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To enroll, call toll free 1-888-282-7817, online at www.hsuniversity.org or fax at 901-748-0297. 1
3 Comprehensive Days
Presented by:
Are you ready for unannounced
Federal visits?
HS University Integrating the learning Process… Anticipating the Future!
The ERSEA Management Training is designed to help you understand ERSEA requirements and strengthen your program procedures for determining, verifying, certifying and maintaining ERSEA records. Participants enrolled in this training will be able to ensure their programs have the most up-to-date implementation practices. The Training will address eligibility challenges and give best practices and solutions to problems faced in implementing ERSEA. Students will leave this Training with proven implementation strategies and related tools to help develop ERSEA policies and procedures that will improve their methods of implementing ERSEA compliance, particularly how to answer core PROTOCOL questions as they relate to eligibility, enrollment, attendance, selection, and recruitment. When you complete the training, you will return to your program with an action plan of how to recruit the greatest number of children, how to determine and select the most needy children and families, how to maintain your full enrollment and monitor and manage attendance.
“Let us help your program reach the children and
families who need Head Start services the most!”
To enroll, call toll free 1-888-282-7817, online at www.hsuniversity.org or fax at 1-901-748-0297 2
This Training is designed so that ERSEA teams can attend and return with an action plan for their agency. It is designed to provide participants with an understanding on how to develop and implement effective ERSEA procedures that ensure program compliance. This training will help you
determine the children with the greatest needs based upon information found in the Community Assessment. Students will be taught how the CA is used to identify selection criteria, recruitment strategies and types and location of families that need Head Start services. You will also learn how to evaluate your current program option to determine how it affects enrollment and attendance, as well as how the CA will be incorporated into Federal reviews. You will receive an ERSEA toolkit CD and a comprehensive instruction manual to help you implement best practices at your program. This Training teaches you how to use an integrated, systemic approach to ERSEA requirements. Upon completion, you will be able to:
Utilize the community assessment for develop ERSEA processes
Determine how program options affect ERSEA processes
Select families with the greatest needs for Head Start services
Maintain 100% enrollment during the program year
Manage chronic absenteeism
Day One - ERSEA Management System
ERSEA Systems
New Rules for ERSEA
Systems Approach to ERSEA
ERSEA Management System
ERSEA PROTOCOL Reviews
Reviewing Key Definitions
Determining Community Strengths &
Needs
Determining Strengths & Needs in the Community Assessment (CA)
What is the CA & Why is it Important?
Benefits of CA Report on ERSEA
Analyzing ERSEA CA Data
Examining ERSEA PIR Data
Identifying Issues & Concerns
Determining ERSEA Issues in CA
Using the CA to Determining Recruitment Strategies
The program options affect on ERSEA
Your Head Start Program Options
Program Options effect on ERSEA
Recruitment using Program Options Program Options & Selection
Program option: Effects on Attendance
Day Two - Eligibility, Recruitment &
Selection,
The Eligibility Picture
Eligibility
Age of children and Family income
EHS to HS programs
Family Income Eligibility
Definition of Income
Income Eligibility Process
Homeless Eligibility
Categorically Eligible
Receipt of Public Assistance
Recruitment of Children
Developing a Recruitment Process
Setting Recruitment Task Timelines
Determining Recruiting Strategies
Developing a Selection Process
Establishing Criteria
Determining Disabilities Criteria
Maintaining Wait Lists
Monitoring the Selection Process
Day Three - Enrollment & Attendance
Enrollment and Re-enrollment
Maintaining Full Enrollment
EHS Transition Eligibility
Re-enrollment
Attendance Process
How Attendance is calculated
Monitoring Attendance
Addressing Absenteeism
Procedures for Chronic Absenteeism
Policy for Vacating slots
Review of ERSEA Requirements
Other Regulations
Policy on Charging Fees
Wrap around program eligibility
Compliance
Wrap Up, Question, Review
Credential Exam (optional)
ERSEA... ...Helping Agencies
give all eligible
children a chance to
participate in Head
Start.”
