SPEED POST/By Hand

Procurement Department

TENDER ENQUIRY

Ref: Q/NIB/13-14/62 Dated:05-08-2013

Due date of submission:21-08-2013, Due Time: 15:00 Hours

Due date of opening: 21-08-2013, Due time: 1530 Hours onwards

To

As per list attached

Dear Sir,

Sealed Quotations are invited in Two Bid System from the manufacturerortheir authorized

distributors for supply and installation of the following items as per Technical Specifications

enclosed:-

Sl. No. Description of Material Specification Quantity

1 Supply and installation of Conference Table Size:52’-4 1/2" (L) x5'-9" (B) (7'-9" at center) x

(2'-6" ht).

Attached as Annexure-I 1No.

2 Supply of Chairs of Godrej/Geeken,

Featherlite/Span/ BP Ergo/De-BONO make

-Do- 90Nos

3 Multipurpose Table -Do- 4Nos.

Please indicate price on following terms:-

I. Price:- FOR Destination NIB, NOIDA

II. Taxes:- Sales Tax/CST without Form C/D

III. Excise Duty :- NIB is having Central Excise Duty exemption certificate in terms of Govt.

Notification No.10/97-Central Excise dt.1.3.97. Applicable rate of Excise Duty be given

in view of exemption.

IV. Custom Duty:- NIB is having Custom Duty exemption certificate in terms of Govt.

Notification No51/96-Customs dated 23rd. July 1996. NIB will provide the exemption

certificate to avail concessional exemption on Custom Duty.

V. Delivery : 3 weeks.

VI. Pre-Bid Meeting: The Pre-Bid Meeting will be held on 12-08-2013 at 3.00 PM at NIB,

NOIDA.

VII. Payment:-70% payment on receipt of materials at site and balance 30% on installation

and final acceptance of items.

VIII. QUALIFICATION CRITERIA

a. The bidder or the manufacturer whose product is offered by the authorized agent

must have manufactured / supplied satisfactorily similar furniture items of the

type specified in schedule of requirements/(BOQ) in any one of the last five

calendar years and should be in use satisfactorily with no adverse report for at

least three years on the date of bid opening.

b. The bidder should furnish the information on past supplies and satisfactory

performance of similar work.

c. Bidder shall invariably furnish documentary evidence (Client’s certificate) in

support of the satisfactory performance of the furniture as specified above.

d. Copy of the valid Authorisation Certificate must be enclosed by the dealers

/distributors of the respective manufacturer(Godrej, Geeken, Featherlite ,Span,BP

Ergo and De-BONO)/source of the supply regarding the Chairs. In the absence of

same, the offer will be rejected.

IX. Tapestry: Colour shade of tapestry will be approved by NIB.

X. Earnest Money Deposit -The Bidder shall furnish a bid security for Rs. 40,000/-(Rupees

forty thousand only for all the items at Sl.No.1 –3, for the item at Sl.No.1& 3(Conference

& Multipurpose Table) Rs.15,000/- (Rupees fifteen thousand only ) and Rs.35,000/-

(Rupees thirty five thousand) for item at Sl.no.2(Chairs) in the form of a Demand Draft

drawn in favour of, “National Institute of Biologicals” payable at Noida/New Delhi or Bank

Guarantee as per the enclosed format at Annexure-II from a Schedule Bank. The Bank

Guarantee issuing branch should be situated in India and the Bank Guarantee should

remain valid for a period of 60 days after the bid validity period. Demand Draft/BG is to

be enclosed along with “Un-priced/Technical” bid only.

XI. Performance Security: In case of award of Supply order, vendor is required to submit

security deposit within 7 days from the date of award of order for 10% of order value in

the form of DD drawn in favour of `National Institute of Biologicals’ payable at Noida/New

Delhi or Bank Guarantee in the prescribed Form at Annexure-III. The Security deposit

shall remain in force for 60 days after the expiry of guarantee/warranty period.

XII. Any bid not accompanied by Bid security/EMD will be rejected by the Purchaser as non-

responsive.

