APhA-ASP Webinar Series: Chapter Achievement Reports · 2019. 8. 27. · APhA-ASP Webinar Procedures You will see the Audio Mode menu screen. 1. Please Click – “Use Telephone”

APhA-ASP Webinar Series: Chapter Achievement Reports

APhA-ASP Webinar Series: Chapter Achievement Reports

2012–2013 APhA-ASP Awards Standing Committee &

APhA Student Development Staff

2012–2013 APhA-ASP Awards Standing Committee &

APhA Student Development Staff

APhA-ASP Webinar ProceduresAPhA-ASP Webinar Procedures

You will see the Audio Mode menu screen.

1. Please Click – “Use Telephone” if you would liketo dial-in to listen to the webinar. Dial the number listed on the screen. Once you have been connected, follow the prompts which will ask you to enter the Access Code followed by the Audio Pin.

2. Please Click- “Use Mic & Speakers” if you would like to listen to the webinar through your computer speakers.

3. To be respectful of others, please mute your telephone or microphone until you would like to speak or ask a question.

You will see the Audio Mode menu screen.

1. Please Click – “Use Telephone” if you would liketo dial-in to listen to the webinar. Dial the number listed on the screen. Once you have been connected, follow the prompts which will ask you to enter the Access Code followed by the Audio Pin.

2. Please Click- “Use Mic & Speakers” if you would like to listen to the webinar through your computer speakers.

3. To be respectful of others, please mute your telephone or microphone until you would like to speak or ask a question.

APhA-ASP Webinar ProceduresAPhA-ASP Webinar Procedures

Follow along with the PowerPoint displayed on the screen.

1. In order to ask an audio question during the Q&A portion, you should scroll over the icons and find the “Raised Hand” icon. Once you have found the “Raised Hand” icon, the organizer will unmute your line, and you will be able to ask a question.

2. In order to ask a written question during the Q&A portion, you should type a question in the question box of your control panel.

Follow along with the PowerPoint displayed on the screen.

1. In order to ask an audio question during the Q&A portion, you should scroll over the icons and find the “Raised Hand” icon. Once you have found the “Raised Hand” icon, the organizer will unmute your line, and you will be able to ask a question.

2. In order to ask a written question during the Q&A portion, you should type a question in the question box of your control panel.

Webinar PresentersWebinar Presenters

Awards Standing Committee• Brandi Hamilton, Chair• Angela Olenik, Vice-chair• Jamie Elsner• Marilyn Jen• Elizabeth Thompson

APhA Staff• Crystal Atwell, Director of Student Development

Awards Standing Committee• Brandi Hamilton, Chair• Angela Olenik, Vice-chair• Jamie Elsner• Marilyn Jen• Elizabeth Thompson

APhA Staff• Crystal Atwell, Director of Student Development

Why Submit Chapter Achievement Reports? Why Submit Chapter Achievement Reports?

Benefits of ReportsBenefits of Reports

• Provides documentation of Chapter Activities– Allows APhA-ASP to evaluate each chapter’s growth

• Requirement for maintaining your charter• Allows for recognition of your chapter’s activities• Opportunity to develop writing skills• Helps APhA-ASP see the positive impact student

pharmacists are having on the profession• Allows APhA to evaluate student needs for

development and programming

• Provides documentation of Chapter Activities– Allows APhA-ASP to evaluate each chapter’s growth

• Requirement for maintaining your charter• Allows for recognition of your chapter’s activities• Opportunity to develop writing skills• Helps APhA-ASP see the positive impact student

pharmacists are having on the profession• Allows APhA to evaluate student needs for

development and programming

Available AwardsAvailable Awards

• Chapter of the Year• Divisional Awards

– A, AA, AAA, and 1st and 2nd Runners-Up

• Specialty Awards– Patient Care Award– Policy and Legislative Award– Professionalism Award– Most Improved Chapter – Chapter Innovative Programming Award– Outstanding IPSF Activity Award– Up and Coming Chapter Award

