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ASCC: ReCAP Data Summary. Zack Lane ReCAP Coordinator August 30, 2011. ReCAP Columbia University. ReCAP Data “Automated”. Three main categories: request , accession and circulation Request and accession sets developed and refined 2008-2010 MS Office 2010 allows better “ automation ” - PowerPoint PPT Presentation
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Zack LaneReCAP Coordinator
August 30, 2011
ReCAPColumbia University
ReCAPColumbia University
Three main categories: request, accession and circulation
Request and accession sets developed and refined 2008-2010
MS Office 2010 allows better “automation” Data flows into Excel, pivot table, pivot
charts and PowerPoint. Beginning to “standardize” system-wide
and department reports Plan to push data and analysis out
ReCAPColumbia University
ReCAPColumbia University
ReCAP Data Center is clearinghouse for system-wide data and analysis◦ Request rate◦ Timing of requests◦ High use titles◦ High volume requests◦ EDD◦ Publication Date (Monographs)
Department websites have both explicit data and presentations
ReCAPColumbia University
ReCAPColumbia University
Mining ReCAP data but also looking at system-wide and department trends
Internship project found evidence in data of:◦ Policy changes: REG loan period 4-weeks to 1 term◦ System/Procedure: BDirect loans charge to BDX◦ User behavior patterns: charge/renewal patterns
Department analysis limited to happening location
Crafting analysis will be iterative process Can interesting visuals be useful?
ReCAPColumbia University
13,326 14,951 17,615 21,383 25,083 28,029 27,524 28,735
557,501 552,788
509,556
483,905
449,135 441,188 437,064415,987
0
100000
200000
300000
400000
500000
600000
FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
CHARGES: Offsite vs. On Campus by Fiscal Year
Offsite On Campus
ReCAPColumbia University
0
100000
200000
300000
400000
500000
600000
FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
Circulation of ON CAMPUS Collections: Charges vs Renewals
On Campus - - - Sum of CHARGES On Campus - - - Sum of RENEWALS
ReCAPColumbia University
0
5000
10000
15000
20000
25000
30000
35000
40000
45000
FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
Circulation of OFFSITE Collections: Charges vs Renewals
Offsite - - - Sum of CHARGES Offsite - - - Sum of RENEWALS
ReCAPColumbia University
12,645 11,748 11,226 10,648 11,621 9,97610,099
8,814
5,680 5,106 4,753 5,2016,692 7,500
5,8927,567
9,164 8,413 8,7458,041
7,538 6,174 5,691 5,060
910 826 745 504 668 668 526 819
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
Total CHARGE Activity by Patron Group at East Asian Library
GRD OFF REG VIS
ReCAPColumbia University
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
Comparison of Five Modes of Circulation Activity at Burke Library
Sum of CHARGES Sum of DISCHARGES Sum of RENEWALS Sum of RECALLS Sum of HOLDS
ReCAPColumbia University
Other HSL9.7%
HSL Reserves57.1%
HSL Stacks15.3%
2HSL Locations9.2%
HSL2 Locations0.4%
Offsite5.8%
Everything Else2.4%
FY11 Circulation Activity by CLIO Location at East Asian Library
443,311 total requests since ReCAP opened◦ FY08 : 59,755◦ FY09 : 69,060◦ FY10 : 71,119◦ FY11 : 71,513
Includes both patron and staff, EDD and physical delivery
Excludes many staff requests Represents only CUL activity at the ReCAP
facility Patron access to offsite collections is
excellent: dynamic with few failuresReCAPColumbia University
ReCAPColumbia University
0
1000
2000
3000
4000
5000
6000
7000
80003/
1/20
02
6/1/
2002
9/1/
2002
12/1
/200
2
3/1/
2003
6/1/
2003
9/1/
2003
12/1
/200
3
3/1/
2004
6/1/
2004
9/1/
2004
12/1
/200
4
3/1/
2005
6/1/
2005
9/1/
2005
12/1
/200
5
3/1/
2006
6/1/
2006
9/1/
2006
12/1
/200
6
3/1/
2007
6/1/
2007
9/1/
2007
12/1
/200
7
3/1/
2008
6/1/
2008
9/1/
2008
12/1
/200
8
3/1/
2009
6/1/
2009
9/1/
2009
12/1
/200
9
3/1/
2010
6/1/
2010
9/1/
2010
12/1
/201
0
3/1/
2011
6/1/
2011
Monthly System-wide Requests
Continuous Increase Level
ReCAPColumbia University
Chinese35.7%
Japanese38.0%
Korean8.1%
Tibetan1.4%
English14.7%
Everything Else2.1%
Breakdown of East Asian Requests by Language
ReCAPColumbia University
Avery0.12%
Burke (UTS)1.42%
Business3.96%
Butler14.95%
East Asian6.60%
Engineering5.00%
HSL30.28%
Journalism0.12%
Lehman3.94%
Music0.31%
Social Work6.19%
Sciences14.30%
