Appendix B - Meeting Documentation

MEETING NOTES

PAGE 1 OF 4

Meeting Genesee County Hazard Mitigation Plan (HMP) Steering Committee Kickoff Meeting

Date August 29, 2017 Time 1:30 – 3:10 p.m.

Location Genesee County Office of Emergency Management Services (OEM)

Attendees

Jay Gsell, County Manager/Budget Officer, Genesee County

Matt Landers, Assistant County Manager, Genesee County Manager’s Office

Timothy Yaeger, Coordinator, Genesee County OEM

Bill Schutt, Deputy Coordinator, Genesee County OEM

James Bouton, Training Technician, Deputy Fire Coordinator, Genesee County OEMS

David Wozniak, Deputy Superintendent, Genesee County Highway Department

Felipe Oltramari, Director, Genesee County Planning Department

Derik Kane, Senior Planner, Genesee County Planning Department

Erin Pence, GIS Analyst, Genesee County Planning Department

Molly Cassatt, District Manager, Genesee County Soil and Water Conservation District

Dan Herberger, Captain, City of Batavia Fire Department

Robert L. Fix, Captain, City of Batavia Fire Department

Daniel Lang, Building and Zoning Official, Town of Batavia

Tom Lichtenthal, Assistant Town Engineer, Town of Batavia

Donna Hynes, Supervisor, Town of Elba

Tony Subbio, Project Manager, Tetra Tech, Inc.

Purpose The purpose of the kickoff meeting was to initiate the planning process to update the Genesee County HMP. The

meeting provided an opportunity for the Steering Committee to meet Tetra Tech, Inc.’s (Tetra Tech) project manager

and to discuss the project.

Discussion Points This section summarizes each discussion point addressed during the kickoff meeting.

Introductions Mr. Yaeger welcomed attendees. Attendees introduced themselves and identified any particular areas of focus or

concern they have for this planning process. Mr. Yaeger stated that his focus is on municipal engagement. Mr.

Lichtenthal stated that in his role with the Town of Batavia he often addresses issues brought about by hazards, so

he is interested in reducing them.

Project Scope Review This section summarizes each task of the project discussed at the kickoff meeting.

MEETING NOTES

PAGE 2 OF 4

Task 1 – Organize the Resources

Mr. Subbio discussed the formation of the Planning Partnership (the Partnership), which is the group of

representatives from jurisdictions and stakeholder agencies involved with the HMP update process. A kickoff meeting

will be held in a few weeks with the Partnership to introduce them to the planning process and explain the data-

gathering worksheets that each jurisdiction will need to complete. Attendees pointed out that Genesee County

contains six school districts and one college (Genesee Community College). Mr. Yaeger stated that there is one

tribal nation in the County, which will need to be invited to participate in the planning process. The tribal nation did

not participate in the development of the 2008 version of the HMP.

Mr. Subbio then reviewed each of the six worksheets with the Steering Committee. Attendees discussed a major crop

loss from a drought last year.

Mr. Subbio discussed the stakeholder outreach that would be conducted during the planning process. Tetra Tech will

develop a project website for posting information and draft documents for review. Tetra Tech will also develop a

simple survey for members of the public to provide information on their knowledge of the hazards they face and what

can be done to mitigate impacts from those hazards. There will also be two planning meetings that will be open to the

general public: one to review the results of the updated risk assessment and one to review the draft plan.

Task 2 –Risk Assessment

The following hazards are profiled in the existing HMP:

Air Contamination Extreme Temperatures Terrorism

Earthquakes Hazardous Materials –

Fixed Site

Tornadoes

Epidemics Hazardous Materials –

In Transit

Transportation Accidents

Floods Ice Jam Water Supply Contamination

Ice Storms Landslide Wildfire

Civil Unrest Severe Storms

Electrical Grid/Utility Failure Severe Winter Storms

Drought will be profiled in the updated HMP. Increased shipment of Bakken crude oil along rail lines brings an

emphasis on the hazardous materials in transit hazard. Landslides may no longer be of concern to the County; The

Partnership will need to discuss whether to remove this hazard profile from the HMP. Some hazard profiles may be

combined to align with the New York State HMP. For instance, ice storms will be included under the updated Severe

Winter Storms hazard profile.

For the flood hazard, Tetra Tech will assess exposure to the 1-percent and 0.2-percent annual chance floods, and

vulnerability to the 1-percent annual chance flood. For the severe storm hazard, Tetra Tech will assess exposure and

vulnerability to the 100-year and 500-year Mean Return Period (MRP) wind events. Ms. Pence stated that the best

Geographic Information Systems (GIS) data that the County has is Q3 data, and that the County also has LiDAR

data.

MEETING NOTES

PAGE 3 OF 4

Upon completion of the hazard profiles, Tetra Tech will review the risk assessment with the Planning Partnership and

the general public.

Task 3 –Mitigation Strategy

The Steering Committee will set the goals and objectives for the HMP and will share them with the Partnership.

Tetra Tech will use the information reported by the municipalities regarding their capabilities and the status of the

mitigation actions from the 2008 version of the HMP to identify and prioritize mitigation actions for inclusion in the

updated HMP.

Tetra Tech will compile the information from the worksheets, risk assessment, capability assessment, and mitigation

actions into a jurisdictional annex for the County, towns, villages, the City of Batavia, and the tribal nation (if it

participates in the planning process). The jurisdictional annexes detail all of the analysis and information of the HMP

for the respective jurisdictions to make the document easier to use for local officials.

Task 4 – Plan Maintenance

Tetra Tech will work with the Steering Committee to develop procedures for maintaining the HMP over the next 5

years. These procedures will be documented in the maintenance section of the HMP. This section will also describe

the ways in which the HMP is integrated with other planning mechanisms, such as comprehensive and master plans,

local regulations, etc.

Task 5 – Draft and Final Plans

Throughout the planning process, Tetra Tech will develop the HMP document. The main body will profile the County,

explain the planning process, include the risk assessment and mitigation strategy, and discuss maintenance of the

plan. Each jurisdiction will have its own annex in the HMP, which will provide information specific to that jurisdiction.

The draft plan will be shared with the Steering Committee for review and comment throughout the planning process.

After making any required changes, Tetra Tech will post the HMP for public review. The public review period will be

advertised and will last for 30 days. Tetra Tech will then conduct a public meeting of the Partnership to gather

feedback on the plan draft and make any required changes.

Tetra Tech will then submit the draft for the State’s formal review. The New York State Division of Homeland Security

and Emergency Services (NYS DHSES) will review the draft. If changes are required, Tetra Tech will make the

changes and resubmit the document to the State. After the State is satisfied with the draft, the State will forward it to

Federal Emergency Management Agency (FEMA) Region II for review. FEMA Region II will review the draft within 45

days, and Tetra Tech will make any required changes upon receipt of review comments from FEMA. When FEMA is

satisfied with the HMP, FEMA will grant the HMP “approvable pending adoption” status to indicate that it meets all

requirements.

The County and participating jurisdictions will formally adopt the HMP by resolution. After adoption, each jurisdiction

will receive a letter from FEMA stating that the HMP is formally approved.

Project Schedule Review Mr. Subbio reviewed the project schedule. The updated plan must be approved by FEMA by mid-October 2018 to

meet the County’s grant requirements. The draft plan will be ready for Steering Committee review by the end of

December 2017. This timeline is based on the municipalities providing complete worksheets by mid-October 2017.

MEETING NOTES

PAGE 4 OF 4

Next Steps The following next steps were discussed at the meeting:

Steering Committee members will forward to Mr. Subbio any plans, regulations, or studies that may be

relevant to hazard mitigation. Mr. Subbio will send Mr. Yaeger an e-mail request for these documents so

that Mr. Yaeger can forward the request to other stakeholders.

The Genesee Association of Municipalities (GAM) is conducting a meeting on September 21, 2017. Mr.

Subbio will provide information to Mr. Yaeger to present at the GAM meeting.

The Partnership Kickoff Meeting is scheduled for 2:00 p.m. on September 26, 2017.

Mr. Subbio will provide a wish list of GIS data for use in the planning process to Mr. Yaeger and Ms. Pence.

Tetra Tech will begin developing hazard profiles for the hazards included in the existing HMP.

The meeting adjourned at 3:10 p.m.

1

Genesee County Hazard Mitigation Plan Update

Steering CommitteeKickoff Meeting

Agenda

Introductions

Project Scope Review

Project Schedule Review

Next Steps

Questions

Introductions

Name

Agency

Mitigation Experience

Focus and Concerns

Project Scope Review


– Planning Partnership

County Departments Schools and Higher Education

Chamber of Commerce

Municipalities State Agencies General Public

Soil and Water Conservation District

Neighboring Counties

Project Scope Review (Continued)

Task 1 – Organize the Resources (continued)

– Jurisdiction Worksheets Outline (contact information)

Events and Losses

Capability Assessment

National Flood Insurance Program

Mitigation Action Review

Capability Assessment and Plan Integration

New Development


Task 1 – Organize the Resources (continued)

– Public Outreach Website

Survey

Planning Partnership Meetings(Open to the Public)

– Risk Assessment Review

– Plan Draft Review

2


Task 2 – Risk Assessment

– Hazards of Concern (2008)


Earthquakes Hazardous Materials –Fixed Site

Tornadoes

Epidemics Hazardous Materials –In Transit





Electrical Grid/Utility Failure

Severe Winter Storms


Task 2 – Risk Assessment (continued)

– HAZUS-MH Analysis Flood – 1-percent and 0.2-percent

annual chance floodplains

Wind – 100-year and 500-year MRP events

– Review Risk Assessment with Planning Partnership


Task 3 – Mitigation Strategy

– Develop Goals and Objectives Develop with Steering Committee

Review with Planning Partnership

– Capability Assessment

– Identify and Prioritize Actions Carry-overs

Mitigation Strategy Workshop

– Annex Development



– Annual Review

– Integration with Other Planning Mechanisms


– Develop the Document Develop and finalize main body

Finalize jurisdictional annexes

– Draft Plan Reviewed by the Steering Committee Throughout the Process


Task 5 – Draft and Final Plans (continued)

– Draft Plan Review Meeting (open to the public)

– Public Review

– Submission to NYS and FEMA

– Update as Necessary

– “Approvable Pending Adoption”


3

Next Steps

Document Request

Planning Partnership Kickoff Meeting

Risk Assessment Update

Questions?

Thank you for your time!

Contacts

Tim Yaeger

[email protected]

(585) 344-0078

Tony Subbio

[email protected]

(717) 545-3580

AGENDA

GENESEE COUNTY HAZARD MITIGATION PLAN UPDATE PROJECT Steering Committee Kickoff Meeting

Tuesday, August 29, 2017 | 1:30–3:30 p.m.

1. Introductions

2. Project Scope Review

a. Task 1 – Organize the Resources

i. Planning Partnership

ii. Jurisdiction Worksheets

iii. Public Outreach

b. Task 2 – Risk Assessment

i. Hazards of Concern

ii. HAZUS-MH Analysis

c. Task 3 – Mitigation Strategy

i. Develop Goals and Objectives

ii. Action Plan

iii. Annex Development

d. Task 4 – Plan Maintenance Strategy

e. Task 5 – Draft and Final Plans

3. Project Schedule Review

4. Next Steps a. Document Request

b. Planning Partnership Kickoff Meeting

c. Risk Assessment Update

5. Questions

GENESEE COUNTY HAZARD MITIGATION PLAN UPDATE

Outline of Worksheets

Hazard Mitigation Plan – Genesee County, New York August 2017

1

Please work with your municipal planning team and complete this worksheet. Please send electronic Word version by DATE to: Tony Subbio, Tetra Tech

Phone: (717) 545-3580 E-mail: [email protected]

# Worksheet Name

Who is Responsible to Complete and Submit this

Worksheet? Where do you find the requested

information?

1 Events/Losses OEM, Police, Fire, DPW, Engineer

FEMA Project Worksheets (PWs) DPW records, Police response records

2 Capability Assessment Code Official, Planner, CFO/Fiscal Rep, Clerk

Code Book, e-Code, Municipal ordinances, Master Plan

3 NFIP Floodplain Administrator Floodplain Administrator NFIP Records

4 Mitigation Action Progress HMP Main POC – see

‘Responsible Party’ column in the table provided for guidance

LOIs, NYS DHSES Grants, Capital Improvement records

5 Plan Integration Questionnaire HMP Main POC Discuss with Engineer, Clerk,

Administrator, Planner, CFO, and Municipal Mayor/Administrator

6 New Development Table Engineer, Planner, Building Department

Redevelopment Plans, Permits

Please indicate a primary and alternate point of contact whom we can contact with any follow up questions.

Primary Point of Contact Alternate Point of Contact

Name and Title

Telephone

E-Mail Address

Mailing Address


Worksheet #1 – Events and Losses


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Municipality: Name and Title of Individual Completing Worksheet:

Who can provide information about events and losses: OEM Coordinator, Police, Fire, DPW, building inspector, municipal engineer. Refer to FEMA Project Worksheets (PWs), DPW records, police response records, etc.

