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AOC’s Mission
Supporting the appropriate analytical services (e.g. Routine, Special, Field) to meet Superfund’s needs
Focusing on QA for all analytical needs and establishing information technology tools for data users
Managing Contract Laboratory Program (CLP)
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Critical CLP Functions Cradle-to-grave tracking of samples from
collection, through shipment, analysis, assessment, payment and cost recovery
Maintaining financial records of transactions from the initial payment through contract closeout
Data storage and reporting for project specific CLP Data
Quality Assurance oversight of all essential functions
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Analytical Services
Includes both organic and inorganic analytical services
Provides an economy of scale for lab analyses and eliminates duplication of effort for procurement, sample tracking and invoice processing
Provides data users with flexible method, detection limit and data turnaround options
CLP Key Functions & Users
SubmitData
Shipping
Submit Invoices
SiteEvaluation
Scheduling
Sampling
Data Evaluation
Site Planning
ContractManagement
AnalyzeSamples
ComplianceAssessment
Deliver Results
Process Invoices
CLASS
Regions and Field PersonnelEPA Headquarters
Contract Laboratories
BeginHere
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AOC Analytical Tool Box To develop a combination of integrated tools
and complimentary stand-alone applications which take advantage of recent advances in technologies, (e.g., high speed PCs, e-commerce through Internet)
This has led to the development of:Sample Tracking Software – FORMS II Lite Data Assessment Tool - DATWeb-based Invoicing System – WISSuperfund Electronic Data Deliverable – SEDDEnvironmental Data Management Warehouse - STORET
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FORMS II Lite
FORMS II Lite – Field Operations Reporting Management Systems
Electronically generates both CLP and non-CLP sample documentation
Produces tags, labels, and Chain-of-Custody/Traffic Report Forms
Runs on laptop computer with dot-matrix, ink-jet or laser printers
Captures sample information in a database
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DAT/CADRE DAT – The Data Assessment Tool
HQ contractor assesses CLP data for over 3,500 contract compliance and quality control parameters
Regional customers receive customized electronic files via E-mail within 24 to 48 hours of receipt of laboratory data.
Data validation can be faster to meet Superfund’s goals.
Since implementation, DAT has potentially saved over $2.8 million dollars in data validation costs.
Future – Web-based Data Assessment Will eliminate software distribution and confusion in
selecting latest software version
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Web Invoice System WIS – Web Invoice System
Automatically generates secure invoice, based upon information in EPA databases
All parties receive the same invoicing information at the same time
Reduces invoicing errors Reduces mailing costs Reduces labor costs
Future - Electronic Approval System (EASY – Agency System) Implementation will eliminate paper and all
mailing costs from the invoice approval process.
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SEDD Common structure and use of a common Data
Element Dictionary (DED) allows a variety of data to be reported to multiple customers.
Reduces the number of EDDs that laboratories would be required to support.
Common tool sets could be utilized for data verification, validation, and data processing.
The SEDD system can be used to easily develop site-specific EDDs through site-specific DTDs.
The SEDD system easily accommodates future requirement changes with minimal modifications to existing systems through modification of the DTDs.
The XML output file is independent of proprietary data systems.
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Future Initiatives Lab Sample Login Interface with LIMS
Capitalizes on Electronic Chain of Custody (COC) Decreases Laboratory Data Entry Increases Accuracy
Electronic COC Submission Internet-Enabled COC Submissions Central Hub for COCs – Regions, CLASS/SMO,
Labs PDA Version
Gets Data at the Source More Convenient and Less Costly Than Using
Laptops
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Willie Wong, USEPA OERR/AOC
703-603-8846 - [email protected]
Web Siteshttp://www.epa.gov/superfund/programs/clp/index.htmhttp://dyncsdao1.dyncorp.com/f2lite
FORMS II Lite Technical Support703-715-4474 (Monday-Friday, 9AM-5PM EST)
Contact Information