In a very small organisation the Maintenance Manager/Chief Engineer may adopt all ofthe above responsibilities.

4. For overseas organisations the reporting of occurrences in paragraph 3 should be toEASA


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1.4.3 AIRCRAFT (and/or) WORKSHOPS MAINTENANCE MANAGER.

The Maintenance Manager is responsible for : -

the satisfactory completion and certification of all work required by contractedoperators/customers, in accordance with the work specification.

ensuring that the organisation's procedures and standards are complied with when carryingout maintenance.

ensuring, through the workforce under his/her control, that the quality of workmanship in thefinal product is to a standard acceptable to the organisation and EASA/CAA.

ensuring the competence of all personnel engaged in maintenance by establishing aprogramme of training and continuation training using :-

internal and external sources.

on-the-job instruction and evaluation.

examination/testing as necessary, and:

keeping a record of all training and experience of maintenance-related personnel.

ensuring that all sub-contract orders are correctly detailed and that the requirements of thecontract/order are fulfilled in respect of inspection and quality control.

responding to quality deficiencies in the area of activity for which he/she is responsible, whicharise from independent quality audits.


1. Any additional duties and responsibilities may be added provided they do not conflict withthose of other management personnel.

2. The combined Duties and Responsibilities of managers should illustrate the compositionof the Quality System in the particular organisation by making it clear how qualitystandards are set and quality is controlled.


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1.4.4. QUALITY MANAGER.

1. The Quality Manager is responsible for establishing an independent quality system tomonitor compliance with EASA requirements.

2. He/she is responsible for implementing a quality audit programme in which compliancewith all maintenance procedures is reviewed at regular intervals, in relation to each type ofaircraft (or component) maintained, and any observed non-compliances or poor standardsare brought to the attention of the person concerned via his/her manager.

3. The Quality Manager has direct access to the Accountable Manager the event of anyreported discrepancy not being adequately attended to by the relevant person, or inrespect of any disagreement over the nature of a discrepancy.

4. With specific reference to the Part 145 approval, the Quality Manager is responsible for :-

managing and developing aircraft maintenance programmes where this function ofairworthiness co-ordination has been delegated to the organisation by a contractedCommercial Air Transportation operator.

assessing sub-contractors for extension of the quality system, and maintaining the expertisenecessary to be able to do so, to the satisfaction of EASA/CAA.

assessing external specialist services required to be used by the company in the performanceof maintenance.

assessing suppliers of new and used components, and materials, for satisfactory productquality in relation to the needs of the organisation.

preparing standard practices and procedures for use within the organisation, derived fromapproved sources, and keeping them up to date.

defect analysis in respect of aircraft undergoing maintenance so that any adverse trends are

identified and responded to promptly.

NOTES : - (not for inclusion in the Exposition)

1. The functions defined above are typical for a medium to small sized organisation wherethe Quality Manager also performs "airworthiness control" tasks in addition to those ofquality assurance. The actual division of duties will vary with the particular organisation so

that some tasks may be accomplished by, for example, Planning, Production or TechnicalServices etc.

2. It must be remembered that the quality system is required to be "independent" which willnormally mean that the Quality Manager and the Quality Monitoring Staff are not directlyinvolved in the maintenance process or with maintenance certification.


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1.4.5. OTHER PERSONNEL AS DETERMINED BY THE ORGANISATION.


1. This section can be continued with the terms of reference of additional managementpersonnel, who report to the upper level of management, as necessary to fully describethe organisation.

2. These personnel would not normally be required to complete EASA Form 4. ( to beagreed with the respective CAA Regional Office or responsible Department/Section)

3. This should include the nominated level 3 for NDT who does require to be nominated byan EASA Form 4.


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1.5 MANAGEMENT ORGANISATION CHART (S) Part 145.A.30

Organisation Chart to be included here


1. Quality audit personnel must remain independent of the Maintenance Manager. Releaseto Service personnel may report to the Quality Manager position.