Most agencies understand how important a Head Start experience can be in the lives of our nation’s disadvantaged children and families. Because Head Starts are not able to serve all of the low-income children who meet its eligibility criteria, one of the most important responsibilities programs have is to decide which children are selected to be enrolled and which are not. In order to accomplish this effectively, agencies must understand and implement the requirements set forth by 45 CFR 1305. This Training is designed to address challenges some Head Start programs have such as ensuring the accuracy of their income eligibility documents, developing selection criteria that ensures the selection of the children with the greatest need, developing eligibility procedures that appropriately considers families that lack income documentation, and developing systematic processes that collect and verify income eligibility and homeless families.
What you’ll learn and how you’ll benefit...
Program hours: 9 a.m. to 4:00 p.m.
To enroll, call toll free 1-888-282-7817, online at www.hsuniversity.org or fax at 901-748-0297. 3
ERSEA Management Systems
is coming to your area…
Chicago, IL • August 20-22
Holiday Inn—Downtown
506 West Harrison Street
EBD Deadline: July 28
New York, NY • Sept 10-12
TRYP Times Square Hotel
345 West 35th Street
EBD Deadline: August 17
Las Vegas, NV • November 5-7
Staybridge Suites
5735 Dean Martin Drive
EBD Deadline: October 12
Tampa, FL • Jan 7-9
Sheraton East Tampa
7450 Hazard Center Drive
EBD Deadline: December 17
San Diego, CA • Mar 6-8
Doubletree Mission Valley
7450 Hazard Center Drive
EBD Deadline: February 13
New Orleans, LA • May 20-22
Doubletree New Orleans
300 Canal Street
EBD Deadline: April 29
NOTE: Training may be relocated due to space and availability. Please check with HSU for specifics about training location. EBD -Early Bird Discount. For Early Bird Discount of $50 per student, you must register and pay on or
before EBD Deadline listed above.
FREE to every participant...
ERSEA Toolkit CD
When you attend this Training, you’ll get a CD-ROM packed with powerful, time-saving forms and
regulations to help you pinpoint and develop procedures and instructions at your program… as well as the most up-to-date regulations and more.
Your program workbook will become an
immediate action plan for your program. You’ll walk away with a comprehensive Training manual containing information, tips and techniques that took thousands of hours of research to put together—all in one convenient workbook you can use over and over again.
Did you know? ...using the regulatory definition for under-enrollment (less than 100
percent enrollment), as many as 50 percent of all Head Start grantees
could be under-enrolled.
GENERAL ACCOUNTING OFFICE REPORT, 2004
Under-enrolled grantees must be identified as being in violation of the
Head Start regulations and need to develop a plan indicating how they
plan to achieve full enrollment within the period prescribed by ACF.
HEAD START MANAGEMENT INITIATIVE, MAY, 2004
U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES
This ERSEA Training will help you reach the most needy
children and families in your community!
To enroll, call toll free 1-888-282-7817, online at www.hsuniversity.org or fax at 1-901-748-0297 4
R E F E R R A L S:
“The trainer was incredibly helpful. I can honestly say this is the best class I’ve ever been to.”
Kansas City, KS
“The trainer did a wonderful job. We all learned a great deal and would highly recommend this training.”
Tulsa, OK
“The trainer did an excellent job and a very exceptional Training. Keep up the good work”
Minneapolis, MN
“This Training anticipated and answered my questions. I left confident & ready to implement the system.”
Philadelphia, PA
Get answers to your most pressing questions and gain valuable hands-on experience
in HSU’s trainings...
Over the years, we have developed
teaching techniques and materials that provide all participants with the benefit of the most progressive training available. We cover the vast amount of information you need in a fast paced environment to maximize your time and learning experience. Actual regulations, information memorandums, and standards will be utilized throughout the training. Your workbook is designed explicitly for this Training. Topics will be covered in a sequence designed to clarify and simplify. Questions and comments will be addressed as you proceed through the material courseware.
