Approved 3/10/11 HUMAN SERVICES BOARD Thursday, January 13, 2011 … · 2020. 6. 9. · Approved 3/10/11 1 HUMAN SERVICES BOARD Thursday, January 13, 2011 – 5:00 p.m. Lower Level

Approved 3/10/11

1

HUMAN SERVICES BOARD

Thursday, January 13, 2011 – 5:00 p.m.

Lower Level Meeting Room – Pierce County Office Building

STATE OF WISCONSIN

COUNTY OF PIERCE

The Pierce County Human Services Board met in the Lower Level

Meeting Room of the Pierce County Office Building, Ellsworth, WI.

Chairman Reis called the meeting to order at 5:00 p.m.

Meeting

convened

Members

present:

Also

present:

Dan Reis

Greg Place

Carolyn Sorenson

Ron Bartels

Ogden Rogers

Joyce Borgerding

Jon Aubart

Jim Ross (5:05)

Tammy Kincaid - Director

Tami Billeter – Operations Manager

Roll Call

Motion by Rogers, seconded by Borgerding, to approve the December

9, 2010 board meeting minutes. Motion carried.

Minutes

Chairman Reis called for public comments. There were none. Public

comments

The out of county travel requests were presented to the board as well as

follow-up notes from previous approved trainings/meetings. Motion

by Borgerding, seconded by Place, to approve the out of county travel

requests for Human Services staff as presented. Motion carried.

Out of County

Travel

Ms. Billeter reviewed with the Board the 2011 Purchase of Service

contracts. Motion by Rogers, seconded by Borgerding to approve the

2011 Purchase of Service contracts as presented. Motion carried.

2011 Purchase

of Service

Contracts

Ms. Billeter reviewed the November 2010 financial reports with the

board. The county’s financial software now has the ability to export

data into Excel so the current report as well as all future reports will be

in the format presented. Expenditures continue to be well below target

for the year especially in the placement area. The schedule of vouchers

was made available for the board to review. The board received the

information as presented.

Financial

Report

The Energy Assistance program has been up and running for a

few months. The department is seeing about the same number

of applicants compared to last year; however there are more

first time applicants.

Last year, employees from the department met with

representatives from Pierce Pepin to discuss their fees and the

minimum fill requirements that have caused hardships for

clients. Since then, Pierce Pepin has lowered some of its fees

as well as decreasing the minimum fill requirement. These

changes have been very helpful.

A social worker in the Juvenile Justice unit has resigned her

Director’s

Report

Approved 3/10/11

2

position with the department. This position will not be able to

be refilled at the present time.

There has been an administrative appeal filed in the Child

Protection Unit in regards to a finding of maltreatment of a

child so an appeal hearing will occur.

Ms. Kincaid will be attending a meeting in Chippewa Falls as

part of a seven-county consortium to discuss a community-

based Mental Health facility. A request for proposal was sent

and two facilities have responded and will be interviewed. The

facility will be in Chippewa Falls at the former Badgerland

Youth Services building.

Motion by Ross, seconded by Bartels, with a unanimous roll call vote to

convene into closed session pursuant to Section 19.85(1)(c) Wisconsin

Statutes, for the purpose of considering employment, promotion,

compensation, or performance evaluation data of any public employee

over which the governmental body has jurisdiction or exercises

responsibility: Human Services Director’s annual performance

evaluation. Motion carried.

Motion by Place, seconded by Reis, with unanimous roll call vote to

return to open session. Motion carried.

Motion by Place, seconded by Reis, to recommend a step increase for

the Human Services Director based on an overall evaluation of exceeds

standards rating. Motion carried.

Closed Session

There is no meeting planned for February unless specifically requested. Future agenda

items

The next meeting of the Pierce County Department of Human Services

Board is scheduled for Thursday, March 10, 2011 at 5:00 p.m. in the

Lower Level Meeting Room of the Pierce County Office Building.

Next meeting

date

Motion by Place, seconded by Borgerding, that the meeting be

adjourned at 6:37 p.m. Motion carried.

Adjournment

Respectfully Submitted,

_______________________

Tami Billeter

HUMAN SERVICES MEETING AGENDA Thursday, January 13, 2011 at 5:00 p.m.

Lower Level Meeting Room Pierce County Office Building

412 West Kinne Street, Ellsworth, WI

# Action Presenter 1 Call to order Chair 2 Roll call Chair 3 Discuss and take action to approve meeting minutes of

December 9, 2010 Members

4 Public comments—members of the public wishing to address the Board must register in writing before the meeting begins

5 Discuss and take action to approve out of county travel for Human Services staff

Members

6 Discuss and take action to approve 2011 Contracts Members 7 Financial report

- review monthly vouchers Tami Billeter

8 Director’s report Tammy Kincaid

9 Closed session. The Board will convene into closed session pursuant to §19.85(1)(c) Wisconsin Statutes for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: Human Services Director’s annual performance evaluation

Members

10 Board will return to open session and take action on closed session items, if required

Members

11 Future agenda items Members 12 Next meeting date Members 13 Adjourn Members

Questions regarding this agenda may be made to Pierce County Human Services at 715-273-6766. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at 715-273-6851. A quorum of County Board supervisors may be present. TK:js 12/30/10

CANCELLED

HUMAN SERVICES MEETING

Is cancelled for Thursday, February 10, 2011

# Action Presenter The next Human Services Board Meeting will be held Thursday,

March 10, 2011, at 5:00 p.m. in the Pierce County Office Building, Lower Level Meeting Room, 412 West Kinne Street, Ellsworth, Wisconsin


Approved: May 12, 2011

1

HUMAN SERVICES BOARD Thursday, March 10, 2011 – 5:00 p.m.