2. Technical records personnel may report to the Aircraft (Workshop) Maintenance Manager.


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1.6 LIST OF CERTIFYING STAFF. Part 145.A.30

1.6.1 BASE CERTIFYING STAFF (CRS)

Category C

1.6.2 LINE CERTIFYING STAFF (Mechanical/Avionics)

Cat B1 TechniciansCat B2 TechniciansCat A Mechanics

1.6.3 COMPONENT CERTIFYING STAFF (EASA Form 1 )

1.6.4 FIELD SERVICE ENGINEERS ( if appropriate )

1.6.5 PERSONNEL WITH PROTECTED RIGHTS

1.6.6 BASE MAINTENANCE CATEGORY B1 AND B2 QUALIFIED SUPPORT STAFF

1.6.7 ANO/BCAR SIGNATORIES


1. It is possible to cross-refer from this paragraph 1.6 to another record (including acomputer record) where a list of the names is kept. If the organisation's individual staffauthorisation records are referred to as the "list", they should be preceded by a summarylisting all of the staff names included, thereby meeting the intent of the EASA requirement.

2. EASA Form 1 will only be relevant if the organisation holds an approval with a Rating in

group "B" or "C", i.e. for component maintenance. If the release is "internal", to anaircraft being maintained by the organisation under its "A" Rating approval, the workshould be certified with a CRS and an EASA Form 1 is not necessary.

3. Field Service Engineers would normally only be employed by manufacturers who hold aPart 145 approval to maintain their own products, which may require support in the field,together with certain major component maintenance organisations where the cost oftransporting the component to the approved facility prompts the need for on-sitemaintenance. (e.g. Engines and APU)


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1.7 MANPOWER RESOURCES. Part 145.A.30

1.7.1 BASE MAINTENANCE / COMPONENT MAINTENANCE

Maintenance -- Aircraft / WorkshopsEngineeringTechnical ServicesPlanningAdministrationQuality Dept.Quality Audit(etc.)

1.7.2 LINE MAINTENANCE

Station ResourcesEn-Route arrangements

1.7.3 SUB-CONTRACTED SERVICES

Full-timeOn-demand

1.7.4 SPECIALISED ACTIVITIES.


1. The resources described must justify the grant of approval as defined in paragraphs 1.8(facilities to be approved) and 1.9 (scope of work) in sufficient detail to explain the supportat each site and for each function as required by Part 145.A.30(d).

2. Numbers of personnel should be given in general terms so that a clear picture is givenwithout the need for amendment as a result of routine staff fluctuations, but able tohighlight any significant re-deployment or loss of staff.

3. Where the approval is sub-divided into sites or different major functions the resourcesshould be related to each site and function. Resources do not only mean numbers, it alsomeans qualifications and competence.


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1.8 FACILITIES. Part 145.A.25.

1.8.1 Base maintenance facilities. -- Hangar accommodationSpecialised workshopsEnvironmental provisionsOffice accommodation for:-

planningtechnical recordsQualitytechnical reference areaetc.

Storage

1.8.2 Line maintenance facilities (at each location) as appropriate, see Base facilities.

1.8.3 Component maintenance facilities

1.8.4 Layout of premises.

1.8.5 Work away from main base / workshop


1. This section should describe each of the facilities, in some detail, at which theorganisation intends to carry out maintenance, thereby building up a picture of what theCAA is being asked to approve. All sites should be covered, however, a differentemphasis can be placed on sites of different importance, for example, those sitesmentioned in the approval document, will need detailed description. Other significant sites,such as principal (over-night) line stations must be clearly described while en-routestations at which minor line maintenance tasks are performed may be briefly covered. Thelevel of detail required in each case will vary with the scope of work and should bediscussed with the CAA Regional Office.

2. Refer to Part145.A.25 for details of what the organisation is expected to provide forfacilities in terms of size, environmental conditions docking, storage etc.

