Application scheme 2 - Agriculture · PDF fileFisheries Operational Programme 2007-2013 Project part-financed by the European Union European Fisheries Fund (EFF) Co-financing rate:

Application Form

AXIS II Measure 2.3

INVESTMENTS IN PROCESSING AND MARKETING

European Fisheries Fund 2007-2013

Project Co-financing rate: 75% EU Funds; 25% Nation al Funds

In order to fill in this application form, it is highly advisable that you peruse the accompanying Guidance

Notes to the Application Form by thoroughly reading them beforehand. These Guidance Notes are to be

followed throughout and cover the areas of general eligibility criteria, eligible interventions, the strategic

issues, and the Selection Criteria.

Please address all enquiries about the completion of this form to:

Christopher Lawrence Francalanza

EU Affairs Directorate

Ministry for Resources and Rural Affairs

Triq Francesco Buonamici

Floriana FRN 1700

Email: [email protected]

Telephone: 22927844

•••• Application forms should be submitted to the EU Affairs Directorate by midday (1200hrs) on 10th September 2012.

No Applications will be considered beyond this time .

• An original copy of the application should be submi tted by the above stated date.

•••• Only Application Forms submitted together with all relevant supporting documents will be considered for the evaluation process. All

the sections of the Application Form must be filled in.

Data Protection Disclaimer:

This Application Form and any attached documents will be treated as confidential throughout the project Appraisal Process. The project

ranking will be made public at the results stage of the Appraisal Process. Any information or personal details enclosed in this application

will be protected and solely used according to the Data Protection Act.

MINISTERU GĦAR-RIśORSI U L-AFFARIJIET RURALI

MINISTRY FOR RESOURCES AND RURAL AFFAIRS

MALTA

EU Affairs Directorate Direttorat għall-Affarijiet Ewropej

Intermediate Body for the EFF OP for Malta 2007-2013 Korp Intermedjarju għall-PO tas-Sajd għal Malta 2007-2013

Fisheries Operational Programme 2007-2013 Project part-financed by the European Union

European Fisheries Fund (EFF) Co-financing rate: 75% EU Funds; 25% National Funds

Investing in sustainable fisheries

Fisheries Operational Programme 2007-2013

Project part-financed by the European Union

European Fisheries Fund (EFF)

Co-financing rate: 75% EU Funds; 25% National Funds


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SECTION 1 – The Applicant

1. Details of SME to Benefit from Grant

1.1. Business Entity Legal Name and Contact Details (Of Lead Partner in Case of Consortium / Partnership / Group)

Name of Business:

Address:

Locality: Postcode:

Telephone No.: VAT No.

MFSA Registration No.

Details of Signatory of Application Form:

Position: ID Card/Passport Number:

Telephone/Mobile No.: Email Address:

1.2. Consortium / Partnership / Group Details (if applicable) Section may be replicated as required according to the number of Partners

Applicant Name of Entity Number of Employees Turnov er for the

previous year Lead Partner 2nd Partner 3rd Partner 2nd Partner Address:

Locality: Postcode:

MFSA Registration No.:


3rd Partner Address:

Locality: Postcode:

MFSA Registration No.:







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Is the applicant registered with the relevant authorities for aquaculture activities in Malta? YES �� NO ��

If No, kindly fill in relevant application form from the Malta Aquaculture Research Centre. In line with the government’s one-stop-shop policy the Intermediate Body will make available such forms and they may be submitted with this application. 1.3. Contact Details of Project Manager For the scope of this project, the Project Manager shall be: An employee of the applicant enterprise �� Engaged / Subcontracted �� The signatory of the application ��

Name and Surname:

Position of Project Manager in company:

Address:

Telephone No.: ID Card/Passport Number:

Mobile No: Fax No:

Email Address:

It is strongly advised that this person be different from the Signatory of the Application Form.






