ASN Supplier How to Document Aug 09

Creating and Supplying an Advanced Shipment Notification

‘How To’ Document

Contents

1. TIMESCALES FOR DELIVERY OF ASNS ........................................................................................1

2. TECHNICAL SPECIFICATION FOR ASNS ......................................................................................2

2.1 TRANSMISSIONS STANDARDS .............................................................................................................2 2.2 TRANSMISSIONS REQUIRED ...............................................................................................................2

2.2.1 Despatch Advice (DESADV) ....................................................................................................2 2.3 TESTING OF THE ASN ........................................................................................................................2

3. TRANSMISSION DEFINITIONS ........................................................................................................3

3.1 DESPATCH ADVICE (ADVANCED SHIPPING NOTE) ................................................................................3 3.1.1 Assumptions ............................................................................................................................3 3.1.2 Despatch Advice Message Structure ......................................................................................4 3.1.3 Despatch Advice Message Content ........................................................................................8

3.1.3.1 Message Header ............................................................................................................................... 8 3.1.3.2 Beginning of Message ....................................................................................................................... 9 3.1.3.3 Date and time message ................................................................................................................... 10 3.1.3.4 Reference message ......................................................................................................................... 11 3.1.3.5 Name message ................................................................................................................................ 12 3.1.3.6 Details of Transport ......................................................................................................................... 14 3.1.3.7 Details of Delivery Location ............................................................................................................. 15 3.1.3.8 Consignment package sequence ..................................................................................................... 16 3.1.3.9 Packaging ........................................................................................................................................ 17 3.1.3.10 Package Identification .................................................................................................................. 18 3.1.3.11 Reference message ..................................................................................................................... 19 3.1.3.12 Goods Identity number ................................................................................................................ 20 3.1.3.13 Line item message ....................................................................................................................... 21 3.1.3.14 Additional Product Information (1) ............................................................................................... 23 3.1.3.15 Additional Product Information (2) ............................................................................................... 24 3.1.3.16 Quantity message ........................................................................................................................ 25 3.1.3.17 Date and time message ............................................................................................................... 26 3.1.3.18 Free text....................................................................................................................................... 27 3.1.3.19 Control total message .................................................................................................................. 28 3.1.3.20 Message trailer message ............................................................................................................. 29

3.1.4 Example of a Despatch Advice message ............................................................................. 30

4. TESCO DEPOT ANA CODES ........................................................................................................ 32

5. FREQUENTLY ASKED QUESTIONS .................................. ERROR! BOOKMARK NOT DEFINED.

ASN Supplier Engagement Document

Version – August 09 04/09/09 Page 1 of 35

1. Change Management

Date Author Change Description Version

27/8/2009 Priya R 1- Additional validation to the PIA+1+:ORD’ segment: All order in the PIA+1+:ORD' must be for the same Tesco Depot as

that stated in the LOC+7+'

2- Additional validation to the DTM+36::102’ segment: All ‘sell by date’ segment on the DESADV message must contain a value. 3- Additional validation to the LIN+1++:EN' segment: All GTIN segment on the DESADV message must contain a value 4- Additional validation to the BGM+351::9++9' segment: All 5- Additional validation to the GIN+BJ+' segment: The SSCC

must be unique for each supplier and not be repeated for a minimum of 1 year.

6- Additional validation to the RFF+PK:' segment: The load reference number must be populated for Fresh direct loads to Tesco depots.

Aug 09

2. Timescales for Delivery of ASNs

Date Action Who is Responsible?

Week 1 Issue the ASN Supplier ‘How to’ Document to the suppliers Tesco

Week 1-4 Read and understand the requirements for the Tesco ASN and do the work required to produce an ASN

Suppliers/ Hauliers

Week 5 Send test ASNs to Tesco Suppliers/ Hauliers

Week 6 Test the ASNs and agree date for live transmission of ASNs when ASNs have tested successfully

Tesco

Week 8 Start transmission of live ASNs to pilot depot Suppliers

Week 10 Roll out ASNs to rest of depot network Suppliers

More details on the procedures for testing ASNs can be found in section 3.3 Testing of the ASN.



3. Technical Specification for ASNs

The purpose of this section is to describe the ASN transmissions that are required in terms of the data and formats needed.

3.1 Transmissions Standards

Transmissions between the supplier and Tesco will conform to EANCOM/EDIFACT standards as agreed by the Common EDI forum (CEDI). Where no such standard exists then the transmission will be agreed between Tesco and Supplier.

3.2 Transmissions Required

At the present, only one EDI transmission is involved in the current process model.

3.2.1 Despatch Advice (DESADV)

This is the basic requirement to confirm what goods have been shipped by the supplier to Tesco, and will utilise the standard DESADV message. This will provide an audit trail of each respective supplier's deliveries to Tesco.

3.3 Testing of the ASN

Before the first live ASN is sent to Tesco, suppliers will be required to send a number of test ASN to our on boarding system. This system will check that the ASN is in the correct format and that the required information is present and correct. The transmission of live ASNs will not be accepted until a successful test has been completed. When you are ready to commence development for your ASNs, the following information will need to be given to our on boarding team and TIMS Administrator:

1. The IT contact for your ASN development in the event of any queries

2. Your live EDI mailbox number as we will need this to set up our systems to accept the live ASN transmissions



4. Transmission Definitions

4.1 Despatch Advice (Advanced Shipping Note)

This transmission will contain the suppliers despatch note relating to goods that are to be delivered to a Tesco depot. It is proposed that this transmission will conform to the EANCOM/EDIFACT message format associated with Despatch Advice (DESADV) to notify deliveries. This is a standard message format comprising Header section, Detail section and Summary. The message relates to a single despatch point (Supplier) and a single destination point (Tesco depot). The despatch note should always be sent before the goods are physically delivered. This message will be developed using option 3 of the Despatch Advice EANCOM message standard (version D, release 96A), released by the CEDI Message Forum, including pallet detail. The pallet will reside on the CPS/PAC/PCI/GIN level.