3. Where the accommodation is not owned by the organisation, as in the case of a hangarwhere access is rented or shared, proof of tenancy/access may be required and the CAAmay want this included in as an Appendix or Supplement to the Management part of theExposition.

4. The CAA may also need to see the "hangar visit plan" for those Commercial AirTransportation operators supported by the organisation where the size of theaccommodation gives rise to questions of adequacy. The hangar visit plan should includethe Non Commercial Air Transport activity.


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1.9 SCOPE OF WORK Part 145.A.201.9.1 Aircraft Maintenance

Aircraft -- Base-- Line

Helicopters -- Base-- Line

1.9.2 Engine Maintenance

1.9.3 Component Maintenance

1.9.4 Specialised Services

1.9.5 Additional Significant Activities

1.9.6 Fabrication of parts iaw 145.A.42 (c)


1. This paragraph must show the range of work carried out at each approved site within thescope of each approval rating shown in the "Schedule of Approval". This section shouldalso relate to paragraph 1.8 in such a way that it can be clearly seen what tasks areperformed at which locations.

2. The degree of definition required is set somewhere between the very broad definitiongiven in the Schedule of Approval and the fine detail, which one would expect to see in a"Capability List".For example:-

Schedule of Approval -- Rating "C" -- Electrical.Scope of Work -- Engine Driven Generators -- not exceeding. 9kw dc.Capability List -- Lucas Aerospace -- Part No. ..........................

3. In the case of aircraft maintenance, particularly line maintenance, this paragraph shouldshow what level of work is undertaken at each station.

4. This should include any NDT activities or special processes that are carried out internallyand not necessarily included on Approval Certificate.


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1.11 EXPOSITION AMENDMENT PROCEDURES Part 145.A.70

1.11.1 Person responsible for amending the Exposition.

"The Quality Manager is responsible for the monitoring and amendment of the Exposition,including associated procedures manuals, and the submission of proposed amendmentsto the CAA "

1.11.2 Sources of proposed amendments within the organisation

1.11.3 Definition of minor amendments to the Exposition that can be amended without the priorapproval of the CAA.

1.11.4 Summary of documents, including "lower order" documents, constituting the totalExposition

1.11.5 Procedures for the control and amendment of capability list


1. Exposition amendments may be initiated from any part of the organisation but must bemonitored for compliance with Part 145 requirements by the Quality Manger who shouldalso be the focal point for submitting amendments to the CAA. Amendments will only beaccepted for approval from one source within each organisation.

2. The summary of documents comprising the complete Exposition and "extended"Exposition may be by means of a list or descriptive text but should also, if possible,include a diagrammatic illustration to show their inter-relation.

3. The effect of the text in this part of the document should be to clearly show how theExposition is "managed" and the distinction between those parts under the control of thecompany and those parts for which amendments are required to receive prior CAAapproval.


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Part 145 EXPOSITION

PART 2

MAINTENANCE PROCEDURES


1. In the remainder of this specimen Exposition the paragraph titles of AMC 145.A.70(a) are

utilised to provide an acceptable path to compliance with the EASA requirements. In eachcase subject headings are suggested in which the particular nature of the organisation'sactual procedures should be defined. Subject headings should be deleted if they do notapply and others may be included if that is the most suitable method of describing theparticular organisation.

2. TO REDUCE THE SIZE OF THIS DOCUMENT THE REMAINING SUBJECTS ARE NOTALLOCATED INDIVIDUAL PAGES AS IN PART 1. IT IS RECOMMENDED, HOWEVER,THAT THE FORMAT OF PART 1 IS ADOPTED FOR THE WHOLE EXPOSITION, INORDER TO FACILITATE FUTURE AMENDMENT.


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2.1 SUPPLIER EVALUATION AND SUBCONTRACT CONTROL PROCEDURE.

