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8/10/2019 Application of Life Cycle Approach for the Sustainability of the Water Supply and Sanitation Projects in Low Income
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UTRECHT UNIVERSITY
Application of Life Cycle Approach for the
sustainability of the water supply and
sanitation projects in low income countries
Theodorou, S.
Supervisor: Dr. Cees Vink
Utrecht
05/22/2014
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1.
Introduction
Water and sanitation concerns are of great magnitude: 1.1 billion individuals,
approximately 17 percent of the worlds population, are without improved water and more do
not have access to safe drinking water, and 2.6 billion, approximately 41 percent, are withoutimproved sanitation (WSSCC, 2004).
The United Nations Millennium Declaration has confirmed the central role of water in
sustainable development and in efforts to eradicate poverty. Increasing coverage in water
supply and sanitation is essential in overcoming poverty through reductions of water-related
diseases (Carlevaro & Gonzalez, 2011). Unfortunately, lack of water services in many areas is
not for lack of effort on the part of government agencies and aid organizations, but is the
result of implementing unsustainable systems, in part because the user characteristics are notfully understood (Ostrom, Schroeder, & Wynne, 1993).
A potential framework for learning and decision making in sustainable development work
is life cycle thinking. Life cycle thinking is a holistic approach that considers sustainability
factors over the entire life of a product or process, from conception through use and disposal.
The system approach of life cycle thinking is a prerequisite to any sound sustainability
assessment, as it does not allow for shifting of detrimental effects to other timeframes or
phases in the life cycle (Klpffer, 2003). Perhaps the most well-known applications of life
cycle thinking are the Life Cycle Assessment (LCA) tools that were developed by industrial
ecologists to evaluate the environmental impacts of products and services during all phases of
their life. The methodology behind LCA is well defined and includes international standards,
such as ISO 14040 (1997). The results have provided companies and engineers with a broader
view of the environmental impacts of products and services. Recognition of the
interconnectedness of different industrial processes has allowed decision makers to identify
areas of greatest importance and intervene for maximum results.
This assignment presents the matrix and model of two independent studies fromMcConville (2006) and Jones et. al. (2012), respectively, to apply life cycle approach in water
system projects in low income countries. In the end of each section, can been seen the
applications of each model. McConville (2006), created a tool for measuring the sustainability
of a water system project while Jones et. al. (2012), developed a model which could predict
the use of water from the households in order to take it to consideration in the design of the
life cycle of the system. The conclusions shown that even if Jones et al. (2012) is subsequent
of McConville (2006), it is important for the projects managers to consider first, in the design
of a water supply and sanitation project, Jones et al. (2012) model and then McConvilles
(2006).
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2.
Overview of Life Cycle Approach in Water System Projects
Life-cycle cost approach (LCCA) can be described as a comprehensive tool that is
often used in project evaluation, especially in the context of environmental sustainability of
various investments (Salem, 1999). The life cycle cost approach can be used to monitor levelsof service received by users and the costs required to deliver these services (Fonseca, et al.,
2011). LCCA includes also the costs of constructing new systems, maintaining them in the
short- and long-term, at higher institutional levels.
Life-cycle costs approach for the water sector are the costs of ensuring adequate
water, sanitation and hygiene services to a specific population in a determined geographical
area - not just for a few years but indefinitely (Akvopedia, 2014). Moving beyond the time-
limited project approach to indefinite sustainability means taking into account the full life-cycle costs of water systems (seeFigure 1).