STATE OF WISCONSIN COUNTY OF PIERCE

The Pierce County Human Services Board met in the Lower Level Meeting Room of the Pierce County Office Building, Ellsworth, WI. Chairman Reis called the meeting to order at 5:00 p.m.

Meeting convened

Members present:

Also present:

Dan Reis Carolyn Sorenson (5:05) Ron Bartels Ogden Rogers (5:05) Joyce Borgerding Jon Aubart Jim Ross (via telephone) Excused: Greg Place Tammy Kincaid - Director Julie Krings – Youth Services Program Manager Cassandra Malloy-Child Protection Program Manager

Roll Call

Motion by Borgerding, seconded by Rogers, to approve the January 13, 2011 board meeting minutes. Motion carried.

Minutes

Chairman Reis called for public comments. There were none. Public comments

Cassandra Malloy, Child Protection Program Manager, along with three members of the Citizen Review Panel, Ed Paulson, Betsy Byker, and Heidi Roettger provided a presentation highlighting the panel’s activities for the past year. The panel indicated that they are in the process of collecting and analyzing data related to child fatality and egregious incidents of child maltreatment in Wisconsin. They are also working with the court system to review the role and responsibilities of guardian ad litems and potentially initiate a CASA (Court Appointed Special Advocate) volunteer program.

Citizen Review Panel

The out of county travel requests were presented to the board as well as follow-up notes from previous approved trainings/meetings. Motion by Rogers, seconded by Borgerding, to approve the out of county travel requests for Human Services staff as presented with the addition of travel to Madison for the Director on March 14, 2011. Motion carried.

Out of County Travel

Ms. Kincaid reviewed the 2010 Annual Report. Motion by Rogers, seconded by Borgerding to approve the 2010 Human Services Annual Report as presented. Motion carried.

2010 Annual Report

Ms. Kincaid discussed the Evolve Payroll Interface to e-Wisacwis software and indicated that the agency is mandated to utilize this software. Motion by Rogers, seconded by Borgerding to approve the purchase of the Evolve Payroll Interface to e-Wisacwis. Motion carried.

Evolve Payroll Interface

Ms. Kincaid reviewed that the agency is working on the year-end close-out. The auditors are expected to be here in April.

Financial Report

Approved: May 12, 2011

2

Expenditures continue to be below target for 2010. The schedule of vouchers was made available for the board to review. The board received the information as presented.

• Human Services Day at the Capitol is scheduled for April 6, 2011.

• Information was distributed on upcoming regional legislative meetings.

• An administrative appeal hearing was held in front of a panel in regard to a finding of child maltreatment by the Child Protection Unit. The panel upheld the substantiation.

• The Teamsters have filed two union grievances. • The agency is continuing to research options in regard to the

seven-county mental health consortium. • The Managers will be holding an Employee Appreciation on

March 21, 2011 and members of the board are invited to attend. • An update was given on the Governor’s Budget Bill. The bill

calls for a reduction in coverage for BadgerCare. This could potentially create an increase in service needs at the agency. In addition, it is being proposed that the State is planning on taking over economic support programming and developing a centralized center. There is also a proposed reduction in Food Share benefits. The budget does allow for the continuation of the child care rating program, but it reduces the reimbursement amount to day care providers.

Director’s Report

It was requested that the budget be a future agenda item. Future agenda items

The next meeting of the Pierce County Department of Human Services Board is scheduled for Thursday, April 14, 2011 at 5:00 p.m. in the Lower Level Meeting Room of the Pierce County Office Building.

Next meeting date

Motion by Rogers, seconded by Borgerding, that the meeting be adjourned at 6:41 p.m. Motion carried.

Adjournment

Respectfully Submitted, _______________________ Julie Krings

HUMAN SERVICES MEETING AGENDA Thursday, March 10, 2011, at 5:00 p.m.



# Action Presenter 1 Call to order Chair 2 Roll call Chair 3 Discuss and take action to approve meeting minutes of January

13, 2011 Members



Members

6 Discuss and take action to approve Human Services 2010 Annual Report

Members

7 Discuss and take action on the purchase of the Evolve payroll interface to e-Wisacwis software

Members

8 Presentation by 3 members of the Citizen Review Panel of the 2010 CRP Annual Report and panel activities in 2010

Cassandra Malloy

9 Financial report - review monthly vouchers

Tami Billeter




CANCELLED


Is cancelled for Thursday, April 14, 2011

# Action Presenter

The next Human Services Board Meeting will be held Thursday,

May 12, 2011, at 5:00 p.m. in the Pierce County Office

Building, Lower Level Meeting Room, 412 West Kinne Street,

Ellsworth, Wisconsin

Questions regarding this agenda may be made to Pierce County Human Services at 715-273-6766.

Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities

requiring special accommodations for attendance at the meeting. For additional information or to make a

request, contact the Administrative Coordinator at 715-273-6851.

A quorum of County Board supervisors may be present. TK:js 04/01/11

Approved: July 14, 2011

1

HUMAN SERVICES BOARD Thursday, May 12, 2011 – 5:00 p.m.


STATE OF WISCONSIN COUNTY OF PIERCE

The Pierce County Human Services Board met in the Lower Level Meeting Room of the Pierce County Office Building, Ellsworth, WI. Chairman Reis called the meeting to order at 5:00 p.m.

Meeting convened

Members present:

Also present:

Dan Reis Ron Bartels Ogden Rogers (5:03) Jon Aubart Jim Ross Greg Place Excused: Joyce Borgerding, Carolyn Sorenson Tammy Kincaid - Director Julie Krings – Youth Services Program Manager Judi Brunner-Economic Support Worker

Roll Call

Motion by Bartels, seconded by Aubart, to approve the March 10, 2011 board meeting minutes. Motion carried.

Minutes

Chairman Reis called for public comments. There were none. Public comments

The out of county travel requests were presented to the board as well as follow-up notes from previous approved trainings/meetings. Discussion occurred about the amount of staff time and expenses that it takes to prepare the out of county travel requests. Members advised Ms. Kinacid to provide the board with a report outlining the costs for staff to prepare these documents, postage, paper, etc. Motion by Dr. Rogers, seconded by Ross, to approve the out of county travel requests for Human Services staff as presented. Motion carried.

Out of County Travel

Ms. Krings reported on the status of out-of-home placements and hospitalizations. Emergency detentions and diversions have remained relatively the same compared to the first quarter of last year and the first quarter of this year. However, the number of individuals without insurance has increased and this has increased the costs of hospitalizations for the department. In addition, there has been an increase in group home placements for adults that have a serious mental illness. For child protection and juvenile justice, placements are comparable to last year. However, there are several children needing out-of-home placements that have significant special needs. The agency continues to be within the budget, but the agency is seeing an increase in uninsured individuals as well as adults and children with significant needs.

Status of out-of-home

placements and hospitalizations

Ms. Kincaid provided an update to the board of potential impacts of the State budget. Ms. Kincaid advised that she will be presenting at the full county board meeting in May. The three main areas that the State

Biennial Budget


2

budget will have an impact on the department are: 1) The potential redesign of Economic Support. There are different models being proposed for the redesign. Essentially, there will be some type of regionalization for Economic Support; 2) The State allocation for child support will be reduced by fifty percent; 3) The Family Care Audit was just released. The audit outlines that administrative costs and daily rates are significantly higher than projected. In addition, three agencies that are providing the services are in question as to whether they can remain solvent, one is Community Health Partnership that serves Pierce County. As a part of the State’s budget proposal, the Governor is recommending that a cap be placed on Family Care enrollment. Motion by Rogers, seconded by Ross to recommend to the county board that Supervisor Aubart serve on the Human Services board. Motion carried.

Re-appointment of Supervisor Jon

Aubart Motion by Bartels, seconded by Aubart to recommend to the county board that Citizen member Dr. Rogers serve on the Human Services board. Motion carried.

Re-appointment of citizen member

Dr. Rogers Ms. Krings reviewed that as of the end of March, we are slightly under budget as the income and expenditures were at 19.88%. The auditors have finished with Human Services. The agency is waiting for the final audit report but it is projected that we will have a surplus of approximately $700,000.

Financial Report

• An administrative appeal hearing was held in front of a panel in regard to a finding of child maltreatment by the Child Protection Unit. The panel upheld the substantiation. No further appeal will occur and this finding will stand.

• Ms. Kincaid presented to the River Falls Business Association on Economic Support Services.

• The building is having windows replaced and the contractor has an excellent crew. The crew has been very efficient.

• Shelly Newton received an award from the University of Wisconsin – River Falls as an Outstanding Field Supervisor of the Year for her work with a social work intern student.

• Kris Moelter from the Office of Justice Assistance complimented Julie Krings’ work on developing evidence-based practices for Juvenile Justice.

• Ms. Kincaid will be attending the WCSHA Spring Conference.

Director’s Report

There were no agenda items identified for the June. For July’s meeting, an open meeting about the budget will need to occur.

Future agenda items

The next meeting of the Pierce County Department of Human Services Board is scheduled for Thursday, June 9, 2011 at 5:00 p.m. in the Lower Level Meeting Room of the Pierce County Office Building.

Next meeting date

Motion by Ross, seconded by Bartels, that the meeting be adjourned at 6:09 p.m. Motion carried.