Suggested subject headings :Company Policy - (sources of supplies)Approved Suppliers

Monitoring of SuppliersSystem for placing ordersControl of Subcontractors

2.2 ACCEPTANCE / INSPECTION OF AIRCRAFT COMPONENTS AND MATERIALS FROM OUTSIDECUSTOMERS. (See AMC 145.A.42(a))

Suggested subject headings :Component / Material acceptance procedures (sources, conformity with company

requirements, records)Incoming inspection (required documentation, compliance with order, condition,"Quarantine" procedure)Acceptance of components from internal sourcesComponents removed serviceable from aircraftComponents received from customers for Repair and/or Overhaul etc.

2.3 STORAGE, TAGGING AND RELEASE OF AIRCRAFT COMPONENTS AND MATERIAL TOAIRCRAFT MAINTENANCE.

Suggested subject headings:Procedures for maintaining satisfactory storage conditions (rotables, perishables, flammablefluids, engines, bulky assemblies, special storage requirements)System for control of shelf life and modification standardTagging / Labelling system (serviceable, unserviceable, robbery, scrap etc.)Issue of components to the maintenance processFree-issue dispensing of standard parts (control, identification, segregation)Disposal of unsalvageable components (see Part145.A.42(d)).

2.4 ACCEPTANCE OF TOOLS AND EQUIPMENT

Suggested subject headings:Process for acceptance - (identification, certification, control, calibration)Procedure for use of non-manufacturer recommended (i.e. alternative) tools and equipment


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2.5 CALIBRATION OF TOOLS AND EQUIPMENT

Suggested subject headings:Inspection, servicing and calibration programme / equipment registerEstablishment of inspection, servicing and calibration time periods and frequenciesIdentification of servicing / calibration due dates

2.6 USE OF TOOLING AND EQUIPMENT BY STAFF (including alternate tools)

Suggested subject headings:Issue of tools - (record of user and location)Determining tool serviceability prior to issueTraining and control of personnel in the use of tools and equipment -(records of training)Personal (own) instrument / tool controlLoan tool control and auditControl of alternate tools

2.7 CLEANLINESS STANDARDS OF MAINTENANCE FACILITIES

Suggested subject headings"Foreign Object" exclusion programmeCleaning programme - individual responsibilities - TimescalesWaste material disposal

2.8 MAINTENANCE INSTRUCTIONS AND RELATIONSHIP TO AIRCRAFT / COMPONENTMANUFACTURER'S INSTRUCTIONS INCLUDING UPDATING AND AVAILABILITY TO STAFF

Suggested subject headings:Control of information - Technical library (information held, control, issue)Technical information amendment procedures - Manuals - Service Information (AD - SB -SIL etc.)Uncontrolled copies of manualsCompany Technical Procedures / InstructionsAwareness of Technical Publications, Instructions and Service InformationMaintenance documentation - (preparation from approved sources - amendment control)CAA acceptance of organisation's transfer of airworthiness data

Review and identification of amendment status of maintenance instructionsDistribution of airworthiness data - access by maintenance personnelThe verification and validation of new procedures where practicableIncorporation of best practice and human factors principlesControl of customer supplied maintenance data


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2.9 REPAIR PROCEDURE

Suggested subject headings:Company policy - (internal/external - sources of repair approval)Company approval - scope of work - limitations and conditionsControl system for parts manufacture, processing and inspection in accordance with

Part.145.A.42(c)

2.10 AIRCRAFT MAINTENANCE PROGRAMME COMPLIANCE

Suggested subject headings:Maintenance programme development for JAR OPS Operator(s) (if applicable)Maintenance programme variations if applicableControl of programme and amendmentsReliability monitoring and reportingCorrosion control programme reporting

Maintenance Programme Inspection Standards

2.11 AIRWORTHINESS DIRECTIVES PROCEDURE

Suggested subject headings:Airworthiness Directive response procedure - (terminating action / inspection)Records of AD compliance and certificationRepetitive AD requirements - (inspection control)

