June 3,2009

As a result of Report CS-08-24 - Status on the Outdoor Sport Facility Study and Improving Communication to User Groups, it was identified that in an effort to improve communication with the User Groups that their minutes be forwarded to the Community Service Committee and Council.

User Groups minutes will be included with the Community Services Committee agenda on a quarterly basis for your information.

The identified User Groups are: Oshawa Central Council of Neighbourhood Association (OCCNA) Ball Council Ice Council Soccer Council.

Included are the minutes which staff have received for the 2" quarter of 2009.

OCCNA : March 4, 2009 April 1, 2009 May 6,2009

Ball Council - no minutes

Ice Council - no minutes

Soccer Council - no minutes

O.C.C.N.A. GENERAL MEETING Valleyview Community Centre

Wednesday March 04,2009.

ATTENDANCE Baker Patrick Durack Brookside Sheila Alexander Brookside Dorothy Holt Cedar Ridge Tarni Wotton Connaught Kathy Hoover Glen Stewart Jerry Hill Harmon/Cordova Denise Stauffer Harmon/Cordova Donna Khars Kingside Doug Kilpatrick Lake Vista Greg Turpin Lake Vista Steve Lines North Oshawa Nancy Doan

Rundle Otty Mann Rundle Derek Ham1 yn Rundle Melanie Hamlyn Southmead Ada Musgrave Southmead Martha Boate S torie Sheldon Ploughman Sunnyside Kevin Thompson Thornton/Dundee Theresa Doyle Woodview Les MacDonald Woodview Ian Barkwell Soccer Peter Drake Life Ron GuiItinan

City Derek Keenan

Parks Not In Attendance: Bathe, Kedron, McKenzie and Willowdale.

Regrets: Derek Gillard, McKenzie.

1. Meeting called to order by Steve Lines at 7:04 P.M.

2. Agenda: Motion to accept the agenda, Shelton PloughmadMartha Boate. Carried.

3. Minutes of Last Meeting; errors/omissions: Names misspelled were Derrick Hamlyn and Tami Wotton. Motion: By Peter Drake/Ian Barkwell to accept the February 04,2009 minutes as amended. Carried.

4. Correspondence: Smart serve f arty & Tent Rentals.

5 . Treasurer's Report: February 2009. OCCNA Account Balance fwd. 3849.66 City of Oshawa 7460.25 Affiliation Fees 100.00 Interest .06 Rec. From bingo 300.00

1 1709.97 Lake Vista furnace 3673.95 Thornton new floor 3786.30 Service Charge 2.00 Balance on Hand 4247.72

Bingo Account Balance fwd. 9863.34 Red Barn Jan 2494.72

Interest .09 12454.15

Paid to Parks 8355.67 Service Charges 5.00 Balance on Hand 4093.48

Motion by Ada h/lusgrave/Ron Guiltinan to accept the Treasurers report. Camed. 6. Assistant Treasurer's Report: See Attachments.

Motion by Donna KharsCPeter Drake to accept the Assistant Treasurers report. Carried.

7. Fundraising & Bingo Report: 8. Recreation & Culture Services Report:

9. Parks & Facilities Maintenance Report: None.

10.Executive Report: Special meeting for the following parks Brookside, ThorntonlDundee, Connaught, and rundle to be held March 11/09 at Valleyview to discuss boundaries.

11. Awards & Special Events Report: The Awards night is April 25, 2009 and tickets at $30. Each is available from Ada Musgrave 905- 723-9734 and Theresa Doyle at 905-242-4 13 1. Nominations for awards are due tonight. Parks are asked to design a Mardi gras center piece. The committee is looking for door prizes, anyone or park wishing to donate please call Theresa. Next meeting is March 18, 2009 at 7pm,

12.Community Centres Report: The men from the fire services would like to do d l community centres between April 15-29. Please call Tom Price at 905-57 1-2765 to set a time for your hall.

1 3. NASC REPORT: See Attachment. 14.Screening Report: June 30/09 is the screening deadline for Summer

sports. 1 5 . Old Business:

16.New Business: 17.ANNOUNCERIENTS: 18.ADJOURNNlENT: Motion by Kevin ThornpsodDoug Kilpatrick to

Adjourn. Carried.

Valleyview Community Centre Financial Report For Period Ending February 24109 Date Details Balance Fonnrard

Deposit Int Chq Printing Bell Canada Service Fee

Totals

Prepared By: Donna Kahrs 0.C.C.N.A Assistant Treasher Submitted March 412009

Debits Credits Balance $16,409.76

$0.14 $16,394.73 $1 5.03 $16,394.87 $83.02 $16,311.85

$0.50 $1631 1.35 $98.55 $0.14 $16,311.35

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1. EACH SEASON (MARCH) HOCKEY REVIEWS OUR FINANCIAL FIEAL'T'C-I AND SET THE NEXT SEASON REGlSTRATlON AND DIVIS[ONAL COST.

