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ApplicationSoftware–Word1
Topic:ApplicationSoftware–Word
WhenIamdonethislesson,Iwillknow:
• WhatMicrosoftOfficeandMicrosoftWordis• HowtousesomeofthebasictoolsinMicrosoftWord
PreandPostSelf-Assessment
Pre Pre Post Post Yes,Iknowthis No,Iwantto
learnthisYes,Iknowthis Istillneedmore
practicetolearnthis
IknowwhatMicrosoftOfficeis
IknowhowtouseMicrosoftWord
NewWordsandTermsMicrosoftOfficeMicrosoftWordtemplateribbonfontdocumentsave/saveas
WhatisMicrosoftOffice?
MicrosoftOfficeisasuiteofsoftwareproductsdevelopedbytheMicrosoftCorporation.Itincludes:
o Wordo Excelo Accesso Publishero PowerPoint
ApplicationSoftware–Word2
o Outlooko OneNote
Review
Softwareisasetofinstructionsoracomputerprogramthattellsthehardwarewhattodo.Theoperatingsystemofacomputerisonetypeofsoftware.Therearealsothousandsofothertypesofsoftwareprogramsthatyoucanuseonacomputer.SomeofthemostcommonsoftwareprogramsyoumightuseareMicrosoftWordorAdobeAcrobat.Softwareiswrittenbyacomputerprogrammer.
MicrosoftWord
MicrosoftWordiswordprocessingsoftware.WewillbelookingatsomebasicfeaturesinMicrosoftWord2016.Note:IfyouareusingMicrosoft2013,thereisalinkforatutorialattheendofthislesson.
ToopenMicrosoftWord,openthestartmenuandselecttheWordmenuitem:
OnceyouopenWordyouwillseethenewwindow.ThisallowsyoutoopenanewWorddocument.Youcanchooseablankdocumentoryoucanchooseatemplate.Atemplateisadocumentthathassomeformattingincludedtohelpgetyoustarted.
ApplicationSoftware–Word3
TheRibbon
Theribbonatthetopofthepagecontainsallthecommandsyouneedtodocommontasks.
Ithasmultipletabsalongthetop.Eachtabhasseveralgroupsofcommands.
BackstageView
IfyouclickontheFILEtabyouwillseethe“backstageview.”Backstageviewgivesyouoptionsforsaving,openingafile,printing,orsharingyourdocument.
TypinginaDocument
WhenyouopenablankWorddocumentitlookslikethis:
ApplicationSoftware–Word4
Toinserttext,useyourmouseortouchpadtomovethecursortothespotonthepageyouwanttostarttyping.
Clickthemouseandtheinsertionpointwillshow.Theinsertionpointisaverticalline.
Starttyping.
DeletingText
• Placetheinsertionpointnexttothetextyouwishtodelete.• PresstheBackspacekeyonyourkeyboardtodeletetexttotheleftoftheinsertion
point.• PresstheDeletekeyonyourkeyboardtodeletetexttotherightoftheinsertionpoint.
SelectingText
• Placetheinsertionpointnexttothetextyouwishtoselect.• Clickthemouse(leftbutton).Whileholdingitdown,dragyourmouseoverthetextto
selectit.• Releasethemousebutton.
CopyingandPastingText
• Selectthetextyouwanttocopy.• ClicktheCopycommandontheHometab.• Youcanalsoright-clickyourdocumentandselectCopy.
ApplicationSoftware–Word5
• Placeyourinsertionpointwhereyouwantthetexttoappear.• ClickthePastecommandontheHometab.
CuttingandPastingText
• Selectthetextyouwanttocut.• ClicktheCutcommandontheHometab.• Youcanalsoright-clickyourdocumentandselectCut.
• Placeyourinsertionpointwhereyouwantthetexttoappear.• ClickthePastecommandontheHometab.
ApplicationSoftware–Word6
Trythis/Practice
• OpenanexistingWorddocument.• Selectasentence.• Copyandpastethesentencefromonelocationinthedocumenttoanother.• Selectanothersentence.• Cutandpastethesentencetoanotherlocationinthedocument.
FontSize
• Ifyouwanttochangethefontsize,selectthetextyouwanttochange.• Clickthedrop-downarrownexttotheFontSizeboxontheHometab.• Selectafontsize.
Youcanalsousethegrowfontandshrinkfontcommandstochangethesize.
ChangingFontStyle
• Selectthetextyouwanttochange.• Clickthedrop-downarrownexttotheFontboxontheHometab.• Selectafont.
ApplicationSoftware–Word7
ChangingFontColour
• Selectthetextyouwanttochange.• ClicktheFontColordrop-downarrowontheHometab.• Selectafontcolour.
HighlightingText
• FromtheHometab,clicktheTextHighlightColourdrop-downarrow.• Selectahighlightcolour.• Selectthetextyouwanttohighlight.
ApplicationSoftware–Word8
Bold,ItalicandUnderlineCommands
• Selectthetextyouwanttochange.• ClicktheBold(B),Italic(I),orUnderline(U)commandintheFontgroupontheHome
tab.
ChangingtheTextCase
• Selectthetextyouwanttochange.• ClicktheChangeCasecommandintheFontgroupontheHometab.• Selectacaseoptionfromthelist.