• Chapter of the Year• Divisional Awards

– A, AA, AAA, and 1st and 2nd Runners-Up

• Specialty Awards– Patient Care Award– Policy and Legislative Award– Professionalism Award– Most Improved Chapter – Chapter Innovative Programming Award– Outstanding IPSF Activity Award– Up and Coming Chapter Award

Getting Started on Writing Your Report

Getting Started on Writing Your Report

Report ContentsReport Contents

• CAA Report Required Documents– Chronological List– Essay

• Chapter Leadership and Operations, Patient Care, Policy and Advocacy, and Professionalism

– Executive Summary– Chapter Statistical Information Questionnaire (On-line)– Constitution/Bylaws

(Only if updated during reporting cycle)– Chapter Goals and Objectives– Submission Confirmation Form

• CAA Report Required Documents– Chronological List– Essay

• Chapter Leadership and Operations, Patient Care, Policy and Advocacy, and Professionalism

– Executive Summary– Chapter Statistical Information Questionnaire (On-line)– Constitution/Bylaws

(Only if updated during reporting cycle)– Chapter Goals and Objectives– Submission Confirmation Form


• Chronological List– Activity/Event/Meeting/

Project(s):– Date(s):– Location(s):– Promotional Materials:– Target Audience:– Faculty Present:– Additional Pharmacists Present:– Chapter Members Present:– Patients Attended Event(s):

– Patients Received Health & Wellness / Clinical Services:

– Patients Reached Through Public Relations:

– Event Held in Collaboration with: – Event Type: New Program or

Continuation of Previous Initiative

– Synopsis (less than 50 words for each activity listed):

• Chronological List– Activity/Event/Meeting/

Project(s):– Date(s):– Location(s):– Promotional Materials:– Target Audience:– Faculty Present:– Additional Pharmacists Present:– Chapter Members Present:– Patients Attended Event(s):

– Patients Received Health & Wellness / Clinical Services:

– Patients Reached Through Public Relations:

– Event Held in Collaboration with: – Event Type: New Program or

Continuation of Previous Initiative

– Synopsis (less than 50 words for each activity listed):


• Essay– Sections

• Chapter Leadership and Operations • Patient Care• Policy and Advocacy• Professionalism

– 1500 word limit per section– Review guidelines for details on what to include within

each section

• Essay– Sections

• Chapter Leadership and Operations • Patient Care• Policy and Advocacy• Professionalism

– 1500 word limit per section– Review guidelines for details on what to include within

each section


• Executive Summary– Follow template provided

• Statistical Information– Answer questions and complete online

• Confirmation Form– Completed by Chapter Advisor– Includes Patient Care Project report submission

• Executive Summary– Follow template provided

• Statistical Information– Answer questions and complete online

• Confirmation Form– Completed by Chapter Advisor– Includes Patient Care Project report submission


• CAA Report Optional Documents– Photographs (15 max)

• Submit separately from text document

– Supporting Materials (15 max)• Original documents• Videos• Newspaper clippings

– Additional Reports • Most Improved Chapter Award• Chapter Innovative Programming• Outstanding IPSF Activity

• CAA Report Optional Documents– Photographs (15 max)

• Submit separately from text document

– Supporting Materials (15 max)• Original documents• Videos• Newspaper clippings

– Additional Reports • Most Improved Chapter Award• Chapter Innovative Programming• Outstanding IPSF Activity


• Formatting and style – Essay

• Word document or PDF• Double-spaced, 10-point font• Word count at the end of each section• 1” margins (top, bottom, left, and right)• Header - Chapter’s Name (1st line) and Report Name (2nd line)• Footer – Page X of Y

• Formatting and style – Essay

• Word document or PDF• Double-spaced, 10-point font• Word count at the end of each section• 1” margins (top, bottom, left, and right)• Header - Chapter’s Name (1st line) and Report Name (2nd line)• Footer – Page X of Y


• Formatting and style – Labeling

• Name Award/Form Name.doc” or “Chapter Name Award/Form Name.pdf”

• “U Arizona Essay.doc” or “SDSU Chronological List.pdf” or “Washington State Executive Summary.doc”

• Formatting and style – Labeling

• Name Award/Form Name.doc” or “Chapter Name Award/Form Name.pdf”