2. THIS YEAR OUR HOCKEY SEASON WILL END IN A DEFICENT OF APPROX. $7600.00.

3. ICE COST NEXT SEASON WILL INCREASE % 10.00 EACH HOUR RESULTING [N A SEASONAL INCREASE OF $15000.00

4. OUR 5060 LOTTERY PROFIT DECREASED BY $10,000.00 (2007-2008 $25000.00 2008-2009 % 1 5,000.00 )

5 . NO CHANGE FOR OUR CLINICS AND SWISS CI-IALET'TOURNAbiEN'T PROFITS. ( $6000.00 AND $7000.00)

6. RECISTFWTION IS THE FIRST HOCKEY PAYMENT THE BALANCE WAS DUE OCTOBER I , NOVEMBER 1 DECEMBER 1 AND JANUARY 1 .

7. FOR SEVERAL HOCKEY SEASONS WE HAVE BEEN IMPROVING OUR BILLiNG STRUCTURE MOVING COST TO EARLIER M THE HOCKEY SEASON.

8. IN VIEW OF OUR FNANCIAL RESULTS AND OUR DESIRE TO FRONT LOAD THE REVENUE FLOW HOCKEY REGISTMTION HAS BEEN INCREASED FROM $130.000 TO $150.00

9. DIVISION RATES TO BE SET SOON

O.C.C.N.A. GENERAL MEETING Valleyview Community Centre

Wednesday April 01,2009.

ATTENDANCE Brookside Sheila Alexander Cedar Ridge Tami Wotten Cedar Ridge Sandra Valentini Connaught Kathy Hoover Glen Stewart Cathy Babin Glen Stewart Jerry Hill HannodCordova Denise Stauffer HannodCordova Donna Khars Kingside Doug Kilpatick Lake Vista Greg Turpin Lake Vista Steve Lines MacKenzie Derek Gillard

North Oshawa Bob Henderson Rundle Otty Mann Southmead Ada Musgrave Southmead Martha Boate Sunnyside Kevin Thompson Thornton/Dundee Theresa Doyle Woodview Ian Barkwell Woodview Les MacDonald Softball Randy Stauffer Soccer Peter Drake Life Ron Guiltinan City Derek Keenan Hockey Fred Foote

Parks Not In Attendance: Baker, Bathe, Kedron, Storie and Willowdale.

Regrets: Derek Gillard, McKenzie.

1. Meeting called to order by Steve Lines at 7:04 P.M.

2. Agenda: Motion to accept the agenda, Randy Stauffermerek Gillard. Carried.

3. Minutes of Last Meeting: errors/omissions: None. Motion: By Doug Kilpatrick/Ian Barkwell to accept the March 04, 2009 minutes. Carried.

4. Correspondence: None.

5. Treasurer's Report: February 2009.

OCCNA Account Balance fwd. 4247.72

Interest

Bingo Account Balance fwd. 4093.48 Red Barn Jan 4583.12 Interest . l l

8676.71

Service Charges 5.50 Balance on Hand 867 1.2 1

Service Charge Balance on Hand 4247.72

Motion by Ada MusgraveKathy Babin to accept the Treasurers report. Carried. 6. Assistant Treasurer's Report: See Attachments.

Motion by Donna KharsIMartha Boate to accept the Assistant Treasurers report. Carried.

7. Fundraising & Bingo Report: 8. Recreation & Culture Services Report: Update List to Derek for

Community Centres. Cement slabs that form sidewalk at front door of Rundle's community centre needs repair.

9, Parks & Facilities Maintenance Report: Graffiti on Buildings need to be cleaned off.

10.Executive Report: Next Meeting to be held on April 30". 7pm.

11. Awards & Special Events Report: The Awards night is April 25, 2009 and tickets at $30. Each is available from Ada Musgrave 905- 723-9734 and Theresa Doyle at 905-242-41 3 1. Parks are asked to design a Mardi gras center piece. The committee is looking for door prizes, anyone or park wishing to donate please call Theresa. Next meeting is April a'., 2009 at 7pm. Golf Tournament is June 6'., Cost is $80.00 per Person or $320. Per team. This price includes golf, cart,

. dinner and Prizes. Tournament to be held at Sunnybrae. All teams or individuals to be in by May 6' meeting.

12.Community Centres Report: The men from the fire services would like to do all community centres between April 15-29. Please call Tom Price at 905-57 1-2765 to set a time for your hall.

13.NASC REPORT: See NASC Minutes.

14.Screening Report: June 30109 is the screening deadline for Summer Sports. Next meeting is May 5th. 7pm at Valleyview.

15.01d Business: Motion by Fred Foote/Ron Guiltinan to increase the Hockey registration from $130.00 to $150.00. Carried.

1 6.New Business: 17.ANNOUNCEMENTS: 18.ADJOURNMENT: Motion by Kevin ThompsonDoug Kilpatrick to

Adjourn. Carried.

Valleyview Community Centre Financial Report For Period Ending February 24109 Date Details Balance Forward

Deposit int Chq Printing Bell Canada Service Fee

Totals

Prepared By: Donna Kahrs 0.C.C.N.A Assistant Treasher Submitted March 412009

Debits Credits Balance $1 6,409.76

$0.14 $16,394.73 $15.03 $1 6,394.87 $83.02 $16,311.85 $0.50 $16,311.35

$98.55 $0.14 $16,311.35 -

0.CwC.N.Aw GENERAL MEETING Valleyview Community Centre

Wednesday May 06,2009.

