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ASME Student Section Advisor Webinar, June 2010

ASME Knowledge & Community Sector

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Objectives

By the end of the session, you will …• Be familiar with the rewards and expectations

of being an ASME Student Section Advisor• Know the latest updates on ASME student

programs• Be able to take advantage of key ASME

resources• Be familiar with the ASME key items calendar

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Agenda

• Introductions• The ASME SSA – Rewards,

Expectations, and Roles• Breaking ASME News• ASME Resources• Student Section Funding Options• ASME Calendar• SSA Training Update• Questions and Discussion

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Introduction

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The ASME SSA – Rewards, Expectations, and Roles

Rewards:• 75% discount registration to the 2011 ME

Education Conference (March 24 -26, 2011- Clearwater Beach, FL) for each SSA who accompanies their Department Head

• ASME Member Benefits – Professional Benefits– Discounts, Perks & Privileges– ASME Insurance Program– Networking Opportunities– Financial Services

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Expectations (engage students, administer section):• Encourage ME/MET students to take advantage of

ASME benefits, professional resources and competitions and become involved in their ASME student section

• Foster Student Section activities and programs that stimulate interest in the profession and are a window to engineering practice for students

• Make student members aware of the value of active membership in a global professional society (e.g. ASME).

• Ensure student section administration is conducted effectively

The ASME SSA – Rewards, Expectations, and Roles

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The ASME SSA – Rewards, Expectations, and Roles

Roles (engaging students):• Explain the Benefits of ASME Membership • Recruit Student Section Officers • Develop “School Year” meeting / program schedule

& fundraising plan with Student Section Officers• Engage Industry for the benefit of the students• Attend the Student Leadership Seminar, and

encourage >2 Student Section officers to attend• Attend Student Professional Development

Conference in the Spring; encourage students to participate

• Recognize Outstanding Contributions - Honors and Awards

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The ASME SSA – Rewards, Expectations, and Roles

Roles (section administration):• Ensure Student Section Administration is

completed• Administer first-year Student Member

applications, with the assistance of the Student Section Secretary

• Ensure Student Section Membership Records are Current

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Questions & Discussion

Are there expectations or roles that we haven’t covered here you think we should address?

What works really well in carrying out these roles? (engaging students, section administration)

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ASME Breaking News

• SPDC Futures Team Update• Student Section Competition Update• Merit-Based Funding for Student

Sections

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SPDC Futures Team Charter Develop a radically different approach to the ASME Student Professional Development Conferences (SPDC’s), and ASME Student Competitions so that they can:

• Be more aligned with ASME’s strategic objectives• Be more aligned with design education objectives and

practices in engineering/engineering technology degree programs

• Be more cost effective while significantly expanding student participation

• Better serve the needs of students and the educational goals of ME/MET Departments

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Data Collection, SPDC History and

Benchmarking

Recommendations

Community and Stakeholder Engagement

Team Operations & Processes

Team Telecons and Workshops

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SPDC Futures Team RecommendationsRecommendation 1 - Immediate improvements to existing model,

aimed at providing: – Consistent base-line level of quality at all conferences with

“above and beyond” excellence encouraged– Value-added experience for all attendees.

Recommendation 2 – Engineering Design Experience– A few high quality face-to-face events– Students at all levels attend – freshmen to seniors– Complementary leadership and professional development

activities.Recommendation 3 – Real World Design Challenge

• Authentic, industry-sponsored and humanitarian need-based design projects. (1-2 semester depth)

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Recommendation 1 Improving Existing SPDCs - Actions

Improve Existing SPDCs while new models are developed: • Transition Old Guard-sponsored competitions to a team-

oriented approach. • Develop individual oral technical presentation competition:

3 -5 minute presentations with industry and peer judging.• Transition SDC an industry- or humanitarian-based

challenge, open to all SPDC participants, with no preparation required.

• Offer an array of professional development activities. • Establish a core team to provide training & guidance to

hosts plus a host reward program

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Recommendation 2 Engineering Design Experience

Replace current SPDCs with fewer, higher quality face-to-face events:– 2 days, ‘retreat’ or ‘charrette’ based– Target audience is students at all levels – freshmen to seniors– Two main competitions

• Design Review Competition • “Real-Time Design Challenge” provided by Industry, humanitarian

NGO, faculty or ASME– No preparation - design challenge revealed at the event– Team-based – Culminates in presentation to panel of judges

– Complementary Leadership and Professional Development activities

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Recommendation 3 Real World Design Challenge

• Authentic industry-sponsored and humanitarian need based design projects.

• Collaborate with academia, government and industry to identify design challenges.

