AP Logical Questing

8/18/2019 AP Logical Questing

1/5

AP LOGICAL QUESTING

If in invoice Po number is Mentioned, then hich T!code "ou #i$$ be used

to Process th%t Invoice&

Ans :We can directly post the invoice by using t.code FB60 if goods receipt is not

required. Exaple: service invoice.

We can use !"#$ if it is %# base invoice.

h%t is 'S E$ement&

"t is nothing but &or' brea' do&n structure( it represents that goods are ta'en for

speci)c pro*ect &here budgetary control is applied. +o you have to entered WB+

code nuber during "nvoice posting li'e cost center.

(o# "ou #i$$ )no# #hether do#n *%"ment or *%"ment re+uest h%s m%de

to vendor not&

Ans : ,FB-/ "n vendor line ite there is a colun of special general ledger

indicators are displayed. A1 2o&n payent ade( F1 do&n payent request ,noted

ite

Whether the invoice is against the 3$ or /on 3$ it should go to the concern

departent4s head for the approval

Finance &ill chec' if the purchases are budgeted for both ,3$ 5 /on 3$ and if /on

3$ then )nance &ill as' for the reasons and %! approval to process the payent


2/5

"f the invoice itself does not have the coplete details then it is better to re*ect the

invoice and as' the supplier to provide the invoice &ith full details and supporting.

onsigner is the person &ho is the o&ner of the goods and &ho deliver the goods to

the consignee.

onsignee is the person &ho receives the goods and he *ust possesses the goods

and not the o&ner.

What steps &ould you ta'e before approving an invoice for payent7

8he follo&ing are the iportant steps one should ta'e before approving the

payent.

#efer the 3urchase $rder issued.

#efer the %oods #eceived /ote ,%#/ for having received goods 9 service asentioned in the 3.$

#efer the ters and conditions for a'ing the payent ,any credit period

hec' the ban' balance before approve the invoice for payent

8he ost critical part of A3 process is veri)cation of goods 9 services as per

invoice. Whether it is thru4 certi)cation of the concerned tea &hich has raised the

3$ or by con)ration of the +tores 2epartent having received the aterial 1

depending on the nature of invoice 1 it is iportant for a 3ayables tea eber to

loo' into this before starting to vet the other aspects of the invoice.


3/5

What the situation &e par'ed the docuent7

"nforation required for posting the invoice docuent is issing in the invoice

docuent and you do not &ant to have to enter again the data already entered

8he balance is not ;ero

8he follo&ing updates are to ta'e place:

-og of docuent changes

"nforative purchase order history

2ata for advance tax returns

"ndex for chec'ing for duplicate invoices


4/5


5/5

What are the prior activities to post an invoice7

All required )lled are entered correctly

+yste should response %reen signal

2ebit 5 redit should equal

+iulate the transaction 1 chec' Cournal entry( chec' docuent header data D

posting date( reference no.( docuent date( copany code( docuent type 5

currencies.

o& any vendors you handled in your copany7

Ans : " Was handled around 00 vendors in ters of #econciliation.

"s there any daily target for posting the "nvoice7

Ans : yes( Every individual has daily target of 60 invoices to post.

Documents

AP Logical Questing