• “U Arizona Essay.doc” or “SDSU Chronological List.pdf” or “Washington State Executive Summary.doc”

Submitting Your Chapter Report

Submitting Your Chapter Report

Report SubmissionReport Submission

• New process – Dropbox– www.dropbox.com

• Each chapter already invited to their own folder– Chapter leaders responsible for ensuring they have access

• Folder should contain 5 files in which to place documents– CAA– Operation Diabetes– Operation Heart– Operation Immunization– Operation Self-Care

• New process – Dropbox– www.dropbox.com

• Each chapter already invited to their own folder– Chapter leaders responsible for ensuring they have access

• Folder should contain 5 files in which to place documents– CAA– Operation Diabetes– Operation Heart– Operation Immunization– Operation Self-Care

Chapter Report Review ProcessChapter Report Review Process

Report Review TimelineReport Review Timeline

• August – Chapter Achievement reports sent to Awards Standing Committee for review

• August – November – Awards Standing Committee independently reads and reviews reports

• November – Awards Standing Committee meets in Washington, DC

• March – Review sessions and awards presentation held during Annual Meeting

• August – Chapter Achievement reports sent to Awards Standing Committee for review

• August – November – Awards Standing Committee independently reads and reviews reports

• November – Awards Standing Committee meets in Washington, DC

• March – Review sessions and awards presentation held during Annual Meeting

Chapter Performance SystemChapter Performance System

• Method to track individual chapter improvement for both APhA-ASP and your chapter leadership

• Purpose– Recognize overall chapter performance– Identify areas of improvement and strength

• Continuous improvement scale of zero to five “stars” – Zero: chapter did not meet minimum requirements

(i.e. chapter did not submit reports)

– Five: outstanding chapter performance

• Method to track individual chapter improvement for both APhA-ASP and your chapter leadership

• Purpose– Recognize overall chapter performance– Identify areas of improvement and strength

• Continuous improvement scale of zero to five “stars” – Zero: chapter did not meet minimum requirements

(i.e. chapter did not submit reports)

– Five: outstanding chapter performance

Chapter Performance SystemChapter Performance System

• 5 criteria of the STAR scale– Membership Growth & Activity– Chapter Leadership & Operations– Patient Care– Professionalism– Policy & Advocacy

• Overall evaluation based on average of all 5 criteria and continuous improvement

• 5 criteria of the STAR scale– Membership Growth & Activity– Chapter Leadership & Operations– Patient Care– Professionalism– Policy & Advocacy

• Overall evaluation based on average of all 5 criteria and continuous improvement

Tips for Creating a Successful Report

Tips for Creating a Successful Report

Reporting SystemReporting System

• Develop an ongoing method to document each patient care project as it takes place– Create Documentation Forms

*Tip – use chronological list template as the basis of your documentation

– Establish timeline for reports

• Refer to the APhA-ASP Reporting Guidelines• Designate specific people to write each report• Allow several people to proofread the report

• Develop an ongoing method to document each patient care project as it takes place– Create Documentation Forms

*Tip – use chronological list template as the basis of your documentation

– Establish timeline for reports

• Refer to the APhA-ASP Reporting Guidelines• Designate specific people to write each report• Allow several people to proofread the report

Chronological ListChronological List

• Single space the Chronological List– Makes it much easier to read!

• Organize events by date– Reporting cycle dates (June 1, 2012 through May 31, 2013)

• Indicate if event is a new or continuing initiative• Use multiple dates and locations in one listing if it is

a repeat of the same event– i.e. multiple blood pressure screenings that are under the

same event title, chapter meetings

• Single space the Chronological List– Makes it much easier to read!

• Organize events by date– Reporting cycle dates (June 1, 2012 through May 31, 2013)

• Indicate if event is a new or continuing initiative• Use multiple dates and locations in one listing if it is

a repeat of the same event– i.e. multiple blood pressure screenings that are under the

same event title, chapter meetings

Writing StyleWriting Style

• Have multiple people edit all documents– Grammar and spelling are critical!