Adjournment


3


HUMAN SERVICES MEETING AGENDA Thursday, May 12, 2011, at 5:00 p.m.



# Action Presenter 1 Call to order Chair 2 Roll call Chair 3 Discuss and take action to approve meeting minutes of March

10, 2011 Members



Members

6 Review current status of out-of-home placements and hospitalizations

Julie Krings

7 Update on Biennial Budget issues impacting Pierce County Human Services

Members

8 Discuss and take action on recommending re-appointment of Jon Aubart to the Human Services Board

Members

9 Discuss and take action on recommending re-appointment of citizen member Dr. Ogden Rogers to the Human Services Board

Members


Tami Billeter




CANCELLED


Is cancelled for Thursday, June 9, 2011

# Action Presenter The next Human Services Board Meeting will be held Thursday,

July 14, 2011, at 5:00 p.m. in the Pierce County Office Building, Lower Level Meeting Room, 412 West Kinne Street, Ellsworth, WI


Approved August 11, 2011

1

HUMAN SERVICES BOARD Public Participation Hearing

Thursday, July 14, 2011 – 5:00 p.m. Lower Level Meeting Room – Pierce County Office Building

STATE OF WISCONSIN

COUNTY OF PIERCE The Pierce County Human Services Board Public Hearing was held in the Lower Level Meeting Room of the Pierce County Office Building, Ellsworth, WI. Vice-Chairman Place called the meeting to order at 5:00 p.m.

Meeting convened

Members present:

Also present:

Dan Reis (excused) Ron Bartels Ogden Rogers Jon Aubart Jim Ross (excused) Greg Place Joyce Borgerding Carolyn Sorenson (excused) Tammy Kincaid - Director Julie Krings – Youth Services Program Manager Kathy Hass-ADRC Program Manager

Roll Call

Director Kincaid indicated that Eugene Kittleson, Chairman of the ADRC Governing Board, submitted a written concern about funding. However, he was unable to be present at the meeting. In addition, Birch Haven Senior Living Center submitted in writing a desire for Human Services to utilize their programming. Staff from Positive Alternatives, Northwest Journey-River Falls, St. Croix Valley Family Resource Center, and Turning Point were present. Staff from the various organizations explained their programming and indicated a desire for Human Services to support their programming.

Public Comments

Motion by Rogers, seconded by Borgerding, that the meeting be adjourned at 5:37 p.m. Motion carried.

Adjournment


AGENDA

HUMAN SERVICES PUBLIC PARTICIPATION HEARING

Thursday, July 14, 2011, at 5:00 p.m. Lower Level Meeting Room PierceCountyOfficeBuilding


# Action Presenter 1 Public Participation Hearing to solicit public input on the 2012

budget planning process Members

2 Close Public Participation Hearing (The Public Participation Hearing will be followed immediately by the Pierce County Department of Human Services regular monthly board meeting.)

Members

Questions regarding this agenda may be made to Pierce County Human Services at 715-273-6766. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at 715-273-6851. A quorum of CountyBoard supervisors may be present.TK:js06/22/11


1

HUMAN SERVICES BOARD Thursday, July 14, 2011

Immediately followed the Public Participation Hearing at 5:00 p.m. Lower Level Meeting Room – Pierce County Office Building

STATE OF WISCONSIN

COUNTY OF PIERCE The Pierce County Human Services Board met immediately after the Public Participation Hearing in the Lower Level Meeting Room of the Pierce County Office Building, Ellsworth, WI. Vice-Chairman Place called the meeting to order at 5:38 p.m.

Meeting convened

Members present:

Also present:

Dan Reis (excused) Ron Bartels Ogden Rogers Jon Aubart Jim Ross (excused) Greg Place Joyce Borgerding Carolyn Sorenson (excused) Tammy Kincaid - Director Julie Krings – Youth Services Program Manager Kathy Hass-ADRC Program Manager

Roll Call

Motion by Rogers, seconded by Bartels, to approve the May 12, 2011 board meeting minutes. Motion carried.

Minutes

Vice-Chairman Place called for public comments. There were none. Public comments

Director Kincaid reviewed the revised job descriptions for lead social worker and social worker positions within the department. Motion by Rogers to approve the job descriptions as presented with the amendment of the social worker description including a bachelor’s degree in social work or human services “from an accredited college or university”, seconded by Borgerding. Motion carried.

Social Worker Job

Descriptions

Director Kincaid indicated that due to changes in the restructuring of Economic Support, there continues to be a degree of uncertainty of how this will affect the department’s staffing plan. Kincaid reported that she has been participating in multiple meetings with other counties to form a consortium for economic support. Because plans are still being developed, Kincaid is recommending that action on the staffing plan be postponed until the August 2011 meeting. Motion by Rogers, seconded by Borgerding, to postpone action on the staffing plan until the August 2011 meeting. Motion carried.

2012 Human Services

Staffing Plan

Motion by Rogers, seconded by Borgerding to prepare a continuity of operations budget to be presented to the Human Services Board. Motion carried.