14 In-depth lessons...
LESSON 1 Introduction to ERSEA
LESSON 2 ERSEA Management Systems
LESSON 3 Key Definitions
LESSON 4 Determining Community Strengths & Needs
LESSON 5 The Eligibility Picture
LESSON 6 Recruitment: Recruiting in Numbers
LESSON 7 Selection: Selecting the Best Candidate
LESSON 8 Enrollment: Participating in the Program
LESSON 9 Attendance: Roll Call
LESSON 10 Policy on Fees: Paying the Way
LESSON 11 Compliance: Fulfilling the Obligation
LESSON 12 ERSEA Policy: Policies that affect ERSEA
LESSON 13 Resources for ERSEA Monitoring
LESSON 14 Forms for ERSEA
Who should attend...
Head Start staff who want to learn the latest updates in requirements and keep their program in compliance
The person who is responsible for recruitment, eligibility, enrollment and selection of families
Family and intake workers responsible for collecting, documenting and verifying eligibility
Center managers, Directors, and Coordinators who use ERSEA reports to monitor
The office person that everyone goes to with ERSEA problems but who never had the benefit of training
Anyone who wants systems and tools to design effective ERSEA policies and procedures
To enroll, call toll free 1-888-282-7817, online at www.hsuniversity.org or fax at 901-748-0297. 5
Be a Part of “the best”!
At HS University, we believe in the adage, "The only thing constant is change," especially when it comes to ERSEA compliance. For that reason, we continually evaluate and update our credential programs to ensure that the University keeps up with new ERSEA requirements. Earning a credential not only helps you stay current with the latest ERSEA regulations and requirements, it demonstrates specific job-related experience and ERSEA problem-solving skills. Credentialing not only ensures job security, it can help you get promoted. A credential will provide you access to resources that can help your program provide quality services as well as earn your program recognition in the Head Start community as a “center of excellence”. As an ERSEA Credentialed Specialist, you can network and collaborate with other professionals from around the US, participate in HSU-sponsored events and local users groups, and use the private member support site to find technical help, compliance tips, and ERSEA resources.
Becoming an ERSEA Credentialed Specialist... Obtaining an ERSEA Credential is the next progression in a Head Start employees professional career. Beyond the educational degree, a professional credential denotes professional commitment, achievement and represents a "plus" feature of certifying knowledge and experience that meets or exceeds excellence at the national level. Credential candidates agree to a critical academic review process that includes evaluation of the candidate's educational preparation, practice experience and employment review of skills and abilities. Having an ERSEA Credential will allow you to...
Become a part of the most widely recognized work organization in Head Start.
Be recognized as having in-depth knowledge, proven work experience, leadership capacity, competence and dedication to the profession.
Agree to a critical review process that strives to measure adherence to a Code of Ethics, Standards of Continuing Education and training in the area of ERSEA specialized work practice.
Steps to Credentialing...
Step 1 Decide which level credential best
meets your need (see below)
Step 2 Complete an candidate application
Step 3 Complete the ERSEA 3 day training
course
Step 4 Register and take required exams
Step 5 Complete the Executive Skills portfolio
Step 6 Register with HS University’s network
registry
Credentialed Specialist (ECS) program is
designed for professionals who are responsible for collecting, reporting and monitoring ERSEA daily compliance issues. Candidates enrolled in this program have less than 3 years experience dealing with ERSEA regulations, or they are new to ERSEA.
Credentialed Administrator (ECA) program is
designed for professionals who are responsible for implementing, managing, and developing ERSEA policies and procedures in a Head Start environment. Candidates enrolled in this program typically have 4 to 6 years experience administering ERSEA systems. Due to the in-depth nature of this level, candidates must be knowledgeable about Head Start and understand Head Start standards and requirements in accordance to the Federal mandates.
Types of ERSEA Credentials
Be the
Best of the Best!