2.12 OPTIONAL MODIFICATION PROCEDURE

Suggested subject headings:Continued Airworthiness Information - (assessment procedure and methods of response)Modification control - (requirements and approval)

2.13 MAINTENANCE DOCUMENTATION IN USE AND ITS COMPLETION

Suggested subject headings:Worksheets for non-routine tasks

Assembly of work packages for issue to maintenance activityWorksheet / work card completion - Maintenance sign-offAssembly of completed work package for certificationRecording of test results and dimensions (AMC 145.A.50(d))Control and use of customer supplied work card/worksheets


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2.14 TECHNICAL RECORDS CONTROL

Suggested subject headings:System for control, storage and retrieval (paper or computer based)Control of access to records - (paper and / or computer based records)Record-keeping systems - (essential records)Turbine engines - module records

Disposal of records - transfer of aircraftLost or destroyed records (reconstruction and CAA acceptance)Provision of records (CRS) to operatorRetention of records (periods - methods and security)

2.15 RECTIFICATION OF DEFECTS ARISING DURING BASE MAINTENANCE

Suggested subject headings:Recording and sign-off of base maintenance defects

Carrying forward defects to future maintenance Inputs - (control and accountability)Analysis of defects and rectification - human factors - maintenance programme implications- reliability

2.16 RELEASE TO SERVICE PROCEDURE

Suggested subject headings:Company procedures - (C R S statement)Issue of CRS after Base MaintenanceIssue of CRS after Line Maintenance

Issue of CRS after Defect Rectification - Base - Line. (inc. Mechanic self-certifying, ifapplicable)Issue of a CRS with incompleted workIssue of a CRS by flight crewIssue of a one off certification authorisation CRSSign off after maintenance task completion (see AMC 145.A.65 (b)(3))Issue of EASA Form 1.Certification - identity - qualified staffCross-reference to work packsRe-release of components removed serviceable from aircraft (AMC 145.A.50(a))

2.17 RECORDS FOR AN OPERATOR

Suggested subject headings:Contracted record keeping - specific operatorsArrangements for processing and retention of Operator's maintenance records


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2.18 REPORTING OF DEFECTS TO CAA / EASA / OPERATOR / MANUFACTURER

Suggested subject headings:Methods of Reporting to - CAA / EASA

- Manufacturer- Operator

Persons Responsible for ReportingReports must contain pertinent and evaluation results (where known)Defects Reported by Subcontractors and lesseesPermitted Reporting Periods and Retention of DataReportable Defects Investigation procedure and follow-up systemReporting timescale

Note: for overseas organisations reports should be submitted to EASA

2.19 RETURN OF DEFECTIVE AIRCRAFT COMPONENTS TO STORE

Suggested subject headings:Labelling and identification (required information)Handling and movement of componentsStorage of defective componentsComponents "on hold" (pending determination of serviceability status)

2.20 DEFECTIVE COMPONENTS TO OUTSIDE CONTRACTORS

Suggested subject headings:Dispatch of components for repair / overhaul / calibration

Control of dispatch, location and returnIdentification of required workReturn of unserviceable loan parts

2.21 CONTROL OF COMPUTER MAINTENANCE RECORDS SYSTEM

Suggested subject headingsInformation retrievalBack-up systems and second site storageSecurity and safeguards to unauthorised access

2.22 CONTROL OF MAN HOURS PLANNING VERSUS SCHEDULED MAINTENANCE WORK

Suggested subject headings:Company Planning v Time available procedureComplexity of workOrganisation of shiftsAccount of human performance limitations


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2.23 CONTROL OF CRITICAL TASKS

Suggested subject headings:Duplicate inspection proceduresCritical task procedures and controlCritical task list

2.24 SPECIFIC MAINTENANCE PROCEDURES

Suggested subject headings:Engine runningAircraft pressure runAircraft towingAircraft taxying.Handling and control of waste materials

Flight under the "A" Conditions - Certification of Fitness for FlightScrapping of partsWorking away from main base / workshop

ANO/BCAR privilege proceduresEtc.