Figure 1: Life Cycle Costs Approach Source: (Akvopedia, 2014)
2.1
Limitations of applicability
However the application of a Life Cycle Approach (LCA) has also its limitations.Some of the them which can be found in the literature are that an LCA analysis is very
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expensive for the organizations and it requires detailed data and time. The more
comprehensive a LCA is the more time-consuming and expensive it will be. Moreover the
accuracy of a LCA is depending on the data. If data are missing, is more likely the final
results to not be precise. The high cost is also caused by the need for professional consultation
and expert knowledge in the stages of impact and improvement analyses. Lastly but not least,
the selected and analyzed system in some of the studies does not include the overall life cycle
of the examined product or process, but it is only confined to specific stages (Ekvall, Assefa,
Bjorklund, Eriksson, & Finnveden, 2007; Jeswani, Azapagic, Schepelmann, & Ritthoff, 2010)
2.2
WASHCost calculator (IRC, 2012)
The so-called WASHCost calculator, is an application for planning the life cycle
costs approach. It is frequently used by governments, multilaterals, training institutions,international NGOs and donors. It has been created by the International Water and Sanitation
Centre (IRC). Users without expert knowledge about the life cycle costs approach can run a
sustainability check to strengthen delivery of water and sanitation services, make use of
reliable life cycle cost information, and understand the benefits of the life cycle costs
approach.
3.
Sustainability Assessment Tool (McConville, 2006)
McConville (2006) using the defined sustainability factors (Table 1)and life cycle
stages (Figure 2: Five Life Cycle Stages for Water/Sanitation Development Work
Source: Figure 2), developed an assessment tool in the form of a matrix for the sustainable
development of water and sanitation projects. The matrix ended up as a useful tool as it
allows the sustainability factors to be assessed individually at each stage in the life cycle.
A series of guidelines for each matrix element were given by McConville as a method
for scoring the sustainability of a project. The guidelines were derived from best practice
approaches to effective international development and her personal experience during twoyears as a water and sanitation Peace Corps volunteer in Mali, West Africa.
The sustainability matrix allows development workers to evaluate the strengths and
weaknesses of their projects during each of the five stages of the project life. The matrix
framework could also provide guidelines for initiating new water supply projects and be
helpful to engineers and other development workers in implementing sustainable project
approaches.
3.1
The Five Sustainability Factors
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Sustainable development consists of three key factors- social, economic and
environmental sustainability. While the Life Cycle Assessment (LCA) and Life Cycle Costing
(LCC) touch on the environment and economic factors, respectively, neither one of them acts
as an assessment tool for the social factor. However, McConville (2006) recognized the
significance of the social factors in a successful water-sanitation project, and she divided
social sustainability into three distinct components: cultural aspect; community participation;
and political cohesion transforming the triple bottom line to penta bottom line (Table 1).
Table 1: Five Sustainability Factors Appropriate for Water/Sanitation Development Projects
Source: (McConville, 2006)
Socio-Cultural Respect
The cultural plays an important role in the application of the technology especially
when requires behavior change for the implementation of the project. Gathering cultural
information during the needs assessment and building on these considerations throughout the
project life increases sustainability. The project design, the construction and the Operations
and Maintenance (M&O) need to be familiar with the local community so that to cultivate a
social willingness to adopt the new system.
Community Participation
The importance of the participation of the community in the project is widely
recognized. The participation leads to self-empowerment, local ownership, and increased
local capacity. When the need for intervention is recognized by the community they will be
more motivated to participate for change. Public awareness and participation in the project
will stimulate interest in the importance of improved water and sanitation systems, leading to
educational benefits. Participation increases the willing of the community to improve and
operate the system on their own. Working with the community to identify needs that are
recognized by the local population will increase understanding and support of the project.
SocialSustainability
Socio-CulturalRespect
A socially acceptable project is built on an understanding of local traditions and corevalues.
Community
Participation
A process which fosters empowerment and ownership in community members
through direct participation in development decision-making affecting the community.
Political Cohesion Involves increasing the alignment of development projects with host country prioritiesand coordinating aid efforts at all levels (local, national, and international) to increaseownership and efficient delivery of services.
Economic Sustainability Implies that sufficient local resources and capacity exist to continue the project in theabsence of outside resources.
EnvironmentalSustainability
Implies that non-renewable and other natural resources are not depleted nor destroyedfor short-term improvements.