XIII. Unsuccessful bidder’s bid security will be discharged / returned as promptly as possible

but not later than 30 days after the expiry of bid validity period prescribed by the

purchaser.

XIV. The successful bidder’s Bid Security (EMD) will be discharged upon the bidder signing

the contract and submission of Performance Security.

XV. Warranty/Guarantee: 12 Months from the date of satisfactory receipt and installation of

items at this Institute.

XVI. Transit Insurance - For delivery of goods at site, the insurance shall be obtained by the

supplier for an amount equal to 110% of the value of goods from “warehouse to

warehouse” (ultimate destination) on “all risks” basis including strikes.

XVII. Delay delivery discount – In case of delayed delivery of all or any item (s) or goods the

Purchaser shall be entitled to a discount or reduction on the contract price to a sum

equivalent to 2.5% (two point five percent) of the value of goods/items delivered late for

each week or part thereof subject to a maximum of 10% (ten percent) of

undiscounted/unreduced contract price for the relative good/items, and/or, risk

purchase will be affected at your risk and expenses.

Notes:

1. The offer should be submitted in two sets. One Set containing Technical details, Literature,

Catalogue, EMD etc. and Tender commercial terms should be put in a sealed cover and

marked as `Technical Bid’ Prices should be kept blank.

2. The Second set should be sent in a separate sealed cover and should contain Price Schedule

only. `Price-Bid’ should be clearly mentioned on the cover.

3. Tender No., Item description and Due Date of opening should be clearly mentioned on the

envelop.

4. Both the `Technical-Bid’ & `Price-bid’ should then be put in a single sealed cover clearly

indicating the Item, Tender No.& Due Date of opening on the sealed cover.

5. Copy of Sales Tax clearance certificate duly attested by a Gazette officer.

6. Customer reference list for similar items / materials for last three years.

7. Validity of the offer should be kept open for a period of not less than 120days.

8. The Institute reserve the right to award the above work itemwiseor entire work to the single

vendor. The Institute also reserve the right for cancellation of entire tender without

assigning any reasons.

These furniture items are required for the International Conference, whichhas

already been scheduled. The time is the essence of the tender, which needs to be

followed strictly. No extention of time period will be granted at any level.

Please indicate item, our enquiry number and opening date on the top of the envelope

positively.

Your s faithfully

(P.K.Mohapatra)

Section Officer(Admn.)

Encl: 1) Annexure-I (BOQ,Specification cum Price Schedule,Drawings& Image)

2) Annexure-IIBank Guarantee Format(Bid Security Form)

3) Annexure-III Bank Guarantee Format (Performance Security)

National Institute of Biologicals

(Ministry of Health & Family Welfare)

NOIDA – 201 307 (U.P).

BOQ, Specification cum Price Schedule& Drawings for Furniture items of conference Hall

at NIB Lab & Animal House.

Srl

No.

Description of Work Unit Qty. Rate.

(Rs.)

Amount

(Rs.)

1. Providing and installation of Conference Table of

dimensions 52’-4 1/2" (L) x5'-9" (B) (7'-9" at center) x (2'-6" ht). The base of the table shall be made in 3

Parts - Part -1, Part -2 and Part -3 as shown in the

detailed drawing. The parts will be assembled on

site to make monolithic top Conference Table of

required size. The base shall be made of 24 no.'s 3"x3" Mirandi wood upright legs/ supports, duly

polished in melamine polish, shade to be as decided

by NIB. The legs shall be interconnected on the

periphery, at the top with a continuous mirandi

wood section of 2"x3", using standard joint system,

screws, adhesive etc. All the members shall be interconnected inside the periphery (as shown in

the drawing) using Mirandi wood section of 2"x3" at

a level of 1'-3" from the base (floor level) of the table

using standard joint system, screws, adhesive etc.,

Mirandi wood batten 2"x2" shall be provided at the top level, supported on 3"x2" upright mirandi wood

battens provided as per drawing for supporting of

the internal board etc. All the members to be

finished in melamine polish as per the shade (as

decided by NIB). The Table Top shall be made with

A class 25 mm commercial board (Duro/Greenply) make and finished at top with 4 mm thick

decorative veneer (base price not less than Rs.

