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Application Routing, Submission Application Routing, Submission and Related Processesand Related Processes
Don C. Saha, PhDDirector, ORSP
Department of Research Administration and Finance
Grant Application ProcessGrant Application Process
Internal Process – Routing of an applicationExternal process – review and notification
Application Routing ProcessApplication Routing Process
Identify your Project Officer at ORSPSpeak to your Project OfficerStart working on the application
– Budget (checklist, face page, sponsor’s F&A rate documentation
– Routing Form– Research Proposal
Project OfficersProject Officers
• Vacant, Assistant Director• Debbie Gaudreau, ext. 2434• Paul Hudobenko, ext. 3951
ORSP Main Number - 4040
Application RoutingApplication Routing
Fill out the Routing Form Attach necessary documentations
– Non-federal, guidelines including the F&A rate information
– If no F&A costs allowed, provide documentation
If salary support is less than the % effort, written approval is required from the Associate Dean for Finance (SOM), Associate Dean for Research (SODM).
Application Routing (Contd…)Application Routing (Contd…)
Sign (PI) the Application and the Routing Form
Get all signatures– Co-Principal Investigators or Co-investigators– Department Head/Division Chief– Dean or Associate/Assistant Deans– Associate Dean for Finance/Associate Dean for
Research
Application Process (Contd…)Application Process (Contd…)
If it involves human subjects, contact the IRB Office (D. Gibb, ext. 3054)
If it involves animal, contact the ACC (A. Pohl, ext. 4129)
If it involves infectious agents, carcinogenic substances, rDNA or HIV, contact the Biological Safety Officer, Ron Wallace, PhD at ext. 3781
If it involves radiation and other chemical hazards, contact the Office of Research Safety at ext. 2250
Human SubjectsHuman Subjects
Just-in-time applications can be approved by the ORSP without IRB approval for submissions
Clinical Trials Proposals will not be approved by the ORSP without IRB and Clinical Trials Office approvals
Under no circumstances research can be conducted without IRB approval
Animal Research ProposalsAnimal Research Proposals
Just-in-time applications can be approved by the ORSP pending ACC approval for submissions
Under no circumstances research can be conducted without ACC approval
Research SafetyResearch Safety
Chemical and other, Steve Jacobs, ext 2723 Radiation Safety – Hospital, Andres Sinisterra ext.
2250 Radiation Safety – Research, Jim Fomenko ext.
2250 Biological Safety, Ron Wallace, PhD, CIH, ext.
3781 or 2723 Select Agents
– Combined list, 83 agents or substances
Select AgentsSelect Agents
What is the agent? Whether it exceeds the threshold limit? If it does
– Know if we are approved– Know who will be involved
Foreign students or workers from the following countries are not allowed to work on such projects: Cuba, Iran, Libya, North Korea, Sudan, and Syria
Export ControlExport Control
Administered under Export Administration Regulations (EAR) by the Bureau of Industry Security (BIS) arm of the Department of Commerce
Materials or data that have potential military use received or sent to certain individuals or countries
Also, materials that can be used in terrorist activities
Material Transfer AgreementsMaterial Transfer Agreements
Incoming MTAs– Financial– Intellectual property rights– Data ownerships and publication rights– Governing Law– Liability and Indemnity
Outgoing MTAs (Center for Science & Technology Commercialization)– Export Control– Intellectual property rights
Agreements and ContractsAgreements and Contracts
Research Contracts or Sub-contracts – ORSP Income Generating Contracts – Martin Powell,
2284 Clinical Trials – Office of Clinical and
Translational Research. For Agreement - Judy Gilson, ext. 2742; for budget, Judi Kulko - ext. 1395
Personal Service Agreements – Debby Anderson 1616
Clinical TrialsClinical Trials
Use Clinical Trials Routing Form Clinical Trials – Judy Gilson, ext. 2742; for
budget, Judith Kulko, ext. 1395 NIH-supported Clinical Trials – special
requirements
Application Process (Contd…)Application Process (Contd…)
Bring the completed application with the signed Routing Sheet to ORSP
– Either hand it to the Executive Assistant or leave it on the basket marked “Application”
– Please do not forget to date stamp it We will call you when it is ready or need
additional documentation or clarification