[UNKNOWN]12.83%
Physical Deliveries to HSL by Collection
ReCAPColumbia University
0
50
100
150
200
250
300
350
400
450
5003/
1/20
02
6/1/
2002
9/1/
2002
12/1
/200
2
3/1/
2003
6/1/
2003
9/1/
2003
12/1
/200
3
3/1/
2004
6/1/
2004
9/1/
2004
12/1
/200
4
3/1/
2005
6/1/
2005
9/1/
2005
12/1
/200
5
3/1/
2006
6/1/
2006
9/1/
2006
12/1
/200
6
3/1/
2007
6/1/
2007
9/1/
2007
12/1
/200
7
3/1/
2008
6/1/
2008
9/1/
2008
12/1
/200
8
3/1/
2009
6/1/
2009
9/1/
2009
12/1
/200
9
3/1/
2010
6/1/
2010
9/1/
2010
12/1
/201
0
3/1/
2011
6/1/
2011
Monthly EDD Requests: HSL vs. All Other Departments
All Other Departments HSL
ReCAPColumbia University
3,554,494 accessions since ReCAP opened in January 2002◦ FY08/09 : 308,486◦ FY09/10 : 209,668◦ FY10/11 : 183,394
Columbia Law Library◦ 276,825 accessions
30,000 more are Orphan barcodes 8,616,724 total accessions at ReCAP
ReCAPColumbia University
0
100000
200000
300000
400000
500000
600000
700000
800000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
System-wide Accessions by Fiscal Year
LOAD IN MIDDLE PHASE 3rd
ReCAPColumbia University
AC0.0%
AD0.1%
AR5.7%
AV0.2%
BS0.2% CM
0.4% CR2.3%
CU69.1%
CV0.2%
EA0.0%
EV9.5%
GC0.9%
HR3.2%
HS1.0%
HX0.4%
MR1.6%
OH0.0%
RH0.1%
RS3.5%
UA0.1%
UT1.3%
System-wide Accession by Customer Code
ReCAPColumbia University
Avery6.4% Burke
4.7%Business
6.1%
Butler36.1%
East Asian13.1%
Engineering4.8%
Geology/Geoscience1.4%
Health Science
4.5%
Journalism0.0%
Lehman7.2%
Mathematics0.0%
Music2.6%
RBML4.3% Sciences
6.6%
Social Work1.1%
ORPHANS1.0%
System-wide Accession by Department
ReCAPColumbia University
Performed with request and accession data sets
Reveals aspects of collection usage and trends
Never perfect or absolutely complete
ReCAPColumbia University
Distribution by language includes all items 424 total languages Top ten language in ReCAP collections
◦ English : 49.9%◦ German : 7.8%◦ Japanese : 5.5%◦ Chinese : 5.4%◦ French : 5.2%◦ Spanish : 3.9%◦ Russian : 3.8%◦ [none] : 2.4%◦ Italian : 2.1%◦ Korean : 1.4%
ReCAPColumbia University
Distribution of Languages Accessioned at ReCAP
ReCAPColumbia University
Physical Delivery93.62%
EDD6.38%
Breakdown of EDD to Physical Delivery Requests
ReCAPColumbia University
0
1000
2000
3000
4000
5000
6000
7000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
169391
1,7451,965
2,7752,523
2,335
4,462
6,588
5,333
EDD Requests: Fiscal Year
ReCAPColumbia University
ReCAPColumbia University
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
40.00%
45.00%
50.00%
1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
Retrieval Rate of Monographs by Publication Date:1991-2011
ReCAPColumbia University
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
4.00%
4.50%
1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
Retrieval Rate of Serials by Publication Date: 1991-2011
ReCAPColumbia University
0
100000
200000
300000
400000
500000
600000
700000
800000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11
System-wide Accessions by Format
Monograph Serial Everything Else
ReCAPColumbia University
0
5000
10000
15000
20000
25000
30000
35000
40000
45000
50000
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
System-wide Requests by Hour
ReCAPColumbia University
81,25183,373
80,739
74,796
62,546
29,12531,480
0
10000
20000
30000
40000
50000
60000
70000
80000
90000
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
System-wide Requests by Weekday
ReCAPColumbia University
0
5000
10000
15000
20000
25000
30000
35000
40000
45000
50000
January February March April May June July August September October November December
System-wide Requests by Month
ReCAPColumbia University
0
200
400
600
800
1000
1200
1400
1600
1800
200001
.01
01.0
901
.17
01.2
502
.02
02.1
002
.18
02.2
603
.05
03.1
303
.21
03.2
904
.06
04.1
404
.22
04.3
005
.08
05.1
605
.24
06.0
106
.09
06.1
706
.25
07.0
307
.11
07.1
907
.27
08.0
408
.12
08.2
008
.28
09.0
509
.13
09.2
109
.29
10.0
710
.15
10.2
310
.31
11.0
811
.16
11.2
412
.02
12.1
012
.18
12.2
6
System-wide Request by Calendar Day
More information about data sets can be found on the ReCAP Data Center website
Primary data categories include: accession, retrieval, delivery and circulation
Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator
Please see the main ReCAP website for general information about CUL procedures and systems
ReCAPColumbia University