APPLYING FOR TENURE

GUIDELINES AND HINTS

Deadlines

The Committee must be given access to the online

portfolio by Friday, December 1, 2017 for Tenure.

A-5 forms (for tenure) must be presented to the

Tenure and Promotion Committee by this date.

Please make sure you have the correct (2015)

version of the A-5 form.

All forms can be found on the Provost’s Resource

page:

http://www.gallaudet.edu/academic-affairs/resources/faculty-forms

Useful Links

Creating an Electronic Portfoliohttps://sites.google.com/a/gallaudet.edu/creating-an-electronic-portfolio-

2015/home

Faculty Forms - Tenure and Promotion http://www.gallaudet.edu/academic-affairs/resources/faculty-forms.html

Current GU Faculty Handbookhttps://www.gallaudet.edu/Documents/Faculty-Governance/FacHandbook-

apprMay-2016-rev1.pdf

Faculty Committees and Shared

Governance http://www.gallaudet.edu/office-of-academic-quality/accreditation-certification-and-

licensure/shared-governance

Dept. Standards for Faculty Actionshttps://www.gallaudet.edu/academic-affairs/resources/departmental-standards-

for-faculty-actions

Chain-of-Custody for Applications for Tenure

1) Your Program/Department makes its recommendation to the Tenure and Promotion Committee. This recommendation is made on the DRE.

2) The Tenure and Promotion Committee makes its recommendation to your Dean. The Committee’s recommendation is based solely on the Program/Department criteria for tenure.

3) Your Dean makes his/her recommendations to the Provost.

4) The Provost makes her tenure recommendations to the President.

5) The President makes her tenure recommendations to the Board.

6) The Board of Trustees vote on your tenure application at their May meeting.

7) Relevant deadlines are found in Handbook 8.1.9.

At the Program and Department Levels

Your Program/Department makes its recommendationin your DRE and this is provided to the Tenure and Promotion Committee.

Please make sure that your abridged file and portfolio is accessible to the Dean, Provost, and Tenure & Promotion Committee members (see slide # 20).

The application never dies at the department level; unless withdrawn by the faculty applicant, all applications will go to the Tenure and Promotion Committee, be reviewed, and a recommendation made to the Dean (c.f. UF Guidelines 6.7.1.4).

A word about your Chairperson…

They don’t get training on dealing with tenure/promotion requests.

The sense of urgency for your application is significantly higher for you than it is for them.

They sometimes don’t fully understand the department criteria as it relates to your application.

Moral: Be your own strongest advocate. From Day 1, understand how the system works and prepare accordingly.

At the Committee Level

From the UF Bylaws VIII.I.2.b:

“The (Tenure and Promotion) Committee’s review (of an

application for tenure) shall focus solely on whether or

not the candidate has met the criteria for…tenure

established by the candidate’s department and the

requirements for … tenure found in the University Faculty

Handbook. If it is the committee’s decision that the

candidate has not met the criteria for … tenure

established by the candidate’s department, they may, if

they feel the situation so warrants, recommend to the

dean that the requested personnel action be supported. ”

Program/Department Criteria for Tenure

Read and familiarize yourself with your program/department’s criteria for tenure.

Please understand that the Committee will be basing their recommendation solely on whether or not your application meets the criteria as set forth by your program/department.

Portfolio Artifacts 1. Be thorough: if the criteria asks that you create syllabi, include a few

copies of your syllabi.

2. Examples of teaching activities, publications, or service.

3. Student evaluations

4. Letters of recommendation / support

Summary Sheet (more later)

At the Administrative Level

Legally, program/department and University

criteria for tenure are considered to be the

minimum standard. Handbook 8.5: “There is no

automatic right to continuous tenure.”

As much as possible, faculty need to show that

they go well beyond the criteria for tenure

established by their department and by the

University.

Electronic Portfolios

The Promotion/Tenure Committee is requiring electronic

portfolios for all Tenure applications.

Please feel free to select the electronic platform of your choice: Google Drive, Weebly, Wix, among others. All we ask is that your platform be user-friendly in terms of navigation.

Please be sure to check privacy and security issues pertaining to the platform of your choice.

Please share ONE file or link for the entire portfolio with many specific sub-files.

Electronic Portfolio, Basic Format

ONE file for your portfolio. Everything is in this one file, which should contain an organized structure of specific sub-files.

All individual files have separate sub-files: multi-page PDF files containing several files is not an accepted format.

Please follow the file-naming convention as phrased:Last-name.First-name.Tenure.Portfolio.2017-8

For hints and guidance in setting up your electronic portfolio, please go to this link:

https://sites.google.com/a/gallaudet.edu/creating-an-electronic-portfolio-2015/home

Electronic Portfolio, Basic Format

Alice.Cogswell.Tenure.Portfolio.2016-2017

• Abridged Folder

• Teaching Artifacts Folder

• Scholarship/Creative Activities Artifacts Folder

• Service Artifacts Folder

• American Sign Language Folder

• Other Artifacts Folder

For your reference, the listing of all faculty forms germane to your

tenure application may be found at the Provost’s website:

http://www.gallaudet.edu/academic-affairs/resources/faculty-forms.html

Electronic Portfolio, Basic Format

Your Abridged File folder should include the following:• A-5 form for tenure• Summary sheet• D-RE form for tenure, signed by you and the department chair• Copy of your program’s criteria for tenure• Folder with all previous D-REs in separate sub-files• Folder containing letters of recommendation in separate sub

files• Copy of letter of appointment to tenure-track status

(any mention of your salary should be redacted)

• ASLPI rating letter• CV in Gallaudet format • Letter to your chair requesting tenure

Electronic Portfolio, Basic Format

Teaching Folder

• Folder containing sub folders with individual peer reviews

• Folder containing sub folders with individual course syllabi

• Folder containing sub folders with individual student evaluations

• Folder containing examples of teaching pedagogy.1. Examples of class assignments and activities that help students achieve

course SLOs.

