Presented by

Washington StateAdministrative Office of the Courts

Appellate Court Enterprise Content Management System

Pre-Proposal RFP Vendor Conference

John Bell and Martin Kravik

December 2, 2012

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Introductions

John Bell, Contracts Manager and RFP Coordinator

Martin Kravik, SC-CMS Project Manager

Phil Zitzelman, Administrative Assistant

Gary Guinotte, Solutions Architect

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Background Information

AOC Information

Appellate Court – Enterprise Content Management System (ECMS) Project

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PROCUREMENT DECISION

How did AOC get here? Internal Feasibility Study

JISC decision to procure

Request for Information

Request for Information Presentation

Appellate Court Records and Data System (ACORDS)

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RFP Discussion

Advertisement Methods

RFP Schedule

RFP Organization

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Publication Information

Direct Email Notification

Daily Journal of Commerce (Seattle)

AOC Procurement Website

http://www.courts.wa.gov/procure

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Published RFP Schedule*

Event DateRelease RFP November 26, 2012

Pre-Proposal Vendor Conference December 4, 2012

Written Questions Due from Vendors December 14, 2012

Vendor Letter of Intent Due December 14, 2012

Questions & Answers Document Published December 21, 2012

Vendor Proposals Due January 4, 2013

Notifications of Top Ranked Vendors for Demonstrations January 18, 2013

Vendor Demonstrations February 4-15, 2013

Notification of Apparent Successful Vendor February 25, 2013

Contract Execution (on or before) March 25, 2013

*AOC retains the right to modify through RFP amendment.

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RFP Discussion

RFP Organization RFP Administration Management Technical Business Services Cost

http://www.courts.wa.gov/procure/

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Proposal Requirements

Business Reference Forms

Compliance Matrices

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Contract

Term Period

Risk Mitigation Items

Source Code EscrowLiquidated Damages

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Conference Sign In Sheet

Conference Attendee sign in sheet Information limited to attendee name, company, email

address Post to http://www.courts.wa.gov/procure

Retain on site until contract execution with ASV

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Helpful Resource

Caseload Information

http://www.courts.wa.gov/caseload/

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Contact Information

John Bell, Contracts Manager

1112 Quince Street SE

PO Box 41170

Olympia, WA 98504-1170

(360) 704-4029

john.bell@courts.wa.gov