4.1.1 Assumptions

There will be a single message (UNH thru UNT) for each shipment i.e. lorry.

A single product can be listed multiple times within each pallet.

When a supplier has no deliveries, they will transmit no despatch notes.

4.1.2 Despatch Advice Message Structure

The following table gives the structure of the Tesco ASN message. All segments marked as being mandatory must be present in the message otherwise the ASN will not be accepted by Tesco. The structure of each segment must also be as specified here otherwise the ASN may not be accepted. The data elements marked in bold contain variable data for which details of the format and function are given. Data elements not marked in bold should contain the information given in the examples. The EDI interchange will include the UNB and UNZ segments although the formats are not included here. The live mailbox number is for Tesco is 5000119000006. Segment ASN Segment Example Data Element

Format Function Mandatory,

Optional or Conditional

ASN Header Section, one per ASN

UNH UNH+ME000001+DESADV:D:96A:UN:DESAD3' Up to 14 characters The supplier's unique message reference. It should be noted that the association code at the end of the segment must be DESAD3.

M

BGM BGM+351::9+001903811+9' 9 digits

This will be used as the ASN number. The supplier's internal shipment number or similar can be used as the ASN number as long as it is unique for each load and is numeric.

ASN must not exceed 9 digits long.

M

DTM DTM+137:200707121457:203' 12 digits yyyymmddhhmm

This is the date and time that the ASN was generated. The qualifier must have a value of 203.

M

DTM DTM+191:200707121730:203' 12 digits yyyymmddhhmm

Booked date and time for the load. If the booking time information is not available then a time of 00:00 will be accepted.

M

RFF RFF+PK:1876876876332' Up to 35 characters Load reference number. The segment is mandatory for all direct Fresh loads into a Tesco Depot.

C

NAD NAD+BY+5000119000006::9' 13 digits Identification of the buyer (Tesco). The segment should appear exactly as given here.

M

NAD NAD+SE+5010118000110::9' 13 digits Identification of the seller (supplier). The supplier's GLN should be given here, and this may or may not be the same as the sender's GLN in the UNB segment.

M

NAD NAD+CS+5002010304020::9’ 13 digit

Identification of the consolidator. The consolidator's GLN should be given here, and this may or may not be the same as the sender's GLN in the UNB segment. This segment must be populated for supplier to consolidator ASN if TIMS is being used as a hub.

M

NAD NAD+DP+5010559000008::9’ 13 digit

Identification of the trunking site or secondary consolidator. The site or consolidator's GLN should be given here, and this should not be the same as the sending consolidator GLN in the UNB segment. This segment must be populated for Consolidator to Consolidator ASN if TIMS if being used as a hub.

M



Segment ASN Segment Example Data Element Format

Function Mandatory, Optional or Conditional

TDT TDT+20++30++5010118000110:::BTS HAULAGE'

13 digits Identification of the carrier of the load. If the carrier's GLN is not available, then the supplier's GLN will be accepted.

M

Up to 35 characters The carrier name. If the carrier's name is not known then the supplier's name will be accepted. If the load is a consolidated load, then the consolidator's name should be given here.

LOC LOC+7+5000119001500' 13 digits

The ANA/GLN of the Tesco depot that will receive this load. If this segment is missing or the number is incorrect then the ASN will fail. A list of the ANA codes for each of the Tesco depots is

given in Section 0 of this document.

M

Pallets Header Section, one per ASN

CPS CPS+1' Must be as given here. M

PAC PAC+26' Up to 8 digits The total number of pallets in the ASN. M

Pallet Details Section, to be repeated for each pallet on ASN

CPS CPS+2+1' Up to 12 digits Pallet sequence number. CPS+2+1 is the first pallet, CPS+2+2 is the second pallet, CPS+2+3 is the third pallet, etc.

M

PAC PAC+1++201' Up to 17 characters

Describes the type of delivery unit. 202 - is used for Standard CHEP Pallet 201 – Is used for standard Euro Pallet PE – Is used for Standard Semi pallet 200 – is used for Dollies/MU

M

PCI PCI+33E' Must be as given here M

RFF RFF+XXX:IGD657873551M6' Up to 35 characters This allows the RFID for the pallet to be added to the ASN in the future. This segment is optional and can be omitted completely, or it can be included in the ASN using a value of zeroes for the RFID.

O

RFF RFF+YYY:20' Up to 3 digits

The number of cases in a layer on the pallet. This segment and the RFF+ZZZ segment give the pallet configuration and when multiplied together give the number of cases on the pallet (assuming full layers). This segment is optional and can be omitted completely, or it can be included in the ASN using a value of zero. If this segment is present then the RFF+ZZZ segment must be present as well.

O

RFF RFF+ZZZ:5' Up to 3 digits

The number of layers on the pallet. This segment and the RFF+YYY segment give the pallet configuration and when multiplied together give the number of cases on the pallet (assuming full layers). This segment is optional and can be omitted completely, or it can be included in the ASN using a value of zero. If this segment is present then the RFF+YYY segments must be present as well.

