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“PREVENT” – IT tool for the prevention of conflicts of interests
in public procurement
Silviu POPASecretary General
National Integrity Agency (ANI)
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1996 2019
2017
2007
2003
First steps
Conflict of interest is regulated
Central Oversight Body in place –The National
Integrity Agency
PREVENT system
Impact?
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„PREVENT” system – How does it work?
Contracting authority
Tenderer
“PREVENT” system managed by ANI:Perform intelligent data analysis;Stakeholders` crosscheck;The inspector access and introduce data from open sources;System will scan patterns and issue red flags;Design relational map;Various databases working together:
Relevant data and info regarding
decisional factors
Relevant data and info regarding the
company
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WHO FILLS IN THE INTEGRITY FORM? –MANDATORY STEP
CONTRACTING AUTHORITY– decision factors, members of theoffers evaluation commission,persons who elaborated theprocurement procedure etc.
BIDDERS (companies) –administrators, shareholders,management officials etc.
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„PREVENT” system – How does it work?
Contracting authority
Tenderer
SICAPElectronic System for
Public Procurement
Relevant data and info regarding
decisional factors
Relevant data and info regarding the
company
Mandatory electronic filters – INTEGRITY
FORM (24 – 48H)
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WHAT INFO & DATA SHALL BE DISCLOSED WITHIN THE INTEGRITY
FORM?
INFO ABOUT THE
PROCUREMENT PROCEDURE
• source for procurement funding
• estimated value• contracting
authority identification data
• type of contract etc.
INFO ABOUT DECISION
MAKER
• personal identification data
• position within the authority
• membership within NGOs or associations etc.
INFO ABOUT CONSULTANTS
• position • personal
identification data
• tax registration no.
INFO ABOUT THE
ASSESSMENT COMMISSION
• personal identification no.
• position/ capacity
• if he/she worked in the past for the participating bidders
INFO ABOUT THE
BIDDERS
• position / capacity
• tax registration number
• office address
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„PREVENT” system – How does it work?
Contracting authority
Tenderer
SEAPElectronic System for
Public Procurement
Integrity Warning
Head of contracting authority
Trade Register
Personal ID
“PREVENT” system managed by ANI:
Perform intelligent data analysis;Stakeholders` crosscheck;Design relational map;Databases working together:
Relevant data and info regarding
decisional factors
Relevant data and info regarding the
company
Mandatory electronic filters – INTEGRITY
FORM (24 – 48H)
Measure (remove the cause of conflict of interests)
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MISCELLANIOUS
Prevention department established within ANI; Contracting authority`s appointed person charged
with filling in the integrity form; Communication through electronic channels; Personal data protection: data stored for a
maximum period of 3 years. Self improving by compelling a compendium of
fraud patterns Notifications sent to other institutions: e.g.Public
Procurement Agency
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What about the results of the PREVENT system?
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99 integrity warnings 238.000.000 Euros
VALUES:
Between June 2017 – June 2019, PREVENT scrutinized 30.142 public procurement procedures with a total value of 16 billion euros
Contracts refers to procurement procedures launched by local administration, central authorities and state-owned companies
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Compliance level: 97% 10 euros 600 million euros
More values:
Where prevention failed –NIA started ex-officio
investigation on consumed conflict of interests
National funds: 82 %EU funds: 18 %
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IMPACT: 52% decrease in files on CoI started by NIA
466448
287
215
100
200
300
400
500
July 2015 - July2016
Jult 2016 - July2017
July 2017 - July2018
July 2018 - 24thJune 2019
NIA`s files on conflict of interests
