April 2013

SAPS TMS - ICDM Project

Project Status April 2013

April 2013

ICDMS (Integrated Case Docket Management System)

Project Background

This project focuses on the rewrite of the current CAS system into a comprehensive and effective Case Management Solution for the South African Police Service including the eDocket (Fast Tracked Case Registration and administration services) functionality as defined and requested by SAPS TMS Senior Management.

There are two specific business area’s that have been defined within this project, • Administer Case• Investigate Case.

The business modeling of the Administer Case component of this project is currently well underway.

April 2013

5 Specific Sub-Projects within the Greater ICDM Project

April 2013

1

2

3

4

5

ICDM Sub-Project Status CAS – still deployed nationally and will remain until ICDMS is nationally deployed and all resources trained. (Longer Term)

ICDMS – Business Analysis phase of the project is progressing slowly hampered by resource issues. BS tender is awarded. 79 stations deployed in Gauteng and other Provinces respectively. TMS currently planning further rollout.

Docket Scanning – Project is progressing well. Already deployed in over 900 police stations / sites and almost 3 million documents have been scanned to date. Further rollout ongoing in Provincial TMS responsibility.e-Docket – is available to all the stations that have the network infrastructure and the equipments

CAS WEB (Modernization) – Project is completed. The entire CAS has been converted and is available nationally. HATS product available for other business areas.

April 2013

Project Scope as approved in PID

April 2013

April 2013

ICDMS Integration Strategy

SAPS System Integration Bus

IJS System Integration Bus

NPA DOJ DSD DCS Other SITA Int Interpol

APP

DHA

ACSA

Vodacom

GEMC3

FAS

SARSCAS CRIM CIR PCEM FRS DM PERSAL/SAP FSL/CRC

Integrated Case Docket

ManagementSystem

IntegrationPoint

WSR

R,M

DM

, BAM

, Mes

sagi

ng &

Ru

les

Engi

ne

Timeline: Release ScheduleInvestigation Case Docket Management System (eDocket)

April 2012 Q1

August 2012Q2

October 2012

Q3

February 2013

Q4

March 2013

Q1In full Production

Timeline: Release Schedule 2013/14

Investigation Case Docket Management System (eDocket)

August 2013

November 2013

January 2014April 2014

Q2

Q3

Q4Q1

March 2013

Q1

April 2013

List of stations to be /implemented during 2011/12(GP 20 stations),2012/13 and 2013/14) :

April 2013

ICDMS Pilot Stations (20 – Gauteng) 2011/12

20 stations implemented in 2011/12

1. Alberton, 2. Katlehong, 3. Jeppe, 4. Kagiso, 5. Alexandra, 6. Bramely, 7. Tsakane, 8. Honeydew, 9. Randburg, 10. Krugersdorp,

11. Benoni, 12. Brakpan, 13. Cullinan, 14. Brooklyn, 15. Garsfontein, 16. Lyttelton, 17. Pretoria Central, 18. Pretoria North, 19. Sunnyside

20. Wierdabrug

At all of these police stations and associated detective offices resources have been trained and Cases have been registered at

each.

Provincial TMS is monitoring progress and re-visiting stations for support purposes

ICDMS 2012/2013 Rollout Plan (40 Planned)Stations from TMS Provincial for 2012-2013 rollout is as follows:- (59 in Total)KZN Chatsworth, Marianhill, Durban, Point, Empangeni, Escourt, Howick,

Kwadukuza, Ladysmith, Margate, PMB, Pinetown, Hillcrest, Kwadabeka, Plessieslaer & Nongoma

Northern Cape Galishewe, Kakamas, Grobelaarshoop & Upington North West Rustenburg, Klerksdorp, Brits, Potchefstroom, Mafekeng, Jouberton,

Mmabatho, Hartbeesfontein & PhokengMpumalanga Nelspruit, Pienaar, kabokweni, Barbeton, Kwa Mhlanga, Siyabuswa, Mhluzi,

Secunda & ErmeloEastern Cape Mount Road, Cradock, Graaf Reinet, Mount Ayliff, Aliwal North & MotherwellGauteng Roodepoort, Moroka, JHB Central, Booysens & VanderbijlparkFree State Parkweg & BayswaterLimpopo Pienaars River & Naboonspruit

Six (6) Additional Stations have been completed to date, Roodepoort, Potchefstroom, Hartbeesfontein, Cradock, Graaf Reinette & Mount Ayliff.

April 2013