Ask LECS Comptroller’s Office

Presented by:Barbara MazichChief, State Subsidy SectionSchool Finance DivisionLabor, Education and Community Services

Voice: (717) 783-9009Facsimile: (717) 787-3593E-mail: bmazich@state.pa.us

Clinic Table-March 2004

What is the organizational relationship between PDE and LECS?

While both are under the Governor, they are organizationally independent.

D e p uty S e c re ta ry o f B ud g etT o n y W a g n er

L a b or, E d u ca tio n a n d C om m un ity S e rv icesA c tin g C o m ptro lle rC o n n ie S . H u b er

D e p u ty S e cre ta ry fo r C o m ptro lle r O p e ra tio nsH a rve y C . E cke rt

S e cre ta ry o f th e B ud g etM ich a e l J . M a sch

S e c re ta ry o f E d u ca tionV ick i L . P h illips

G o vern orE d w ard R en d e ll

What services does the Department of Education Provide?

• Develop and administer educational policies to improve the quality of education in PA.

• Conduct programs to assess the achievement of basic and higher education goals.

• Provide advice and recommendations about education to the General Assembly, the Governor, and the State Board of Education.

• For more info go to: www.pde.state.pa.us

What services are provided by the Labor, Education and Community Services (LECS) Comptroller Office?

• The LECS Comptroller Office provides accounting and audit services to three agencies.

– The Department of Education– The Department of Labor and Industry– The Department of Community and Economic Development

• The LECS Comptroller Office performs a dual function in carrying out their responsibilities and duties.

– First, on behalf of the Secretary of the Budget, they are to ensure that appropriation commitment and spending does not exceed the Governor’s established budget and that all funds administered by their agencies are expended and accounted for properly.

– Second, they are the chief financial accounting officers of the agencies we serve. As such, they are a valuable resource to agency heads and agency staff concerning matters relating to financial and service contracting policies and procedures.

– Also, Section 1501 of the Fiscal Code assigns explicit authority to LECS Comptroller for approving and disapproving requisitions for payments drawn on the Treasury Department.

What Divisions within LECS process payments to School Districts?

• Federal Subsidies Division

• Document Review and Control

• School Finance Division

Where can I go to find information on payments?

• Thru the Financial Accounting Information (FAI) system

• User registration request via ePDE Web Portal

• ePDE help desk (717) 783-6788.

What information can I obtain on FAI?

• Project Information

• Quarterly Reconciliation of Cash on Hand

• Payment Detail Information (10 years)

• Audit Confirmation Reports

What information can I obtain from the LECS Comptroller Office’s Website?

The LECS Website Address is: www.pde.state.pa.us/School_Acct

• K-12 Schools• Forms, Instructions and Procedures• Payment Schedules• Bank changes• Access services to the ePDE web portal • Accounting Guidance• Annual Financial Report