2.25 PROCEDURES TO DETECT AND RECTIFY MAINTENANCE ERRORS

Suggested subject headings:Aims and objectives of error management system

-The encouragement of reporting

- A code of practiceDescription of process that reports occurrencesDescription of process that investigates occurrencesDescription of process that records occurrencesThe analysis of occurrence dataManagement actions in response to occurrence findingsFeedback to staffSharing information from investigations

2.26 SHIFT/TASK HANDOVER PROCEDURES

Suggested subject headings:Aims and objectives of the shift handoverTraining of personnel in shift/task handover processesRecording of shift/task handoverDescription of shift handover process

- Facility status- Work status- Manning status- Outstanding issues- Other information


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2.27. PROCEDURES FOR NOTIFICATION OF MAINTENANCE DATA INACCURACIES ANDAMBIGUITIES TO THE TYPE CERTIFICATE HOLDER

Suggested subject headings:Definitions of maintenance data ambiguitiesResponsible person for coordination of reporting and remedial actionsMethod of internal reporting of maintenance data ambiguitiesMethod of external reporting of maintenance data ambiguities to the authors of that dataFeedback to staff and implementation of TC Holder/Manufacturer corrections

2.28 PRODUCTION PLANNING PROCEDURES

Suggested subject headings:Establishment of a clear work order or contractProcedures for establishing all necessary resources are available before commencement ofwork

Procedures for organising maintenance personnel and providing all necessary supportduring maintenance.Consideration of human performance limitationsPlanning of critical tasks


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Part 145 EXPOSITION

PART L2

ADDITIONAL

LINE MAINTENANCE PROCEDURES


1. This part need not be included in the Exposition if the organisation's Schedule of Approvaldoes not include the performance of Line Maintenance in Ratings "A1", "A2" or "A3".


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Anybodys MOEIssue 1 September 2003 Page L2-3

L2.5 LINE PROCEDURE FOR POOLED PARTS AND LOAN PARTS

Suggested subject headings:Verification of approved sources of parts - Modification Standard and AD complianceCompliance with loan and contract requirements - Tracking and controlRequired documentation

Processing removed loan parts for return to source - service recordRobbery system - control procedures, authority

L2.6 LINE PROCEDURE FOR RETURN OF DEFECTIVE PARTS REMOVED FROM AIRCRAFT

Suggested subject headings:Required documentation - service recordProcessing advice of removal and dispatch to Technical RecordsDispatch to rectification

L2.7 LINE PROCEDURE FOR CONTROL OF CRITICAL TASKS ( Per AMC 145.A.65 (b)(3) )

Suggested subject headings:Follow guidance as per the above AMC.


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Part 145 EXPOSITION

PART 3

QUALITY SYSTEM PROCEDURES


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3.1 QUALITY AUDIT OF ORGANISATION PROCEDURES

Suggested subject headings :Company Audit PolicyDefinition of the Quality System - independence

- access to Accountable Manager- composition and functions of management quality

groupAnnual Review of Maintenance ProceduresAudit programme - Adequate and satisfactory facilities

- Compliance with approved procedures- Dates and timescales- Audit of suppliers and Subcontractors

3.2 QUALITY AUDIT OF AIRCRAFT (and / or EQUIPMENT)

Suggested subject headings:System description and initiation of corrective action (see 3.3)Audit programme- Auditing of standards

- Product samples (aircraft and / or components)- Dates and timescales

Auditing methods - Sampling - "Trail" audits.