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Political Cohesion
By working with government and non-government organizations, development
workers will increase interest and a sense of ownership in the process. Partnering institutions
can share development techniques, obstacles, and lessons learned. Each increase in thenumber of stakeholders will provide a wider range of solutions and support. Project managers
who work within a broad web of political support throughout the life cycle will increase the
effectiveness and longevity of their project.
Economic Sustainability
The project for being successful should fit the local economic situation based in
resources, both monetary and non-monetary (labor, tools, and supplies). Very important steps
before the implementation of the project are the cost estimates, economic feasibilityassessments and willingness-to-pay studies. The community must be willing and able to
contribute to the project construction and maintenance. It is essential to have an economic
community contribution to the implementation and operation of the project, which increases
local ownership and appreciation for the project.
Environmental Sustainability
In order to ensure the environmental sustainability of a project, planners must adapt
the design to the local environment, including issues of ecosystem deterioration and resourceconstraints. Minimizing pollution and depletion of resources is essential to sustaining the
local environmental. Technology based on renewable and local resources can affect
significantly the environmental sustainability.
3.2 The Life Cycle Stages of a water/sanitation development project
McConville (2006) supported that the complete life cycle of a water/sanitation
development project is divided in five life stages: 1) needs assessment, 2) conceptual design
and feasibility study, 3) design and action planning, 4) implementation and 5) operation andmaintenance (Figure 2)1. She noted that, due to constraints which may arise during planning
in life stage 3, there may be the need to backtrack to life stage 2 and adjust the design, before
continuing forward. This is represented by the dotted line between life stages 2 and 3.
The needs assessment determines the motivation for intervention and the extent of
need and is the starting point of every project. The result of this phase will be a commitment
to project action. Development of conceptual designs and feasibility studies are following this
step. A list of possible solutions is generated and evaluated during this step. The outcome of
1The life cycle thinking approach takes into consideration the five factors for effective sustainable projects overthe entire life cycle of the project.
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Table 2: Sustainability Assessment Matrix
Source: (McConville, 2006)
The project should be evaluated and rated for each of the 25 elements in the matrix.
The matrix elements represent distinct opportunities to address sustainability factors during
each life stage. A series of checklists3within each matrix element have been used to quantify
sustainability. Every element is recommended to satisfy specific criteria presented in the
thesis of MaConville, 2006.
The evaluator assigns a rating (0-4) to each matrix element, depending on the number
of sustainability recommendations completed. If none of the recommendations are met the
matrix element is assigned a score of zero, a poor evaluation. If all of the recommendations
are met the matrix element is assigned a score of four, an excellent evaluation. Thus each of
the five sustainability factors can achieve a total score of 20 with an overall possible project
score of 100. If none of the recommendations are met the matrix element is assigned a score
of zero, a poor evaluation. If all of the recommendations are met the matrix element is
assigned a score of four, an excellent evaluation. Thus each of the five sustainability factors
can achieve a total score of 20 with an overall possible project score of 1004.
3.4 Case studies/Applications
This assessment tool was first applied by McConville to evaluate two water and
sanitation projects implemented in Mali, West Africa. Her first case study was a top well
repair and wash area construction project in Kodougouni where she was involved in the
design, planning and implementation. The second case study was a rainwater harvesting pond
3
The checklists have been derived from a variety of best-practice guidelines and the personal experience ofMcConville (McConville, 2006).4For detailed analysis of each element see (McConville, 2006).
Sustainability Factor
Life Stage Socio-cultural
Respect
Community
Participation
Political
Cohesion
Economic
Sustainability
Environmental
Sustainability
Total
Needs Assessment 1,1 1,2 1,3 1,4 1,5 20
Conceptual Designs
and Feasibility2,1 2,2 2,3 2,4 2,5 20
Design and
Action Planning3,1 3,2 3,3 3,4 3,5 20
Implementation 4,1 4,2 4,3 4,4 4,5 20
Operation and
Maintenance5,1 5,2 5,3 5,4 5,5 20
Total 20 20 20 20 20 20
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in Zambougou-Fouta where she served as a consultant and translator for an out-of-country
NGO. Her results that showed that both projects started strong in the needs assessment stage
and gradually weakened as the project progressed through the life cycle, can been seen in the
Figure 3.
