ARIZONA PROCUREMENT QUARTERLY A Publication of the Arizona State Procurement Office

January 29, 2015

Inside this issue:

New Rules

Compliance & Ethics

in Procurement

Eye on Legislation

Strategic & Set-Aside

Contracts Update

CPO Perspective:

Barbara Dull, DJC

Get to Know SPO:

Missy Mudry

Bid Openings

Rules changes

in the Arizona

Procurement

Code (APC)

were

unanimously

approved by

the Governor’s

Regulatory

Review Council

at their public

meeting in December of last year. They were

posted to the Administrative Register by the

Secretary of State’s office, and the final

rulemaking becomes effective February 2,

2015.

But the State Procurement Office’s road to

creating the new Rules dates back to 2012,

when the idea for Procurement Reform was

born. In what became House Bill 2599,

Procurement Reform is an ongoing initiative

to ensure consistent, fair, and transparent

procurement processes, enabling

government agencies to operate more

efficiently and effectively. (See timeline

below for the full Rules life-cycle.)

A new Arizona Procurement Code will be

posted on the SPO website with an effective

date of February 2015.

Arizona Procurement Code Rules Changes Solicitations (formal and informal) that

have been issued or are in evaluation

before February 2, 2015 will not require an

amendment to accommodate any

applicable changes to the Rules.

Solicitations that have not been issued to

the public must incorporate any applicable

changes as a result of the Rules changes.

In a memo dated January 7, 2015, State

Procurement Administrator Barbara M.

Corella highlighted the key Rules changes,

including:

Small dollar purchases increased from

$5,000 to $10,000.

Purchases between $10,000 and

$100,000, MUST solicit from small

business only and then may solicit from

others—no longer solicit from both at the

same time, unless meets criteria to do

so.

Procurement professional throughout the

State are advised to become familiar with

the Rules changes, and agency Chief

Procurement Officers are encouraged to

review the changes with their staff. To read

the full memo, visit Reform Agency News on

the SPO website.

2/12/2013: Procurement Reform bill introduced

7/29/2013: Request for Exemption from

Rulemaking Moratorium

5/7/2013: HB2599 Signed

9/13/2013: HB2599 Effective

10/18/2013: Notice of Docket Opening published in

Secretary of State’s Administrative Register (AR)

1/3/2014: Notice of Proposed Rulemaking

published in AR

4/22/2014: 1st Oral Proceedings

9/5/2014: Notice of Supplemental Proposed

Rulemaking published in AR

10/7/14: 2nd Oral Proceedings

10/20/2014: Submitted to Governor’s Regulatory

Review Council (GRRC) for review

11/25/2014: GRRC Study Session

12/2/2014: Rules approved at GRRC Meeting

12/19/2014: Notice of Final Rulemaking

published in AR

2/2/2015: New Rules effective

Procurement Rules Timeline

Page 2 Arizona Procurement Quarterly

Beyond Compliance: Procurement & Ethics

Strategic Contracts:

Unlocking Purchasing

Power for AZ

The following statewide

contracts will be awarded

soon:

Firearms Parts and

Accessories

Legal Processing Services

Carrier and Broadband

Provider Services

Data Loss Prevention

Web Content Filtering

Services

Set-Aside Program:

Creating Opportunity

The following Set-Aside

Program contracts have

recently been awarded:

MANDATORY Contracts for

Records, Media & Hard

Drive Shredding &

Destruction Services:

ADSPO15-080052

The Center for Habilitation/

ASDD Document

Destruction

ADSPO15-080125

Beacon Group/Beacon

Secure

Office Products:

ADSPO15-084186

Quality Connections, Inc.

Signage, Decals, Plaques &

Work Identification

Products:

ADSPO15-086672 (formerly EPS090051-1-A1)

Arizona Correctional

Industries

SB1020, Energy Conservation in Public Buildings

Requires state agencies, universities, school districts and community college districts to

purchase at least ten percent of their energy requirements in public buildings that they

administer from green sources.

SB1090, Prohibition of Neutrality and Apprenticeship Agreements

Prohibits neutrality agreements and apprenticeship program participation from being required

in public works contracts.

HB2095, Job-Order-Contracting Bond Waiver

Allows a job-order-contracting (JOC) performance bond to be waived if the construction

amount does not exceed $500,000. An amendment was issued to lower the amount to

$200,000.

HB2098, Department of Child Safety

Allows the Department of Economic Security a procurement code exemption to enter into

agreements with family foster care providers.

HB2201, Arizona Bidders Preference

Allows for an Arizona bidder to have preference over a nonresident bidder if there are two or

more low, responsive offers from responsible bidders that are identical in price.

HB2336, Contract Progress Payments for Design Professionals

Expands construction prompt payments to design professional service contracts including

contracts for architect services, engineer services, land surveying services, geologist services

or landscape architect services or any combination of those services performed by or under

the supervision of a design professional or employees or subconsultants of the design

professional.