2012 Budget Guidelines

The schedule of vouchers was made available for the board to review. The board received the information as presented.

Financial Report


2

• Per instructions by the board in regard to out-of-county travel, Ms. Kincaid indicated that it took an administrative support staff 8 hours for the month of June and 9.5 hours for the month of July to prepare documentation for out-of-county travel to meetings and trainings. This does not include the staff or managers time for providing and preparing this documentation. Ms. Kincaid indicated that she was instructed by County Board Chairman Barkla that staff no longer needed to provide requests for travel to River Falls. Dr. Rogers indicated that the level of documentation provided for travel is unnecessary.

• There continues to be work to develop a plan for economic support operations. The State has instructed the counties that there can only be ten consortiums for economic support and each consortium needs to have a minimum of 40,000 cases. Pierce County is looking at joining a consortium with the Five Family Care Counties as well has other counties in the northern region of the State.

• In regard to child support, funding is uncertain. At this time, it appears that counties will receive their full allocation from the State for 2012, but no allocation from the State for 2013.

• The Department has chosen to decline participation from the supported employment regional consortium as there are not the numbers to support this involvement.

• The State has implemented a cap in Family Care enrollment. There is a waitlist for services. The State has made available funding for urgent services.

• The State has contracted with Logisticare to provide Medical Assistance Transportation. The new administration is denying billing for law enforcement transportation for Chapter 51 situations. In addition, residents of Pierce County have been having difficulties finding rides and drivers are missing rides. This has resulted in people missing appointments, such as dialysis.

• The Drug Court program is now under the supervision of Julie Krings. There is some uncertainty as to whether or not this will remain under the Human Services umbrella.

Director’s Report

It was requested that the budget, staffing plan, out-of-county travel, and approval of the meeting’s agenda be future agenda items.

Future agenda items

The next meeting of the Pierce County Department of Human Services Board is scheduled for Thursday, August 11, 2011 at 5:00 p.m. in the Lower Level Meeting Room of the Pierce County Office Building.

Next meeting date

Motion by Rogers, seconded by Bartels, that the meeting be adjourned at 6:16 p.m. Motion carried.

Adjournment


HUMAN SERVICES MEETING AGENDA

Thursday, July 14, 2011 Immediately following the Public Participation Hearing at 5:00 p.m.

Lower Level Meeting Room PierceCountyOfficeBuilding


# Action Presenter 1 Call to order Chair 2 Roll call Chair 3 Discuss and take action to approve meeting minutes of May 12,

2011 Members


5 Discuss and take action to approve updated job descriptions Tammy Kincaid

6 Discuss and take action to approve updated Human Services Staffing Plan

Members

7 Discuss and take action to provide budgeting guidelines to Human Services staff for preparing 2012 budget

Members


Tami Billeter



Questions regarding this agenda may be made to Pierce County Human Services at 715-273-6766. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at 715-273-6851. A quorum of CountyBoard supervisors may be present.TK:js06/22/11

Approved 11/17/11

1


Thursday, August 11, 2011 – 5:00 p.m.


STATE OF WISCONSIN

COUNTY OF PIERCE




Meeting

convened

Members

present:

Also

present:

Dan Reis

Greg Place

Carolyn Sorenson

Ron Bartels

Ogden Rogers

Joyce Borgerding

Jon Aubart

Jim Ross

Tammy Kincaid – Director


Julie Krings – Youth Services Program Manager

Kim Thompson – Community Behavioral Health Program

Manager

Roll Call

Motion by Ross, seconded by Borgerding, to approve the August 11,

2011 agenda. Motion carried.

Agenda

Motion by Rogers, seconded by Borgerding, to approve the July 14,

2011 board meeting minutes. Motion carried with Ross abstaining

from the vote.

Minutes


comments



by Rogers, seconded by Sorenson, to approve the out of county travel


Out of County

Travel

Ms. Kincaid presented the 2012 proposed Human Services budget.

The budget was prepared to maintain the current level of services

which includes a 0% tax levy increase. Staff costs decreased due to the

fact that the health insurance rates are decreasing by 8% for 2012 and

employees are required to pay the employee share of the retirement

beginning in August, 2011. State funding will decrease for 2012.

Children’s placements continue to be below average while Mental

Health placements are on the rise and continue to fluctuate. The

Economic Support budget has decreased as a result of the medical

assistance transportation services being taken over by the state in 2011.

The Income Maintenance 10-county consortium will begin in 2012.

Pierce County is required to contribute their 2009 levy maintenance of

effort amount for 2012 and 2013. The number of Adult Protective

Services (APS) referrals continues to increase significantly. The

2012 Human

Services

Budget

Approved 11/17/11

2

budget includes converting one vacant Children’s Waiver social

worker into an APS worker. On August 8, 2011, the Finance and

Personnel Committee took action that the County will continue to

subsidize the housing costs for the Hunger Prevention Council through

the end of 2012. The funding will be transferred into the Human

Services budget for the remainder of 2011 and 2012 and the subsidy

will be paid by Human Services. The 2012 proposed budget for

Human Services has been amended to include the subsidization.