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SECTION 2 – The Project 2.1. Project Name 2.2. Description

2.2.1 Give a short description of the project

(Not more than 50 words)

________________________________________________________________________________________________________________________________________________ ________________________________________________________________________ 2.2.2 Aims and Results Identify the contribution of the project to the following Result Indicators:

Result Indicator Contribution Number of existing processing and packaging facilities, modernised, under this operational programme by end 2015 - 2

[Number of modernised processing and packaging facilities]

2.3 Project Location and Location Address 2.3.1 Location Address Is the project location address the same as the address outlined in Section 1 for the enterprise location? YES �� NO �� If no, kindly insert address below: 2.3.2 Ownership of Project Location Is the applicant the owner of the establishment? If yes, applicant has to provide a signed declaration by a notary ascertaining full ownership of immovable property based on searches conducted by the notary. Is the project location leased, under a management contract or a guardianship deed?

YES ��

Please specify and provide evidence (authenticated copy of leasing contract and/or agreement). It is necessary to also provide a letter from the owner authorising his/her consent for the work to be done.

NO �� Kindly attach the declaration from the notary (Annex 1) confirming full ownership of the location.






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2.4 Project Interventions Description of Project Interventions Use the Guidance Notes to the Application Section 2.4 to identify the eligible project actions. The actions that are eligible under this measure are;

A. Investment in facilities and equipment including both hardware and software with the aim of achieving one or more of the objectives listed here under:

– Improving working conditions;

– Improving and monitoring public health and hygiene conditions or product quality;

– Producing high quality products for niche markets;

– Reducing negative impact on the environment;

– Improving the use of little-used species, by products and waste;

– Producing or marketing new products, applying new technologies, or developing innovative production methods;

– Marketing products mainly originating from local landings and aquaculture

B. Investment in refrigeration vehicles and other r efrigeration equipment necessary for the operations of enterprises operating at wholesale le vel;

C. Investment in health, hygiene and safety measure s; D. Investment in the marketing of products originat ing from local landings and aquaculture E. Investment in the development of brand names for local products.

List of Activities and Associated Interventions

Activity Number

Activity Description (Not more than 50 words)

Circle Corresponding Project Intervention Letter according to

section 2.4 above

1

Project Management

To write a more detailed description refer to Section 2.7 If not included in this project, kindly cross out accordingly

N/A

2

A – B – C – D – E

3

A – B – C – D – E






5

4

A – B – C – D – E

5

A – B – C – D – E

6

A – B – C – D – E

7

A – B – C – D – E

Section may be replicated as required according to the number of activities

2.5 Quotations Please fill in the following part according to the Project Intervention Selected in Point 2.4 of this Application Form Kindly list and give a detailed description of all the activities to be carried out under this interve ntion area.

Activity No (as per section 2.4

above)

Selected Supplier Amount net of VAT)

Supplier Quote 2

Amount (net of VAT)

Supplier Quote 3

Amount (net of VAT)

1 Project Management

2 Preliminary Studies

3

4

5

6

7

*The applicant has the right to choose any supplier however the eligible expenditure for a cost item shall be equal to the cheapest of three quotes for that cost item. ** In the case of an appointed Project Manager, the quotations submitted must specify in detail the works that will be carried out, hours dedicated to the project, etc. *** The selected supplier is required to submit a report pertaining to the works involved with every receipt sent for the reimbursement process.

2.6 Project financing 2.6.1 Financing of the Project Please indicate how the Project financing will be financed:

□ Funding from own financial resources

□ Funding from Bank Loan

Bank Name: _____________________________________________

Applicants must produce proof that financing over the whole period of the project is available; therefore a letter from the applicant’s certified auditor stating that the organisation is able to meet the full financing obligations and cover any ineligible costs is required. Furthermore should the applicant be taking out a loan for the project, a copy of the sanction letter from the bank must be attached to the application form. 2.6.2 Project Financial Management Please indicate whether you will be using a separate accounting code or a separate bank account for the project.