3.3 QUALITY AUDIT REMEDIAL ACTION PROCEDURE

Suggested subject headings:Quality audit report feedback system

Accountable Manager / senior management review meetingCorrective action and timescale - remedial action

- disciplinary actionManagement responsibilities for corrective action and follow-upQuality audit and feedback records

3.4 CERTIFYING STAFF AND B1/B2 SUPPORT STAFF QUALIFICATION AND TRAININGPROCEDURES

Suggested subject headings:Experience, training and competence requirementsExamination, test and assessment proceduresContinuation training - programme

- ProceduresQualifying subcontractor's personnel (if applicable)Authorisations issue and renewal procedures - recency

- licence validityOne off certification authorisation

Flight crew limited certification authorisation


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3.5 CERTIFYING STAFF AND B1/B2 SUPPORT STAFF RECORDS

Suggested subject headings:List of certifying personnel and B1/B2 support staffMinimum information of staff particularsControl of certifying staff records

Access to staff records - authorised persons- CAA / EASA personnel- Authorised managers

Retention of recordsFormat of authorisation document and authorisation codes

3.6 QUALITY AUDIT PERSONNEL

Suggested subject headings:

Nominated personnelAllocated man-hours (if not full-time)Independence of quality audit personnelExperience, training and competence of quality audit personnel

3.7 QUALIFYING INSPECTORS

Suggested subject headings:Experience (duration and technical), training and competence requirements

Assessment procedures - (Examination - test)Continuation training - programme

- procedures

3.8 QUALIFYING MECHANICS

Suggested subject headings:Experience (duration and technical), training and competence requirementsAssessment procedures - (Examination - test)

Continuation training - programme- procedures

3.9 AIRCRAFT OR COMPONENT MAINTENANCE TASKS, EXEMPTION PROCESS CONTROL

Suggested subject headings:System for control and processing with CAA


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3.10 CONCESSION CONTROL FOR DEVIATION FROM THE ORGANISATION'S PROCEDURES

Suggested subject headings:System for approval and control of concessionConcession criteriaRequest procedure

Evaluation, response and approval

3.11 QUALIFICATION PROCEDURE FOR SPECIALISED ACTIVITIES SUCH AS NDT, WELDINGETC.

Suggested subject headings:Experience, Training and ExaminationContinuation training and testingAuditing of staff and system

3.12 CONTROL OF MANUFACTURER'S AND OTHER MAINTENANCE WORKING TEAMS

Suggested subject headings:Source of work - authorisation of personnelSystem for control of materials, working instructions and proceduresControl of documentation - drawings - modification - repair instructionsCertification - repair - replacement - modification - overhaul - inspectionEnvironmental conditions

Final certification by the company

3.13 HUMAN FACTORS TRAINING PROCEDURE

Suggested subject headings:Aims and objectivesCategories of staff to be trainedDurationRequirements for trainers

Training methods and syllabusContinuation training

3.14 COMPETENCE ASSESSMENT OF PERSONNEL

Suggested subject headings:Personnel to be assessed iaw Part 145.A.30(e)Assessment procedures training, qualifications, supervision, assessorsManagement competence assessment

Assessment records


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Part 145 EXPOSITION

PART 4

NOTES : (not for inclusion in the Exposition)

1. This Part need not be included if the organisation is not directly contracted to provide

maintenance support for an operator. Such contracts are only likely to be found for theprovision of aircraft or engine / APU maintenance.

2. Where this Part is not used it should be shown in the Exposition as Not Applicable


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4.1 CONTRACTED OPERATORS

Suggested subject headings:List those operators for whom maintenance is provided, with details of the types of aircraft(and/or engines/APU) and the scope of work undertaken, e.g. Base maintenance, Line

maintenance, Defect rectification etc., with any limitations.

It should be shown whether the contract is solely for carrying out maintenance or also forperforming the Operator's maintenance management tasks.

4.2 OPERATOR PROCEDURES AND PAPERWORK

Suggested subject headings:All maintenance management tasks should be described, which are performed by the

maintenance organisation on behalf of the operator. Such tasks could include: (for example)

Spares management proceduresEngine management programmeReliability monitoringControl of maintenance between Base maintenance inputsSector record page analysisDeferred and repetitive defect controlAircraft external damage control identification and controlReporting of unairworthy conditions (MOR)Etc.