Motion by Borgerding, seconded by Rogers, to approve the proposed

2012 Human Services budget as amended. Motion carried.

Ms. Kincaid presented the 2012 Human Services staffing plan. The

plan includes converting one Children’s Waiver social worker position

into an Adult Protective Services social worker. The demand for Adult

Protective Services is clearly evident as the number of APS referrals

have increased significantly. The plan was amended to remove the

Computer Support Specialist position as this position will be

transferred to the Information Services department in 2012. Motion by

Rogers, seconded by Borgerding, to approve the proposed 2012

Human Services staffing plan as amended. Motion carried.

2012 Human

Services

Staffing Plan

Ms. Billeter reviewed the Human Services financial report with the

board. Overall expenditures continue to be below target. Mental

Health purchased services is projected to be over-budget due to higher

than expected placements. Juvenile placements continue to be below

budget. The schedule of vouchers was available for review as well.

Financial

Report

The County board has passed a resolution that board members can no

longer participate in meetings via the telephone. As a result, it has

been suggested that board members be given reminder calls prior to a

meeting to ensure a quorum is present. It was agreed that all Human

Services board members would prefer an e-mail reminder.

Director’s

Report

Motion by Rogers, seconded by Place, with a unanimous roll call vote to

convene into closed session pursuant to §19.85(1)(f) Wisconsin Statutes

for the purpose of considering financial, medical, social, or personal

histories or disciplinary data of specific persons, preliminary consideration

of specific personnel problems or the investigation of charges against

specific persons except where paragraph (b) applies, which, if discussed in

public, would be likely to have a substantial adverse effect upon the

reputation of any person referred to such histories or data, or involved in

such problems or investigation: employee leave of absence request.

Motion carried.

Motion by Rogers, seconded by Place, with unanimous roll call vote to

return to open session. Motion carried.

Motion by Rogers, seconded by Borgerding, to approve the employee

leave of absence request which includes unpaid time. Motion carried.

Closed session

It was requested that the actual increase in numbers of Economic

Support cases be presented due to the impact of the poor economy.

Future agenda

items


Board is scheduled for Thursday, September 15, 2011 at 5:00 p.m. in

Next meeting

date

Approved 11/17/11

3

the Lower Level Meeting Room of the Pierce County Office Building.

Motion by Rogers, seconded by Bartels, that the meeting be adjourned

at 6:25 p.m. Motion carried.

Adjournment


_______________________

Tami Billeter

HUMAN SERVICES MEETING AGENDA

Thursday, August 11, 2011, at 5:00 p.m. Lower Level Meeting Room PierceCountyOfficeBuilding


# Action Presenter 1 Call to order Chair 2 Roll call Chair 3 Discuss and take action to establish and approve the August agenda Members 4 Discuss and take action to approve meeting minutes of July 14, 2011 Members 5 Public comments—members of the public wishing to address the

Board must register in writing before the meeting begins

6 Discuss and take action to approve staff training/education requests Members 7 Discuss and take action to approve proposed 2012 Human Services

budget Members

8 Discuss and take action to approve proposed 2012 Human Services

Staffing Plan Members


Tami Billeter

10 Director’s report Tammy Kincaid11 Closed session. The Board will convene into closed session pursuant

to §19.85(1)(f) Wisconsin Statutes for the purpose of considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where paragraph (b) applies, which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to such histories or data, or involved in such problems or investigation: employee leave of absence request

Members

12 Board will return to open session and take action on closed session item, if required.

Members


Questions regarding this agenda may be made to Pierce County Human Services at 715-273-6766. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at 715-273-6851.

A quorum of CountyBoard supervisors may be present.TK:js07/29/11

CANCELLED


Is cancelled for Thursday, September 8, 2011

# Action Presenter The next Human Services Board Meeting will be Thursday, October

13, 2011, at 5:00 p.m. in the Pierce County Office Building, Lower Level Meeting Room, 412 West Kinne Street, Ellsworth, WI

Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at 715-273-6851.

A quorum of CountyBoard supervisors may be present. TK:js08/25/11

CANCELLED


Is cancelled for Thursday, October 13, 2011

# Action Presenter The next Human Services Board Meeting will be Thursday,

November 10, 2011, at 5:00 p.m. in the Pierce County Office Building, Lower Level Meeting Room, 412 West Kinne Street, Ellsworth, WI

Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at 715-273-6851.

A quorum of CountyBoard supervisors may be present. TK:js10/04/11

Approved 12/15/11

1


Thursday, November 17, 2011 – 5:00 p.m.


STATE OF WISCONSIN

COUNTY OF PIERCE




Meeting

convened

Members

present:

Also

present:

Dan Reis

Carolyn Sorenson

Ron Bartels

Ogden Rogers

Joyce Borgerding

Jon Aubart

Jim Ross



Chris Tuenge – Economic Support Supervisor

Heather Rewey-Conway – ADRC Program Manager

Ron Kiesler – Community Behavioral Health Program

Manager

Maria Mata – Child Support Administrative Assistant

Roll Call

Motion by Ross, seconded by Bartels, to approve the November 17,

2011 agenda. Motion carried.