In the table below, please identify events in which your community suffered significant damages/losses and describe these losses (e.g., flooded roads, road closures, DPW/Police overtime, debris management, opened shelter for two days, etc.). Please add other non-declared events that affected your community that are not listed.

Then, please fill out an ‘Event and Loss Summary Sheet’ for all events that have incurred significant damages/losses. Feel free to add additional sheets for other major events that impacted your community.

Dates of Event

Event Type (Disaster

Declaration if applicable)

Genesee County

Designated?

Did your community suffer losses/costs

from this event? (Yes/No - If "yes"

please complete an Event Loss Summary Sheet for this event.)

Notes on damages within your jurisdiction

January 9, 2008

High Wind N/A

January 30, 2008

High Wind N/A

June 6, 2008 Hail N/A

September 14, 2008

High Wind N/A

December 28, 2008

High Wind N/A

July 25, 2009 Tornado N/A

May 8, 2010 High Wind N/A

April 26-May 8, 2011

Severe Storms, Flooding,

Tornadoes, High Wind

(DR-1993)

No




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Dates of Event

Event Type (Disaster

Declaration if applicable)

Genesee County

Designated?

Did your community suffer losses/costs

from this event? (Yes/No - If "yes"

please complete an Event Loss Summary Sheet for this event.)

Notes on damages within your jurisdiction

July 31, 2012 Flash Flood N/A

October 29, 2012

High Wind N/A

November 17-19, 2014

Lake Effect Snow

(DR-4204) Yes

November 24, 2014

Flood N/A

March 8, 2017 High Wind N/A

Below, please identify other events that caused damage/losses in your community. Use additional rows if necessary.

Please identify any specific vulnerabilities that you are aware of in your community (e.g. floodprone areas or specific properties, critical facilities that lack backup power, etc.):




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Event and Loss Summary Sheet DR-4204 – November 17-19, 2014 – Lake Effect Snow

Life Safety (evacuation, sheltering, injuries, deaths):

Loss of Service (e.g. road closures, utility outages, commercial closures – include location, time of closure and/or number of affected):

Infrastructure Damage (e.g. roads, bridges, culverts, treatment facilities, lift stations, etc.):

Facility/Structural Damage – Public (e.g. police, school, etc.):

Facility/Structural Damage – Private (e.g. residential, commercial property, etc.):

Public Assistance Requested (Yes/No – if “yes” please provide any supporting docs):

Other Loss Information (e.g. emergency protective services such as police overtime, costs for cleanup and debris removal, etc.):




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Event and Loss Summary Sheet

Event Date and Description (incl. DR# if applicable): _______________________________________

Life Safety (evacuation, sheltering, injuries, deaths):

Loss of Service (e.g. road closures, utility outages, commercial closures – include location, time of closure and/or number of affected):

Infrastructure Damage (e.g. roads, bridges, culverts, treatment facilities, lift stations, etc.):

Facility/Structural Damage – Public (e.g. police, school, etc.):

Facility/Structural Damage – Private (e.g. residential, commercial property, etc.):

Public Assistance Requested (Yes/No – if “yes” please provide any supporting docs):

Other Loss Information (e.g. emergency protective services such as police overtime, costs for cleanup and debris removal, etc.):


Worksheet #2 – Capability Assessment


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Municipality: Name and Title of Individual Completing Worksheet:

1. Planning and Regulatory Capability: Please indicate whether the following planning or regulatory tools and programs are currently in place or under development for your jurisdiction by placing an "X" in the appropriate box, followed by the date of adoption/update. Then, for each particular item in place, identify the department or agency responsible for its implementation. In addition, indicate the code chapter, and name of plan including any explanation of authority in the right-most column.

Who can assist with completing this table: Municipal Planner, Clerk, Code Official. Refer to your municipal codes and ordinances, Master Plan.

Tool / Program (code, ordinance, plan)

Do you have this? (Yes/No)

If Yes, date of adoption or update

Authority (local,

county, state,

federal)

Dept. /Agency

Responsible

Code Citation and Comments (Code Chapter, name of plan, explanation of authority, etc.)

Planning Capability

Master Plan

Capital Improvements Plan

Floodplain Management / Basin Plan

Stormwater Management Plan

Open Space Plan

Stream Corridor Management Plan

Watershed Management or Protection Plan

Economic Development Plan

Comprehensive Emergency Management Plan

Emergency Operation Plan

Post-Disaster Recovery Plan

Transportation Plan

Strategic Recovery Planning Report

Other Plans:

Regulatory Capability

Building Code Yes State & Local

Zoning Ordinance

Subdivision Ordinance

NFIP Flood Damage Prevention Ordinance

Yes Federal,

State, Local




2

Tool / Program (code, ordinance, plan)

Do you have this? (Yes/No)

If Yes, date of adoption or update

Authority (local,

county, state,

federal)

Dept. /Agency

Responsible

Code Citation and Comments (Code Chapter, name of plan, explanation of authority, etc.)

NFIP: Cumulative Substantial Damages

NFIP: Freeboard Yes State, Local State mandated BFE+2 for single and two-family residential construction, BFE+1 for all other construction types

Growth Management Ordinances

Site Plan Review Requirements

Stormwater Management Ordinance

Municipal Separate Storm Sewer System (MS4)

Natural Hazard Ordinance

Post-Disaster Recovery Ordinance

Real Estate Disclosure Requirement Yes State NYS mandate, Property Condition Disclosure Act, NY Code - Article 14 §460-467

Other [Special Purpose Ordinances (i.e., sensitive areas, steep slope)]

2. Administrative and Technical Capability: Please indicate whether your jurisdiction maintains the following staff members within its current personnel resources by placing an “X” in the appropriate box. Then, if YES, please identify the department or agency they work under and provide any other comments you may have in the space provided or with attachments.

Who can assist with completing this table: Planner, Code Official, Clerk, and Administrator.

Resources

Is this in place?

(Yes or No) Department/ Agency/Position

Administrative Capability

Planning Board

Mitigation Planning Committee

Environmental Board/Commission

Open Space Board/Committee

Economic Development Commission/Committee

Maintenance Programs to Reduce Risk

Mutual Aid Agreements

Technical/Staffing Capability

Planner(s) or Engineer(s) with knowledge of land development and land management practices

Engineer(s) or Professional(s) trained in construction practices related to buildings and/or infrastructure

Planners or engineers with an understanding of natural hazards




3

Resources

Is this in place?

(Yes or No) Department/ Agency/Position

NFIP Floodplain Administrator Yes*

Surveyor(s)

Personnel skilled or trained in GIS and/or HAZUS-MH applications

Scientist familiar with natural hazards

Emergency Manager

Grant Writer(s)

Staff with expertise or training in benefit/cost analysis

Professionals trained in conducting damage assessments

*If you participate in the NFIP, then you have a Floodplain Administrator.

3. Fiscal Capability: Please indicate whether your jurisdiction has access to or is eligible to use the following local financial resources for hazard mitigation purposes (including as match funds for State of Federal mitigation grant funds). Then, identify the primary department or agency responsible for its administration or allocation and provide any other comments you may have in the space provided or with attachments.

Who can assist with completing this table: Administrator, CFO

Financial Resources Accessible or Eligible to Use

(Yes/No)

Community development Block Grants (CDBG, CDBG-DR)

Capital Improvements Project Funding

Authority to Levy Taxes for specific purposes

User fees for water, sewer, gas or electric service

Impact Fees for homebuyers or developers of new development/homes

Stormwater Utility Fee

Incur debt through general obligation bonds

Incur debt through special tax bonds

Incur debt through private activity bonds

Withhold public expenditures in hazard-prone areas

Other Federal or State Funding Programs

Open Space Acquisition Funding Programs

Other




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4. Education/Outreach and Community Classifications: Education and outreach refers to public outreach programs and methods that the municipality has in place that may be used to implement mitigation activities and further communicate risk to residents. The classifications listed below relate to the community’s ability to provide effective services to lessen its vulnerability to the hazards identified. These classifications can be viewed as a gauge of the community’s capabilities in all phases of emergency management (preparedness, response, recovery and mitigation) and are used as an underwriting parameter for determining the costs of various forms of insurance.

Who can assist with completing this table: Code Official, Floodplain Administrator, OEM Coordinator

Program

Do you have this?

(Yes/No) Classification (if applicable)

Date Classified (if applicable)

Community Rating System (CRS)

Building Code Effectiveness Grading Schedule (BCEGS)

Public Protection (ISO Fire Protection Classes 1 to 10)

NYDEC Climate Smart Community

Storm Ready Certification

Firewise Communities classification

Natural Disaster/Safety Programs in/for Schools

Organizations with Mitigation Focus (advocacy group, non-government)

Public Education Program/Outreach (through website, social media)

Public-private partnership initiatives addressing disaster-related issues

N/A = Not applicable. NP = Not participating. - = Unavailable. TBD = To be determined.

Criteria for classification credits are outlined in the following documents:• The Community Rating System Coordinators Manual

• The Building Code Effectiveness Grading Schedule

• The ISO Mitigation online ISO’s Public Protection website at

https://www.isomitigation.com/ppc/

• The National Weather Service Storm Ready website at

http://www.stormready.noaa.gov/index.html

• The National Firewise Communities website at http://firewise.org/




5

5. Self-Assessment of Capability: Please provide an approximate measure of your jurisdiction's capability to work in a hazard-mitigation capacity and/or effectively implement hazard mitigation strategies to reduce hazard vulnerabilities. Using the following table, please place an "X" in the box marking the most appropriate degree of capability (Limited, Moderate or High) based upon best available information and the responses provided in Sections 1-4 of this survey.

Area

Degree of Hazard Mitigation Capability

Limited(If limited, please

indicate your obstacles?)* Moderate High

Planning and Regulatory Capability

Administrative and Technical Capability

Fiscal Capability

Community Political Capability

Community Resiliency Capability

Capability to Integrate Mitigation into Municipal Processes and Activities.

*Example obstacles: • Limited staff; Few people have numerous roles/responsibilities • Not aware of FEMA mitigation funding sources


Worksheet #3 – NFIP Floodplain Administrator Questionnaire


1



Municipality:

NFIP Floodplain Administrator Name/Title:

Flood Vulnerability Summary

1. Does the municipality maintain lists/inventories of properties that have been flood damaged? If so,

does this inventory identify property owners who are interested mitigation (e.g. elevation,

acquisition)?

2. Characterize/quantify the number of structures damaged during flooding events. If possible, can you

provide a table of these structures indicating the number of residential / commercial / industrial?

3. Do you make Substantial Damage estimates, and how many were declared for flood events in your

jurisdiction?

4. How many are interested in mitigation (elevation or acquisition), and how many are currently in the

process of mitigation?

5. What is the funding source(s) for those being mitigated (e.g. property owner, flood insurance and

ICC, grant funding)?

Resources

6. Are you the sole person assuming the responsibilities of floodplain administration, or do you have

other staff or use contract staff if needed?

7. Provide an explanation of the NFIP administration services and functions you and your department

provide (e.g. permit review, inspections, damage assessments, record-keeping, GIS, education and

outreach).

8. Do you provide any education or outreach to the community regarding flood hazards/risk, and flood

risk reduction through NFIP insurance, mitigation, etc.? Please describe.


Worksheet #3 – NFIP Floodplain Administrator Questionnaire


2

9. Are there any barriers to running an effective floodplain management program in your community?

10. Do you feel that you are adequately supported and trained to fulfill your responsibilities as the

municipal floodplain administrator?

11. Would you consider attending continuing education and/or certification training on floodplain

management if it were offered in the County for all local floodplain administrators?

Compliance History

12. Is the community in good-standing in the NFIP? If not, what are the outstanding compliance issues?

13. When was the most recent compliance audit [e.g. Community Assistance Visit (CAV)]?

Regulatory

14. Do your floodplain management regulations/ordinances exceed the FEMA and State minimum

requirements?

15. Are there other local ordinances, plans or programs (e.g. site plan review) that support floodplain

management and meeting the NFIP requirements? For instance, does the planning board or zoning

board consider efforts to reduce flood risk when reviewing variances such as height restrictions?

16. Has the community considered joining (or rejoining) the Community Rating System (CRS) program

to reduce flood insurance premiums for their insured? If so, would your community attend a CRS

seminar if offered locally?

Genesee County Hazard Mitigation Plan Update Worksheet #4 - Mitigation Action Review Worksheet

Genesee County

Hazard Mitigation Plan – Genesee County, New York 1 August 2017



Who can provide you information about past mitigation actions: See the ‘Responsible Party’ column in the table below which identifies who put this action in the 2008 HMP (e.g., DPW, Engineer, Code Official, Planner, OEM Coordinator).

Please use the following table to indicate progress and next steps on your community’s mitigation strategy identified in the 2008 HMP. Please be as detailed as possible.

2008 Mitigation ActionResponsible

Party

Status (In

progress, No

progress, Complete)

Describe Status1. Please describe what was

accomplished and indicate % complete.

