APSA Finance Guidelines

Purchasing MethodsMethod Form Submission Deadline1. Reimbursement (You pay then get reimbursed at

the end of the semester)

2 weeks AFTER event

2. Internal Requisition (ASSP/Dean Subsidy DIRECT

payment to USC affiliated vendor)

5 weeks PRIOR to event/ date of purchase

3. Purchase Order (ASSP/Dean Subsidy DIRECT

payment to NON-USC approved vendor)

5 weeks PRIOR to event/ date of purchase

Reimbursement Packets1. For Non-Travel Expenses

1. APSA Reimbursement Form2. ASSP Non-Travel Expense Form3. Original Receipts taped to computer paper (highlight

relative items)4. Credit Card/Bank Statement (highlight relative

transactions)

2. For Travel Expenses5. ASSP Travel Expense Form 6. Also include original hotel receipt, boarding pass, conference

badge tapped to computer paper

1. APSA Reimbursement

Form

2. ASSP Non-Travel

Expense Form

For Travel Expenses5. ASSP Travel Expense

Form

PurchasingMethod Form Submission Deadline1. Reimbursement (You pay then get reimbursed at

the end of the semester)

2 weeks AFTER event

2. Internal Requisition (ASSP/Dean Subsidy DIRECT

payment to USC affiliated vendor)

5 weeks PRIOR to event/ date of purchase

3. Purchase Order (ASSP/Dean Subsidy DIRECT

payment to NON-USC approved vendor)

5 weeks PRIOR to event/ date of purchase

Internal Requisition1. Acquire prices from USC

Affiliated Vendors (ie USC Plaza Pharmacy)

2. Complete & Submit IR Form to APSA treasurer 5 weeks before the event/purchase date

3. APSA treasurer will submit IR for approval

4. Once approved, APSA treasurer will give you the IR to use as payment

Purchase Order1. Acquire prices from approved

vendors (see list on ASSP site)2. Complete & Submit PO Form

to APSA treasurer 5 weeks before the event/purchase date

3. APSA treasurer will submit PO for approval

4. Once approved, APSA treasurer will give you the PO to use as payment

PurchasingMethod Form Submission Deadline1. Reimbursement (You pay then get reimbursed at

the end of the semester)

2 weeks AFTER event

2. Internal Requisition (ASSP/Dean Subsidy DIRECT

payment to USC affiliated vendor)

5 weeks PRIOR to event/ date of purchase

3. Purchase Order (ASSP/Dean Subsidy DIRECT

payment to NON-USC approved vendor)

5 weeks PRIOR to event/ date of purchase

**Benefit of IR & PO: Don’t have to use your own money then wait months for reimbursement.