O





GIN GIN+BJ+350177261916131074' 18 digits

The SSCC pallet label barcode number. The actual SSCC number must be used where possible. If SSCC labels are not used then the segment must still be included but a value of zeroes can be used for the SSCC number. The SSCC number must be numeric, it can not be alphanumeric or a character value. SSCC numbers must be unique for each supplier and cannot be repeated for a minimum of 1 year.

M

Line Details Section, to be repeated for each product line on the pallet

LIN LIN+1++05017726179960:EN' 14 digits preferred, 13 digits accepted (see proviso)

The GTIN for the product, as given in the barcode for the traded unit (case). The full 14-digit GTIN is preferred to the 13-digit EAN-13 number, as this avoids any product recognition problems arising from a non-zero leading indicator digit. A 13 digit number will only be accepted if it is formed by dropping the leading zero from the 14 digit GTIN. So a GTIN of 08410655000683 will be accepted even if it is given as 8410655000683, but a GTIN of 18410655000673 must be given as the full 14 digit number because it has a non-zero indicator digit and a leading zero cannot be assumed. Incorrect or unrecognised numbers will cause problems when the depot attempts to receive the load. Each product must have a LIN segment and each line segment lust contain a 13 or 14 digit GTIN number, LIN segment that do not contain a GTIN value will be rejected.

M

PIA PIA+1+LM15037256006:ORD' 13 characters

The Tesco purchase order number for this product. It must be sent in the format shown. LM in capital followed by the depot number + order number All purchase orders on the ASN must be for the same delivery destination as that stated in the LOC segment above

M

PIA PIA+1+001903811:DEL' Up to 17 characters

The supplier ASN number for consolidated ASN or delivery note number pertaining to this purchase order. This segment should be populated for all ‘Supplier to Consolidator’ ASN. This is to track supplier ASN number in consolidated ASN and be able to send back the suppliers original ASN number in the EPOD.

O

QTY QTY+12:100' Up to 4 digits The number of traded units (cases) of the product on the pallet. Value must be greater than 0

M

QTY QTY+12:36220:KGM' Up to 7 digits

The total weight in kilograms of the product on the pallet, given to two decimal places. In this example, a weight of 362.20kg is shown. This segment is mandatory for products supplied as catch-weight, e.g. meat and counter lines. For catch-weight products, two QTY+12 segments are required, one to give the number of

cases on the pallet and the other to give their total weight.

C





DTM DTM+36:20080630:102' 8 digits yyyymmdd

The Sell By or Best Before date of the product, as given in the product barcode. For products which do not have a Sell By date, e.g. paper goods, then the segment is still required, but the current date should be entered as a dummy date. If no date value is sent in this segment the ASN will be rejected

M

FTX FTX+AAA+++BOX' "BOX" or "TRAY"

For products supplied in green plastic trays, this must have a value of TRAY. For all other products, a value of BOX should be used. If a supplier is sending in a product in a combination of boxes and trays on a pallet they should actually detail it as two lines in the ASN. Example Pallet 1 Product X quantity 00.00 BOX Product X quantity 00.00 TRAY

M

ASN Trailer Section, one per ASN

CNT CNT+2:26' Up to 18 digits A count of the total number of LIN segments in the message. M

UNT UNT+246+ME000001' Up to 6 digits

A count of the total number of segments in the message, including the UNH and UNT segments. If the count is wrong then the ASN will fail. M

Up to 14 characters The message reference number, it should match the reference given in the UNH segment.

Depot Advanced Shipping Note Transmission Definitions

Version – Jan09 04/09/09 Page 8 of 35

4.1.3 Despatch Advice Message Content

4.1.3.1 Message Header

UNH – M 1 MESSAGE HEADER

Function: To identify and specify the type of message being sent.

Segment number : 1

EDIFACT M/O * Description

0062 Message reference number M an..14 M Supplier’s unique message reference. Sequence number of the messages in the interchange. DE 0062 in the UNT will be identical.

S009 MESSAGE IDENTIFIER M M

0065 Message type identifier M an..6 M * DESADV = Despatch advice message

0052 Message type version number M an..3 M * D = Draft directory

0054 Message type release number M an..3 M * 96A = Version 96A

0051 Controlling agency M an..2 M * UN = UN/ECE/TRADE/WP.4, United Nations Standard Messages (UNSM)

0057 Association assigned code C an..6 M * See Note below

Segment Notes.

This segment is used to head, identify and specify a message. DE's 0065, 0052, 0054, and 0051: Indicate that the message is a UNSM Despatch Advice message based on the D. 96A directory under the control of the United Nations. DE 0057: Indicates that the message is the EANCOM version 005 of the UNSM Despatch Advice. Example : UNH+ME000001+DESADV:D:96A:UN:DESAD3'

NOTE : A deviation from the standard association code is needed here due to the fact that Tesco’s back-end systems are required to process three different types of despatch notes, all having their own respective destinations. The association code required in this field v0057 is DESAD3.



4.1.3.2 Beginning of Message

BGM – M 1 BEGINNING OF MESSAGE

Function To indicate the type and function of a message and to transmit the identifying number.

Segment number : 2


C002 DOCUMENT/MESSAGE NAME C M

1001 Document/message name, coded C an..3 M * 351 = Despatch Advice

1131 Code list qualifier

3055 Code list responsible agency, coded

C an..3 O * 9 = EAN (International Article Numbering association)

1004 Document/message number C an..35 M Despatch advice number assigned by Supplier

1225 Message function, coded C an..3 M * 9 = Original

Segment Notes.