3000/- sq. mt.). The veneer shall be polished in

Melamine to a shade as decided by NIB, and finally

the top shall be coated with PU finish. The edges shall have 1"x2" teak wood beading with a groove as

per the drawing, and finished in melamine polish to

match the veneer. The base (underside) of the top

shall have 0.8 mm laminate finish (off white colour

of Greenlam make). A modesty panel, made up of A

-class 12 mm ply (Duro, Greenply), finished in 4 mm decorative veneer (Duro make, base price not

less than Rs. 2000/- sq/mt) at 1'-3" from floor level,

joined with the base of the top of the table duly

melamine polished and finished as per the drawing

shall be provided. The inner side of the panel shall be finished in 0.8mm thick laminate (off white

shade (Greenlam make). A removable hatch shall be

provided in the modesty panel at the centre of the

table on either side for servicing etc. The table

Each 01

No.

topshall have inbuilt provision to accommodate

embedded power and media track and goose neck

mikes as shown in the drawing, (track etc. to be

provided by the other agency). The power and media track and mike system shall

be fixed on the table under supervision of the

respective agency. The table shall also have a

continuous board (19mm front side laminated)

pasted / fixed on the inner face of the support legs

as shown in drawing section for mounting of cables etc. Additional boxing to conceal wires from floor to

the table may be required and the same shall be

provided by the contractor as per site requirement.

The table top shall have an openable hatch at the

top with 12”deep platform (finished in 1mm laminate (Greenlam) for accommodating sound

amplifier/switchers etc.) with all wires terminating

into it. The platform shall have a removable cover

made with 25mm thick commercial board finished

on top with veneer & polish to match with the table

top. The table shall be made complete in all respect including fixing the wires, all Tracks, Mikes, and

Nylon levelling shoes on legs etc. all complete.

2. Supply of Conference Room Chairs of (M/s Godrej/

Geeken/ Featherlite/ Span/ BP Ergo/ DE- BONO

make) of base diameter (dia at base including

coasters) not more than 2'-6"(± 1"). The seat height shall be adjustable from 43cm to 53 cm. The seat

back height shall be 95 cm. approx. The chair shall

have 3 position centre tilting mechanism with

locking and upright locking. The chair shall have

anti shock mechanism, pneumatic seat height

adjustment, and fixed loop arms. The chair pedestal shall be finished in chrome plated finish, fitted with

5 nos. twin wheel castors and the 3-piece telescopic

assembly at bottom. The chair shall be upholstered

in A class leatherite (colour and texture as decided

by NIB), and should be similar to the chair shown in the image.

Each 90

Nos

3. Providing and installation of table of size 4'-0" x 2'-

0"x2'-6"(h) made up, of A class 19 mm commercial

board, with1 mm laminate finish on all sides, with

PVC beading on edges matching the laminate. The

table shall have a set of drawer and cabinet, on one

side with drawer on telescopic channel. All the fittings shall be hettich make. The table shall have

an intermediate shelf (375 mm below the top). The

table shall have nylon support shoes for levelling.

Commercial board shall be Duro/ Greenply,

laminate shall be Greenlam. The colour and texture of laminate shall be as decided by NIB.

Each 04

Nos

Total

Excise Duty; if any. Indicate percentage applicable

Packing & forwarding

Transportation, insurance and other local costs

incidental to delivery

Notes:

1. Supply of items shall be in single lot or as per requirement of this Institute so as to enable the

Institute to increase or decrease the tender quantity at the time of ordering.

2. Four Drawings of Layout, Size details/images of the items enclosed bearing No.NIB/CON/01,

NIB/CON/08, NIB/CON/06, NIB/CON/07 and image of Chairs are enclosed to understand the

design/specifications/layout.

3. Delivery Schedule: Material required by NIB - 3 weeks from the date of Supply order.

4. In case of discrepancy between unit price and total price, the unit price shall prevail

5. Destination of material : National Institute of Biologicals, Noida (UP)

6. Bidders to quote Ex-Works price in Rupees and other charges (if any) towards Packing &

Forwarding, Excise Duty, ST/CST/VAT ( without Form C/D, Freight separately in terms of

Percentage of Ex-Works price.