□ Separate Accounting Code

□ Separate Bank Account

2.7 Project Management 1

If the box Project Management in Section 1.3 of this Application Form is ticked, kindly fill in the following part.

List the responsibilities of the Project Manager

1

2

3

4

5

Kindly note that in the case of the above activity, the maximum project management costs refunded by the scheme must not supersede 5% of the project eligible costs.

1 Only Small and Medium enterprises are eligible for the funding of an external (a person that is not on the enterprise’s employment list) Project Manager






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2.8 Project Timeline Provide a detailed timeline relating to the project activities (these should be the same as the ones listed in section 2.4 and 2.5. Clearly identify the commencement and completion dates of the project2. The timeline is crucial to the evaluation and implementation of the project. Failure to adhere to the stated timeline may result in loss of funds Phase Details

Expected timeline of Intervention

Quarter Year Activity 1

a) Implementation of Activity • Start • Close

b) Submission of Receipt/s Activity 2






b) Submission of Receipt/s

Activity 5


b) Submission of Receipt/s

2 You can replicate this form according to the number of activities you have.






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2.9 Commitment to the Project 2.9.1 Have there been any preparatory costs directly related to the project?

YES �� NO �� If YES list the documents and their costs and attach such preparatory work to the application form. The original receipt for such activities must also be submitted with the application form. [Please refer the Guidance Notes to the Application Form Section 2.9 for further guidance on types of eligible preparatory costs] Documents Costs

€

2.9.2 Below is a checklist of potential eligible costs. Kindly tick the costs incurred:

Preliminary studies ��

Professional fees resulting in specialised consultative studies related to the project design ��

Marketing Strategy ��






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SECTION 3 – Overview of the Evaluation Process 3.1 Selection (Award) Criteria In this section, kindly identify how the company / project fulfills the following criteria. A proposal must meet all the criteria listed in the eligibility section in order to be eligible under this call for proposals.

Economic Criteria Actions A SME Definition according to

the Commission Recommendation 2003/361: Preference will be given to smaller firms.

B Number of years in marketing fish: Preference will be given to applicant organisations which have recently entered the sector.

C Diversification: Preference will be given to investments diversifying into new markets or products.

D New technology: Preference will be given to investments in new technology.

E Sector cohesion (partnership): Preference will be given to investments being proposed jointly by more than one undertaking operating in the sector.[1]

Social Criteria F Gender Equality: Preference

will be given for initiatives to promote gender equality in the fisheries industry.

G Skills: Preference will be given to investments in the training to improve skills of employees.

[1] Undertakings shall provide a list of all shareholders (or equivalent) including their % share. Applications proposed jointly by more than one undertaking must ensure that there is no controlling interest between one undertaking and another or common to more than one undertaking. In such cases such associations will be considered as one firm.






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H Health and Safety: Preference will be given to investments creating safer, better working conditions or work practices (investments have to be above the minimum requirements set by law).

Environmental criteria I Renewable energy and Energy

efficiency: Preference will be given to investments which will include investments in alternative natural energy sources or which will improve energy efficiency.

J Positive impact on the environment: Preference will be given to investments which will reduce the adverse impact on resources, environment and habitats.

K Promoting sustainability of stocks/species: Preference will be given to investments which will enhance the sustainability of stocks/species.






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SECTION 4 – Supporting Documents Complete Submission – The applicant must present a complete application form, filled in with all relevant

details and documentation, including complete annexes and proof of co-financing. The Evaluation and

Decisions Committee reserves the right to decide the eligibility of projects from applicants who give

compelling reasons for not submitting supporting documentation. All maps, diagrams and drawings, if

submitted, should be of good quality and provide clear information that can be readily understood by those

who are not familiar with the project proposal. A site plan for physical works should be submitted in the case

of projects carrying out interventions that are based or related to infrastructural works carried out by the

applicant3.