A development project is a process that takes time and effort. Building the
relationships needed for political cohesion takes time, as does an accurate needs assessment
and planning process. A project is not finished after implementation. It requires a continued
level of effort to ensure proper operation and maintenance. There are numerous factors that
affect project sustainability at a variety of points in its life cycle. A successful project requires
effort on a diverse set of issues at all times. A responsible project is one that respects the
complexity of the life cycle process by using sufficient time and resources to make sure that
the project benefits will endure.(McConville, 2006)
Figure 3: The Results of the case studies of McConville (2006) in Kodogouni and Zambougou-Fouta
Source: (McConville, 2006)
4. Predictive modeling of infrastructure decisions (Jones, Anya, Stacey,
& Weir, 2012)
Jones et al. (2012) presented in their paper how using the life-cycle approach of water and
sanitation development projects can improve the sustainability of rural water system design in
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resource-limited countries. The aim was the reader to understand the challenges and benefits
of using a life-cycle approach to examine a context that has yet to benefit from such a tool.
They defined a hypothetical rural community in a resource-limited country that has the
following characteristics: 256 inhabitants, 64 homes (4 inhabitants per home), one square
kilometer community area. They assumed that the consumption per capita is 50L/day for the
following scenarios:
centralized community standpipe at no greater than a 0.25 km walk
decentralized manual collection from surface water at no greater than a 0.25 km walk
decentralized rainwater system with yard tap
and 80 L/capita-d for centralized systems with yard taps. Moreover, they estimated the
infrastructure needs for the scenarios.
4.1 Sustainability factors
Jones et. al (2012) summarized the sustainability factors that could affect ones ability
to effectively apply a life-cycle approach to develop a water system infrastructure solution in
such an area (Table 3).
Table 3: Sustainability factors for water system design
Source: (Jones, Anya, Stacey, & Weir, 2012)
Sustainability Factors Unit of MeasurementTechnicalFactors
How much is demanded vs. how much the system cansupply
% of residents who are unsatisfied with present water supply
Compatibility with existing water supply & sanitationsystems
% of components from existing system that can be incorporated into newsystem
General skills available Yes or no
Specialized skills required Number of external specialists needed; number of training hours required
Extension Capacity % of unused hydraulic capacity within the design; unused latrine pitstorage within the design % of the year system will be in full service
Robustness Previous % breakage/leakage with proposed materialsYes or no
Quality & durability of materials % of system that can use local materials
Availability of spare parts Yes or noDependence on local materials Yes or no
EnvironmentalFactors
Non-renewable energy use % of total energy demand from non-renewable sources
Pollutant loading to body of water, land, and air Pollutant contamination vs. carrying capacity
Water transfer Withdrawal vs. yield capacity
Natural resource use Natural resource use vs. yield capacity
Hazardous chemical exposure (human and ecosystem) Level of chemical exposure vs. regulated standards (for human andecosystem)
Noise pollution % of samples in compliance
InstitutionalFactors
Existence/planned WUC5 Yes or no
Support from government, NGO, community, private % of capital project cost shared by each entity
5Water User Committees
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sector
Monitoring system in place/planned Yes or no
Regulatory system in place/planned Yes or no
Planned system compatible with national strategy Yes or no
Operation and management system in
place/planned
Yes or no
Communityand ManagerialFactors
Local economy Unemployment rate vs. national average
Living patterns # of people/sq mile; demographic diversity
Population expansion % of system capacity available for growth
Living standards Average annual household income vs. national average
Users system preference % of potential users who prefer system choice
Historical experience collaborating with differentprojects
% of success for projects conducted with major stakeholders within in thepast 10 years.