Agenda

Motion by Bartels, seconded by Borgerding, to approve the August 11,

2011 board meeting minutes. Motion carried.

Minutes

Chairman Reis called for public comments. The board congratulated

Maria Mata, Child Support Administrative Assistant on becoming a

United States citizen. Ms. Kincaid introduced Chris Tuenge as the

agency’s new Economic Support Supervisor and Ron Kiesler as the

agency’s new Community Behavioral Health (CBH) Program

Manager.

Public

comments

Heather Rewey-Conway presented the application for the 2012 §85.21

Transportation Grant. The county is eligible to receive $71,362 from

the state which would require a county match of $14,272. This amount

is already included in the budget. The 2012 proposed application is to

support the same services and service priorities as in the past. Motion

by Rogers, seconded by Borgerding, to approve the 2012 application

for the §85.21 grant. Motion carried.

2012 §85.21

Transportation

Grant



by Rogers, seconded by Aubart, to approve the out of county travel


Out of County

Travel

The agency has recently been certified to bill Medical Assistance (MA)

for Crisis Intervention services if clients receiving the services are

eligible for MA. Staff will be attending training on December 1st to

learn how to set up the billing for these services. The agency must

Crisis

Intervention

MA Match

Approved 12/15/11

2

commit to match the non-federal share of these services with budgeted

tax levy. Motion by Rogers, seconded by Borgerding, to approve the

availability of budgeted tax levy for the non-federal share needed for

Medicaid reimbursement of Crisis Intervention Services. Motion

carried.

The State of WI changed the requirements in 2007 for supervision of

Alcohol and Other Drug Abuse (AODA) services. The new CBH

Program manager does not have those qualifications. There may be

qualified individuals in the county that would meet these requirements.

This position would supervise the AODA services/treatment plans for

the agency. The supervision of this position would be provided by the

CBH Program manager. The additional cost would amount to

approximately $11,632. There is money in the Operating While

Intoxicated (OWI) Surcharge fund to cover this additional cost.

Motion by Rogers, seconded by Bartels, to recommend to Finance and

Personnel, the creation of a Lead AODA Counselor position. Motion

carried.

Lead AODA

Counselor

Position

Ms. Kincaid revised the 2011 Human Services staffing plan. The plan

includes adding the AODA Lead Counselor and deleting one AODA

Counselor, transferring the ADRC Accounting Assistant to the

Operations Manager from the ADRC Program Manager, and

transferring the Adult Protective Services (APS) positions from the

CBH unit to the ADRC unit. Motion by Rogers, seconded by

Borgerding, to approve the 2011 Human Services staffing plan as

amended. Motion carried.

2011 Human

Services

Staffing Plan

Changes


board. Expenditures through September are at 66% which is below the

target of 75%. Mental Health purchased services is projected to be

over-budget due to higher than expected placements. Juvenile

placements continue to be below budget. The schedule of vouchers

was available for review as well.

Financial

Report

The Wisconsin Counties Human Services Association (WCHSA)

continues to look at Compression Planning in Human Services. There

will be an Economic Support Planning meeting that board members are

invited to attend. It will be on December 1st in Wisconsin Rapids. Mr.

Ross expressed an interest in attending a partial day. The Economic

Support consortium will consist of 10 counties for our region. The

money will be allocated in the same way amongst the counties;

however workers will be distributed based on caseloads. Any

additional staff will be part of a call center for the entire consortium.

Child Support will see a decrease in funding over the next few years.

Performance measures have also been set in place for future funding

levels in Child Support. Child Protective Services has seen an increase

in emergency cases. The severity of cases has also increased. Claims

for the Children’s Long-Term Support Waiver are now being

processed through a Third Party Claims Administrator as of November

1st.

Director’s

Report

Drug Court Coordinator position description change

2012 Purchase of Service Contracts

Future agenda

items

Approved 12/15/11

3

Nutrition Program Reorganization – Spring Valley site

Guest speaker from the “Down on the Pharm” presentation


Board is scheduled for Thursday, December 15, 2011 at 5:00 p.m. in

the Lower Level Meeting Room of the Pierce County Office Building.

Next meeting

date

Motion by Ross, seconded by Rogers, that the meeting be adjourned at

5:51 p.m. Motion carried.

Adjournment


_______________________

Tami Billeter

REVISED HUMAN SERVICES

MEETING AGENDA

Thursday, November 17, 2011, at 5:00 p.m.

Lower Level Meeting Room

Pierce County Office Building


# Action Presenter

1 Call to order Chair

2 Roll call Chair

3 Discuss and take action to establish and approve the November

agenda

Members

4 Discuss and take action to approve meeting minutes of August 11,

2011

Members

5 Public comments—members of the public wishing to address the


6 Discuss and take action to approve staff training/education requests Members

7 Discuss and take action to approve 85.21 Grant for the ADRC Heather

Conway

*8 Discuss and take action to approve the availability of budgeted tax

levy for the non-federal share needed for Medicaid reimbursement of

Crisis Intervention Services

Members

9 Discuss and take action to approve creation of Lead AODA

Counselor position

Members

10 Discuss and take action to approve Staffing Plan changes Members

11 Financial report

- review monthly vouchers

Tami Billeter


13 Future agenda items Members

14 Next meeting date Members

15 Adjourn Members


Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring

special accommodations for attendance at the meeting. For additional information or to make a request, contact

the Administrative Coordinator at 715-273-6851.