This segment is used to indicate the type and function of the message and to transmit the identifying number. All references other than the document number DE 1004 are to be put in the RFF segment. DE 1004: The document number (ASN Number) MUST NOT EXCEED 9 digits. This code should consist of the following: -

9 digit serial number to uniquely identify each shipment. It will be up to the supplier to define this number

The ASN number must be unique and can not be re-used for another delivery unless you are a consolidator.

DESADV that contain a BGM segment with a value greater then 9 digits will be rejected DE 1225: The message function, coded is a critical data element in this segment. It applies to all data indicated in the message. Consequently, one separate message has to be provided per type of function required. The following definitions apply for the restricted codes: -

9 = Original – An original transmission of a Despatch advice.

Example : BGM+351::9+586437441+9'



4.1.3.3 Date and time message

DTM – C 10 DATE/TIME/PERIOD

Function To specify date and time periods associated with the message and despatch advice.

Segment number : 3


C507 DATE/TIME/PERIOD M M

2005 Date/time/period qualifier M an..3 M * 137 = Document/message date/time 191 = Booking date/time

2380 Date/time/period C an..35 M Date/time in CCYYMMDDHHMM format

2379 Date/time/period format qualifier C an..3 M 203

Segment Notes.

This segment is used to specify the date of the Despatch Advice or any dates related to the delivery of goods. Example : DTM+137:200611151807:203'

DTM+191:200611151900:203'



4.1.3.4 Reference message

SG1 – C 10 RFF – DTM

RFF – M 1 REFERENCE

Function To specify the RFID for the entire ASN.

Segment number : 7


C506 REFERENCE M M

1153 Reference qualifier M an..3 M PK = Packing list no

1154 Reference number C an..35 M RFID for this ASN

Segment Notes.

This segment is used to provide references that apply to the whole transaction. Although this segment was originally created for a potential future requirement to allow the RFID for the load to be defined, it will be used to hold the load reference number for Fresh loads.

The load reference number must be populate for all direct to Tesco Fresh loads, direct fresh ASN that do not contain a load reference number will be rejected.

For a fresh load the load reference number should be the same number that supplier book their loads in with Tesco Goods In Central. This is the ‘Ref’ number that is entered in the Master booking spread sheet

Example : RFF+PK:1876876876332'



4.1.3.5 Name message

SG2 – C 10 NAD – SG3 – SG4

NAD – M 1 NAME AND ADDRESS MESSAGE

Function To specify the name/address of the relevant trading partners associated with the despatch advice.

Segment number : 9


3035 Party qualifier M an..3 M BY = Buyer (Tesco) CS = Consolidator SE = Seller (Supplier)

DP = Delivery Party (Consolidator)

C082 PARTY IDENTIFICATION DETAILS

C M

3039 Party id. Identification M an..35 M ANA Location Number - Format n13



C an..3 M * 9 = EAN (International Article Numbering association)



Segment Notes.

This segment is used to identify the trading partners involved in the Despatch Advice message. Identification of the Seller (Supplier) and Buyer (Tesco) is mandatory in the Despatch Advice. In instances where a consolidator is used to consolidate several supplier’s deliveries into a single shipment then the sellers code should be replaced with the consolidator’s code (see example below).

In the instance where the Seller (Supplier) sends the ASN to the Consolidator, the Seller segment should be populated with the sellers details and the Consolidator segment should be populated with the receiving consolidators details.

DE 3039: For identification of parties it is required to use Global Location Numbers. Example : NAD+BY+5000119000006::9' NAD+CS+5002010304020::9' or/and NAD+SE+5010559000009::9' NAD+DP+5010559000008::9'

The DP segment will only be used by consolidators to trunk loads between consolidation sites or different consolidation companies.

Example: Consolidator A send ASN to Consolidator B, Consolidator B send ASN to consolidator C, Consolidator C sends ASN to Tesco The NAD segment in the ASN should be as below: Consolidator 1 sends consolidator 2 ASN NAD+BY+5000119000006::9' NAD+CS+5002010304020::9' NAD+DP+5010559000008::9' Consolidator 2 sends consolidator 3 ASN NAD+BY+5000119000006::9' NAD+CS+5010559000008::9' NAD+DP+5010559000123::9' Consolidator 3 sends ASN to Tesco NAD+BY+5000119000006::9' NAD+CS+5010559000123::9'



4.1.3.6 Details of Transport

SG6 – C 10 TDT – SG7

TDT – M 1 DETAILS OF TRANSPORT

Function : To specify the transport details such as mode of transport, means of transport, its conveyance reference number and the identification of the means of transport.

Segment number : 16


8051 Transport stage qualifier M an..3 M 20 = Main-carriage transport

8028 Conveyance reference number

C220 MODE OF TRANSPORT C M

8067 Mode of transport, coded C an..3 M 30 = Road transport

8066 Mode of transport

C228 TRANSPORT MEANS

8179 Type of means of transport Identification

8178 Type of means of transport

C040 CARRIER

3127 Carrier identification C an..17 M Carrier’s GLN (Global Location No.)



3128 Carrier name C an..35 M Carrier’s Name

Segment Notes.

This segment is used to specify transport services used in the despatch advice. Example : TDT+20++30++5087441725420:::CARRIERS NAME'



4.1.3.7 Details of Delivery Location

SG6 – C 10 TDT – SG7

SG7 – C 10 LOC – DTM

LOC – M 1 PLACE/LOCATION IDENTIFICATION

Function : A segment indicating locations relevant to the transport specified in the TDT segment.

