Iron Horse Golf Club

2150 Iron Horse Drive

Whitefish, MT 59937

406.863.3131

ironhorsegolfclub.com

IRON HORSE GOLF CLUB FACILITIES REFURBISH PLAN 2018

Dear Member,

INTRODUCTION

Included in this booklet is a summary of the facilities refurbishment, improvement plans,

concepts, and artist renderings that the Iron Horse Board of Directors is submitting to you for

approval. The improvements that we are recommending come directly from our membership

feedback, primarily via the Long-Term Planning Survey and the Facility Improvements Survey

that was conducted last year and also from the many conversations, emails, etc. that we have

received from many members. Basically, these are the specific refurbishments and

improvements that our membership has indicated it has an interest in completing.

PHASES / THE PLAN

For practical purposes (cost management, operational disruption, etc.) the plan has been divided

into two independent phases, each of which will require your approval before we proceed. The

phases are sequenced to allow you to approve them at different points in time so we can manage

the pace of implementation and ease the financial impact on our members. We are asking you to

approve the first phase of the plan. The second phase, which is again independent of the first

phase, will require your approval in the spring of 2020. The specific items contained in the plan

are as follows:

Iron Horse Refurbishment Plan: Phase I

1. Covered Patio Kitchen

2. New Expanded Pool Deck

3. Clubhouse Main Floor and Bathroom

Remodel

4. Clubhouse Interior Design / Fixture,

Furniture, Carpet, Tile, etc. Update /

Refurbishment

Iron Horse Refurbishment Plan: Phase II

1. Terrace Roof, Fire Pit

2. Locker Rooms / Wet Area Remodel

THE TIMELINE

We request that you review the materials, mark your proxy, and return to the Club so that it is

received no later than January 16, 2018. In order for the assessment to pass, a majority of the

votes entitled to be cast by the Equity Members must vote in favor of the assessment. We have

also scheduled a very informal Question & Answer gathering at 3pm on Friday, December 29

in the Private Dining Room for those of you who are in town over the holidays. If the Phase I

proposal passes, the anticipated completion of the Covered Patio Kitchen and Pool Deck

construction will be this spring, while the Interior Refurbish will be completed by the spring of

2019.

ASSESSMENT PROPOSAL

We will be asking you to approve a $5,000/member assessment for Phase I of the plan. The

payment for the Phase I assessment will be in two $2,500 increments that are separated by

approximately seven months (due February 28, 2018 and September 30, 2018). To the extent

that the actual costs for the phase is less than the assessment, the savings will be applied to

Phase II (if passed). If Phase II does not pass, the savings will be returned (credited) to each

member’s account equally. In other words, each member will pay only the actual cost up to a

maximum of $5,000 for Phase I.

Based on your feedback, the Iron Horse Board, Management, and staff have developed this

plan with the framework of the Iron Horse Mission Statement and our Iron Horse values. We

are very excited about this initiative and strongly believe it will enhance our facility and allow

us to continue to provide the wonderful Montana Golf Club experience that you have come to

expect at Iron Horse.

Thank you for your attention to this important matter!

Best Regards,

Iron Horse Golf Club Board of Directors

CONSULTANTS

Architect

Rich Graves

Altius Design Group, LLC

Whitefish, MT 59937

Interior Designer

Barb Cooke

Velvet Leaf Studio

Whitefish, MT 59937

Builder

Andy Barinowski

Malmquist Construction

Whitefish, MT 59937

IRON HORSE GOLF CLUB

BOARD OF

DIRECTORS

Robert Douglas, President

Jim Archer, Vice President

Alan Warrick, Treasurer

Matt Moran

Dow Crocker

Cyrus Hadidi

Steve Gomo

Thomas Nitopi

JoAnne Duncan

Phase I

Covered Patio Kitchen

Additional cover and kitchen equipment enhance the North Patio. Club events, private parties, and evening

cookouts or a la carte dining will be part of the programming for this area. This will relieve pressure from the

current kitchen and additionally continue to improve service and food quality in the dining room.

Covered Patio Kitchen

$390,000

Contractor Scope of Work

Demo required areas of current stone wall

Grading for footings, backfill after concrete/masonry

Supply and install concrete/masonry structure

Supply and install log and timber structure

Supply and install roofing

Supply and install stone counter tops

Supply and install commercial appliance package

Supply and install lighting

Supply and install fire sprinkler system

Phase I

Pool Deck

$242,000

Pool Area: Demo existing Trex decking, demo and re-frame under deck support system (use stainless steel

hanger brackets), add additional square footage of deck, approximately doubling the deck size, supply and

install 2x4 removable cool deck tile system on top of framing, supply and install railing along new elevated

deck area.

EXISTING

NEW

Phase I

Interior Design / Refurbish

Designer Studios Scope of Work

Supply and install carpet in Dining Rooms,

Ladies’ Locker Room, Men’s Locker Room,

and Fitness Facility

Supply and install stairwell carpet runner

Replace/reupholster freestanding furniture,

chairs, etc.

Drapery

Supply bar lighting

New bar stools

New comfort furniture, etc.

Ladies’ Locker Room furniture

Men’s Locker Room furniture

Interior / Designer Scope

$270,000

Contractor Scope of Work

Entry tile demo and replace

Men’s and Ladies’ bathroom tile demo and replace

New lighting in Men’s and Ladies’ Bathrooms, and

install new lights at bar

New sinks and faucets in Men’s and

Ladies’ Bathrooms (upstairs)

Re-paint Men’s and Ladies’ Bathrooms (upstairs)

Demo and replace corridor tile

Demo carpet

Demo stairwell carpet runner

Demo and replace selected wall coverings

Refurbish Scope

$318,000

*Conceptual rendering only

(actual interior material selections have yet to be determined and have not been finalized)

Future Phase II: 2020

(not included in this vote)

Terrace Roof, Fire Pit