• Basic concept:– Semester to one academic year in length/depth– Menu of design challenges or students can use their own senior design

project. – On-line resources for collaboration and review – Periodic interaction with real world partners and experts – Culminates in 2-day, face-to-face exposition style events– Complementary Leadership and Professional Development activities

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SPDC Futures Team – Next Steps• Transition Team (rec #1) forming this summer, in

collaboration with ASME Centers for Education and Career & Professional Advancement– Develop new competitions– Provide increased guidance to hosts

• 2 hosts to be selected to implement suggested improvements in 2011 (transition team)

• Other 2011 hosts welcome to implement improvements

• Futures Team forming fall 2010 to develop long-term conference ideas– Implementation in FY13 and FY14

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Breaking ASME NewsStudent Section Competition Update• Winning sections will receive prizes

for FY10 competition• This competition is now phased out

and is being replaced by Student Section Merit-Based Funding

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Breaking ASME NewsMerit-Based Funding for Student Sections• Background:

– The Student Sections Competition lost its corporate sponsor – Declining participation – MBF for sections has been successful

• Funding level about $30,000. (payouts TBD) • Merit points awarded for:

– Meetings - 40% (Section meetings, socials, tours, service projects, etc)– ASME participation - 35% (SLS – 15%, SPDC – 15%, HPVC – 5%,

etc.)– Website - 10% (actively maintained) – Leadership - 10% (SDOB, LTC, leadership training, etc.)– Admin - 5% (financial report submitted / officers & SSA registered)

• Based on Student Section activities from July 1 – June 30 • Long-term goal – an online data entry tool• Summary reports to District Leaders, SDOB Leaders

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ASME Resources• Student Benefits page & Student Benefits Brochure• Online Roster & Email System• Unit Administration Forms / Officer Coding• Annual Shipment of Supplies• VERT (volunteer e-request tool)• Student Leadership Seminar (SLS) Presentation Library• Student Leadership • SSA Handbook• Student Liaison Program• ASME Center for Education • ASME Center for Career & Professional Advancement • ASME Student Center, ME Today bimonthly e-magazine

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ASME Resources

• Unit Leadership Resource Center• The Volunteer E-Request Tool• Student Section Roster • Student Section Supply Mailing

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Unit Leadership Resource Center

A one stop resource for all of your student section operation needs:

• Forms & Instructions• Online Roster• Manuals• Leadership Resources• General Information (Newsletter Template)• Staff Contacts

http://volunteer.asme.org/unit/

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The Volunteer E-Request Tool (VERT)

VERT:http://vorequest.asme.org/

• Benefit of using VERT – Allows you to make an administrative

request. • Your able to track the status of your

request

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Student Section Roster and List Server • Must have Conflict of Interest Form & Member

Data Agreement forms completed• Takes up to 3 business days for access

The roster and list server are useful for the following:

• Coding current officers and viewing past officers• Communication with current members in your student

section by e-mail• Downloading current member info.• Listing of drop members, etc.

https://roster.asme.org/

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Student Section Supply Mailing

Student Section Supply Form (online)http://files.asme.org/Volunteer/Unit/12445.doc

• You will receive an email of supplies options.

• Supplies includes: Std Membership Pins, envelopes, applications, letterhead, student member certificates

• Online form coming soon.

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Important Action• Submit your student section officer lists to ASME

Headquarters no later than Sept. 1, 2010 – E-mail list to Nicole Alston at alstonn@asme.org

• Include full name of officer and position (member ID if you have it)

– Use the Online Roster Tool to code them yourself• https://roster.asme.org/

– Use the online form at:• https://secure.asme.org/stusecinfo/NewStuSecInfo.cfm

– Submit electronically using the excel University & Officer Information Form found at:

• http://volunteer.asme.org/unit/Unit_Forms_Instructions.cfm

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Contact Information

• All forms can be found at:http://volunteer.asme.org/unit/Unit_Forms_Instructions.cfm

Nicole Alston, AdministratorEmail: alstonn@asme.orgOr students@asme.org(212) 591-7006

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Resources: SLS Presentation Library

• Essential ASME Contact Info• Presentations and Group Activities for SLS

Planners Resources for Student Section Officers• Resources for Student Section Advisors• SLS Planning Resources • Information about ASME Student and Early Career

Activities• SLS ARCHIVES: Presentations from the Past

Student Leadership Seminars http://www.asme.org/Governance/KnowledgeCommunity/SLTS_Presentation_Library.cfm

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Resources: Student LeadershipASME Student Leadership • Student District Operating Boards

Operations Committee (SOC) – Charles Haddad = Chair (Haddadc2@asme.org)

• Student Sections Committee - Chair = Dr. Beth Todd (btodd@eng.ua.edu)

• Committee on Student Development - Chair = Jessica Sanfilippo (jmsanfilippo@wisc.edu)

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Resources – SSA Handbook• Currently being revised – new edition will be

available for fall SLSs• Topics:

– The SSA– ASME Student Activities– Student Section Administration– Budgeting and Fundraising– Web Resources– About ASME (includes volunteer and staff contacts)

http://volunteer.asme.org/Unit/Student_Section_Advisor.cfm

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Resources: Student Liaison Program• Help bridge transition from student to ASME member • Early Career Engineers serve as ASME’s

“ambassadors” to student sections in their local area • Student liaisons will visit the student section(s) at least

once a year and speak about ASME and their career, to raise awareness of:– what ASME membership is– what opportunities are available to them – how to take advantage of ASME’s range of programs and

benefits • Introduce graduating seniors to ASME members in

their area– Work with SSA to identify where graduates are going– Make personal introduction to active local members

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Resources: ASME Center for Education

• Annual ASME International Mechanical Engineering Education Conference -- March 24-26, Clearwater Beach, FL(Site launch in July – see 2010 conference for example)http://www.asmeconferences.org/meed2010/index.cfm

• ASME International Leadership Summits in Mechanical and Multi-disciplinary Engineering Education2009 – Taipei - http://apeec2009.ntu.edu.tw/index.asp

2010 – Istanbul - http://events.asme.org/Summit2010/2011- Hong Kong (Spring date to be announced)

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Resources: ASME Center for Education

• ASME Student Loans and Scholarships• ASME Graduate Teaching Fellowships• ASME Graduate Student Center

www.asme.org/Education/College/FinancialAid/

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Resources: ASME Center for Career & Professional Advancement

• ASME Student Design Competitionswww.asme.org/Events/Contests/DesignContest/Student_Design_Competition.cfm

• ASME Human Powered Vehicle Challengeswww.asme.org/Events/Contests/HPV/Human_Powered_Vehicle.cfm

• ASME Oral, Poster and web presentation Competitions (Old Guard)www.asme.org/Events/Contests/

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Resources: ASME Center for Career & Professional Advancement

• ME Today (bi monthly e-magazine)www.asme.org/NewsPublicPolicy/Newsletters/METoday/

• ASME Professional Practice Curriculum (PPC)www.professionalpractice.asme.org/

• Early Career Technical Conference Grants (Old Guard)www.asme.org/Communities/EarlyCareer/Early_Career_Technical.cfm

• ASME Diversity Action Grants to Student Sections (Center for Leadership & Diversity)www.asme.org/Communities/Diversity/Diversity_Action_Grant.cfm

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Student Section Funding Options• Merit-Based Funding

– Program will be launched in August – Announcement sent to SSAs and Student Leaders

• Diversity Action Grants– Up to $3,000 for events that promote the inclusion of

women and other underrepresented minorities in ASME Student Sections and mechanical engineering.

• Fundraising and Sponsorship Seeking – Fundraising Kit– SDOB Sponsorship proposal and sample letters

available • Alumni• Other?

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Questions & DiscussionAre there resources we haven’t covered

here you would like to share with the group?

Which of these resources have you found to be most valuable? Which do you need more information about to be able to utilize effectively?

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ASME CalendarSummer • Prepare for coming year - July• Order supplies – August 1• Provide list of student section

officers to ASME – September 1• Promote Student Leadership

Seminar and select officers to attend – September 1

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ASME CalendarFall • Student Leadership Seminar

– Districts.asme.org/SLS– Jean Camby supporting registration, administration

• ASME Latin America Human Powered Vehicle Challenge - September

• Student Loan and Graduate Teaching Fellow Applications – Oct 15

• ASME/EYE (European Young Engineers Conference (Italy) – Nov 4-6

• Diversity Action Grants - Nov 10– http://www.asme.org/Communities/Diversity/Diversity_Action_Gran

t.cfm

• International ME Congress and Expo (IMECE) – Nov 12-18, Vancouver, Canada

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ASME CalendarWinter• WISE Internship Applications – Dec 31• Honors and Awards

– Outstanding Student Member Award –Feb 1– Student Section Advisor award, let students know they

can nominate you! - Feb 1– Arthur T. Williston Medal Paper submission – Feb 15– Charles T. Main Award –March 1

• Encourage graduating seniors to renew membership

• Introduce graduating seniors to Student Liaisons (contact info and future plans)

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ASME CalendarSpring• ASME Scholarships & Auxiliary Scholarships - Mar 15 • Attend Student Professional Development Conferences (March –

April)– Districts.asme.org/SPDC

• ASME Human Powered Vehicle Challenges - North America (March-April)

• Student Loans - Apr 15• Elect officers and submit Student Section Information Sheet – May 1• Merit Funding Forms – End of Academic Year • IPTI Scholarships - May 7 • Encourage graduating seniors to renew membership• Introduce graduating seniors to Student Liaisons (contact info and

future plans)

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SSA Training Update

• SLS workshops– Fundraising– Recruiting and motivating students– What other topics would be useful?

• Webinars on roster, e-mail system, officer coding

• Periodic e-mail reminders of key dates• Other?

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Questions and Discussion