ATTENDANCE Brookside Randy Streef Cedar Ridge Tarni Wotten Connaught Kathy Hoover Glen Stewart Jerry Hill Glen Stewart Cathy Babin Harmon/Cordova Donna Khars HarmodCordova Denise Stauffer Kedron Helen Carter Kingside Doug Kilpatrick Lake Vista Greg Turpin

City Derek Keenan Lake Vista Steve Lines MacKenzie Derek Gillard North Oshawa Bob Henderson Southmead Ada Musgrave ThorntonlDundee Theresa Doyle Woodview fan Barkwell Woodview Les MacDonald So fiball Randy S tauffer Soccer Peter Drake Life Ron Guiltinan

Parks Not In Attendance: Baker, Bathe, Rundle, Storie, Sunnyside and Willowdale.

Regrets: Patrick Durack, Baker.

1. Meeting called to order by Denise Stauffer at 7:04 P.M.

2. Agenda: Motion to accept the agenda, Kathy Babin/Peter Drake. Carried.

3. Minutes of Last Meeting: errors/omissions. Derek Gillard was here for Aprils Meeting. Valleyview was Feb. Account not March. Motion: By Kathy BabiniKathy Hoover to accept the April 0 1,2009 minutes. Carried.

4. Correspondence: Letter froin City re Leisure Services Guide.

includes golf, cart, dinner and Prizes. Tournament to be held at Sunnybrae. Canada Day on July 1,2009 at Lakeview Park.

12. Community Centres Report: no Report. f 3.NASC REPORT: NASC Policies &Procedures target date is

September OCCNA meeting. For other reports see your NASC Minutes.

14.Screening Report: June 30/09 is the screening deadline for Summer Sports. Next meeting is June 2"'. 7pm at Valleyview.

15. Old Business: None 16.New Business: Please remind all soccer that they must wear proper

equipment at all times or they will not be allowed on the Fields. 17.ANNOUNCEMENTS: Park opening on May 30109 for

ThorntoniDundee, Woodview and Baker. Parks out there not letting Hockey know if they want teams.

18.ADJOURNMENT: Motion by Derek Gillard/Greg Turpin to Adjourn. Carried.

NASC GENERAL MEETING VALLEYVIEW COMMUNITY CENTRE

MONDAY, MAY 04,2009

ATTENDANCE

Brookside Rob Rockerag Connaugh t Nancy Hall

Kingside Doug Kilpatrick Lake Vista Steve Lines

Mackenzie Olga Field Rundle Melanie & Derrick Hamlyn

NASC Softball Randy Stauffer NASC Soccer Peter Drake

LifeHonorary Member Fred Foote

Executive Members Ron Guiltinan, Debbie Turpin, Kathy Babin

Parks Not In Attendance: Baker, Bathe, Cedar Ridge, Fernhill, Kedron, North Oshawa, Southmead, Storie, Sunnyside, ThorntonIDundee, Willowdale, Woodview

Regrets: Denise Stauffer - Harmon

Meeting called to order by Ron Guiltinan @, 7:03 pm.

Not enough parks in attendance for quorum, this meeting was information only.

Agenda: Read by Ron Guiltinan.

Minutes of Last Meeting Minutes were not received prior to tonight's meeting.

NASC Treasurer's Report: Balance on hand $852.84. Audit pending. Ron to ask Ada Musgrave to conduct said audit.

Election of NASC Secretary: This position is still open. Ron asked all in attendance to consider stepping up and taking this position. Will be addressed again @ June meeting.

NASC Policies & Procedures Committee: Target date to have ready for September OCCNA meeting. NASC Annual Elections IAGM) will be in January. Looking into lowing number required for quorum from 10 to 8. Next meeting: Monday, June lSt.

Closing: of Harman and Children's: 1 or 2 pads may be closing @ Harmon. Unsure as to whether Children's will be closing aIso. Ice Sports is asking to enter into an agreement HOCKEY: (cont) with them for another pad to be built onto Ice Sports on the condition that the City does not build any more ice pads in Oshawa. Kathleen Blair has completed her last North Oshawa Friendship Tournament. Hockey sends a very special thank you to Kathleen for her years of dedication and hard work. Results of AGM/Elections: See Attached. Next Meeting: Tuesday, May 19th, 7 pm @ Valleyview

NEW BUSINESS: OCCNA Strategic Financial Meeting: Chairperson and Treasurer from Soccer, Sofiball and Hockey asked to attend. Wednesday, May f 2' 7 pm @ Valleyview. No NASC meetings in July and August. Special meetings will take place if needed. OCCNA Golf Tournament: Saturday, June 6th. Some parks may be looking into amalgamating for summer sports. Canada Day - Volunteers needed. Please go through your respective sport and have them forward your name to Theresa Doyle.

ADJORNMENT: Meeting adjourned @ 8:30 pm.

NEXT NASC GENERAL MEETING MONDAY, JUNE lST ,2009

7:00 PM VALLEYVIEW PARK