Segment number : 17


3227 Place/location qualifier M an..3 M 7 = Place of delivery

C517 LOCATION IDENTIFICATION C M

3225 Place/location identification C an..25 M Global Location Number – Format n13

Segment Notes.

This segment is used to identify the Tesco Receiving Distribution Centre (receiving Tesco depot). List of the ANA code for all Tesco deports are in section 4 Example : LOC+7+5000119001801'



4.1.3.8 Consignment package sequence

SG10 – C 9999 CPS – FTX - SG11 – SG15

CPS – M 1 CONSIGNMENT PACKING SEQUENCE

Function: To identify the sequence in which physical packing is presented in the consignment.

Segment number : 22


7164 Hierarchical id. Number M an..12 M Sequential numbering recommended.

7166 Hierarchical parent id. C an..12 C Pallet no.

Segment Notes.

This segment is used to identify the sequence in which packing of the consignment occurs. Example : CPS+1' (No parent)

CPS+2+1' (1st pallet, parent is the shipment)

CPS+2+2' (2nd

pallet, parent id the shipment)



4.1.3.9 Packaging

SG10 – C 9999 CPS – FTX - SG11 – SG15

SG11 – C 9999 PAC – MEA – QTY – SG12 – SG13

PAC – M 1 PACKAGE

Function : To describe the number and type of packages/physical units.

Segment number : 23


7224 Number of packages C n..8 M

C531 PACKAGING DETAILS

7233 Packaging related information, coded

7233 Packaging related information, coded

7073 Packaging terms and conditions, Coded

C202 PACKAGE TYPE C O

7065 Type of packages identification C an..17 M 202 - is used for Standard CHEP Pallet 201 – Is used for standard Euro Pallet PE – Is used for Standard Semi pallet 200 – is used for Dollies/MU

Segment Notes.

Example : PAC+2’

PAC+1++201'

PAC+1++202’ PAC+1++200'

PAC+1++PE'



4.1.3.10 Package Identification

SG10 – C 9999 CPS – FTX - SG11 – SG15


SG13 – C 1000 PCI – RFF – DTM – SG14

PCI – M 1 PACKING IDENTIFICATION

Function: To specify markings and labels on individual packages or physical units.

Segment number : 27


4233 Marking instructions, coded C an..3 M 33E = Marked with serial shipping container code

Segment Notes.

This segment is used to provide markings and labels information relevant to the product identified in the LIN segment. Example : PCI+33E'



4.1.3.11 Reference message

SG10 – C 9999 CPS – FTX - SG11 – SG15


SG13 – C 1000 PCI – RFF – DTM – SG14

RFF – M 3 REFERENCE

Function To specify the RFID for the entire ASN.

Segment number : 28


C506 REFERENCE M M

1153 Reference qualifier M an..3 M PK = Packing list no

1154 Reference number C an..35 M RFID for this ASN

Segment Notes.

This segment is used to provide references that apply to the whole transaction. Note that this segment could occur three times at this location within the message set. Note that this is contradictory to the standard EANCOM message whereby this segment is allowed to occur only once, at this location. Special provision must be made within the software used to translate the message, to allow all three segments to be output, if present. These three segments are to cater for the following: - i) The pallets RFID. DE1153 : This field should contain a user defined value of ‘XXX’. This will identify that field DE1154 contains the pallets RFID. Example : RFF+XXX:IGD657873551M6’ ii) The pallets TI (Number of cases per layer within this pallet) DE1153 : This field should contain a user defined value of ‘YYY’. This will identify that field DE1154 contains the pallets number of cases per layer. Example : RFF+YYY:5’

iii) The pallets HI (Number of layers within this pallet) DE1153 : This field should contain a user defined value of ‘ZZZ’. This will identify that field DE1154 contains the number of layers within this pallet. Note that the TI multiplied with the HI should equal the number of cases on the pallet. Example :

RFF+ZZZ:2’



4.1.3.12 Goods Identity number

SG10 – C 9999 CPS – FTX - SG11 – SG15


SG13 – C 1000 PCI – RFF – DTM – SG14

SG14 – C 99 GIN

GIN – M 1 GOODS IDENTITY NUMBER

Function To give specific identification numbers, either as single numbers or ranges.

Segment number : 30


7405 Identity number qualifier M an..3 M * BJ

C208 IDENTITY NUMBER RANGE M M

7402 Identity number M an..35 M Serial Shipping Container Code

Segment Notes.

This segment is used to provide identification numbers relevant to the packaging unit and level identified in the PAC segment. SSCC number containing characters and alpha numeric values will not be acceptable, only numeric value will be acceptable. In EANCOM it is recommended to use the Serial Shipping Container Code (SSCC) for unique identification of individual transport packages.

SSCC value must be unique for each supplier/consolidator and can no be repeated for a minimum of 1 year. DESAVD message that contain duplicate SSCC number for the same supplier/consolidator will be rejected.

Example : GIN+BJ+354123450000000014'



4.1.3.13 Line item message

SG10 – C 9999 CPS – FTX - SG11 – SG15

SG15 – C 9999 LIN–PIA–IMD–MEA–QTY–DLM–DTM–FTX–SG16–SG18–SG20–SG23

LIN – M 1 LINE ITEM

Function: To identify a line item and configuration.