7. Indicate Installation/erecting schedule ______(days/weeks), Cost________, if any and

inclusive/exclusive in above price.

8. “Technical Bid” (Un-price bid) to contain this price schedule keeping price as `Blank’. However,

bidder to indicate in percentage the charges, if any, for Packing & Forwarding, ED, ST/CST/VAT,

Freight, installation etc.

9. Excise Duty:- NIB is registered with DSIR for the purpose of availing Custom Duty exemption in

terms of Government Notification No. 51/96-Customs dated 23 July 1996 and Central Excise Duty

exemption in terms of Government Notification No.10/97-Central Excise dated 1 March 1997 as

amended from time to time. To avail the exemption, NIB shall be providing the above certificate

along with the supply order. Subject to above, indicate applicable Duty.

Signature of Bidder

_______________

Place: Name _______________________

Date: Business address __________________

Incidental services as detailed in clause 6 of SCC.

Total price (FOR, NIB, NOIDA)

Applicable ST/CST/VAT without Form C/D

Installation/erecting charges

Service Tax, if involved

Grand Total

Annexure-II

(On Non-Judicial Stamp Paper appropriate value)

BID SECURITY FORM

Whereas ………………….. (hereinafter called “the bidder”) has submitted its bid dated

………(date of submission of bid) for the supply of …………………… (name

and/ordescription of the goods) (hereinafter called “the Bid”)

KNOWN ALL PEOPLE by these presents that WE …………..(name of bank) of

………...(name of country), having our registered office at …………….. (address of bank)

(hereinafter called “the Bank”), are bound unto ……………………… (name of purchaser)

(hereinafter called “the Purchaser”) in the sum of ___________ for which payment well

and truly to be made to the said Purchaser, the Bank binds itself, its successors, and

assigns by these presents. Sealed with the common seal of the said bank this

_______day of ________20 _____.

THE CONDITIONS of this obligation are:

1 If the Bidder withdraws its Bid during the period of bid validity specified

by the bidder on the bid form; or

2. If the Bidder, having been notified of the acceptance of its bid by the

Purchaser during the period of bid validity:

(a) fails or refuses to execute the contract form if required; or (a) fails or refuses to furnish the performance security, in accordance

with the Instruction to Bidders;

We undertake to pay the Purchaser up to the above amount upon receipt of its first

written demand, without the Purchaser having to substantiate its demand, provided

that in its demand the purchaser will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two conditions, specifying the occurred

condition or conditions.

This guarantee will remain in force up to and including sixty (60) days after the period

of the bid validity, and any demand in respect thereof should reach the Bank not later than the above date.

---------------------------------

(Signature of the Bank)

____________________

Name of Bidder

ANNEXURE-III

(On Non-Judicial Stamp Paper appropriate value)

PROFORMA OF BANK GUARANTEE (PERFORMANCE)

To

National Institute of Biologicals,

A-32, Institutional Area, Sector-62, NOIDA-201307,India

Dear Sirs,

In consideration of the National Institute of Biologicals (hereinafter called "the Institute" which expression shall include its successors and assigns) having awarded to:

M/s. _______________________________________________________ (Constitution)

____________________________________________ (Address) _________________

_____________________________ (hereinafter referred to as “the Contractor” which expression

shall include its successors) a works/ purchase contract in terms, inter-alia, of the Institute(s) Letter of Acceptance No./Purchase Order No. ______________________ ___________________ dated

______________ and the Tender Documents (hereinafter called the “said contract” which

expression shall include any and all formal contracts entered into in addition to in

supersession of the said Letter of Acceptance and all amendments and modifications in the said

contract upon the condition of contractor furnishing an undertaking from a Bank as performance guarantee for a sum of (currency) _______________ (currency)

__________________________________________ only) amounting to 10% (ten percent) of the total

contract value for the payment of the Owner's claims under the said contract.