• Avoid laundry lists with no detail• Acronym use: must spell them out first!• No naked “ASP”: always use “APhA-ASP”• Do not use 1st person point of view • Avoid using names of individuals within the reports

• Have multiple people edit all documents– Grammar and spelling are critical!

• Avoid laundry lists with no detail• Acronym use: must spell them out first!• No naked “ASP”: always use “APhA-ASP”• Do not use 1st person point of view • Avoid using names of individuals within the reports

Goals and CollaborationsGoals and Collaborations

• Goals– Should be formal and specific (do not just include “notes”)– If you choose to include them, address whether you met your goals or

not

• Collaboration– Clearly define APhA-ASP’s role in each collaborative event (organizing,

participating, had a booth, etc)– Umbrella organizations – report events that are initiated or

conducted by APhA-ASP– Tell us how many APhA-ASP members were present at the event

representing APhA-ASP (i.e. not APhA-ASP members also in NCPA that were helping at the NCPA booth)

• Goals– Should be formal and specific (do not just include “notes”)– If you choose to include them, address whether you met your goals or

not

• Collaboration– Clearly define APhA-ASP’s role in each collaborative event (organizing,

participating, had a booth, etc)– Umbrella organizations – report events that are initiated or

conducted by APhA-ASP– Tell us how many APhA-ASP members were present at the event

representing APhA-ASP (i.e. not APhA-ASP members also in NCPA that were helping at the NCPA booth)


• Be concise– Not as Helpful:

• Our chapter feels it is very important to have a lot of involvement with the pre-pharmacy students because we want to get to know them before they get into pharmacy school and before they are members of our chapter. We like to do things with the pre-pharmacy students. It is our mission to get to know each and everyone of the pre-pharmacy students. The pre-pharmacy students at our school are really smart, funny and cool.

– Helpful:• The Awesome School of Pharmacy Chapter of APhA-ASP hosted

an event for pre-pharmacy students with information booths including PCAT information, study skills, financial aid and internship information.

• Be concise– Not as Helpful:

• Our chapter feels it is very important to have a lot of involvement with the pre-pharmacy students because we want to get to know them before they get into pharmacy school and before they are members of our chapter. We like to do things with the pre-pharmacy students. It is our mission to get to know each and everyone of the pre-pharmacy students. The pre-pharmacy students at our school are really smart, funny and cool.

– Helpful:• The Awesome School of Pharmacy Chapter of APhA-ASP hosted

an event for pre-pharmacy students with information booths including PCAT information, study skills, financial aid and internship information.


• Many reports still had “track changes” on them and were hard to read – please make sure you are turning in the right report version!

• Many reports still had “track changes” on them and were hard to read – please make sure you are turning in the right report version!

We want this!!

Items Omitted from ReportsItems Omitted from Reports

• Items commonly missing from reports:– Include EVERYTHING discussed in the guidelines!– General chapter meeting description

• Speakers? Activities? Discussions?

– Executive board structure– Overall meeting attendance and events– Level of membership and involvement– Fundraising efforts for your chapter– Public relations– Professional relationships– New Practitioner Network (NPN) involvement with your chapter

• Items commonly missing from reports:– Include EVERYTHING discussed in the guidelines!– General chapter meeting description

• Speakers? Activities? Discussions?

– Executive board structure– Overall meeting attendance and events– Level of membership and involvement– Fundraising efforts for your chapter– Public relations– Professional relationships– New Practitioner Network (NPN) involvement with your chapter

Tips for a Successful Report!Tips for a Successful Report!

Complete ALL requirements for awards!Don’t wait until July to get your documents

organizedDo not create cover or title pages Less is more; avoid fluff!Avoid Overuse

• Repeat words in the same sentence/paragraph• Excessive analogies• Acronyms• Bolded or underlined words

Complete ALL requirements for awards!Don’t wait until July to get your documents

organizedDo not create cover or title pages Less is more; avoid fluff!Avoid Overuse

• Repeat words in the same sentence/paragraph• Excessive analogies• Acronyms• Bolded or underlined words


Use pictures that ADD to the report and cite them in the report

Essay should be double spacedChronological list should be single spacedWrite as if the committee knows NOTHING about

you (explain things, we don’t know all the pharmacies, tell us it’s a local chain etc.)

