Appreciating the IU Technology in your Toolbox

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Office of Completion and Student Success

• Role of the Office• Team Members• Contact: ocss@iu.edu

Workshop Participants

Introductions

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Appreciative Toolbox Agenda

DISCOVER: 4 interconnected tools that have unique purposes

• Integrated Graduation Planning System (iGPS)• Student Success Collaborative (SSC)• Advising Records (AdRx)• Student Appointment Scheduler (SAS)

DREAM: How do you – or might you – use these tools now?

DESIGN: How could you imagine using these tools?

DESTINY: Upcoming Enhancements for these tools

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DISCOVER: Interactive Graduation Planning System (iGPS)

Purpose Serves as the unified portal for all information about student degree progress Keeps students actively involved in planning their paths through college Provide more timely feedback on student degree progress so that students and

advisors can monitor and adjust as needed. Provides feedback to departments about future semester course demands so they can

more efficiently schedule and students don’t face delays in graduating due to course unavailability

Features Ties together services already available in the SIS--degree maps, the student’s Plan, Course

and Class Search, Schedule Builder, and Academic Advisement Reports (AARs) Connects those services to the FLAGS early alerts and AdRX (Advising Records) Can be used in conjunction with the SSC platform to provide comprehensive picture of

student progress Systems can be built to “share” information and to allow for meaningful analysis of student

progress towards degrees

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DREAM & DESIGN for iGPS

Q&A

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iGPS DESTINY

Upcoming Enhancements

Display placeholder courses in student Plan

Display test, transfer, and other credit in the Plan

Allow students to load a standard degree map into their plan term by term or an entire eight semesters at once

Allow students to select specific courses to resolve placeholders from within their Plan

Allow advisors to see the list of maps a student is using to plan

Collect and display requirements for minors, certificates, cognates

Alerts to students when they try to plan courses they have already planned or already completed (especially important for placeholder courses)

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DISCOVER: Student Success Collaborative (SSC)

Purpose Identifies and applies major-specific success markers, (courses, timeframes,

grades) that are reflected in the records of successful graduates Analyzes and presents student data to aid advisors in supporting student

success Analyzes and presents institutional data to provide advisors and

administrators with insightful information

Features Review multiple data points for student in easy-to-access display Review student’s level of risk, related to graduation, based on completion of

success markers Use data filters to identify groups of students for early intervention or

reinforcement Organize and track outreach efforts Trigger personal reminders Compare possible majors and careers for specific students

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DREAM & DESIGN for SSC

Q&A

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SSC DESTINY

Upcoming Enhancements

Only show graded component of course in SSC

Fix time-out messaging

Allow permanent “save” of worklist (currently the worklist updates automatically if students change status)

Expand types of filters

Allow “and” and “or” logic in filters that are in the same category (e.g., advisor and honors; FR or SO)

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DISCOVER: Advising Records (AdRx)

Purpose Officially document meetings and communications with students Outline courses and requirements through the Enrollment Planner Allow sharing of notes with other advisors/administrators/staff

Features Connects to other IU data systems Preserves documentation of interactions with students Provides academic snapshot within student record Saves Enrollment Plan Holds advisor’s URL links – resources to send to students Feeds information to Business Intelligence reports

o Contacts by assigned advisor (for advisors)o Contacts by unit (for administrators)

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DREAM & DESIGN for AdRx

Q&A

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AdRx DESTINY

Upcoming Enhancements Viewing, searching, and uploading documents to student record (seamless

connection with OnBase)

Create, edit, and assign Quick Notes to an Advising Note for frequently used comments and topics (personal “canned notes” library)

Create and save ad hoc groups of students to quickly access specific student populations related to certain advisor responsibilities (e.g. probation students, students in living-learning community, and potential graduates)

Notifications to My Advisees to be emailed and saved as a contact for mass communication

An enhanced student view to see advisor notes, enrollment plans, student academic record snapshot

Expansion of reports for advisors, advising directors, and campus administrators

Further integration with other student success technologies, like SSC, iGPS, and FLAGS.

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Student Appointment Scheduler (SAS)

Purpose Provides advisors a way to publicize available appointment times Provides students a direct, online method for scheduling meetings with

advisors Allows for scheduling group advising meetings

Features Advisor creates schedule that specifies parameters of appointment and

restricts availability to identified groups of students Students search among advisors who allow appointments with them Students receive appointment confirmation emails and also reminder

emails Student-submitted cancellations – and reasons for cancellations – are saved

in AdRx

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DREAM & DESIGN for SAS

Q&A

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SAS DESTINY

Upcoming Enhancements

Develop improvements to the student view:o General layouto Student will only see appointments they have access to select (no grayed out

appointments)

Develop and expand the schedule manager portal to ease the creation and editing of appointments and availability

o Allow for notifications to go directly to students – and saved in AdRx - when an appointment is adjusted by staff

o Reorganize the layout so staff can easily view multiple schedules and move between advisors

View topics for group advising sessions

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Four Tools with Unique Purposes

iGPSHelp students make customized degree plans that lead to timely graduation

SSCQuickly identify students who would benefit from intervention or reinforcement; track outreach

AdRxDocument and share notes about student contacts

SASCoordinate student scheduling of appointments with advisors

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Office of Completion & Student Success

Watch for our bi-weekly updates!

Remember that we are available for small consultations and larger

workshops

Contact us at ocss@iu.edu