Benefits of being an ERSEA
Credential Specialist…
To enroll, call toll free 1-888-282-7817, online at www.hsuniversity.org or fax at 1-901-748-0297 6
Learning by trial and error on the job can help get you by for a while, but to learn optimum methods for monitoring, implementing and managing ERSEA, specialized training is a must. With the constant change in Head Start
regulations, ERSEA workers and their Head Start program must ensure they meet the new reporting and documentation requirements for ERSEA compliance. A specialized credential will help you accomplish just that.
The demand for specialized and skilled ERSEA workers is strong and growing on a daily basis. Unannounced on-site visits are part of 1307 Re-competition standards. Agencies need to be assured that the ERSEA staff can handle unannounced visits, compliance issues as well as design policies and procedures that eliminate findings. By constantly receiving updates on ERSEA compliance, a credentialed professional will play a key role in program compliance. A credential provides an action plan for ERSEA professionals to design, implement and monitor those requirements. A credential through HS University prepares students so that they are specialized in ERSEA systems. The credential program prepares you to:
Enhance ERSEA policies and procedures
Eliminate ERSEA risk factors by establishing methods of addressing ERSEA non-compliance issues
Obtain advanced skills and experience in establishing systemic, integrated ERSEA procedures
Remain up-to-date with changes in ERSEA reporting and documentation requirements
Being a credentialed ERSEA Specialist makes all the difference in Head Start. An ERSEA credentialed professional is...
A person who wants recognition for their professional achievements
A person who wants to unlock new career paths
A person who wants to be ready for federal review and unannounced site visits
A person who can design policies and procedures that eliminates risk factors in ERSEA
A person who seeks excellence in service
A person who is dedicated to quality services in Head Start
What is an ERSEA credential?
An ERSEA credential at HS University is an "educational process" of establishing the qualifications of professionals in Head Start, and the Early Childhood environment. The process consists of the attainment of a specific skill level and knowledge of regulations and the assessment of the candidate's educational background and experience. Upon completion a license is then awarded to the professional who meets the standards set for the credential. The credential signifies that a student has enrolled, attended and successfully completed the requirements within a specific level. The specialist credential process usually takes about 3 to 6 months to complete and requires 15 units.
Why do I need a credential?...
Being the Best of the Best...
Your credential fee includes:
$895 course fee (4 Day Course Fee)
$485 application/candidate fee
$185 per exam (2 exams required),
$110 course manual and handout package
$65 technology fee
$25 graduate portfolio packet.
Total Credential Fees: $1950 per person (Register today for $1495 and save over 20%)
How much does it cost?
To enroll, call toll free 1-888-282-7817, online at www.hsuniversity.org or fax at 901-748-0297. 7
ERSEA REGISTRATION INFORMATION
What ever your method of registration, be sure to enroll right away since space is
limited. As soon as we receive your registration, we’ll send you a registration confirmation. To
register, mail or fax the registration form to (901) 748-0297 or call (888) 282-7817. You may
email the registration information to [email protected]. Registrants will be notified if a
course is over subscribed or canceled. If not notified to the contrary, your registration has been
accepted.
Payment: Payment must be received two weeks prior to Training date unless other
arrangements are made in advance. POs are accepted, but PO must be cleared prior to training.
Cancellation or Substitution. Cancellations received at least fifteen business days prior to
Training are refundable, minus a $25 registration service charge. After that, cancellations are
subject to the entire Training fee, which you may apply toward a future Training. Please note
that if you don’t cancel and don’t attend, you are still responsible for payments. Substitutions
may be made at any time. If for any reason we are required to cancel a Training, our liability is
limited to the return of the registration fee only.
HSU will award (2.1 CEUs) Continuing Education Units for this training. To register for CEUs,
please mark the appropriate box on the Registration Form and include an additional $25 per
person in your payment.
On-Site Training. For only $4995, we can deliver a 2 day Training right to your company’s door. For complete details and a no-
obligation quote, call 1-888-282-7817 and ask for the on-site training department. Price includes all travel cost for trainers and manuals
for up to 10 staff members. For credential on-sites you must add $600 per person.