2. If there was no progress, indicate what obstacles/delays encountered?

3. If there was progress, how is/was the action being funded (e.g., FEMA HMGP grant, local budget)?

Next Step (Include in

2017 HMP or Discontinue)

Describe Next Step 1. If including action in the

2017 HMP, revise/reword to be more specific (as appropriate).

2. If discontinue, explain why.

Example:Elevate Main Street Bridge

DPW No Progress

1. 0% complete2. Budget and personnel constraints have restricted this action from moving forward 3. No funding secured

Include in 2017 HMP

1. Elevate Main Street Bridge above the base flood elevation. 2. (If you chose ‘Discontinue,’ here is an example: The Town does not have the authority to retrofit this bridge; it is owned by the State.

1. Encourage municipalities to develop environmental protection overlay districts (EPODs) for sensitive areas such as floodplains, steep slopes, bluffs, wetlands, and habitat for local development review procedures. Identifying and locating such physical characteristics will provide a framework for determining the suitability of a site for a proposed land use. Municipalities might find a template to be helpful in developing such districts.

SCWD


Genesee County



Party

Status (In

progress, No

progress, Complete)










2. Develop a coordinated plan for tree maintenance that allows for maintaining power and retaining community character. Tree limbs can be a problem in many severe weather events. For this reason, DPW and utility companies do preventative cutting of tree limbs to maintain utility lines. Municipalities that want to retain local character are often not happy with the results. This conflict between community character and tree maintenance needs to be resolved, and needs to comprehensively address tree planting, trimming and removal. A plan should also address the need to educate the general public about tree maintenance in preparation for severe weather.

County Planning

3. Maintain an inventory/database of historic structures eligible to local preservation, including those on the State and National Register of Historic Places. Historic structures are often subject to neglect, and may not have been properly maintained. Not all structures should be demolished and removed, particularly those of significant local or national significance. Placing a property on the state or national list does not command any protection, but rather, encourages local municipalities to develop a program aimed at maintaining their historic buildings.

County Historian

4. Develop detailed maps showing the locations of utility lines, including electric, sewer, telephone, gas, and water. During emergency situations, these maps will give road/repair crews immediate access to the location of this vital infrastructure. At present, there is a general reliance on memory and personal knowledge for this information.

County Planning


Genesee County



Party

Status (In

progress, No

progress, Complete)










5. Run annual seminars with NYSEMO officials for local officials who are interested in obtaining more information on the hazard mitigation grant application process.

County EMO

6. Develop and distribute brochures, fact sheets and web-based information related to hazard events. Locations of shelters and command centers are situation dependent, and not well-suited to brochures. However, emergency All contact numbers and general facts on where to get emergency information during the event could be distributed. In particular, these materials need to communicate what the designated emergency radio stations are for county emergency situations. Also, the American Red Cross, FEMA, and Cornell Cooperative Extension have extensive fact sheets, manuals and web-based resources available that could be publicized and distributed.

County EMO

7. Encourage the protection of wetlands and aquifers wherever possible. Wetlands are capable of absorbing large amounts of flood water, slowing and reducing downstream flow, and filtering water of both sediment and pollutants. Many people are not aware of the critical role that wetlands play in the natural system. Development in or near wetlands is regulated by the Army Corps of Engineers and the NYS Department of Environmental Conservation. Integrating the wetlands permit process with education and enforcement would improve wetlands protection.

SCWD


Genesee County



Party

Status (In

progress, No

progress, Complete)










8. Encourage the revision of local laws to include measures for erosion and sediment control. Erosion and sediment control is critical in managing flooding and water supply contamination. The County and all municipalities are encouraged to follow the New York State guidelines and standards in developing effective erosion and sediment control practices.

SCWD

9. Coordinate and communicate sheltering plans, and develop additional community buildings as emergency or evacuation shelters and/or command centers. The Red Cross has a sheltering plan for emergency situations, and all municipal and county efforts to create shelters should be done in communication with the Red Cross. If a municipality wants the Red Cross to open a shelter, a request must be made to the Red Cross, as a shelter cannot be initiated without municipal permission. School Districts should be encouraged to update their sheltering capabilities through the NYS Department of Education’s General Construction program, which offers a 75-90% payback.

County EMO

10. Develop a countywide compatible GIS system that allows the county and all the municipalities to share information in emergencies, including water and sewer data. Set up a real-time display in the County Emergency Management Office.

County Planning


Genesee County



Party

Status (In

progress, No

progress, Complete)










11. Develop and communicate a plan instructing residents what to do with their pets in an evacuation or shelter situation. Many pet-owners will not evacuate without their animals, and if not evacuated, these residents are at risk from hazard events. A countywide strategy for accommodating pets during a hazard event should be prepared that would streamline the evacuation process and allow for pets to either be evacuated to a separate, but convenient location, or to a pet-friendly shelter.

County EMO

12. Create a door tag that can be left on resident’s doors when door-to-door notifications are necessary in an emergency, and the resident is not home. Develop standard forms for common hazard events.

County EMO

13. Incorporate evacuation/care plans for people with mental illnesses into the Genesee County Special Needs Plan. Plan for special shelters, or designated areas within a shelter, to accommodate this segment of the population. As part of this planning process, study the possibilities of segmenting the general population while in shelters with the understanding that different groups have different needs.

County EMO

14. Incorporate evacuation/care plans for senior citizens into the Genesee County Special Needs Plan. Plan for special shelters, or designated areas within a shelter, to accommodate this segment of the population. These “Senior Shelters” should be wheelchair accessible, have good lighting and heating, have medical supplies and oxygen, and be distinct in some way from shelters for the general public.

County EMO


Genesee County



Party

Status (In

progress, No

progress, Complete)










15. Regularly update the Genesee County Comprehensive Emergency Management Plan. The county already has a plan in place, and each municipality should also have a plan. All plans should be reviewed and updated regularly. Any changes to municipal plans should consider the overall county plan. An important part of this plan is developing evacuation routes, if not already designated in county or municipal emergency plans. Other than evacuation routes, any roads to be used in a hazard event will depend on the situation, and should not be specified ahead of time.

County EMO

16. Review sheltering in place capabilities at senior and assisted living facilities. Evacuations may not be possible during or immediately after a hazard event, and vulnerable populations should be able to shelter in place for at least three days following a hazard event.

County EMO

17. Train personnel to focus on “de-escalating” potentially violent situations in schools and public buildings. Ensure school/social services personnel are adequately trained to accomplish this.

County EMO

18. Prepare a countywide inventory of manure storage facilities. This inventory will be used for assisting emergency service personnel in preparing for and in the event of an accident involving manure.

SWCD


Genesee County



Party

Status (In

progress, No

progress, Complete)










19. Undertake a Feasibility Study to analyze the possibility of creating a countywide drainage district. This drainage district would operate according to a long-term maintenance schedule for cleaning and maintaining ditches, catch basins and main tributaries. A coordinated countywide plan, working from downstream to upstream, is needed. Municipalities want to remove debris, stabilize banks, and contain new development in sensitive areas. A committee could be coordinated through the Soil and Water Conservation District, and the process would involve the NYS Department of Environmental Conservation, as well as individual property owners. The drainage district would handle all permitting issues and oversee the remediation work with input from County agencies such as the Highway and Emergency Management offices as well as municipal highway and public works departments.

SWCD

20. Encourage FEMA to complete a countywide update of the FEMA Flood Insurance Rate Maps (FIRMs) as soon as possible. Many of the FIRMs in Genesee County are seriously outdated, several dating back to the late 1970’s. Even the most recently updated maps are from the mid- 1990’s. Each municipality can request an updated FIRM, but a more coordinated approach would be preferable. The county would request an update on all flood maps, and this effort could be coordinated through the County Planning Department.

County EMO


Genesee County



Party

Status (In

progress, No

progress, Complete)










21. Municipal officials should consider participating in the Community Rating System (CRS), a program that rewards communities for performing extra flood plain activities beyond the minimum requirements for the National Flood Insurance Program. The CRS awards points to participating communities, which reduce the flood insurance premiums paid by the residents of that community. None of the municipalities in Genesee County are currently participating in the voluntary CRS program through FEMA. The County Emergency Management Office can coordinate a seminar to inform local officials of this program.

County EMO

22. Establish a procedure to transfer development rights from floodplain areas into designated receiving areas. A Transfer of Development Rights Program allows the buying and selling of a property’s development rights on a voluntary, market-driven basis. Providing local governments and landowners with the ability to transfer development rights will assist with coordinated inter-municipal planning.

County Planning

23. Municipal officials should begin implementing the municipal flood/drainage mitigation programs included within the Genesee County Flood Mitigation Plan, which describes in considerable detail the location and nature of flooding problems in the Tonawanda Creek and Oatka Creek watersheds. Municipalities that do not have a flood/drainage mitigation program in the Flood Mitigation Plan should prepare one, using the Flood Mitigation Plan as a guide.

Municipalities


Genesee County



Party

Status (In

progress, No

progress, Complete)










24. Carry out a countywide survey aimed at identifying repetitive loss properties that are vulnerable to flooding and develop mitigation options, which might include flood proofing, as well as buying out or relocating structures.

County Planning

25. Raise awareness of and enforce existing floodplain regulations. All municipalities in Genesee County currently participate in the National Flood Insurance Program (NFIP), and should therefore have flood regulations.

Municipalities

26. Raise minimum residential elevations required in flood prone areas. New Flood Insurance Rate Maps should indicate the base flood elevation. If new maps are not available, the base flood elevation should be designated by an engineer prior to development.

Municipalities

27. Develop a coordinated sandbagging plan between the County Highway Department, County Emergency Management, and select municipalities, where the county can help distribute sand in flood emergencies. Municipalities need to inventory and purchase their own sandbags for flood events, but municipal officials would like to have a better sense of how and when the county will help. The Army Corps of Engineers also has sandbags that can be used in emergencies, but would like each municipality to purchase their own sandbags in order to better handle situations alone. A clear understanding of sandbagging responsibilities and options is needed, as well as an increase in the number of available sandbags.

County EMO


Genesee County



Party

Status (In

progress, No

progress, Complete)










28. Assist flood prone homeowners/businesses to relocate out of flood zones. Based on the updated FIRMs, each municipality should identify flood-prone properties and offer to work with the land owners to accomplish the relocation.

Municipalities

29. Assist flood prone homeowners/businesses who do not want to relocate out of a designated flood zone with upgrading their properties to make them more flood-resistant.

Municipalities

30. Continue participation in the National Flood Insurance Program (NFIP).

All Municipalities

31. Disclose risks of flood zones to property owners. Both existing and prospective property owners should be informed if a piece of property is located within the 100-year flood zone. A strategy should be implemented to inform potential property owners, possibly by encouraging home inspectors to provide this information to potential property owners in a pre-purchase home inspection. Also, a large map of flood zones and/or flood overlay zones could be prominently posted in a public area of the municipal offices. Existing property owners should also be informed of mitigation strategies that can be used to lessen the impact of flooding.

Municipalities

32. Provide information for municipal officials and property owners about the possibility of buying out or raising repetitive loss properties.

SWCD


Genesee County



Party

Status (In

progress, No

progress, Complete)










33. Develop a process through which property owners provide information to the county and to adjacent homeowners when they drastically change their drainage. For example, when a farmer installs drainage tile, this should be mapped and provided to the Soil & Water Conservation District and to surrounding property owners. This should be integrated with flood map changes.

SWCD

34. Develop a plan to correct stream bank erosion. Identify problem areas and coordinate all the necessary partners to correct stream bank erosion areas where needed and appropriate.

SWCD

35. Carry out a countywide assessment of dam safety conditions.

County EMO

36. Replace faulty flood control devices. The Munson Street dam in Le Roy needs to be replaced or removed.

Dam Owners

37. Encourage the construction of underground utilities and the retrofitting of above ground utilities to underground. Develop a strategy to incrementally bury utilities in existing development on a schedule. Legislate that utilities be buried in new development, and develop model ordinances and policies to be used in achieving this goal. Develop creative financing strategies or income-eligible programs to assist with the implementation of this concept.

Municipalities

38. Develop and maintain an inventory of critical facilities with backup power generators. This list should be reviewed and updated on an annual basis as upgrades are made to these facilities.

County EMO


Genesee County



Party

Status (In

progress, No

progress, Complete)










39. Obtain backup power generators and/or provide backup emergency electric service, possibly through a grant program, particularly to critical facilities and evacuation shelters. The following county facilities need backup power support o New County Courthouse o Old County Courthouse o County Building One o Office of the Aging o County Airport o County Animal Shelter

County EMO

40. Support community programs to assist elderly and vulnerable populations during utility failures. Encourage residents to check on elderly and other vulnerable neighbors.

County EMO

41. Enhance the emergency notification system by encouraging the purchase of NOAA Weather Radio Receivers for critical facilities such as hospitals, schools, and adult care facilities. Over 850 National Weather Service transmitters send out alerts across the country to warn people when their safety is threatened. Alerts are sent out to tell people that they need to take some action in order to protect themselves. The National Weather Service also uses this system to broadcast weather 24 hours a day. By pushing a button, a radio user can hear current weather conditions and forecasts for the area, any time of the day or night. Cost is between $50-70 per radio.

County EMO


Genesee County



Party

Status (In

progress, No

progress, Complete)










42. Require the use of hazard resistant construction. For wind storms, minimize the creation of windborne debris by appropriately designing, manufacturing and installing architectural features using wind resistant design and construction. For winter storms, utilize construction practices that can handle heavy snow loads.