Eye on Legislation: Procurement-Related Bills

The Fifty-Second Legislature began its session on January 12. There are several

key procurement-related bills in various stages of the legislative process. Here is a

high level description of the most important pieces of legislation that the State

Procurement Office is following:

When most people hear the word “compliance,” the dread of the challenge to be in line with

strict rules, laws, and regulations come to mind. When people hear the word “ethics,” most

think of this in terms of being quite easy… after all, who among is us is not ethical? Of course

we follow the rules. But following the rules is compliance. Doing what is right is ethics.

As public procurement professionals we have an obligation not only to our departments but

more importantly the taxpayer. When you complete a task, especially those of which you are

less familiar, ask yourself both:

Is this in compliance with the Arizona Procurement Code, Technical Bulletins, and

Standard Procedures? and;

How would I feel about my decision if it was featured in a newspaper?

If you are unfamiliar with a procurement requirement or procedure, please reach out to

subject matter experts that can help you. Sometimes the added investment in time and effort

early can prevent a great deal of time and effort fixing a situation later.

For our agencies, frustration may be reduced through investing a little time now in honest self-

reflection of our in-house procurement procedures. I welcome any agency, not already

scheduled for a compliance review, to complete the Control Self-Assessment available on the

SPO Website under Compliance.

An ounce of prevention is worth a pound of cure.

January 29, 2015 Page 3

CPO Perspective: Barbara Dull, Department of Juvenile Corrections

Barbara Dull is the newest Chief

Procurement Officer (CPO) to join the

ADOA corps of satellite CPOs, based at the

state’s largest agencies with unlimited

procurement delegation. Here, Barbara

shares some thoughts on life in public

procurement, and what it’s like to

transition to a new agency.

I have been in public procurement for the State of Arizona for

over 25 years. I was at Arizona Department of Environmental

Quality for just under 20 years, where I started my

procurement career as what used to be referred to as “baby

buyer” and worked my way up to Procurement Manager, then

CPO for Veterans’ Services, Deputy CPO for Corrections, and

now my current position as CPO for Juvenile Corrections

(since November 2014).

My approach to acclimating to a new agency is researching

past procurements and the needs of any future solicitations.

Touching base with my program, and ensuring their needs

are met. I’ve been blessed to experience various agencies; no

two are alike, but following the same consistent procurement

rules and regulations that I’ve adhered to my entire career, I

have been able to achieve my duties with relatively few

disturbances.

Some similarities between the Arizona Department of

Juvenile Corrections and the Arizona Department of

Corrections are the obvious correctional setting needs of the

population with regard to commissary, health needs and

clothing. Some contracts mirror ADOC’s with some minor

differences due to the age of inmates/juveniles.

Some unique services that we procure are referee services

for our youth sports program. We have boys and girls

basketball teams that actually play public high schools. We

also have to purchase unique uniforms for such teams along

with equipment.

One of my goals for this agency is to develop a training

mechanism for new employees to the agency and or the

state so that they can learn the “ABC’s” of procurement with

my assistance.

The thing I love the most about my profession is helping my

customers achieve their goals whether hiring a consultant,

or procuring for goods and services. When we are all on the

same page and start a Scope of Work from start to finish,

being a team from solicitation phase to award, it makes me

feel very accomplished.

I feel that public procurement as a profession is only getting

stronger. With professional development, support from the

State Procurement Administrator, and networking with fellow

colleagues, I feel my growth as a CPO will take me further on

and lead me to challenges I am ready to face.

Get to Know SPO: Missy Mudry, Senior Procurement Specialist Learn more about SPO’s current Employee of the Quarter and recipient of the State Procurement

Administrator’s “Service with Soul” Award.

What do you like most about working for

SPO?

Being a good steward of taxpayer dollars is

fundamental, so I’d say that, coupled with the dynamics of

statewide contract administration is what I like most. I also

like developing contracts that will benefit other agencies,

municipalities, cities, and schools throughout the state.

What is your favorite hobby?

It’s difficult to pick a favorite, and it’s really a combination of

reading, photography, SUP (paddleboarding), and hiking.

Who is your hero and what three words would explain why?

Alice Paul. Revolutionary. Intelligent. Empowerment.

If you had to pick one, what reality TV show would you most

likely appear on?

It would never happen! Millions of dollars couldn’t sway me

into that kind of debacle because I value some element of

privacy in my personal life.

Where is your favorite

vacation destination?

I’ve vacationed in Central

America, Mexico, many

different islands, and

most of the 50 states,

but my favorite place is

Lake Powell.

If you could have lunch

with any person not related to you, living or dead, who

would it be and why?

Margaret Thatcher. She was a strong political figure at a

time when society still clung to traditional female roles and

didn’t earn the “Iron Lady” moniker for no reason.

What is your idea of perfect happiness?

This is a tough question! My idea of perfect happiness is

living the life you want rather than the one prescribed by

others.

The AZ Dept. of Juvenile Corrections, located north of Wesley Bolin Memorial Park.

Missy’s photo from Lake Powell.

Vendors, register on ProcureAZ to receive

notifications of future solicitations.

Visit https://spo.az.gov/contractor-resources/

procureaz-resources-for-vendors

to view FAQs, user guides, and a webinar

developed specifically for vendors.