ChangingTextAlignment
• Selectthetextyouwanttochange.• SelectoneofthefouralignmentoptionsfromtheParagraphgroupontheHometab.
ApplicationSoftware–Word9
AlignTextLeft:Alignsalltheselectedtexttotheleftmargin.Example:Thedogchasedthecat.
Center:Alignstextatequaldistancefromtheleftandrightmargins.
Example:Thedogchasedthecat.
AlignTextRight:Alignsalltheselectedtexttotherightmargin.
Example:Thedogchasedthecat.
Justify:Justifiedtextisequalonbothsidesandlinesupequallytotherightandleftmargins.
Trythis/Practice
• OpenanexistingWorddocument.• Changethefontsizeofsometext.• Changethefontstyleofsometext.• Changethefontcolorofsometext.• TryvariouscasesusingtheChangeCasecommand.• Trythefouralignmentcommands.
PageOrientation
• SelecttheLayouttab.• ClicktheOrientationcommandinthePageSetupgroup.• ClickeitherPortraitorLandscapetochangethepageorientation.
ApplicationSoftware–Word10
PageSize
• SelecttheLayouttab.• ClicktheSizecommandandadrop-downmenuwillappear.• Clickasizeoption.
FormattingPageMargins
• SelectthePageLayouttab.• ClicktheMarginscommand.• Amenuofoptionsappears.Normalisselectedbydefault.• Clickamarginsize.
Trythis/Practice
• OpenanexistingWorddocument.• Changethepageorientation.• Changethepapersize.• ChangethemarginstoNarrow.• AdjustthemarginsusingCustomMargins.
ApplicationSoftware–Word11
SpellingandGrammar
• GototheReviewtab.• ClickontheSpelling&Grammarcommand.
WhenyouclickontheSpelling&Grammarcommand,theSpellingandGrammardialogboxwillopenattherightofyourscreen.
• Foreacherrorinyourdocument,Wordwilltrytooffersuggestions.• YoucanselectasuggestionandthenclickChangetocorrecttheerror.• Ifnosuggestionsaregiven,youcantypeinthecorrectspelling.
Note:Thespellingandgrammarcheckisnotalwayscorrect.• ThereareerrorsthatWordwillnotnotice• Therearealsotimeswhenthespellingandgrammarcheckwillsaythereisanerror
whenthereisnot• IfWordsaysthatsomethingisanerror,youcanchoosenottochangeit
Dependingonwhetherit'saspellingorgrammarerror,youcanchoosefromseveraloptions:
Forspelling"errors":
o IgnoreOnce:Thiswillskipthewordwithoutchangingit.o IgnoreAll:Thiswillskipthewordwithoutchangingit,anditwillalsoskipall
otherinstancesofthiswordinthedocument.
ApplicationSoftware–Word12
o AddtoDictionary:Thisaddsthewordtothedictionarysothatitwillnevercomeupasanerror.Makesurethatthewordisspelledcorrectlybeforechoosingthisoption.
Forgrammar"errors":
o IgnoreOnce:Thiswillskipthe"error"withoutchangingit.o IgnoreRule:Thiswillskipthis"error"aswellasallotherinstancesthatrelateto
thisgrammarrule.o NextSentence:Thisskipsthesentencewithoutchangingit,andleavesitmarked
asanerror.ThatmeansitwillstillshowupifyoudoanotherSpellingandGrammarchecklateron.
Wordautomaticallychecksyourdocumentforspellingandgrammarerrors,soyoumaynotevenneedtorunaseparateSpellingandGrammarcheck.Theseerrorsareshownbycoloured,wavylines.
o Theredline=misspelledword.o Thegreenline=grammarerror.o Theblueline=contextualspellingerror.
Trythis/Practice
• OpenanexistingWorddocument.• Correctthespellingerrors.• Correctthegrammarerrors.
SavingDocuments
• ClicktheFiletab.• SelectSave.• Followtheinstructionstochoosewhereyouwanttosavethedocument.
ApplicationSoftware–Word13
UsingtheSAVEASCommand
TheSaveAscommandallowsyoutochooseanameandlocationforyourdocument.It'susefulifyouwanttosaveadifferentversionofadocumentwhilekeepingtheoriginal.
PrintingDocuments
• ClicktheFiletab.• SelectPrint.
ThePrintpaneappears,withtheprintsettingsontheleftandthePreviewontheright.
• ClickonthePrintbutton• Ifyouonlywanttoprintcertainpages,youcantypearangeofpages.Otherwise,select
PrintAllPages.• Selectthenumberofcopies.• ClickthePrintbutton.
ApplicationSoftware–Word14
Optional:IWanttoLearnMore
CompleteaWord2016Tutorialhere.Source:GCFGlobal
https://edu.gcfglobal.org/en/word2016/
CompleteaWord2013Tutorialhere.Source:GCFGlobal
https://edu.gcfglobal.org/en/word2013/
OntarioAdultLiteracyCurriculumFrameworkConnectionCompetency TaskGroup(s)FindandUseInformation • ReadContinuousText(L2-pointforms)
• InterpretDocuments(L3)• ExtractInformationfromFilms,Broadcastsand
PresentationsCommunicateIdeasandInformation
• CompleteandCreateDocuments(L2pre-postassessment)
LiteracyLinkSouthCentral
(March2020)