All Municipalities

43. Establish a strategy to encourage structural retrofits to assure roofs, walls and windows meet minimum wind-load and snow-load design factors. This has proven to greatly reduce damage even with a total lack of code enforcement.

All Municipalities

44. Adopt and enforce building codes that will enable newly built/remodeled structures to withstand earthquakes up to magnitude 6.5, which are possible in Western New York.

Municipalities

45. Carry out a pre-event inspection of key buildings, bridges, and dams for seismic vulnerability. Based on this inspection, develop a seismic protection plan for these facilities.

County EMO

46. Inform the public of the earthquake hazard in Genesee County through a public outreach program. Discuss the impact of the 1929 Attica event and study the effects a similar earthquake would have if it occurred today.

County EMO


Genesee County



Party

Status (In

progress, No

progress, Complete)










47. Establish and maintain an inventory of the existing wet and dry hydrant locations, and develop an understanding of future development needs. The Genesee County Emergency Management Office will work with municipal fire departments to identify priority locations and develop a plan for installing water lines and hydrants, as needed. Using the County’s Smart Growth Plan, the Genesee County Planning Department can ensure that new water lines are not placed in areas that will induce sprawl.

County EMO

48. Standardize fire inspections, by working towards inspecting every three years. Increased frequency of inspections would reduce the number of fire hazards present in each structure that might go unnoticed for too long.

County EMO

49. Require containment construction for structures not currently mandated to meet code. Structures that go through renovations or alterations are obligated to use fire prevention measures in the structural changes. However, buildings that are not renovated do not need to meet code, but instead remain a hazard.

County EMO

50. Require fire sprinklers in all new or substantially remodeled multi-family housing, regardless of distance from a fire station.

County EMO

51. Develop overlay zoning districts to protect aquifers and surface water supply sources in local development review procedures. Identifying and locating such physical characteristics will provide a framework for determining the suitability of a site for a proposed land use. Municipalities might find a template to be helpful in developing such districts.

Municipalities


Genesee County



Party

Status (In

progress, No

progress, Complete)










52. Enforce separation of water wells from manure storage. In a county with significant agricultural areas, manure storage locations could significantly affect local water supplies. All livestock farms should participate in an Agricultural Environmental Management program, and utilize best practices, including good nutrient management.

Municipalities

53. Develop a program to provide free testing of water wells. Many county residents still remain on well water, and would benefit from an opportunity to test the water. Cornell Cooperative Extension in Ontario County developed such a program, and could be used as a resource.

County Health

54. Review security capabilities at water facilities and identify means of improving security. Fencing, cameras, and other security features can protect water treatment plants, storage tanks, and pumps.

Area Water Providers

55. Encourage municipalities to develop wellhead protection plans to buffer or protect wellheads from water contamination. Wellhead protection prevents drinking water from becoming polluted by managing potential sources of contamination in the area which supplies water to a public well. The public health of Genesee County residents would be protected and the expense of treating polluted water or drilling new wells would be avoided through wellhead protection efforts. Municipalities that provide public water from a groundwater system would be well-served by a wellhead protection plan. A plan would be implemented through local law revisions and updates.

County Health


Genesee County



Party

Status (In

progress, No

progress, Complete)










56. Ensure proper hazardous material plans are in place for companies that handle hazardous materials, and ensure that all facilities handling hazardous materials are in compliance with all State and Federal regulations.

County EMO

57. Ensure that municipal boards and officials are aware of the location of all major underground pipelines.

County EMO

58. Ensure protection of water resources and water supplies in the vicinity of facilities housing hazardous materials.

County Health

59. Inventory chronic traffic signal problems and areas where new signals are needed in order to effectively increase transportation safety. In some cases, new traffic signals need to be obtained and installed, where needed and appropriate. In other cases, chronic traffic signal problems need to be repaired and maintained. The state and the municipalities own the signals, not the county, but chronic signal problems within the county can be found in the 911 logbook where all calls are reported and recorded.

County Highway

60. Carry out a countywide survey of dangerous intersections. Several dangerous intersections in the county need improvements to make them safer, and these intersections should be first analyzed and then prioritized based on traffic safety data. Improvements could consist of better lighting and/or signage, the addition of turning lanes, installing traffic signals, or the complete reconstruction of an intersection to improve lines of sight and reduce steep grades.

County Highway

61. Support federal, state, county and local efforts to increase public awareness of terrorism.

County EMO


Genesee County



Party

Status (In

progress, No

progress, Complete)










62. Regularly conduct and review an emergency response capability assessment. Such an assessment would help to identify emergency response shortfalls in regards to the impacted communities’ preparedness levels, the effectiveness of warning systems, and the communities’ ability to respond to the anticipated casualties and damage.

County EMO

63. Educate the public on wildfire dangers, especially how wildfires can start, how and why they spread, and the difficulties of extinguishing them.

County EMO

64. Work to ensure a reliable source of water for fire suppression in rural-residential areas in the northern part of the county through the cooperative efforts of water districts, fire districts, and residents.

County EMO


Worksheet #4 - Mitigation Action Review Worksheet


Please identify any completed, in-progress or proposed/potential mitigation projects/activities that are not included in the table above.

Mitigation Action Lead Agency Comments/Details


Municipalities




Who can provide you information about past mitigation actions: See the ‘Responsible Party’ column in the table below which identifies who put this action in the 2008 HMP (e.g., DPW, Engineer, Code Official, Planner, OEM Coordinator).

Please use the following table to indicate progress and next steps on your community’s mitigation strategy identified in the 2008 HMP. Please be as detailed as possible.


Party

Status (In

progress, No

progress, Complete)










Example:Elevate Main Street Bridge

DPW No Progress

1. 0% complete2. Budget and personnel constraints have restricted this action from moving forward 3. No funding secured

Include in 2017 HMP

1. Elevate Main Street Bridge above the base flood elevation. 2. (If you chose ‘Discontinue,’ here is an example: The Town does not have the authority to retrofit this bridge; it is owned by the State.

1. Encourage municipalities to develop environmental protection overlay districts (EPODs) for sensitive areas such as floodplains, steep slopes, bluffs, wetlands, and habitat for local development review procedures. Identifying and locating such physical characteristics will provide a framework for determining the suitability of a site for a proposed land use. Municipalities might find a template to be helpful in developing such districts.

SCWD


Municipalities



Party

Status (In

progress, No

progress, Complete)










2. Develop a coordinated plan for tree maintenance that allows for maintaining power and retaining community character. Tree limbs can be a problem in many severe weather events. For this reason, DPW and utility companies do preventative cutting of tree limbs to maintain utility lines. Municipalities that want to retain local character are often not happy with the results. This conflict between community character and tree maintenance needs to be resolved, and needs to comprehensively address tree planting, trimming and removal. A plan should also address the need to educate the general public about tree maintenance in preparation for severe weather.

County Planning

4. Develop detailed maps showing the locations of utility lines, including electric, sewer, telephone, gas, and water. During emergency situations, these maps will give road/repair crews immediate access to the location of this vital infrastructure. At present, there is a general reliance on memory and personal knowledge for this information.

County Planning

5. Run annual seminars with NYSEMO officials for local officials who are interested in obtaining more information on the hazard mitigation grant application process.

County EMO


Municipalities



Party

Status (In

progress, No

progress, Complete)










6. Develop and distribute brochures, fact sheets and web-based information related to hazard events. Locations of shelters and command centers are situation dependent, and not well-suited to brochures. However, emergency All contact numbers and general facts on where to get emergency information during the event could be distributed. In particular, these materials need to communicate what the designated emergency radio stations are for county emergency situations. Also, the American Red Cross, FEMA, and Cornell Cooperative Extension have extensive fact sheets, manuals and web-based resources available that could be publicized and distributed.

County EMO

7. Encourage the protection of wetlands and aquifers wherever possible. Wetlands are capable of absorbing large amounts of flood water, slowing and reducing downstream flow, and filtering water of both sediment and pollutants. Many people are not aware of the critical role that wetlands play in the natural system. Development in or near wetlands is regulated by the Army Corps of Engineers and the NYS Department of Environmental Conservation. Integrating the wetlands permit process with education and enforcement would improve wetlands protection.

SCWD

8. Encourage the revision of local laws to include measures for erosion and sediment control. Erosion and sediment control is critical in managing flooding and water supply contamination. The County and all municipalities are encouraged to follow the New York State guidelines and standards in developing effective erosion and sediment control practices.

SCWD


Municipalities



Party

Status (In

progress, No

progress, Complete)










9. Coordinate and communicate sheltering plans, and develop additional community buildings as emergency or evacuation shelters and/or command centers. The Red Cross has a sheltering plan for emergency situations, and all municipal and county efforts to create shelters should be done in communication with the Red Cross. If a municipality wants the Red Cross to open a shelter, a request must be made to the Red Cross, as a shelter cannot be initiated without municipal permission. School Districts should be encouraged to update their sheltering capabilities through the NYS Department of Education’s General Construction program, which offers a 75-90% payback.

County EMO

10. Develop a countywide compatible GIS system that allows the county and all the municipalities to share information in emergencies, including water and sewer data. Set up a real-time display in the County Emergency Management Office.

County Planning

18. Prepare a countywide inventory of manure storage facilities. This inventory will be used for assisting emergency service personnel in preparing for and in the event of an accident involving manure.

SWCD


Municipalities



Party

Status (In

progress, No

progress, Complete)










21. Municipal officials should consider participating in the Community Rating System (CRS), a program that rewards communities for performing extra flood plain activities beyond the minimum requirements for the National Flood Insurance Program. The CRS awards points to participating communities, which reduce the flood insurance premiums paid by the residents of that community. None of the municipalities in Genesee County are currently participating in the voluntary CRS program through FEMA. The County Emergency Management Office can coordinate a seminar to inform local officials of this program.

County EMO

22. Establish a procedure to transfer development rights from floodplain areas into designated receiving areas. A Transfer of Development Rights Program allows the buying and selling of a property’s development rights on a voluntary, market-driven basis. Providing local governments and landowners with the ability to transfer development rights will assist with coordinated inter-municipal planning.

County Planning

23. Municipal officials should begin implementing the municipal flood/drainage mitigation programs included within the Genesee County Flood Mitigation Plan, which describes in considerable detail the location and nature of flooding problems in the Tonawanda Creek and Oatka Creek watersheds. Municipalities that do not have a flood/drainage mitigation program in the Flood Mitigation Plan should prepare one, using the Flood Mitigation Plan as a guide.

Municipalities


Municipalities



Party

Status (In

progress, No

progress, Complete)










25. Raise awareness of and enforce existing floodplain regulations. All municipalities in Genesee County currently participate in the National Flood Insurance Program (NFIP), and should therefore have flood regulations.

Municipalities

26. Raise minimum residential elevations required in flood prone areas. New Flood Insurance Rate Maps should indicate the base flood elevation. If new maps are not available, the base flood elevation should be designated by an engineer prior to development.

Municipalities

27. Develop a coordinated sandbagging plan between the County Highway Department, County Emergency Management, and select municipalities, where the county can help distribute sand in flood emergencies. Municipalities need to inventory and purchase their own sandbags for flood events, but municipal officials would like to have a better sense of how and when the county will help. The Army Corps of Engineers also has sandbags that can be used in emergencies, but would like each municipality to purchase their own sandbags in order to better handle situations alone. A clear understanding of sandbagging responsibilities and options is needed, as well as an increase in the number of available sandbags.

County EMO

28. Assist flood prone homeowners/businesses to relocate out of flood zones. Based on the updated FIRMs, each municipality should identify flood-prone properties and offer to work with the land owners to accomplish the relocation.

Municipalities


Municipalities



Party

Status (In

progress, No

progress, Complete)










29. Assist flood prone homeowners/businesses who do not want to relocate out of a designated flood zone with upgrading their properties to make them more flood-resistant.

Municipalities

30. Continue participation in the National Flood Insurance Program (NFIP).

All Municipalities

31. Disclose risks of flood zones to property owners. Both existing and prospective property owners should be informed if a piece of property is located within the 100-year flood zone. A strategy should be implemented to inform potential property owners, possibly by encouraging home inspectors to provide this information to potential property owners in a pre-purchase home inspection. Also, a large map of flood zones and/or flood overlay zones could be prominently posted in a public area of the municipal offices. Existing property owners should also be informed of mitigation strategies that can be used to lessen the impact of flooding.

Municipalities

32. Provide information for municipal officials and property owners about the possibility of buying out or raising repetitive loss properties.

SWCD

34. Develop a plan to correct stream bank erosion. Identify problem areas and coordinate all the necessary partners to correct stream bank erosion areas where needed and appropriate.

SWCD

36. Replace faulty flood control devices. The Munson Street dam in Le Roy needs to be replaced or removed.

Dam Owners


Municipalities



Party

Status (In

progress, No

progress, Complete)










37. Encourage the construction of underground utilities and the retrofitting of above ground utilities to underground. Develop a strategy to incrementally bury utilities in existing development on a schedule. Legislate that utilities be buried in new development, and develop model ordinances and policies to be used in achieving this goal. Develop creative financing strategies or income-eligible programs to assist with the implementation of this concept.