Community willingness to participate in constructionof system, and to own operate and maintain saidsystem after the initial construction phase
Yes or no
Community water rights % of system owned by community
Acceptance of external help % of community approvalEquity in terms of system design % of community with better or worse results as compared to averagesUser applications of collected water Number of purposes water users use collected water for, other than for
drinking; Volume of water required per day for purposes other thandrinking
Collection time Number of minutes it takes user to collect water (traveling to source,waiting in line, and traveling home; does not include time spent engagingin activities along the way)
FinancialFactors
Financial participation of users % of users willing to pay portion of capital costs & tariffWater user fees Maximum user fees are 5% of median household incomeCost recovery Annual household fees = annual O&M costs
Human HealthFactors
Source protection % of water that is source-protectedAccessibility of water % of community that will have access to an improved water system within
1 km of home
Reliability of water source % of demand met in each seasonQuantity of water provided by water sources % of minimum standard met in each seasonWater quality % of water samples below maximum allowable levels (pathogens et al.); %
of water users who treat collected waterAdequate sanitation % of community with non-public, improved sanitation systemAdequate hygiene practices Approximately 10% of surveyed population know the appropriate times to
wash their handsRates of malnutrition % of women & children clinically underweight.Young children (
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various decisions made across that life cycle, as well as the characteristics of those making
the decisions by concluding to the main stages for each main decision maker (Figure 4).
Figure 4: Overview of the decision process for the life cycle of a water system in a resource-limited country.
Source: (Jones, Anya, Stacey, & Weir, 2012)
4.3 Life-cycle approach
In order Jones et. al (2012) to improve the quality and the efficiency of the water
infrastructure systems, they argued that in the predictive modeling of decisions must be
integrated the accumulated knowledge of the households use of water according to the
circumstances thus, the relation between the stakeholders and the life-cycle must be
recognized and formally introduced the planning activities.
7The authors noticed that the LCI results for environment and cost or financial factors agree for the most part interms of how to prioritize water system alternatives in terms of sustainability. High degree of cause and effectbetween environmental and financial sustainability has been found that affect the technical and human healthsustainability of a system. High degree of cause and effect with the institutional and community and managerial
has been found that aspects.
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Jones et al. (2012) tried to integrate this knowledge to the predictive model by
developing several potable water scenarios based on literature and analyzed the cost of LCI8
for each one 9(Table 4). Therefore, they combined the cost of LCI8with the considerations at
each life-cycle stage of the decision process (Figure 4)using many of the factors listed in
Table 3in order to develop this predictive capability.
Table 4: Summary of community life cycle costs for rural water systems.
Source: (Jones, Anya, Stacey, & Weir, 2012)
Scenario Scenario
Brief Description
Life Cycle Costs
$1000 (2005)
Capital Costs
$1000 (2005)
Annual O&M
$1000 (2005)
A Groundwater, yard taps, no treatment 88-160 71-135 2,0-2,9
B Groundwater, community standpipes, no treatment 59-138 49-127 1,1-1,2
C Surface water, yard taps, drip chlorination 73-130 56-105 2,0-2,9
D Surface water, yard taps, slow sand filter 87-158 60-110 2,9-5,1
E Surface water, community standpipe, drip chlorination 52-89 34-67 1,4-2,0
F Surface water, community standpipes, slow sand filter 61-112 39-72 2,3-4,2
G Surface water, manual collection, point of use 0,8-2 0,8-2 -
H Spring water, yard taps, drip chlorination 74-140 60-116 1,6-3,1
I Spring water, yard taps, slow sand filter 82-161 65-123 2,0-4,7
J Spring water, yard taps, point of use 71-136 59-115 1,4-2,8
K Spring water, community standpipes, drip chlorination 48-96 40-84 1,1-2,2
L Spring box, community standpipes, slow sand filter 55-115 43-85 1,4-3,8
M Spring box, community standpipes, point of use 45-92 38-82 0,8-1,8N Rainwater, yard taps, point of use 31-72 31-72 -
4.4 Case studies/Applications
Jones et al. (2012) examined two case studies in regard with the predictive model.