4.3 OPERATOR RECORDS COMPLETION

Suggested subject headingsCompleting operator's log booksKeeping the Operator's technical recordsRetention of records on behalf of operators

NOTE :Part 4 of the Exposition links the Part 145 approval to the Commercial Air Transportationoperators for whom maintenance is performed and should complement the operator's ownMaintenance Management Exposition. The two documents, together, will define how theOperator achieves safe operation by airworthy aircraft.See also Part M.G1


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Part 145 EXPOSITION

PART 5

APPENDICES


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5.1 SAMPLE OF DOCUMENTS

Suggested contents:Request to CAA for approval of an Exposition amendmentRequest to CAA for acceptance of a Capability List changeGoods Inwards Inspection Record (GRN)

Serviceable, Unserviceable, Robbery and Scrap labelsRegister (or Card) of Precision Equipment and ToolsTest Equipment "Calibration Due" TagControlled Manual / Service Information IdentificationAD control card / recordContinued Airworthiness information (SB etc.) assessment recordMaintenance Task Card (Scheduled Maintenance)Maintenance Task Card (Additional Defects)Lifed Component / Out-of-Phase Work or Inspection - Record CardBase Maintenance CRSLine Maintenance CRS and / or Technical Log Sector Record PageEASA Form 1

Unairworthy Conditions Report Form (inc. MOR)Quality Audit Report FormQuality Audit Remedial Action Report FormPersonnel Training RecordCertifying Staff Authorisation RecordCertifying Staff Personal AuthorityConcession Application and Approval

NOTE :(Not for inclusion in the Exposition) This is a typical List of company Forms and is not intended to beexhaustive or to represent the forms required for any particular organisation. The approvedorganisation must include those Forms with which it controls and records its maintenance work andprocedures. Alternatively, if the Forms are contained with the respective procedure, to which cross-

reference is made in the Exposition it may be possible, by agreement with the CAA, to include hereonly the minimum of Forms needed to define the Approval conditions and limitations.

5.2 LIST OF SUBCONTRACTORS as per Part 145.A.75 (b)

(if approval for the control of subcontractors is held by the organisation - see Part 1, item1.9)

5.3 LIST OF LINE MAINTENANCE LOCATIONS as per 145.A.75 (d)

(if line maintenance locations are established by the organisation - see Part 1, item 1.8)

5.4 LIST OF CONTRACTED Part 145 ORGANISATIONS as per 145.A.70(a)(16)

(NDT contractors etc)

NOTE : The two lists shown in 5.2, 5.3 and 5.4 may be kept separate from the Exposition and may be kepton a computer data base as long as an adequate cross-reference is included in the Exposition.


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Part 145 EXPOSITION

PART 6

OPERATORMAINTENANCE PROCEDURES


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This section is reserved for those Part 145 approved maintenance organisations who are alsooperators of commercial Air transport aircraft..

The details of such procedures can be found in JAR OPS Sub part M or Part M


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Part 145 EXPOSITION

PART 7

FAA SUPPLEMENTARY PROCEDURESFOR A FAR PART 145 REPAIR STATION


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This section is reserved for those Part-145 approved maintenance organisations who are alsocertificated as a FAA FAR Part 145 repair station.

The content of this Part reflects the differences between EASA Part -145 and FAR parts 43/145.

FAA Advisory Circular 145-7a Appendix 2 contains details of the Part 7 contents.


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Part 145 EXPOSITION

PART 8

TRANSPORT CANADA CIVIL AVIATION(TCCA)

SUPPLEMENTARY PROCEDURES FOR ATCCA AM573 MAINTENANCE

ORGANISATION


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This section is reserved for those Part-145 approved maintenance organisations who are alsoapproved as a TCCA AM 573 maintenance organisation.

The content of this Part reflects the differences between EASA Part

-145 and AM 573.

TCCA Aircraft maintenance and Manufacturing Staff Instruction MSI 10 Appendix A contains detailsof the Part 8 contents.