Municipalities

38. Develop and maintain an inventory of critical facilities with backup power generators. This list should be reviewed and updated on an annual basis as upgrades are made to these facilities.

County EMO

39. Obtain backup power generators and/or provide backup emergency electric service, possibly through a grant program, particularly to critical facilities and evacuation shelters. The following county facilities need backup power support: o New County Courthouse o Old County Courthouse o County Building One o Office of the Aging o County Airport o County Animal Shelter

County EMO


Municipalities



Party

Status (In

progress, No

progress, Complete)










41. Enhance the emergency notification system by encouraging the purchase of NOAA Weather Radio Receivers for critical facilities such as hospitals, schools, and adult care facilities. Over 850 National Weather Service transmitters send out alerts across the country to warn people when their safety is threatened. Alerts are sent out to tell people that they need to take some action in order to protect themselves. The National Weather Service also uses this system to broadcast weather 24 hours a day. By pushing a button, a radio user can hear current weather conditions and forecasts for the area, any time of the day or night. Cost is between $50-70 per radio.

County EMO

42. Require the use of hazard resistant construction. For wind storms, minimize the creation of windborne debris by appropriately designing, manufacturing and installing architectural features using wind resistant design and construction. For winter storms, utilize construction practices that can handle heavy snow loads.

All Municipalities

43. Establish a strategy to encourage structural retrofits to assure roofs, walls and windows meet minimum wind-load and snow-load design factors. This has proven to greatly reduce damage even with a total lack of code enforcement.

All Municipalities

44. Adopt and enforce building codes that will enable newly built/remodeled structures to withstand earthquakes up to magnitude 6.5, which are possible in Western New York.

Municipalities

45. Carry out a pre-event inspection of key buildings, bridges, and dams for seismic vulnerability. Based on this inspection, develop a seismic protection plan for these facilities.

County EMO


Municipalities



Party

Status (In

progress, No

progress, Complete)










46. Inform the public of the earthquake hazard in Genesee County through a public outreach program. Discuss the impact of the 1929 Attica event and study the effects a similar earthquake would have if it occurred today.

County EMO

49. Require containment construction for structures not currently mandated to meet code. Structures that go through renovations or alterations are obligated to use fire prevention measures in the structural changes. However, buildings that are not renovated do not need to meet code, but instead remain a hazard.

County EMO

50. Require fire sprinklers in all new or substantially remodeled multi-family housing, regardless of distance from a fire station.

County EMO

51. Develop overlay zoning districts to protect aquifers and surface water supply sources in local development review procedures. Identifying and locating such physical characteristics will provide a framework for determining the suitability of a site for a proposed land use. Municipalities might find a template to be helpful in developing such districts.

Municipalities

52. Enforce separation of water wells from manure storage. In a county with significant agricultural areas, manure storage locations could significantly affect local water supplies. All livestock farms should participate in an Agricultural Environmental Management program, and utilize best practices, including good nutrient management.

Municipalities


Municipalities



Party

Status (In

progress, No

progress, Complete)










53. Develop a program to provide free testing of water wells. Many county residents still remain on well water, and would benefit from an opportunity to test the water. Cornell Cooperative Extension in Ontario County developed such a program, and could be used as a resource.

County Health

55. Encourage municipalities to develop wellhead protection plans to buffer or protect wellheads from water contamination. Wellhead protection prevents drinking water from becoming polluted by managing potential sources of contamination in the area which supplies water to a public well. The public health of Genesee County residents would be protected and the expense of treating polluted water or drilling new wells would be avoided through wellhead protection efforts. Municipalities that provide public water from a groundwater system would be well-served by a wellhead protection plan. A plan would be implemented through local law revisions and updates.

County Health

58. Ensure protection of water resources and water supplies in the vicinity of facilities housing hazardous materials.

County Health

59. Inventory chronic traffic signal problems and areas where new signals are needed in order to effectively increase transportation safety. In some cases, new traffic signals need to be obtained and installed, where needed and appropriate. In other cases, chronic traffic signal problems need to be repaired and maintained. The state and the municipalities own the signals, not the county, but chronic signal problems within the county can be found in the 911 logbook where all calls are reported and recorded.

County Highway


Municipalities



Party

Status (In

progress, No

progress, Complete)










60. Carry out a countywide survey of dangerous intersections. Several dangerous intersections in the county need improvements to make them safer, and these intersections should be first analyzed and then prioritized based on traffic safety data. Improvements could consist of better lighting and/or signage, the addition of turning lanes, installing traffic signals, or the complete reconstruction of an intersection to improve lines of sight and reduce steep grades.

County Highway


Worksheet #4 - Mitigation Action Review Worksheet


Please identify any completed, in-progress or proposed/potential mitigation projects/activities that are not included in the table above.

Mitigation Action Lead Agency Comments/Details


Worksheet #5 – Capability Assessment and Plan Integration Worksheet


1

Municipality:

Name and Title of Individual Completing Worksheet:



For a community to succeed in reducing long-term risk, hazard mitigation must be integrated into the day-to-day local government operations. We would like to gather an

understanding of your community's progress in plan integration, as well identify potential integration opportunities that your community may pursue in the future.

Who can assist with completing this table: The HMP main point of contact should discuss with the Engineer, Clerk, Mayor/Administrator, Planner, CFO, Building Code

Official, NFIP Floodplain Administrator, etc.

Applicable Department/Agency Plan, Program, Mechanism, etc.

Planning

Planner (staff or contract); Planning Board; Zoning Board of Adjustments (ZBA)

Does your municipality have a Master/Comprehensive Plan (land-use plan), or are you currently working on an update of your Master/Comprehensive Plan?

If so, does it include, or are you considering, areas of natural hazard risk (e.g. flood-prone areas, steep slopes)?

Does your Master/Comprehensive plan refer to a local or Countywide Hazard Mitigation Plan?

Planner (staff or contract); Stormwater Manager

Are you an MS4 Regulated Community, and do you have a formal Stormwater Management Plan?

If so, does this plan specify projects/actions/initiaives to reduce the volume of stormwater, or otherwise mitigate stormwater flooding?




2


Planner (staff or contract)

Does your community have any of the of the following plans, and if so, please specify if and how they help to manage natural hazard risk?

• Re-Development Plan

• Growth Plan

• Economic Development Plan

• Open Space Plan

• Watershed or Stream Corridor Management Plan

• Local Waterfront Revitalization Plan

All departments

Does your community or Department have a Continuity of Operations/Continuity of Government (COOP/COG) plan(s) that will serve to protect your local government and operations from natural hazard disruptions?

Emergency Management Coordinator Does your community have a Comprehensive Emergency Management Plan? Does it refer to the HMP?

Planner (staff or contract); OEM

Does your community have a Post-Disaster Recovery Plan, or Strategic Recovery Plan? Does it refer to the HMP? Does it include specific mitigation projects and activities?

Regulatory

Planning Board; Zoning Board of Adjustments; Planner (staff or contract)

Does your municipal zoning and subdivision regulations, and/or site plan review process, consider natural hazard risk (e.g. the presence of floodplains, steep slopes, etc.)?

Planning Board; Zoning Board of Adjustments; Planner (staff or contract)

What data, information, tools and resources is your Planning Board and/or ZBA provided to guide their decisions with respect to natural hazard risk mangement, and what other resources would assist this process?

Planning Board; Zoning Board of Adjustments: Planner (staff or contract

Does your municipal zoning and subdivision regulations, and/or site plan review process, require developers to take additional actions to mitigate natural hazard risk (e.g. undergrounding utilities, stormwater detention, creating easements in areas/zones of hazard risk)?




3


NFIP Floodplain Administrator (specified in your Flood Damage Prevention Ordinance); Building Code Official

Does your NFIP Flood Damage Protection Ordinance include provisions that exceed the minimum Federal and State NFIP regulatory requirements (e.g. increased freeboard, cumulative substantial damages)?

Administrative / Technical Resources and Programs

Planner (staff or contract); Planning Board; Zoning Board of Adjustments

Do you have a municipal planner or contract planning firm, and what are their functions with respect to natural hazard risk reduction?

Planning Board; Zoning Board of Adjustments

Do you have a Planning Board and/or Zoning Board of Adjustments, and what are their functions with respect to managing natural hazard risk and compliance with related natural hazard regulations (Federal, State and local ordinances) and plans (Master/Comprehensive Plan, Stormwater Management Plans, Local Waterfront Revitalization Plans)?

Mayor, Administrator, Clerk, Council/Committee

Do you have any other Boards or Committees that include functions with respect to managing natural hazard risk?

Stormwater Manager, Mayor, Administrator, Council/Committee

Who performs the Stormwater Management functions in your community (name and position, or contractor)?

Mayor, Administrator, Clerk, Council/Committee

Who performs the NFIP Floodplain Management functions in your community (name and position)?

Engineering, Building Department/Code Officials

Do you have staff, or do you contract with firms, that have experience with developing Benefit-Cost Analysis?

Building Department/Code Officials Do you have staff, or do you contract with firms, who can perform Substantial Damage Estimates?

Mayor, Administrator, Clerk, CFO Do you have staff, or do you contract with firms, that have experience in preparing grant applications for mitigation projects?

All Departments Does your staff get training or continuing professional education which supports natural hazard risk reduction?




4


All Departments

Can you identify areas that your staff would benefit from additional training and/or certification with respect to natural hazard risk management?

Mayor, Administrator, Clerk, DPW Do you have other hazard mangement programs in place such as vegetation management?

All Departments

Do any of your staff have job descriptions that specifically include identifying and/or implementing mitigation projects/actions or other efforts to reduce natural hazard risk?

All Departments

Do any of your staff or Departments participate in associations, organizations, groups or other committees that support natural hazard risk reduction and build hazard management capabilities? (e.g. building code officials groups, LEPCs, flood task forces, etc.)?

Public Education and Outreach

Mayor, Administrator, Clerk

Please describe any public outreach mechanisms/programs you have in place to inform citizens on natural hazards (e.g. safe use of generators, emergency preparedness, flood hazard information).

Mayor, Administrator, Clerk

Can you identify any enhancements that would promote further public outreach and education in your community with respect to natural hazard risk management?

Fiscal Resources

Mayor, Council/Committee, Administrator, CFO

Does your municipal/operating budget include line items for mitigation projects/activities?


Does your community have a Capital Improvements Budget, and does it include budget for mitigation-related projects (e.g. improved stormwater management/drainage, hardening of critical facilities and infrastructure)?




5



Has your community pursued or been awarded grant funds for mitigation-related projects, and if so, for each please identify the project, funding source, amount of funding, and if local matches were required and how they were met?


Does your community have any other mechanisms to fiscally support hazard mitigation projects?

GENESEE COUNTY HAZARD MITIGATION PLAN UPDATE Worksheet #6 – Potential New Development


1



Municipality:

Name and Title of Individual Completing Worksheet:

Please indicate any recent development within your community from 2008 to present. Additionally, please indicate known or anticipated major residential and/or commercial development and major infrastructure development that are identified for the next five (5) years in your community.

Property or Development Name

Type(e.g. Res., Comm.) # of Units / Structures

Address and Parcel ID

Known Hazard Zone(s) Description/Status of Development

Recent Development from 2008 to Present

Known or Anticipated Development in the Next Five (5) Years

Genesee County HMP Update 2017

Project Schedule Task Timeframe


Project kickoff meeting conducted on August 29, 2017

Planning Partnership kickoff meeting conducted in late September 2017

Public outreach conducted throughout the planning process

Project close-out meeting conducted after the updated HMP receives “Approvable Pending Adoption” status


Hazards profiled by the beginning of October 2017

Risk assessment review meeting conducted in mid-October 2017


Capabilities assessed by mid-October 2017

Goals and objectives identified by mid-October 2017

Mitigation Strategy Workshop conducted in early November 2017

Jurisdictional annexes complete by mid-December 2017


Procedures developed by mid-December 2017


Plan development begins at the beginning of the project

Draft plan provided to Steering Committee for review by December 29, 2017

Draft plan reviewed by Steering Committee and updated by the end of January 2018

Public review period from the end of January to the beginning of March 2018

Draft plan review meeting conducted in early March 2018

Draft plan finalized and submitted to NYS DHSES in mid-to-late March 2018 (by March 31, 2018)

NYS DHSES reviews draft plan by the end of April 2018

Update draft plan based on NYS DHSES comments and resubmit by early May 2018

NYS DHSES and FEMA Region II review updated draft plan through early July 2018

Plan receives “Approvable Pending Adoption” status in early August 2018

MEETING NOTES

PAGE 1 OF 4

Meeting Genesee County Hazard Mitigation Plan (HMP) Planning Partnership Kickoff Meeting

Date September 26, 2017 Time 2:10 – 3:40 p.m.