The first one, the Jhumka case study10showed that the long-term sustainability of the
project was doubtful due to reasons that are related with the lack of strong partnership
between the WUC and the community in the decision process for the life cycle of the system.
For instance, one important reason is the lack of communication between stakeholders at
several points in the process.
8 A life-cycle inventory (LCI) is the identification and quantification of the material and resource inputs andemission and product outputs from the unit processes in the life cycle of a product system (Socolof, Overly,Kincaid, & Geibig, 2001).9Jones et al., for the purposes of the research, used a limited LCA, the LCI.10
Based on the feasibility study, ADB determined that while the Jhumka community obtained the majority of itswater from private tube-wells financed either through a UNICEF revolving fund, or personal funds, rapidpopulation expansion had placed significant strain on the existing infrastructure
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While the second one, Indrapur Case Study11, showed how poor technical,
institutional, and managerial decisions along the life-cycle affect negatively long-term
sustainability. The community did not have the appropriate tools and skills to fix the technical
problems that they faced. Besides this problem, other issues arose due to a lack of system
ownership along with the communitys crumbling institutional organization. The project
failed and the root cause of the problems seemed to be the poor collaboration between project
managers, NGOs and local political leaders.
They finally suggested the creation of a predictive decision tool that captures the
interaction of the key stakeholders: the aid organization, the WUC, and the household user
and the affection of the sustainability considerations in the risk of project failure vs. success.
5. Discussion, Conclusion and Recommendation
It can be observed that McConville (2006) considered only five sustainability factors
while Jones et. al (2012), used a more detailed approach by taking to consideration six
categories of sustainability factors. However, by comparing the factors we can observe that all
the McConvilles sustainability factors are in agreement with Joness et al. More in depth they
agree that the project should made use of local and renewable resources and materials, the
community should have the appropriate skills and willingness to participate in construction of
system, and to own operate and maintainthe system after the initial construction phase.
Moreover both recognized the importance of the government, NGOs, and private sector
participation and the help from external sources. Finally, both acknowledged as essential for
the sustainability of the system the economical contribution of the users.
McConville (2006) supported that project managers who work within a broad web of
political support throughout the life cycle play a significant role in increasing the
effectiveness and longevity of the project. In conjunction with that, Jones et al. (2012)
observed in both studies that the poor collaboration between project managers, NGOs and
local political leaders led the long-term sustainability of the projects to fail.
Both studies used the life cycle approach of the water and sanitation development
projects in order to evaluate the level of the sustainability and to consider the stakeholders
involvement in the life cycle design in order to create a sustainable water system. Both
succeeded and ended up with models which they applied in some case studies. Both studies
contributed significantly in the improvement of the water and sanitation construction sector.
11The design of the water system included a majority of areas where one tube-well served between three and fourhouseholds, however, in the communitys poorer areas, 20 to 25 house holds were forced to share one well. Thedistribution of the tube-wells were determined by the WUC and the Water Supply and Sanitation Division Office(WSSDO).
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The LCA is a helpful tool that can also be used to evaluate or predict the
sustainability of a project. Moreover can be also implemented in order to compare potable
water production technologies (Buckley, Friedrich, & Blottnitz, 2011).
The matrix of McConville is suited as a general framework at the macro level of theproject while the second one gives more insights at the operational level. For instance the
factors in the first one are socio-cultural while in the second can be observed more technical
approach towards practical implementation. I would recommend the work of McConvilles to
be used for assessing the sustainability of a project and identifying areas of improvement
while the model of Jones et. al should be used as a technical guideline for in-depth feasibility
studies and operations.
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6.
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