4.1. Checklist of Documents Please use the following list of supporting documents to ensure that you enclose all the necessary documents with this application for grant. Please mark the documents you will be submitting together with the application form.

Document indicating 1st date of registration of enterprise – (obligatory) �

Profit and loss account together with signed IR return for the last two years �

MEPA development approval / permit if necessary or license and other documents related to the project if applicable.

�

ETC history of the enterprise for the last 2 years �

Copies of ID cards of applicants �

Three original quotations per item each including the breakdown per item of costs in detail �

Memorandum and articles of associations of the company to establish the number of years of experience in marketing and processing fish.

�

For projects which go above €250,000, the application should include a business plan. �

Site plan of infrastructural works �

Enterprise/ Association Declaration if applicable �

Signed and stamped letter from a certified auditor confirming financing of the whole value of the project – (obligatory)

�

Any necessary license (MFSA certificates) for business entities. The license must be valid for the period in which the applicant is submitting the application form.

�

Bank Sanction Letter - in case of use of Bank Loan �

VAT Certificate – (obligatory) �

3 Infrastructural works are not eligible for funding under our scheme, hence a site plan of such works should be submitted so as to ensure that these works have already been done






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ETC Employer’s Employees Lists bearing a 2012 date. �

Proof/evidence of building lease/management agreement/guardianship deed – where applicable

�

Copy of preparatory studies and respective receipts – where applicable �

Statute (obligatory for Associations or cooperatives) �

An annexed detailed description of how the applicant intend to provide gender equality (if applicable)

�

An annexed detailed plan/report of how the applicant intends to enhance the sustainability of stocks/species (if applicable)

�

Other supporting documents - please specify below

Total number of attachments: 4.2. Submission / Certification I certify that the entries in this form and any other attachments enclosed are, to the best of my knowledge and belief, correct and the grant applied for is that required for the project proposal to proceed as described. I can also confirm that I am not aware of any reason why the project may not proceed or be delayed other than those reasons declared, and the commitment can be made within the timescales indicated in the Application Form. I understand that if the Application Form is not complete in the relevant detail and every aspect, including this section, it may be rejected.

_________________________________ __________________________________ Signature Position in Organisation _________________________________ _____________________________ Name and Surname

(BLOCK CAPITALS) Date






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Kindly use blue ink for this section






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ANNEX 1

Notarial Declaration of Ownership Re: Application of ( name of applicant/s) In terms of this call for applications under the Axis 2 of the EFF , I, the undersigned Notary, declare that I have made the appropriate searches on the property [Insert address of property] (hereinafter referred to as the ‘Property’). In virtue of the root of title contained below, I, the undersigned Notary hereby declare that the Property is owned in its entirety/ (% of ownership) (delete as appropriate) by title of (insert title) to the applicant/s [Insert Names and ID Cards Number]. [Insert progressive number of the relevant Note/s of Enrolment e.g. I. 1234/2000] [Insert details of the deed/s (sale, emphyteusis, donation, exchange etc), name of Notary publishing such deed/s, date on which the deed/s was/were signed, all the relevant parties to the deed including their full details as stipulated in the deed/s, full description of property in accordance with Article 28 (1) (f) of Chapter 55 of the Laws of Malta, and whether such property was sold as being either subject to ground rent or servitudes or free and unencumbered. In cases where the ground rent burdening the property was redeemed subsequent to the acquisition, details of the manner in which the redemption was effected (by notarial deed or by a schedule of deposit) are to be listed. In cases where the property was acquired through succession, details of the will and relative causa mortis declaration (where applicable) is to be made]*

________________________ ______________________ [Name of Notary and Stamp] Date

∗ In cases where the property was acquired by onerous title, the root of title stipulated in this declaration, is to prove ownership, by the applicant himself and/or by the previous owners, for a period of 10 years. Where the property was acquired by gratuitous title, the root of title stipulated in this declaration is to prove ownership, by the applicant himself and/or by the previous owners, for a period of thirty (30) years.