We (Name) ______________________________________________

(Constitution) _________________________________________ (hereinafter called “the Bank” which expression shall include its successors and assigns)

hereby undertake to pay the Institute in (currency) forthwith on first demand in writing and

without protest or demur or proof or condition any and all moneys anywise claimed by the

Institute from the Contractor under, in respect of or in connection with the said contract as

specified in any notice of demand made by the Institute on the bank with reference to this undertaking up to an aggregate limit of (currency)_______________(currency-in

words)_____________________________________________ only).

AND the Bank hereby agrees with the Institute that:

i) This undertaking shall be a continuing undertaking and shall remain valid and irrevocable for all claims of the Institute and liabilities of the Contractor arising up to and until

the midnight of ___________________________ .

ii) This undertaking shall be in addition to any other undertaking or guarantee or security

whatsoever that the Institute may now or at any time have in relation to its claims or the Contractor's obligations/liabilities under and/or in connection with the said Contract, and the

Institute shall have full authority to take recourse to or enforce this undertaking in preference

to the other under-taking or security(ies) at its sole discretion, and no failure on the part of the

Institute in enforcing or requiring enforcement of any other undertaking or security shall have

the effect of releasing the Bank from its full liability hereunder.

iii) The Institute shall be at liberty without reference to the Bank and without affecting the

full liability of the Bank hereunder to take any other undertaking or security in respect of the

contract’s obligations and/or liabilities under or in connection with the said contract or to vary

the terms vis-a-vis the Contractor or the said contract or to grant time and/or indulgence to

the Contractor or to reduce or to increase or otherwise vary the prices or the total contract

value or to release or to forebear from enforcement of all or any of the obligations of the contractor under the said contract and/or the remedies of the Institute under any security(ies),

now, or hereafter held by the Institute and no such dealing(s), variation(s), reduction(s),

increase(s), or other indulgence(s) or arrangements with the supplier or release or forbearance

whatsoever shall have the effect of releasing the bank from the full liability to the Institute

hereunder or of prejudicing rights of the Institute against the bank.

iv) This undertaking shall not be determined or affected by the liquidation or winding up,

dissolution or change of constitution of insolvency of the contractor but shall in all respects and

for all purposes be binding and operative until payment of all moneys payable to the Institute in

terms hereof.

v) The Bank hereby waives all rights at any time inconsistent with the terms of this

undertaking and the obligations of the bank in terms hereof shall not be any wise affected or

suspended by reason of any dispute or disputes having been raised by the Contractor (whether

or not pending before any arbitrator, tribunal or court) or any denial of liability by the

Contractor or any other order or communication whatsoever by the Contractor stopping or

preventing or purporting to stop or prevent payment by the Bank to the Corporation hereunder.

vi) The amount stated in any notice of demand addressed by the Institute to the bank as

claimed by the Institute from the Contractor or as liable to be paid to the Corporation by the

Contractor or as suffered or incurred by the Corporation on account of any losses or damages or

costs, charges and/or expenses shall be between the bank and the Institute be conclusive of the amount so claimed or liable to be paid to the Corporation or suffered or incurred by the

Institute, as the case may be, and payable by the bank to Institute in terms hereof.

vii) The bank doth hereby declare that Shri ____________________who is

_______________________ (his designation) is authorised to sign this undertaking on behalf of the

Bank and to bind the Bank thereby.

This _______________day of ___________ 20 ___.

Yours faithfully

For ________________________

(Signature)

Name ______________________

Designation__________________

Name of Bank ________________

Dated: ______________________

Note: 1. This Guarantee/Undertaking is not to be witnessed.

This guarantee/undertaking is required to be stamped as an agreement according to the stamp

duty prescribed in the country in which it is executed.

This guarantee/undertaking is required to be sent by the Vendor's banker directly to the

purchaser (the Institute).

The Bank Guarantee should be (Nationalized or Schedule Bank) from any Indian or foreign bank having branch in India, on non-judicial stamp paper of value commensurate with amount as per

norms. The Bank Guarantee issuing branch should be situated in India.