2. Examples of research on teaching methods in the hope of improving teaching.

• Folder containing information on additional teacher training (multicultural transformation, bilingual teaching…)

• Other…

Electronic Portfolio, Basic Format

Scholarship/Creative Activities Folder• Folder containing sub folders with documentation of creative

activities and/or publications• Folder containing sub folders with documentation and examples

of presentations• Folder containing other items you want the committee to

consider

Service Folder• Folder - Departmental service• Folder - University service• Folder - Professional service• Folder - Deaf community service• Folder - Other service you want the committee to consider

Electronic Portfolio, Basic Format

American Sign Language Folder• Your official ASLPI result letters. • Results of any Classroom Discourse Observations

(required for all applicants). If you have not undergone a CDO, email your department chair and provide copies of the complete email chain.

• Copies or summaries of Students’ Ratings of Instructor Classroom Communication (required for all applicants)

• A summary of any ASL classes you have taken.• A listing of any activities you have undertaken to improve

your ASL fluency. This could include tutoring, ASL gatherings, Brown Bag ASL lunches, and any other activities you think pertinent.

Portfolios in General

Step One

• Please make sure that all artifacts required by the department criteria are in the portfolio.

• Please make your artifacts easy to find. The previously-mentioned suggestions may be modified to fit your portfolio.

• The abridged should be visible immediately after your main application folder has been opened, and be easily accessible.

• If your department requires that you create syllabi, please put one sample syllabi in your abridged file and the others in the teaching folder found in your portfolio.

• If they are required by your program/department for your application, all letters of recommendation/support should go in the abridged file.

• Please explain how your portfolio artifacts serve as evidence of your satisfaction of your program/department’s criteria for tenure.

More on Portfolios

Step Two

• Show your department colleagues and your deans that you’re a candidate deserving and worthy of tenure.

• Even if your program/department does not require letters of recommendation, you should think about including them in your application.

• Remember your ultimate goal: you want to be approved for tenure. Remember that it’s the administration which ultimately decides on your application. Ask yourself, “How does this artifact help my dean understand that my work goes beyond the minimum program/department criteria? How does this artifact reflect my importance to my program? What need do I fill in my department which no one else does?”

• Don’t throw things together willy-nilly. Make sure your important artifacts will be noticed. Draw attention to what needs to be noticed.

Even More About Electronic Portfolios

Please make your portfolios available to all committee

members, your dean, and the Provost (see next slide).

Please make sure that important artifacts are easily

found: folders and subfolders are your friends.

Your online portfolio should be easily navigable. In

particular, please ensure that multiple windows may be

kept open simultaneously.

Share Your Tenure Portfolio With:

The Provost

Your Dean (Dr. Gertz, Dr. Mathur, or Dr. Rashid)

Promotion and Tenure Committee (Fall 2017)

• David Barclay

• Paul Dudis

• Karen Garrido-Nag

• Daniel Koo

• James Nickerson

• Ethan Sinnott

• Kendra Smith

• Qi Wang

ASLPI Scores

Faculty with ASLPI scores below 3 should provide

documentation of efforts to improve both fluency in ASL

and classroom discourse.

Letters of support from faculty, staff, and students may be

helpful.

Student evaluations specifically mentioning fluency in

ASL can be provided.

Summary Sheet

Your chair should write the summary sheet prefacing your

tenure application, and you want to make sure it is done

correctly.

Your chair should fill it out in formal third person: “Dr. Doe is

highly regarded…”

Your summary sheet should be THREE pages maximum. The

first page is designated ONLY for personal information and

required signatures. The summary should start at the top of

page 2.

Provide a copy of your summary sheet in your abridged file.

Summary Sheet, Continued

The Summary sheet is not a required component of the portfolio submitted to the Committee, but it can help us focus on how you have met tenure criteria as set forth by your program/department.

Make sure your chair writes the summary sheet with a copy of the criteria next to him or her showing how you have met and hopefully exceeded each criteria.

The chair writes the summary sheet because it is a summary of your evaluation for tenure.

Make sure the narrative focuses on how you satisfied the criteria, as this is what the Board (and the Committee!) wants to see.

Curriculum Vitae (CV)

Please make sure your CV follows the format as found on

the Provost’s Faculty Resources page.

Just sign it: it does not have to be taken to a notary

public.

As of now, there is no limit on the number of pages of

your CV.

In Conclusion

Please contact a member of the Tenure and Promotion committee if you

have any questions.

There are many great electronic portfolios out there: we strongly

recommend asking a colleague—or several colleagues—if you can see

their portfolio(s) for ideas and inspiration.

Follow the required format for your portfolio and make sure the

information in your DRE and summary sheet calls our attention to the

artifacts in your application that you deem important.

Make those artifacts easy to find.

Work with your chair on your summary sheet so that it, too, emphasizes

what you deem in your application as important.