Segment number : 31


1082 Line item number C n..6 M Application generated number of the count of the order lines.

1229 Action request/notification, coded

C212 ITEM NUMBER IDENTIFICATION

C O Although optional, the use of Global Trade Item Numbers (GTIN) and this composite is strongly recommended.

7140 Item number C an..35 M Format n..14 This is the GTIN of the article being ordered.

7143 Item number type, coded C an..3 M * EN = International Article Numbering Association (EAN)



Segment Notes.

This segment is used to identify the line item being despatched. Dependency Notes : DE C212: This composite is only used for the identification of GTIN's. The use of GTIN's is strongly recommended Example : LIN+1++05017726179960:EN' Tesco OCC (Sent to suppliers) – GTIN of the article being ordered.

OCC sent in a Tesco purchase order to suppliers (13 byte or 14 byte in length) always carries the last byte as the check digit and will always be the expected check digit when the supplier sends the OCC in an ASN. Please see below examples of what is a correct and an incorrect OCC 13 byte example 5051399221656 In the example above if the supplier wishes to send us a 14 byte OCC in response to Tesco's 13 byte then following are acceptable and not acceptable Acceptable 05051399221656 (no change from the original OCC sent by Tesco but for a leading zero added) Not acceptable 50513992216564 (not acceptable because in an effort to make the OCC 14 byte long a check digit has been manipulated and added as the last byte) Tesco OCC (Sent to suppliers) 14 byte example 05051399221656 In the example above if the supplier wishes to send us a 13 byte OCC in response to Tesco's 14 byte then following is only acceptable. Acceptable 5051399221656 (no change from the original OCC sent by Tesco but for a leading zero removed) Tesco OCC (Sent to suppliers) 12 byte example 230190000003 In the example above if the supplier wishes to send us a 13 byte/14 byte OCC in response to Tesco's 12 byte then following are only acceptable. Acceptable (13 byte) 0230190000003 (no change from the original OCC sent by Tesco but for a leading zero added) Acceptable (14 byte) 00230190000003 (no change from the original OCC sent by Tesco but for two leading zeroes added)

Each product must have a LIN segment and each line segment must contain a 13 or 14 digit GTIN number, LIN segment that do not contain a GTIN value will be rejected.



4.1.3.14 Additional Product Information (1)

SG10 – C 9999 CPS – SG11 – SG15


PIA – C 10 ADDITIONAL PRODUCT ID

Function To specify Tesco Stores Ltd’s base product number of the item being despatched

Segment number : 32


4347 Product id. Function qualifier M an..3 M * 1 = Additional identification


M M

7140 Item number C an..35 M Tesco purchase order no. pertaining to this GTIN

7143 Item number type, coded C an..3 M ORD = Purchase order number

Segment Notes.

This segment is used to identify additional information for the current line item. Dependency note: DE 4347: Product Id function, coded has the following restricted coded functions: 1 = Additional Identification - To provide an additional identity for the primary article number identified in the LIN segment. DE 7143: Note that this field must contain a user generated value of ORD. This will identify the purchase order number pertaining to this GTIN. The purchase order number must contain a fixed value of ‘LM’ in capitals letters. Note: In this example the PIA segment is used to provide an additional identification to the article number provided in the LIN segment. All the orders in this segment must be for the same delivery destination as the ASN (LOC segment as the ASN header section)

Example : PIA+1+ LM08506929001:ORD'



4.1.3.15 Additional Product Information (2)

SG10 – C 9999 CPS – SG11 – SG15


PIA – C 10 ADDITIONAL PRODUCT ID

Function To specify Tesco Stores Ltd’s base product number of the item being despatched

Segment number : 32


4347 Product id. Function qualifier M an..3 M * 1 = Additional identification


M M

7140 Item number C an..35 M Delivery note no. pertaining to the Purchase Order (PIA 1 on page 23)

7143 Item number type, coded C an..3 M DEL = Supplier ASN number or Delivery Note Number

Segment Notes.

This segment is used to identify the supplier ASN number for consolidated ASN. Dependency note: DE 4347: Product Id function, coded has the following restricted coded functions: 1 = Additional Identification - To provide an additional identity for the primary article number identified in the LIN segment. DE 7143: Note that this field must contain a user generated value of DEL. This will identify the delivery note number pertaining to the purchase order number referenced by Additional Product Information (1). Note: In this example the PIA segment is used to provide an additional identification to the article number provided in the LIN segment. Example : PIA+1+ 874655904:DEL'

This segment should be populated for all ‘Supplier to Consolidator’ ASN. It will be used to track supplier ASN number in consolidated ASN. Tesco will send back the supplier ASN number or supplier Delivery note number (depending on which is sent in the field) in the EPOD detail screen against each Item. Supplier will be able to cross check their ASN numbers against the Consolidator ASN number which will be on the EPOD Header.



4.1.3.16 Quantity message

SG10 – C 9999 CPS – FTX - SG11 – SG15


QTY – C 10 QUANTITY

Function To specify the quantity of product that has been despatched.

Segment number : 35


C186 QUANTITY DETAILS M M

6063 Quantity qualifier M an..3 M * 12 = Despatch quantity in singles

6060 Quantity M n..15 M Quantity of traded units despatched

6411 Measure unit qualifier C an..3 O GRM = Gram KGM = Kilogram LTR = Litre MTK = Square metre MTQ = Cubic metre MTR = Metre TNE = Metric ton

Segment Notes.

This segment is used to specify the quantity of the product identified in the LIN segment, which is about to be despatched.