Your satisfaction guaranteed! Your complete satisfaction is important to us. If you are dissatisfied for any reason, you may attend this
Training again for FREE!
By PHONE
1-888-282-7817 or 1-901-748-0293
ON-LINE
Enroll at www.hsuniversity.org
By E-MAIL
By FAX
1-901-748-0297
By MAIL
Complete and mail form to:
HS University
P.O. Box 2482
Cordova, TN 38088-2482
5 easy ways to register:
Hotel: HSU wants your hotel stay to be pleasant and we take great pride in selecting hotels.
Once we receive your registration, we will fax you a copy of our student packet that list area
hotels and information about travel in our training area. Take 3 Discount: Take 3 is for 3 or more students registering for the same course. Early Bird Discount: For those students that register and pay on or before EBD date listed on page 3.
To enroll by phone call toll free 1-888-282-7817 Note: If you’ve registered by phone and paid with a credit card, it is not
necessary to return this form.
PLEASE PRINT OR TYPE: Please list additional registrations on separate sheet and attach.
________________________________________________________________________________
Name and Email ___________________________________________________ Name and Email ___________________________________________________ Name and Email
___________________________________________________ Name and Email
Please select your days: __Day 1-2 Only ($495) __Day 2-3 Only ($495) __All 3 Days ($695) __ECS Credential ($1495) CEU: • Check here is requesting CEUs and add $25 per person
Agency __________________________________________________________ Mailing Address ____________________________________________________ City, State, Zip _____________________________________________________ Telephone ___________________________ Fax __________________________ Payment Information (Prepayment is required. Please pay before the Training!) __Check enclosed payable to: HS University, PO Box 2482, Cordova, TN 38088-2482
__Purchase order attached: #_______________________
__Charge to: • MasterCard • Visa • Discover • American Express
Card number __________________________ Expiration Date ______________
Signature ________________________________________________________
• August 20-22, 2012 Chicago, IL
• September 10-12, 2012 New York, NY
• November 5-7, 2012 Las Vegas, NV
January 7-9, 2013 Tampa, FL
March 6-8, 2013 San Diego, CA
May 20-22, 2013 New Orleans, LA
• Subtotal Cost:
• Early Bird Discount* -$50.00
• Take 3 Discount* -$25.00
• 2-Day On-Site Training $4995.00
Total Cost:
Please provide the following information:
All 3 Days - $695 per person 2 Days Only - $495 per person
ECS Credential- $1495 per person
To enroll, call toll free 1-888-282-7817, online at www.hsuniversity.org or fax at 1-901-748-0297 8
Join us in Times Square in NY! 3 Comprehensive Days
Are you ready for an unannounced federal review?
The Eligibility, Recruitment, Selection, Enrollment and
Attendance (ERSEA) Management Systems Training is designed to help address challenges Head Start programs may have in recruiting families, selecting children with the greatest needs and maintaining full enrollment levels. The Training delivers proven implementation strategies and support services, helps you design ERSEA tracking systems, provides information on how to use software and forms and gives you tools to create procedures to achieve ERSEA compliance and service excellence. All participants will improve their understanding of ERSEA and the methods of implementing ERSEA regulations, such as how to recruit the greatest number of families and how to maintain 100% funded enrollment. Upon completion, you will return to your program with an action plan for ERSEA!
SKU: HSU80112E
Did you Know?...
GAO stated…”Head Start programs have enrolled fewer children than they are funded to serve… Regional offices should… identify grantees as unacceptably under-enrolled…”
General Accounting Office Report 2004
PRSRT STD
US POSTAGE PAID
GERMANTOWN, TN
PERMIT NO. 14
ADDRESS SERVICE REQUESTED PO Box 2482 , Cordova, TN 38088-2482 1-888-282-7817 phone | 901-748-0297 fax
www.hsuniversity.org
HS UNIVERSITY
Get on the right path... Are your professional development goal’s clear? Credentialing with HS University is the best path to Head Start success!
September 10-12, 2012
TRYP Times Square Hotel
345 West 35th Street
New York, NY