Use pictures that ADD to the report and cite them in the report

Essay should be double spacedChronological list should be single spacedWrite as if the committee knows NOTHING about

you (explain things, we don’t know all the pharmacies, tell us it’s a local chain etc.)


Explain whether projects are something you created orwere pre-existing

Specify how your chapter was involved in each event Clearly define APhA-ASP vs. Umbrella Organization Leave out things we know (i.e. Description of national

positions, SLI) unless something is unique Make sure you turn in the right version of the report –

many that were received were still in the edit process (track changes, notes within to be fixed, etc.)

DO NOT exceed word limit!

Explain whether projects are something you created orwere pre-existing

Specify how your chapter was involved in each event Clearly define APhA-ASP vs. Umbrella Organization Leave out things we know (i.e. Description of national

positions, SLI) unless something is unique Make sure you turn in the right version of the report –

many that were received were still in the edit process (track changes, notes within to be fixed, etc.)

DO NOT exceed word limit!

Additional AwardsAdditional Awards

Patient Care ProjectsPatient Care Projects

• Deadline July 15 – Operation Diabetes, Operation Heart, Operation Immunization, and

Operation Self-Care

• Separate reporting guidelines– Section I: Chapter Contact Information– Section II: Essay– Section III: Chronological List– Section IV: Executive Summary– Section V: Report Confirmation

• Submission process is the same as the Chapter Achievement Report

• Deadline July 15 – Operation Diabetes, Operation Heart, Operation Immunization, and

Operation Self-Care

• Separate reporting guidelines– Section I: Chapter Contact Information– Section II: Essay– Section III: Chronological List– Section IV: Executive Summary– Section V: Report Confirmation

• Submission process is the same as the Chapter Achievement Report

Individual AwardsIndividual Awards

Available Awards• APhA-ASP Linwood F. Tice Friend of Pharmacy Award• APhA-ASP Outstanding Dean Award• APhA-ASP Outstanding Chapter Advisor Award• APhA-ASP Student Leadership Awards• APhA Good Government Student Pharmacist of the Year

Award

Deadline is November 1st

Start compiling letters of recommendation over the summer• Include at least one letter from a student!

Available Awards• APhA-ASP Linwood F. Tice Friend of Pharmacy Award• APhA-ASP Outstanding Dean Award• APhA-ASP Outstanding Chapter Advisor Award• APhA-ASP Student Leadership Awards• APhA Good Government Student Pharmacist of the Year

Award

Deadline is November 1st

Start compiling letters of recommendation over the summer• Include at least one letter from a student!

Awards Standing Committee Contact Information

Awards Standing Committee Contact Information

• Chair• 2012-2013 : Brandi Hamilton, APhA-ASP National President-elect,

[email protected]

• Regions 1 & 6• 2012-2013 : Jamie Elsner, [email protected]

• Regions 2 & 8• 2012-2013 : Angela Olenik, [email protected]

• Regions 3 & 7• 2012-2013 : Marilyn Jen, [email protected]

• Regions 4 & 5• 2012-2013 : Elizabeth Thompson, [email protected]

• Chair• 2012-2013 : Brandi Hamilton, APhA-ASP National President-elect,

[email protected]

• Regions 1 & 6• 2012-2013 : Jamie Elsner, [email protected]

• Regions 2 & 8• 2012-2013 : Angela Olenik, [email protected]

• Regions 3 & 7• 2012-2013 : Marilyn Jen, [email protected]

• Regions 4 & 5• 2012-2013 : Elizabeth Thompson, [email protected]

More InformationMore Information

• Chapter Reporting Guidelines and Instructions for Nominating Individuals– pharmacist.com/apha-asp-awards-scholarships

• Crystal Atwell, PharmDDirector Student Development– [email protected]

• Chapter Reporting Guidelines and Instructions for Nominating Individuals– pharmacist.com/apha-asp-awards-scholarships

• Crystal Atwell, PharmDDirector Student Development– [email protected]

Questions???Questions???