The ProcureAZ Help Desk can be reached at

602-542-7600 or procure@azdoa.gov Monday

through Friday from 8:00am to 5:00pm MST.

Page 4 Arizona Procurement Quarterly

ADOA Building

100 N 15th Ave., Suite 201

Phoenix, AZ 85007

State

Procurement

Office

Phone: 602-542-5511

Fax: 602-542-5508

E-mail: spo@azdoa.gov

http://www.spo.az.gov

Located within the

Arizona Department of

Administration,

SPO serves as the

State's central

procurement authority

and is responsible for

the authorization,

oversight and

management of the

contracting and

purchasing activities of

the State.

Upcoming Bid Openings Visit http://procure.az.gov for more information.

ProcureAZ BREAZ Enhancements

User Acceptance Testing

UAT Training sessions will begin in February and

will be offered 2 or 3 days a week.

Agencies are encouraged to attend as a team.

Information about UAT Training and Testing is

provided to agencies who responded to a

request for participation in November 2014.

If you have questions or if you would like more

information, please contact your agency’s UAT

Coordinator or email

ProcureAZCentral@azdoa.gov.

Bid # Description Bid Opening Date

ADSPO15-00004773 Guided Interpretive Horseback Rides at Fort Verde Historic State Park 2/2/2015 15:00

COCHA14-00004815 City of Chandler Lighting, Poles and Lamps for Parks 2/3/2015 15:00

ADHS15-00004686 LABORATORY TESTING SERVICES - STD CONTROL PROGRAM 2/3/2015 15:00

ADOC15-00004807 Provide and Install Control Panel with Variable Frequency Drive, Ft. Grant Well No. 2

(15-095-15) 2/3/2015 15:01

AGFD15-00004739 Custodial Services- Yuma FOR4 2/4/2015 15:00

ADPS15-00004623 Towing Services; DPS District 6, Pinal County, geographic towing areas 1 through 6 2/4/2015 15:00

ADSPO14-00003979 Draw Games 2/5/2015 14:00

COCHA14-00004800 City of Chandler: Slurry Seal Materials & Installation 2/5/2015 15:00

ADOT15-00004840 Concrete Cylinders 2/5/2015 15:00

ADOC15-00004831 Install Conduit Pathway and Lay Fiber Cable for ASPC-Lewis (15-135-15) 2/5/2015 15:01

AGFD15-00004848 Trap Machines and Accessories 2/6/2015 15:00

ADSPO15-00004851 Evaluation Services - ASQ Online Implementation 2/10/2015 15:00

ADES15-00004763 Vehicle Modification Services 2/10/2015 15:00

ADSPO15-00004717 Disk Storage and Recovery Solution 2/10/2015 15:00

ADES15-00004678 Privatization of the Jobs Program 2/10/2015 15:00

ADOC15-00004814 Water Well Maintenance and Repair for Seven Prison Complexes (15-131-20) 2/10/2015 15:01

AAGO15-00004784 Job Training Assistance Expansion 2/12/2015 15:00

ADOT15-00004841 City of Peoria Intelligent Transportation System Equipment Upgrades 2/12/2015 15:00

TOBE15-00004822 JOC Road Construction 2/12/2015 16:00

AGFD15-00004835 Online Advertising Sales 2/13/2015 15:00

ADPS15-00004760 As needed, when needed Communication Site and Tower Rigging Services for AZ DPS 2/13/2015 15:00

COCHA14-00004821 City of Chandler CM@ Risk Pre-Construction for Downtown Sites 4,5,6 Water-Wastewater Infrastructure

2/17/2015 15:30

ADOC15-00004801 Tents, General Purpose for All Institutions (ADC No. 15-116-20) 2/18/2015 15:01

ADES15-00004774 Rehabilitation Instructional Services for Persons with blindness or vision impairment 2/19/2015 15:00

ADSPO15-00004528 ACC Corporation Division Legacy System Replacement and Enhancement 2/19/2015 15:00

COCHA14-00004839 City of Chandler CM@Risk Pre-Construction and Construction Services for Large Valve

Replacement 2/23/2015 15:00

TOBE15-00004832 JOC General Construction Services 2/23/2015 16:00

COCHA14-00004846 City of Chandler Prof. Svcs. for Ocotillo Water Reclamation Facility Expansion Const,

Cost Audit 2/24/2015 15:00

COCHA14-00004847 CITY OF CHANDLER PROF SVCS DOWNTOWN SITES 3, 4, 5, 6, 7 WATER -

WASTEWATER INFRA. PUBLIC OUTREACH 2/25/2015 15:00

COCHA14-00004852 City of Chandler Design Consultant Services for Public Safety Training Center 2/26/2015 15:00

ADOT15-00004610 Parker Port of Entry Administration Building Renovation 3/5/2015 15:00

ProcureAZ

Vendor Training

Vendor Training

Webinar

10am—11:30am

2/26/15, 3/26/15

Registration is posted

as a News Item in

ProcureAZ at the

beginning of each

month. Space is

limited.