* 11/10/11

Approved 2/9/12

1


Thursday, December 15, 2011 – 5:00 p.m.


STATE OF WISCONSIN

COUNTY OF PIERCE




Meeting

convened

Members

present:

Also

present:

Dan Reis

Greg Place

Carolyn Sorenson

Ron Bartels

Ogden Rogers

Joyce Borgerding

Jon Aubart

Jim Ross



Julie Krings – Youth Services Program Manager

Roll Call

Motion by Borgerding, seconded by Aubart, to approve the December

15, 2011 agenda. Motion carried.

Agenda

Motion by Ross, seconded by Borgerding, to approve the November

17, 2011 board meeting minutes. Motion carried.

Minutes


comments



by Rogers, seconded by Borgerding, to approve the out of county

travel requests for Human Services staff as presented. Motion carried.

Out of County

Travel

Ms. Kincaid and the Honorable Judge Boles were available to discuss

the change in position description and wage classification for the Drug

Court Coordinator position as it is currently vacant. This position

originated as an AmeriCorps volunteer and later morphed into a part-

time position with Pierce County. The position was originally

supervised by the Judge, but later was moved under the supervision of

Human Services management staff. As the position evolved, it became

clear that the qualifications needed to be changed. The

recommendation of the Drug Court team and the Human Services

Director is that the requirements of the position should include a

Bachelor’s degree in Social Work, Mental, Health, AODA, Criminal

Justice or related field, and five years of experience in a related field.

The wage classification would be at a Social Worker III level. The

increase in salary would be paid out of the OWI Surcharge fund. This

position would be supervised by the Human Services Director. Judge

Boles expressed the importance of the Drug Court program and its

effect on society as well as the county’s overall budget savings. This

Drug Court

Coordinator

Position

Description

Approved 2/9/12

2

position is critical to the success of the overall program. Motion by

Place, seconded by Rogers, to approve the changes to the Drug Court

Coordinator job description, approve wage classification, and approve

revised staffing plan and recommend these changes to Finance and

Personnel. Motion carried.


board. Expenditures through October are at 74% which is below the

target of 83%. The schedule of vouchers was available for review as

well.

Financial

Report

Counties of the Great Rivers Income Maintenance (GRIM) consortium

are continuing to work on the Economic Support Redesign with the

focus being on negotiating the contract between the counties and the

state. This should be ready to present to the board in February, 2012.

The Wisconsin Counties Human Services Association (WCHSA) is

still looking at Human Services Redesign which will focus on

regionalizing Human Services programs throughout the state. The

Child Protective Services unit received an Alternative Response grant.

The state has approved the purchase of gift cards to be used for future

needs of families to spend down the grant by the end of the year as

funds cannot be carried over into 2012. The Treasurer’s Office will

hold the cards and distribution will be monitored by the Finance

Department. There was a union grievance in the department that was

settled recently.

Director’s

Report

2012 Purchase of Service Contracts Future agenda

items


Board is scheduled for Thursday, January 12, 2012 at 5:00 p.m. in the

Lower Level Meeting Room of the Pierce County Office Building.

The Board agreed to keep meeting dates and times the same for 2012

which is the second Thursday of each month.

Next meeting

date

Motion by Rogers, seconded by Borgerding, that the meeting be

adjourned at 6:01 p.m. Motion carried.

Adjournment


_______________________

Tami Billeter

HUMAN SERVICES

MEETING AGENDA

Thursday, December 15, 2011, at 5:00 p.m.

Lower Level Meeting Room

Pierce County Office Building


# Action Presenter

1 Call to order Chair

2 Roll call Chair

3 Discuss and take action to establish and approve the December

agenda

Members

4 Discuss and take action to approve meeting minutes of November 17,

2011

Members

5 Public comments—members of the public wishing to address the


6 Discuss and take action to approve staff training/education requests Members

7 Discuss and take action to approve changes to the Drug Court

Coordinator job description, approve wage classification, and

approve revised staffing plan

Tammy Kincaid

Honorable

Joseph Boles

8 Financial report

- review monthly vouchers

Tami Billeter


10 Future agenda items Members

11 Next meeting date Members

12 Adjourn Members


Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring

special accommodations for attendance at the meeting. For additional information or to make a request, contact

the Administrative Coordinator at 715-273-6851.


Documents

Approved 3/10/11 HUMAN SERVICES BOARD Thursday, January 13, 2011 … · 2020. 6. 9. · Approved 3/10/11 1 HUMAN SERVICES BOARD Thursday, January 13, 2011 – 5:00 p.m. Lower Level