DE 6411 : Note that if the type of product to be delivered is variable weight (i.e. catchweight) then this qualifier should equal KGM. Note that this weight should contain 2 decimal places e.g. 1000 = 10 kg. For catchweight products, two such segments are required, one segment giving the number of traded units on the pallet and the other segment giving the total weight of the product on the pallet.

Note: when the QTY segment is included it must contain a value greater then 0.

Example : QTY+12:23' or

QTY+12:1000:KGM’



4.1.3.17 Date and time message

SG10 – C 9999 CPS – FTX - SG11 – SG15


DTM – C 5 DATE/TIME/PERIOD

Function To specify date and time periods associated with the message and despatch advice

Segment number : 38


C507 DATE/TIME/PERIOD M M

2005 Date/time/period qualifier M an..3 M * 36 = Expiry Date

2380 Date/time/period C an..35 M Sell by date of the GTIN in CCYYMMDD format

2379 Date/time/period format qualifier C an..3 M 102

Segment Notes.

This segment is used to specify the date of the Despatch Advice or any dates related to the delivery of goods. Note : If the product supplied has no sell-by date this segment should still be provided but with a dummy date such as the current date. The ASN will be rejected is not value is sent in the ‘Sell by date’ segment.

Example : DTM+36:20070105:102' accepted

DTM+36::102' rejected



4.1.3.18 Free text

SG10 – C 9999 CPS – FTX - SG11 – SG15


FTX – C 5 FREE TEXT

Function Free text

Segment number : 39


4451 Text subject qualifier M an..3 M AAA = Goods Description

4453 Text function, coded

C107 TEXT REFERENCE

4441 Free text, coded


3055 Code list responsible agency

C108 TEXT LITERAL M M

4440 Free Text M an..70 BOX = Goods supplied by the box

TRAY = Goods supplied by the tray

Segment Notes.

This segment is used to indicate free text information related to the manner of delivery of the despatched goods. Example : FTX+AAA+++BOX' or FTX+AAA+++TRAY’

If a supplier is sending in a product in a combination of boxes and trays on a pallet they should actually detail it as two lines in the ASN.

Example

Pallet 1

Product X quantity 00.00 BOX

Product X quantity 00.00 TRAY



4.1.3.19 Control total message

CNT – C 5 CONTROL TOTAL

Function: To provide control total.

Segment number : 56


C270 CONTROL M M

6069 Control qualifier M an..3 M * 2 = Number of line items in message

6066 Control value M n..18 M Total number of line items in the message

Segment Notes.

This segment is used to provide message control information for checking on the message receiver's in-house System. Example : CNT+2:4'



4.1.3.20 Message trailer message

UNT – M 1 MESSAGE TRAILER

Function To end and check the completeness of a message.

Segment number : 57

EDIFACT EAN * Description

0074 Number of segments in a message

M n..6 M The total number of segments in the message is detailed here.

0062 Message reference number M an..14 M The message reference number. DE 0062 in the UNH will be identical.

Segment Notes.

This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message. Example : UNT+45+ME000001'



4.1.4 Example of a Despatch Advice message

The following is an example of a Despatch Advice message providing a description of a consignment of goods to be despatched by the supplier of the goods, identified by the Global Location Number 5411234512309. The buyer of the goods is identified by the Global Location Number 5000119000006 and the Tesco depot where the goods are to be delivered is identified by the Global Location Number 5000119004000. The Despatch Advice, reference number 586437441 is sent on the 15

th November 2006. The goods are to be

delivered on the 15th November at or after 19:00 hours.

The despatch advice refers to a consignment of goods to be despatched, containing 2 pallets, each pallet uniquely identified by a serial shipping container code and an RFID. The first pallet is identified by the serial shipping container code 354107380000001051, and contains 30 traded units across two respective GTIN’s (one of which is a catchweight item). The second pallet is identified by the serial shipping container code 354107280000001065, and contains 12 traded units across two respective GTIN’s (one of which is a catchweight item). Despatch Advice message:

UNH+ME000001+DESADV:D:96A:UN:DESAD3' Message header BGM+351::9+586437441+9' Despatch advice number 586437441 DTM+137:200611151707:203' Message date 15

th December 2006 at 1707 hours

DTM+191:200611151900:203' Booking date and time 15th December 2006 at 1900 hours

RFF+PK:1876876876332' Reference number for this consignment is 1876876876332 NAD+SE+5411234512309::9' Supplier (Seller) - Global Location No (ANA loc code) NAD+BY+5000119000006::9' Buyer (Tesco) – Global Location Number (ANA loc code) TDT+20++30++5087441725420:::LOADALL' Transport services used in despatch (30 – road). Carrier

number is 5087441725420 and carrier name is ‘LOADALL’. LOC+7+5000119004000' Delivery location 5000119004000. CPS+1' Consignment picking sequence PAC+2’ Total number of pallets in this consignment is 2

CPS+2+1' First pallet PAC+1++201' First pallet PCI+33E' Package identification for box being despatched RFF+XXX+IGD657873551M6’ RFID for this pallet is IGD657873551M6. RFF+YYY+5’ The number of cases per layer within this pallet is 5 RFF+ZZZ+2’ The number of layers within this pallet is 2 GIN+BJ+354107280000001051' This pallets Serial Shipping Container Code LIN+1++15412345111112:EN' GTIN (Global Trade Item Number) of the case PIA+1+LM40016929001:ORD' Purchase Order number associated with this GTIN PIA+1+874655904:DEL' Delivery Note number associated with the above Purchase