Attendees





James Bouton, Training Technician, Deputy Fire Coordinator, Genesee County OEMS

Albert Cheverre, Genesee County Health Department

Greg Walker, Genesee County Sheriff’s Department





Joe Higley, Town of Alexander

Daniel Lang, Building and Zoning Official, Town of Batavia


Thomas Graham, Town of Oakfield

Barbara Lemen, NYS School for the Blind

Mark Alexander, Oakfield-Alabama Consolidated School District

H. Dale Banker, Director, Orleans County Emergency Management Office

Jim Bensley, Orleans County Planning Department

Kevin Clapp, NYS Division of Homeland Security and Emergency Services (NYS DHSES) – Mitigation


Purpose The purpose of the Planning Partnership Kickoff Meeting was to initiate the planning process to update the Genesee

County HMP with the jurisdictions and other stakeholders that have an interest in the HMP. The meeting provided an

opportunity for the Planning Partnership to meet Tetra Tech, Inc.’s (Tetra Tech) project manager and to discuss the

planning process.

Discussion Points This section summarizes each discussion point addressed during the meeting.

MEETING NOTES

PAGE 2 OF 4

Introductions Mr. Yaeger welcomed attendees. Attendees introduced themselves and identified any particular areas of focus or

concern they have for this planning process. Issues that were identified included flood mitigation, severe weather

events, and evacuation planning.

Planning Process This section summarizes each step of the planning process discussed at the meeting.

Organization

Mr. Subbio discussed the roles of the Steering Committee and Planning Partnership (the Partnership). He identified

organizations that were invited to participate in the Partnership, including County departments, local jurisdictions,

schools and higher education facilities, community groups, neighboring counties, and the tribal nation.

Mr. Subbio discussed the stakeholder outreach that would be conducted during the planning process. Tetra Tech is

developing a project website for posting information and draft documents for review. Tetra Tech will also develop a

simple survey for members of the public to provide information on their knowledge of the hazards they face and what

can be done to mitigate impacts from those hazards. There will also be two planning meetings that will be open to the

general public: one to review the results of the updated risk assessment and one to review the draft plan.

Mr. Yaeger and Mr. Schutt summarized their experience presenting to the Genesee Association of Municipalities on

September 21, 2017. Mr. Subbio pointed out to the Partnership that, as planning partners, they are encouraged to

present information on the mitigation planning process at meetings of other community groups.

Data Collection

Mr. Subbio discussed plans, regulations, and reports that may be relevant to the planning process. He pointed out

that capital improvement plans and budgets may include several projects that could be included in the HMP. He

requested that participants provide relevant documents for review and incorporation into the HMP update process.

Mr. Subbio then reviewed each of the six worksheets with the Partnership. Mr. Clapp pointed out that the State’s

mitigation planning standards have changed. Mr. Subbio stated that Tetra Tech will update the worksheets to include

all required information.

Risk Assessment

The existing HMP includes profiles of the following hazards:


Earthquakes Hazardous Materials – Fixed Site Tornadoes

Epidemics Hazardous Materials – In Transit Transportation Accidents




Electrical Grid/ Utility Failure Severe Winter Storms

MEETING NOTES

PAGE 3 OF 4

Drought will be profiled in the updated HMP. Landslides are no longer considered a concern to the County, and will

be removed from the HMP. Some hazard profiles may be combined to align with the New York State HMP. For

instance, ice storms will be included under the updated Severe Winter Storms hazard profile.

For the flood hazard, Tetra Tech will assess exposure to the 1-percent and 0.2-percent annual chance floods, and

vulnerability to the 1-percent annual chance flood. For the severe storm hazard, Tetra Tech will assess exposure and

vulnerability to the 100-year and 500-year mean return period (MRP) wind events.

Upon completion of the hazard profiles, Tetra Tech will review the risk assessment with the Partnership and the

general public.

Mitigation Strategy

The Steering Committee will set the goals and objectives for the HMP and will share them with the Partnership.

Tetra Tech will use the information reported by the municipalities regarding their capabilities and the status of the

mitigation actions from the 2008 version of the HMP to identify and prioritize mitigation actions for inclusion in the

updated HMP.

Tetra Tech will compile the information from the worksheets, risk assessment, capability assessment, and mitigation

actions into a jurisdictional annex for the County, towns, villages, the City of Batavia, and the tribal nation (if it

participates in the planning process). The jurisdictional annexes detail all of the analyses and information of the HMP

for the respective jurisdictions to make the document easier to use for local officials.

Draft and Final Plans

Throughout the planning process, Tetra Tech will develop the HMP document. The main body will profile the County,

explain the planning process, include the risk assessment and mitigation strategy, and discuss maintenance of the

plan. Each jurisdiction will have its own annex in the HMP, which will provide information specific to that jurisdiction.

The draft plan will be shared with the Steering Committee for review and comment throughout the planning process.

After making any required changes, Tetra Tech will post the HMP for public review. The public review period will be

advertised and will last for 30 days. Tetra Tech will then conduct a public meeting of the Partnership to gather

feedback on the plan draft and make any required changes.

Tetra Tech will then submit the draft for the State’s formal review. If changes are required, Tetra Tech will make the

changes and resubmit the document to the State. After the State is satisfied with the draft, the State will forward it to

Federal Emergency Management Agency (FEMA) Region II for review. FEMA Region II will review the draft within 45

days, and Tetra Tech will make any required changes upon receipt of review comments from FEMA. When FEMA is

satisfied with the HMP, FEMA will grant the HMP “approvable pending adoption” status to indicate that it meets all

requirements.

The County and participating jurisdictions will formally adopt the HMP by resolution. After adoption, each jurisdiction

will receive a letter from FEMA stating that the HMP is formally approved.

Project Schedule Review Mr. Subbio reviewed the project schedule. FEMA must approve the updated plan by mid-October 2018 to meet the

County’s grant requirements. This would require that the draft plan be ready for Steering Committee review by the

end of December 2017. Participants indicated that this timeframe would be extremely difficult. The County will work

with the State throughout the planning process to secure an extension of the grant funding. Mr. Clapp stated that the

MEETING NOTES

PAGE 4 OF 4

extension should be requested after significant progress is made in the planning process, as opposed to requesting

the extension right away.


Tetra Tech will update the information collection worksheets based on the State’s new hazard mitigation

planning standards.

Partnership members will forward any plans, regulations, or studies to Mr. Subbio that may be relevant to

hazard mitigation.

Tetra Tech will continue developing hazard profiles for the hazards that will remain in the HMP.


1


Planning PartnershipKickoff Meeting

Agenda

Introductions

Planning Process


Next Steps

Questions

Introductions

Name

Agency

Mitigation Experience

Focus and Concerns

Planning Process

Organization

– Steering Committee

– Planning Partnership County Departments

Municipalities

Stakeholders

General Public

– Public Outreach Website

Survey

Public Meetings

Planning Process (Continued)

Data Collection

– Reports and Plans

– Worksheets Outline (Contact Information)

Events and Losses

Capability Assessment

National Flood Insurance Program Floodplain Administrator

Mitigation Action Review

Capability Assessment and Plan Integration

New Development


Risk Assessment

– Hazards of Concern

– Review with Planning Partnership


Earthquakes Hazardous Materials –Fixed Site

Tornadoes

Epidemics Hazardous Materials –In Transit





Electrical Grid/Utility Failure

Severe Winter Storms

2


Mitigation Strategy

– Develop Goals and Objectives Develop with Steering Committee

Review with Planning Partnership

– Capability Assessment

– Identify and Prioritize Actions Carry-overs

Mitigation Strategy Workshop

– Annex Development


Draft and Final Plans

– Develop the Document

– Draft Plan Reviewed by the Steering Committee and Planning Partnership Throughout the Process

– Public Review

– Draft Plan Review Meeting

– Submission to NYS and FEMA

– Update as Necessary

– “Approvable Pending Adoption”

Project Schedule Review Next Steps

Complete worksheets

Provide reports and plans

Update risk assessment

Next meeting – Risk Assessment Review

Questions?


Contacts

Tim Yaeger

[email protected]

(585) 344-0078

Tony Subbio

[email protected]

(717) 545-3580

AGENDA

GENESEE COUNTY HAZARD MITIGATION PLAN UPDATE Planning Partnership Kickoff Meeting

Tuesday, September 26, 2017 | 2:00–4:00 p.m.

1. Introductions

2. Planning Process

a. Organization

b. Data Collection

c. Risk Assessment

d. Mitigation Strategy

e. Draft and Final Plans

3. Project Schedule Review

4. Next Steps a. Complete worksheets

b. Provide reports and plans

c. Update risk assessment

d. Next meeting – Risk Assessment Review

5. Questions

Genesee County HMP Update 2017

Project Schedule Task Timeframe


Project kickoff meeting conducted on August 29, 2017

Planning Partnership kickoff meeting conducted in late September 2017

Public outreach conducted throughout the planning process

Project close-out meeting conducted after the updated HMP receives “Approvable Pending Adoption” status


Hazards profiled by the beginning of October 2017

Risk assessment review meeting conducted in mid-October 2017


Capabilities assessed by mid-October 2017

Goals and objectives identified by mid-October 2017

Mitigation Strategy Workshop conducted in early November 2017

Jurisdictional annexes complete by mid-December 2017


Procedures developed by mid-December 2017


Plan development begins at the beginning of the project

Draft plan provided to Steering Committee for review by December 29, 2017

Draft plan reviewed by Steering Committee and updated by the end of January 2018

Public review period from the end of January to the beginning of March 2018

Draft plan review meeting conducted in early March 2018

Draft plan finalized and submitted to NYS DHSES in mid-to-late March 2018 (by March 31, 2018)

NYS DHSES reviews draft plan by the end of April 2018

Update draft plan based on NYS DHSES comments and resubmit by early May 2018

NYS DHSES and FEMA Region II review updated draft plan through early July 2018

Plan receives “Approvable Pending Adoption” status in early August 2018

MEETING NOTES

PAGE 1 OF 4

Meeting Genesee County Hazard Mitigation Plan (HMP) Risk Assessment Review Meeting

Date May 24, 2018 Time 9:05 – 11:10 a.m.


Attendees




Jeanette Diehl, Genesee County OEM

Eve Hens, Purchasing Director, Genesee County Central Services

Paul Pettit, Public Health Director, Genesee County Health Department

Albert Cheverie, Genesee County Health Department



Greg Walker, Genesee County Sheriff’s Department


Thomas Lowe, Highway Superintendent, Town of Alexander

William Wagner, Mayor, Village of Alexander

Dan Herberger, City of Batavia Fire Department

Christopher Dailey, Batavia City Schools

Daniel Lang, Code Enforcement Official, Town of Batavia

Mike Johnson, Highway Superintendent, Town of Bergen

Roger V. V. Rouse, Supervisor, Town of Byron

Brian Forsyth, Highway Superintendent, Town of Byron


Mark Yungfleisch, Town of Elba

Alan R. Dennis, Highway Superintendent, Town of Oakfield

Thomas Graham, Disaster Coordinator, Town of Oakfield

Tom Dix, Councilman, Town of Pembroke

Mickey Edwards, Byron-Bergen CSD

Steve Wise, Genesee Community College

Matt Della Penna, Director – Safety, Security, and Operations, Genesee Valley BOCES

Tim Walsh, New York State Department of Environmental Conservation (NYS DEC) Flood Hub

Corrina Cavallo, Supervisor, Mitigation Planning, New York State Division of Homeland Security and Emergency Services (NYS DHSES) – via telephone

Kevin Clapp, Planning Manager, Mitigation Programs, NYS DHSES – via telephone

MEETING NOTES

PAGE 2 OF 4

Barbara Lemen, New York State School for the Blind

H. Dale Banker, Director, Orleans County Emergency Management Office


Purpose The purpose of the Risk Assessment Review Meeting was to review the results of the updated risk assessment

analysis performed by Tetra Tech, collect feedback on the analysis, and identify problem areas or issues for each of

the hazards identified.


Review Risk Assessment Feedback on the analysis of each hazard is provided below.

• Civil Unrest

o The Town of Batavia is concerned about this hazard due to the possibility that civil unrest can

evolve into violent actions.

• Drought

o In the Town of Oakfield, wells have dried up. Over the last few years, drought conditions have

impacted infrastructure. Dry ground under roadways settled, and the roads cracked when they

heaved with the first frost the following winter. Some State highways are sinking, such as Route

262 between Elba and the Byron line. Route 63 is also sinking, but local officials assume that to be

due to mine subsidence.

• Earthquake

o No feedback was provided. Attendees were not particularly concerned with this hazard.

• Epidemic

o There were 750 confirmed cases of the flu this year. The vaccine was not particularly effective.

• Extreme Temperature

o Pipes have burst in hotels in the Town of Batavia.

• Flood

o Flood insurance rate maps (FIRM) in the County were created in the 1980s. Attendees stated that

they need to be updated.

o Trees are dying, falling, and filling in drainage areas and waterways. Jurisdictions do not have

funding available to clear drainage systems, and environmental regulations make it more difficult.

o Residents are removing hedgerows, which increases wind erosion off of the fields, leading to

sedimentation in drainage ditches.

o Jurisdictions are maintaining culverts and drainage ditches in the areas they can access.

Jurisdictions cannot maintain drainage ditches on private property.

o Village of Alexander

▪ The Highway Garage is in the 1 percent annual chance floodplain.

MEETING NOTES

PAGE 3 OF 4

▪ The Village of Alexander Treatment Facility is in the 1 percent annual chance floodplain.

▪ The Alexander Elementary School has flooded in the past.

o Village of Attica

▪ The Village of Attica Treatment Facility is in the 1 percent annual chance floodplain.

o City of Batavia

▪ Electrical Facility 2 is in the 1 percent annual chance floodplain.