Order number QTY+12:23' Despatched traded unit quantity equals 23 DTM+36:20061205:102' Sell by date for this EAN of 5

th December 2006

FTX+AAA++BOX' This GTIN is despatched by the box LIN+2++05412345762099:EN' GTIN (Global Trade Item Number) of the case PIA+1+LM40016930001:ORD' Purchase Order number associated with this GTIN PIA+1+874655904:DEL' Delivery Note number associated with the above Purchase

Order number QTY+12:1400:KGM’ Despatched traded unit equals 14 kilograms in mass QTY+12:7’ Despatched traded unit quantity equals 7 DTM+36:20061118:102' Sell by date for this GTIN of 18

th November 2006

FTX+AAA++BOX' This GTIN is despatched by the box CPS+2+2' 2

nd Pallet

PAC+1++201' 2nd

Pallet PCI+33E' Package identification for box being despatched RFF+XXX:IGD6578874321M7’ RFID for this pallet is IGD6578874321M7 RFF+YYY:2’ The number of cases per layer within this pallet is 2 RFF+ZZZ:1’ The number of layers within this pallet is 1 GIN+BJ+354107280000001065' This pallets Serial Shipping Container Code LIN+1++05000193947279:EN' GTIN (Global Trade Item Number) of the case



PIA+1+LM40016936001:ORD' Purchase Order number associated with this GTIN PIA+1+874655904:DEL' ASN or Delivery Note number associated with the above

Purchase Order number QTY+12:8' Despatched traded unit quantity equals 8 DTM+36:20061206:102' Sell by date for this GTIN of 6th December 2006 FTX+AAA++TRAY' This GTIN is despatched by the tray LIN+2++15449000009125EN' GTIN (Global Trade Item Number) of the case PIA+1+LM40016740001:ORD' Purchase Order number associated with this GTIN PIA+1+874655904:DEL' Delivery Note number associated with the above Purchase

Order number QTY+12:461:KGM’ Despatched traded unit equals 4.61 kilograms in mass QTY+12:4’ Despatched traded unit quantity equals 4 DTM+36:20061118:102' Sell by date for this GTIN of 18

th November 2006

FTX+AAA++BOX' This GTIN is despatched by the box CNT+2:4' The number of LIN segments in this transmission (UNH-UNT

incl.). In this instance 4. UNT+53+ME000001' The total number of segments in this transmission (UNH-UNT

incl.). In this instance 63. Note: The EDI interchange will include the UNB...UNZ segments (CEDI Guidelines do not support the use of the UNG...UNE segments).



5. Tesco Depot ANA Codes

The following table lists the ANA (GLN) codes for the Tesco depots. It is not intended to be an exhaustive list of all depots, just those depots that are likely to receive ASNs.

Some Tesco depots have two warehouses at the same address, e.g. Thurrock Grocery warehouse (depot code 400) and Thurrock MU warehouse (depot code 405), and each warehouse has a different ANA. Products on regular pallets would be delivered to the Grocery warehouse, and Merchandisable Units on dollies would be delivered to the MU warehouse. Every Tesco warehouse has a unique three-digit depot code which is embedded in both the purchase order number and ANA code. Determining which ANA code to use for a depot with multiple warehouses is therefore a matter of looking at the purchase order number prefix. So if the ASN is for purchase order LM40524626001, then the depot ANA to use is 5000119004055.

Depot/Warehouse Depot Code Depot ANA Purchase order prefix

Weybridge Grocery 150 5000119001500 LM150

Weybridge MU Warehouse 155 5000119001559 LM155

Thurrock Grocery 400 5000119004000 LM400

Thurrock MU Warehouse 405 5000119004055 LM405

Fenny Lock 821 5000119008213 LM821

Magor Grocery 180 5000119001801 LM180

Magor Trunking Station (Westway) Grocery

470 5000119004703 LM470

Magor Trunking Station MU 475 5000119004758 LM475

Middlewich Grocery 250 5000119002509 LM250

Middlewich Trunking Station (Northway) MU Warehouse

225 5000119002259 LM225

Welham Green Grocery 360 5000119003605 LM360

Welham Green Trunking Station (Southway) MU Warehouse

425 5000119004253 LM425

Fastway 200 5000119002006 LM200

Antrim Grocery 851 5000119008510 LM851

Middleton 1 Grocery 450 5000119004507 LM450

Daventry 1 MU Warehouse 465 5000119004659 LM465

Crick Grocery 300 5000119003003 LM300

Livingston (New) Grocery 501 5000119005014 LM501

Livingston (New) Trunking Station & Fresh

505 5000119005052 LM505

Livingston (New) Frozen 502 5000119005021 LM502

Chepstow Fresh 105 5000119001050 LM105

Didcot Fresh 115 5000119001157 LM115

Doncaster Fresh 095 5000119000954 LM095

Doncaster Frozen 092 5000119000925 LM092

Harlow Fresh 125 5000119001254 LM125

Hinckley Fresh 195 5000119001953 LM195

Middleton 2 Fresh 085 5000119000857 LM085

Belfast Fresh 835 5000119008350 LM835

Belfast Frozen 832 5000119008329 LM832

Peterborough Fresh 315 5000119003157 LM315

Snodland Fresh 175 5000119001759 LM175

Southampton Fresh 235 5000119002350 LM235

Chesterfield 440 5000119004406 LM440

Coventry 060 5000119000606 LM060

Goole 530 5000119005304 LM530



Lichfield 540 5000119005403 LM540

Documents

ASN Supplier How to Document Aug 09