▪ The 153 Cedar Street Tower is in the 1 percent annual chance floodplain.

▪ The City Gas Well is in the 1 percent annual chance floodplain.

▪ The Batavia Bus Services is in the 1 percent annual chance floodplain.

▪ The Batavia City Fire Station #1 is in the 1 percent annual chance floodplain.

▪ The City Highway Garage is in the 1 percent annual chance floodplain.

▪ The City of Batavia Treatment Facility is in the 1 percent annual chance floodplain.

▪ The County Highway Building is in the 1 percent annual chance floodplain.

▪ The Courts Facility is in the 0.2 percent annual chance floodplain.

▪ The Engine House is in the 0.2 percent annual chance floodplain.

▪ The Genesee County Highway Garage is in the 0.2 percent annual chance floodplain.

▪ The Jackson Street School is in the 1 percent annual chance floodplain.

▪ The NYS Federation of Growers' and Processors' Association is in the 0.2 percent annual

chance floodplain.

▪ The New York State School for the Blind experienced basement flooding this past fall.

o Town of Batavia

▪ The County Fairgrounds are in the 0.2 percent annual chance floodplain.

▪ The Dreamland Mobile Home Services park is in the 1 percent annual chance floodplain.

o Village of Bergen


o Village of Elba

▪ The Village of Elba Treatment Facility is in the 1 percent annual chance floodplain.

o Village of LeRoy

▪ The LeRoy Post Office is in the 1 percent annual chance floodplain.

o Town of Pavilion

▪ The Library and Highway Garage have experienced flooding.

• Hazardous Materials

o In the Town of Batavia, the HP Hood facility has a large ammonia system with a large volume of

ammonia, next to a high-density residential area.

o In the Town of Oakfield, the area between Route 98 and Town Line Road is a problem.

• Severe Storm

o There was a tornado in the Town of Batavia. School roofs were taken off by the winds.

o Farmers clear hedgerows, so the impacts of severe wind events have increased.

• Severe Winter Storms

o The County is so wide open that snow is blowing from town to town.

o A lack of hedgerows increases the impact of blowing snow.

MEETING NOTES

PAGE 4 OF 4

o Any north-south road is vulnerable to drifting snow; however, attendees did not identify any

particular problems from winter storms.

• Terrorism

o Cyber security threats are at the forefront of concern.

o There is a Natural Gas Pumping Station in the Town of Oakfield that is a potential target.

o The CSX bridge over the NYS Thruway would be a high-impact target.

• Transportation Accident

o In the Town of Elba, the intersection of Lockport and Route 98 is an issue.

o In the City of Batavia, there is a lack of proper bicycle infrastructure.

• Utility Failure

o Several County buildings need generators.

o The Alexander Fireman’s Recreational Hall needs a generator.

o There are no backup power generators for facilities in the Town of Elba. The Elba Fireman’s

Recreational Hall also needs a generator.

• Wildfire

o The NYS DEC open burn laws have made a significant impact on decreasing the risk of wildfires.

Risk Ranking Earthquake was ranked as the top hazard affecting the County. However, upon review of the risk ranking numbers,

Mr. Subbio determined that the impacts indicated were related to an earthquake event with a much lower probability

of occurring. The adjusted value for the Earthquake hazard should be 18, moving the Earthquake hazard to the

bottom of the list, which is more realistic.


• Municipal representatives will continue to complete the information gathering worksheets and provide them

to Mr. Schutt, Mr. Yaeger, or Mr. Subbio.

• Tetra Tech’s planners will work with the towns and villages to identify additional problem areas and issues

related to the hazards analyzed.

• NYS DHSES will conduct a Mitigation Strategy Workshop on June 18, 2018, to discuss identification of

hazard mitigation actions based on the updated risk assessment. Several State staff members/experts will

be on-hand at the meeting.

The meeting adjourned at 11:10 a.m.

1


Risk Assessment Review Meeting

Agenda

Welcome

Review Risk Assessment

Next Steps

Questions

Welcome Review Risk Assessment

Civil Unrest

– History April 2012 (Batavia) - Protest against PepsiCo and Project Wave for

taking incentives and using external labor

January 2014 (LeRoy) - Protests of the SAFE Act

April 2017 (Batavia) - Protest against Congressman Collins and perceived “pay to play”

– Impacts None recorded, but could include

– Service disruption

– Cost of hiring additional staff

– Property damage

– Probability Approximately once every few years


Drought

– History 11 droughts since 2000

Abnormally dry conditions 11 more times since 2000

– Impacts Nearly $4.6 million in crop damages since 2000

– Probability 11 in 18 years – 61% chance each year


Drought (continued)

– Entire population is vulnerable

– Reduction in firefighting capability

– No direct effects on structures; may increase vulnerability to wildfires

– Severe economic impacts on agriculture 550 farms

187,317 acres

2


Earthquake

– History Three earthquakes were epi-centered in the County since 1950 –

2007, 2008, and 2009

Earthquakes epi-centered elsewhere in 2010 and 2013 may have been felt in the County

– Location Several known fault lines exist in

the County

– Impacts Shaking

Evacuated buildings

No damage so far

– Probability - frequent


Earthquake (continued)

– Entire population is exposed Urban areas

Elderly

Individuals living below the poverty line

– On soft soils 11,672 people (19.4% of the County population)

4,893 buildings (20.3% of the County total)

$3.1 million in property replacement cost

247 critical facilities, 167 are wells or gas wells


Earthquake (continued)

– 500-year Mean Return Period (MRP) earthquake 3 households displaced

1 person injured

$3.0 million in damages

$1.3 million in income loss

Critical facilities – no significant damages

Debris

– 1,735 tons of brick/wood debris

– 525 tons of concrete/steel debris


Epidemic

– Primary pandemic/infectious disease focus – Influenza Differences between pandemic and seasonal influenza

– History Two major epidemic (H1N1 2009, Spanish Flu 1918) in the

last 100 years

West Nile Virus 2000

Asian Flu 1957

Tuberculosis 1949-1950

Polio 1939

Smallpox 1926

– Exposure: Entire County is vulnerable Increased vulnerability in highly/densely populated areas


Extreme Temperatures

– History (since 2007) 29 extreme lows

27 extreme highs

– Impacts Health effects

Drought

Utility load

– Probability 56 events in 10 years -

100% chance each year

Review Vulnerability Assessment

Extreme Temperatures

– Entire population is vulnerable Elderly

Infants and children

The sick

Low-income individuals who cannot afford heating/cooling

Overexertion/hypothermia

– All structures are vulnerable Overloaded HVAC systems

Frozen/bursting pipes

– Loss of business, cost of repairs

3


Flood

– History 7 Presidential Disaster

Declarations

10 events since 2006

– Location 1% annual chance floodplain

0.2% annual chance floodplain

Ice jams

Flash flooding


Flood (continued)

– Impacts $830,000 in reported property damage since 2006

$3.6 million in crop losses since 2012

– Probability 46 events in the last 68 years – 68% chance each year


Flood (continued)

– 1% Annual Chance Floodplain 5,866 people (9.8% of total population)

1,928 buildings (8.0% of total)

$1.29 billion in structure and contents replacement cost value

$32 million in expected losses

91 critical facilities

632 tons of debris


Flood (continued)

– 0.2% Annual Chance Floodplain (Exposure Only) 7,277 people (12.1% of total population)

2, 510 buildings (10.4% of total)

$1.71 billion in structure and contents replacement cost value

98 critical facilities


Flood (continued)

– Flood insurance statistics (as of February 28, 2018) 395 policies in the County

335 policies in the 1% annual chance floodplain

171 claims

$1.5 million in payments

– Repetitive Loss (RL) Two or more reported losses over $1,000 in any 10-year rolling

period since 1978

11 total; 8 are residential


Hazardous Materials

– History 1,226 spill incidents since 1978;

9 major incidents since 2009

– Location Transit

Fixed facilities

– Impacts Contamination

Road closures

Property damage

Cleanup costs

– Probability 1,226 incidents in 40 years - 100% chance each year

4


Hazardous Materials (continued)

– Entire population is vulnerable Injuries/fatalities from exposure to spilled chemicals

Spills in transit

Spills from fixed facilities

– Structures Inaccessibility

Contamination

Fire/explosion


Severe Storm

– Hail

– Wind

– Lightning

– Thunderstorms

– Tornado

– Hurricane/Tropical Storm


Severe Storm (continued)

– History 7 Presidential Disaster Declarations

50 events since 2007

– Impacts 0 injuries, 2 fatalities since 2007

$4.5 million in property damage since 2007; $5.2 million in crop damage since 2012

Utility failure

– Probability 50 events since 2007 – 100% chance each year


Severe Storm (continued)

– Expected each year $2.0 million in property damage

$50,000 in crop damage

– Every structure is vulnerable

– HAZUS Model – 500-year MRP Event Less than 39 mph

No structure damage

No critical facilities impacted

No income loss

No debris


Severe Winter Storm

– Heavy Snow

– Blizzards

– Ice Storms


Severe Winter Storm (continued)

– History 10 Presidential Disaster Declarations since 1950

1 USDA declaration in 2014

14 major events since 2007

– Impacts $565,000 in property damage

$104,000 in crop damage

Accidents

Travel delays

– Probability 14 events in 56 years – 100% chance each year

5


Severe Winter Storm (continued)

– Entire population is vulnerable Increase in traffic accidents

Overexertion

Hypothermia

Reduction in ability to access emergency services

– All buildings exposed - $7.0 billion

– Loss of functionality of critical facilities

– Economic impacts from loss of business


Terrorism

– History No events in the County

– Location Public facilities

Critical infrastructure

– Impacts

Injuries/fatalities

Fear

Property damage

– Probability Rare


Terrorism (continued)

– Urban areas are more vulnerable than rural areas

– All buildings exposed Expected loss depends on location and nature of attack

– Critical facilities may be targets

– Entire economy is exposed Damage to businesses

Loss of productivity



– 15,972 major vehicle accidents from 2009 to 2016

– 60 fatalities

– 3,392 injuries

– $12,520 in property damage

– 1 rail accident

– 6 aircraft accidents

– Potential economic impacts and other damage


Utility Failure

– History 1 Presidential Disaster Declaration in 2003

26 incidents since 2008

Primarily caused by other hazards

– Impacts HVAC failure

Communications failure

Food spoilage

Basement flooding

– Probability 26 incidents in the last 10 years – 100% chance each year


Utility Failure (continued)

– Entire population is vulnerable Food safety

Carbon monoxide exposure from generators

Individuals dependent on medical equipment

Access to potable water

– Cost of spoiled food/goods

– Cost to government and community service groups

6


Wildfire

– History No County records of events

– Location Wildland/urban interface

– Interface

– Intermix

1.5 miles from wildland

Towns of Alabama, Alexander, Batavia, Bergen, Byron, Darien, and Oakfield


Wildfire (continued)

– Impacts Property damage

Injuries/fatalities

Loss of natural resources

Increased risk of flash flooding

– Probability

Rare


Wildfire (continued)

– Population exposed 9,725

16.2% of County

– Building stock 4,124 buildings exposed

$1.65 billion in value exposed

13.7% of total building value

Risk Ranking

Next Steps

Complete Worksheets

Next Meeting – Develop Mitigation Actions

Questions?


7

Contacts

Tim Yaeger

[email protected]

(585) 344-0078

Tony Subbio

[email protected]

(717) 545-3580

AGENDA

GENESEE COUNTY HAZARD MITIGATION PLAN UPDATE Risk Assessment Review Meeting

Thursday, May 24, 2018 | 9:00-11:00 a.m.

1. Welcome

2. Review Risk Assessment

a. Civil Unrest

b. Drought

c. Earthquake

d. Epidemic

e. Extreme Temperature

f. Flood

g. Hazardous Materials

h. Severe Storm

i. Severe Winter Storms

j. Terrorism

k. Transportation Accident

l. Utility Failure

m. Wildfire

3. Next Steps a. Complete worksheets

b. Next meeting – Develop Mitigation Actions

4. Questions

1 Genesee County HMP Risk Ranking

Genesee County Hazard Mitigation Plan (HMP)

Risk Ranking – Countywide

Hazard of Concern Probability Impact

Total =

(Probability x Impact)

Earthquake 3 18 54

Severe Storm 3 18 54

Severe Winter Storm 3 18 54

Utility Failure 3 14 42

Extreme Temperature 3 12 36

Hazmat 3 9 27

Epidemic 2 12 24

Flood 3 8 24

Drought 3 7 21

Wildfire 2 10 20

Civil Unrest 3 6 18

Terrorism 1 18 18

Transportation Accident 3 6 18

Mitigation Strategies for Consideration

Genesee County Hazard Mitigation Plan 1

Please consider the following questions for the update of actions and initiatives for your mitigation

strategy. Suggested actions will be developed based on an analysis of Genesee County’s needs and

capabilities, or carried over from the previous hazard mitigation plan (HMP) update based on your

responses in Worksheet 4. Some questions may not apply to your municipality.

1. Which properties in your jurisdiction are most at-risk to flood events and would have the greatest

need for retrofitting or other flood hazard mitigation measures? Specific property addresses do

not need to be listed (to ensure residential privacy), but names of streets or neighborhoods can be

included.

2. What public outreach and education actions would you be most interested in implementing?

A. Provide general natural hazard risk preparedness and mitigation and related National

Flood Insurance Program (NFIP) information in regular newsletters and mailings.

B. Provide natural hazard risk and risk reduction information through social media channels

and e-mail blast systems.

C. Post flyers and other readily available NFIP informational materials at municipal hall or

distribute at regular civic meetings.

D. Develop/maintain a natural hazard risk management webpage on the municipal website

where information and mapping can be posted.

E. Encourage private business owners and managers of infrastructure that provide critical

services in post-disaster situations to develop Continuity of Operations Plans or Business

Continuity Plans.

F. Enhance public outreach to residents in NFIP floodplain areas to inform them of annual

grant opportunities, which may include distributing periodic articles and including

handouts in the annual newsletter.

G. Other:

3. Which critical facilities still need or would benefit from a backup generator or redundant power

supply?

4. Which critical facilities were damaged by flood events and require floodproofing or relocation?

Mitigation Strategies for Consideration

Genesee County Hazard Mitigation Plan 2

5. Which roads would benefit from mitigation or structural projects to reduce vulnerability to

hazardous materials (HazMat) incidents? Also, please specify the types of projects that would

most help a high-risk road (for example, lower speed limits), if this information is available.

6. Which roads would benefit from mitigation or structural projects to reduce vulnerability to flood

or stormwater incidents? Also, please specify the types of projects that would most help a

high-risk road (for example, new/expanded culvert, road elevation, repaving, etc.), if this

information is available.

7. What areas in the municipality are still in need of stormwater rehabilitation and upgrades?

8. What other roads in the municipality are considered high-risk and would benefit from improved

design, routing, and traffic control functions?

9. What other mitigation projects are you interested in or targeting for completion during the next 5

years? Please provide as much detail as possible.

MEETING NOTES

PAGE 1 OF 3

Meeting Genesee County Hazard Mitigation Plan (HMP) Mitigation Strategy Workshop

Date June 18, 2018 Time 2:05-4:00 p.m.


Attendees




Paul Pettit, Public Health Director, Genesee County Health Department

David Wozniak, Genesee County Highway Department





Joe Higley, Town Supervisor, Town of Alexander

Thomas Lowe, Highway Superintendent, Town of Alexander

Daniel Lang, Code Enforcement Official, Town of Alexander, Village of Alexander, Town of Batavia, Town of Pavilion

Stefano Napolitano, Fire Chief, City of Batavia

Ernest Haywood, Supervisor, Town of Bergen

Mike Johnson, Highway Superintendent, Town of Bergen

Carl Hyde, Town Supervisor, Town of Bethany

Mark Yungfleisch, Highway Superintendent, Town of Elba

Alan R. Dennis, Highway Superintendent, Town of Oakfield


Catie Huber, Superintendent, Alexander Central School District

Tim Batzel, Business Administrator, Alexander Central School District

Chris Dailey, Superintendent, Batavia Central School District

Mike Langridge, Principal, Elba Central School

Merritt Holly, Superintendent, LeRoy Central School District

Mary Binder, Environmental Program Specialist, New York State Department of Environmental Conservation (NYS DEC)

Kristen Coakley, NYS DEC

Tim Walsh, Environmental Engineer, NYS DEC Flood Hub

Randy André, Deputy Chief of Mitigation, New York State Division of Homeland Security and Emergency Services (NYS DHSES)

Corrina Cavallo, Supervisor, Mitigation Planning, NYS DHSES

Kevin Clapp, Planning Manager, Mitigation Programs, NYS DHSES

MEETING NOTES

PAGE 2 OF 3

Sheila Hascall, Manager of Mitigation Programs, NYS DHSES

Barbara Spaulding, Mitigation Planner, NYS DHSES

Walter VanDeLoo, Hazard Mitigation Engineering, NYS DHSES

Barbara Lemen, Superintendent, New York State School for the Blind

Todd Rapp, The Salvation Army

Tim Kohlmeier, Director, Monroe County Office of Emergency Management

Tony Subbio, Project Manager, Tetra Tech, Inc. (Tetra Tech)

Purpose The purpose of the Mitigation Strategy Workshop was to develop implementable mitigation actions for inclusion in the

updated HMP.


Overview Ms. Cavallo provided an overview of the ways each jurisdiction can identify its problems and develop mitigation

actions based on those problems. She encouraged each attendee to form a jurisdictional team that would include

elected officials, emergency managers, police, planners, public works officials, floodplain administrators, code

officials, and geographic information system (GIS) analysts. She reviewed procedures for identifying problems in the

jurisdiction, looking beyond the last disaster. She reviewed the capabilities that each jurisdiction may have related to

plans, policies, ordinances, and funding, particularly as it relates to flooding and the National Flood Insurance

Program.

Ms. Cavallo discussed developing problem statements, which should include the hazard of concern, detailed

description of the problem including the location, and historic and expected consequences of future hazard impacts.

She described ways to brainstorm a range of potential actions to solve the problem, and strategies to evaluate those

potential solutions to choose an action to implement. She reviewed the Action Worksheet with attendees.

Plenary Discussion Attendees agreed that the County’s flood problems are mostly caused by debris in the waterways. The Town of

Oakfield has many streams that become blocked by vegetation. NYS DEC requires permits to clear the streams,

which takes time. NYS DEC and NYS DHSES representatives stated that a pre-application meeting helps work out

any potential issues with the permitting and project beforehand. Ms. Hascall from NYS DHSES stated that stream

clearance projects would be eligible for mitigation funding if the applicant included streambank stabilization as part of

the project.

Mr. Oltramari asked whether installing backup power generators was an eligible project. Ms. Cavallo said that it is

eligible for protecting critical facilities, or if the generator installation is part of other initiatives.

MEETING NOTES

PAGE 3 OF 3

Mr. Gsell asked whether mitigation funding is often used to bury utilities. Ms. Cavallo stated that she has not seen it

frequently included in grant applications. Ms. Hascall’s experience includes specializing in overhead-to-underground

utility line projects.

Breakout Sessions Upon the completion of Ms. Cavallo’s presentation, attendees split into groups organized by geographic region.

Each group worked with a member of the NYS DHSES mitigation staff or Tetra Tech to discuss their problems and

begin identifying potential solutions. Mr. Subbio provided each group with a list of problem areas and critical facilities

in the floodplain.


• Attendees will review the discussions held during the meeting with their jurisdictional teams.

• Jurisdictions will begin documenting mitigation actions on Action Worksheets.

• Tetra Tech’s planners will work with the jurisdictions to complete the Action Worksheets for inclusion in the

updated HMP.


MEETING NOTES

PAGE 1 OF 2

Meeting Genesee County Hazard Mitigation Plan (HMP) Draft Review Meeting

Date May 28, 2019 Time 4:30 – 5:20 p.m.


Attendees




Albert P. Cheverre, Genesee County Health Department



Brad Mudrzynski, District Manager, Genesee County Soil and Water Conservation District

Tom Lichtenthal, Assistant Town Engineer, Town of Batavia

Stefano Napolitano, Fire Chief, City of Batavia

Dave Hagelberger, Supervisor, Town of Darien


Tony Subbio, Project Manager, Tetra Tech, Inc. (Tetra Tech)

Purpose The purpose of this meeting was to collect comments on the complete draft of the updated HMP.


Draft Plan Review Mr. Subbio led a discussion regarding each of the sections of the HMP. These sections are available on the project

website. Information addressed in each section is summarized below:

• Section 1: Introduction describes mitigation planning, identifies the participating jurisdictions, and provides

an overview of the HMP.

• Section 2: Plan Adoption describes the plan adoption process.

• Section 3: Planning Process identifies the participants of the planning process, describes the planning

activities undertaken during the HMP update process, and describes how the planning process will continue

after the draft is approved.

• Section 4: County Profile describes the history of the County, its physical features, the population and

demographics, building stock, land use and trends, and critical facilities.

• Section 5: Risk Assessment identifies the hazards of concern, describes how each hazard is prioritized

based on the level of risk it poses to the County and its jurisdictions, and includes full profiles of each hazard

of concern.

MEETING NOTES

PAGE 2 OF 2

• Section 6: Mitigation Strategies describes past accomplishments in implementing hazard mitigation

initiatives throughout the County; lists the hazard mitigation goals and objectives; describes the federal,

State, County, and local capabilities that can be leveraged to reduce vulnerability to hazards; and describes

how mitigation actions were identified, evaluated, and prioritized by each jurisdiction.

• Section 7: Plan Maintenance identifies the HMP Coordinator and describes the responsibilities associated

with this role. Mr. Bill Schutt will be the Genesee County HMP Coordinator. Section 7 also identifies

members of the Planning Committee that will maintain the plan over the next 5 years, and describes how

the plan will be monitored, evaluated, and updated. This section also describes the ways in which the HMP

is integrated into other planning mechanisms, and vice versa.

• Section 8: Planning Partnership lists the participating jurisdictions and introduces the content of the

jurisdictional annexes.

• Section 9: Jurisdictional Annexes contains an annex for each participating jurisdiction. Each annex

identifies the primary and alternate points of contact for the jurisdiction, describes the jurisdiction, assesses

the risk posed to the jurisdiction by the hazards of concern, identifies critical facilities, describes the

jurisdiction’s capabilities to implement hazard mitigation, lists the status of all mitigation actions in the 2008

version of the HMP, identifies the actions that the jurisdiction included in the HMP update, and prioritizes

those actions.

Mr. Subbio invited attendees to offer comments related to the sections of the updated HMP. Chief Napolitano

submitted a set of changes to be made to the City of Batavia’s annex. No other attendees had any comments or

changes to the draft plan.

Next Steps The following next steps were identified during the meeting:

• The draft plan will be finalized in early June 2019.

• Upon finalization, the plan will be submitted to the New York State Division of Homeland Security and

Emergency Services (NYS DHSES) and Federal Emergency Management Agency (FEMA) for formal

review.

• The plan should be ready for adoption by the County and participating jurisdictions in late 2019.


1


Plan Draft Review Meeting

Agenda

Welcome

Draft Plan Review

Next Steps

Questions

Welcome Draft Plan Review

Section 1: Introduction

– Mitigation Planning

– Participating Jurisdictions

– Overview

Section 2: Plan Adoption

– Adoption Process

Section 3: Planning Process

– Participants

– Activities

– Ongoing Process

Draft Plan Review

Section 4: County Profile

– History

– Physical Setting

– Population and Demographics

– General Building Stock

– Land Use and Population Trends

– Critical Facilities

Section 5: Risk Assessment

– Hazards of Concern

– Hazard Ranking

– Hazard Profiles

Draft Plan Review

Section 6: Mitigation Strategies

– Past Accomplishments

– Goals and Objectives

– Capability Assessment Plans, Programs,

Resources Available

Administrative and Technical Capabilities

Fiscal Capabilities

– Mitigation Strategy Development and Update Action Identification

Evaluation and Prioritization

Benefit/Cost Review

2

Draft Plan Review

Section 7: Plan Maintenance

– HMP Coordinator

– Ongoing Planning Partnership

– Monitoring

– Continuous Evaluation and Progress Reports

– Updating

– Integration of Hazard Mitigation with Existing and Future Programs

– Continued Public Involvement

Draft Plan Review

Section 8: Planning Partnership– Participating Jurisdictions

– Introduce Jurisdictional Annexes

Section 9: Jurisdictional Annexes– Point of Contact

– Municipal Profile

– Risk Assessment

– NFIP

– Critical Facilities

– Capabilities

– Status of Past Mitigation Actions

– Current Mitigation Actions

– Future Needs

Draft Plan Review

Appendices

– Appendix A – Sample Adoption Resolution

– Appendix B – Meeting Documentation

– Appendix C – Stakeholder and Public Outreach Documentation

– Appendix D – Action Worksheet Template and Instructions

– Appendix E – Plan Review Tools

– Appendix F – Participation Matrix

– Appendix G – Critical Facilities

Next Steps

Finalize the Draft Plan

Submit the HMP to NYS DHSES

Revise and Submit the Plan to FEMA

Plan Adoption

Questions?


Contacts

Tim Yaeger

[email protected]

(585) 344-0078

Tony Subbio

[email protected]

(717) 545-3580

AGENDA

GENESEE COUNTY HAZARD MITIGATION PLAN UPDATE Plan Draft Review Meeting

Tuesday, May 28, 2019 | 4:30 – 6:00 p.m.

1. Welcome

2. Draft Plan Review a. Section 1: Introduction b. Section 2: Plan Adoption c. Section 3: Planning Process d. Section 4: County Profile e. Section 5: Risk Assessment f. Section 6: Mitigation Strategies g. Section 7: Plan Maintenance h. Section 8: Planning Partnership i. Section 9: Jurisdictional Annexes j. Appendices

3. Next Steps a. Finalize the Draft Plan b. Submit the HMP to NYS DHSES c. Revise and Submit the Plan to FEMA d. Plan Adoption

4. Questions

Documents

Appendix B - Meeting Documentation