6/29/2016

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ASRSP/Cost Studies and Post Award Update

Michael Daniels

ASRSP Semi-annual Networking EventJune 2016

Research Financial Operations

Research Financial Operations

Cost Studies

Accounting Services for Research and Sponsored Programs

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Accounting Services for Research and Sponsored Programs (ASRSP)

Invoicing CoordinationFinancial Reporting

Collecting RevenueCollaboration Processing

Transactions

Coordinating Audits CooperationMonitoring

Compliance

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Cost Studies

F&A Rate

• Preparation

• Implementation

Effort Reporting

• Management

• Compliance

Recharge

• Rate setting

• Approval process

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Research Financial Operations

Mike Daniels

Executive Director

Jennifer Mitchell

Associate Executive Director

Janet Maher

Associate Director –Operations

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ASRSP Evanston Team

• Howard Ventura - Assistant Director• Frank Cutting – Senior GCFA• Elizabette Rischall – Senior GCFA• Syed Arshad – GCFA• Deb Boetcher – GCFA• Suseela Gopikanth – GCFA• Svetlana Kanev – GCFA• Jany Raskina – Expenditure Audit

Coordinator

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Cost Studies & Effort Reporting

• Sophia Gabay – Senior Cost Analyst

• Erin Farlow - Senior Effort Coordinator

• Tina Mete – Senior Effort Coordinator

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ASRSP Chicago Team

• Karen Spina - Associate Director

• Felice Patterson - Assistant Director

• Kathy Mustea - Assistant Director

• Sara Baciak - GCFA

• Carolyn Baker - GCFA

• Michael Browning - GCFA

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ASRSP Chicago Team

• Colleen Hull - GCFA

• Maria Langone –GCFA

• Damon Mui – GCFA

• Alice Park – GCFA

• Rosanna Sian –Senior Accounting Representative

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ASRSP Operations - Cash Management Team

• Peg Morrisroe - Manager

• Nilkanthray Dave - Senior Accounting Representative

• Doris Jackson – Accounting Representative II

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ASRSP Operations - IT Team

• Jarrod Routh - Information Manager

• Bernie Hadaway – IT Consultant

• Donna Marsh – Senior Tech

Support Specialist

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ASRSP Operations – Subcontract Team

• Jeri Gann - Senior Accounting Representative

• Silvana Sabatino – Senior Accounting Representative

• Jacky Sancen - Senior Accounting Representative

• Jerrell Watson – Senior Accounting Representative

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A-133 (Single Audit) Process

A -133 Process

ASRSP prepares

SEFA

PwC starts audit work late Sept

Auditors sample Federal awards

Prepare Report &

Corrective Action Plan

Submit Report by

5/31

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A-133 Process

• Compliance Supplement describes types of compliance requirements and related audit objectives to be considered in performing audits

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A-133 Process

• Schedule of Expenditures of Federal Awards (SEFA)– Research & Development

– Student Financial Assistance

– Other

• Sampling of Federal Awards

• Preparation of Report

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A-133 Process

• Address Findings with Corrective Action Plan

• Submit report 9 months after fiscal year end along with Data Collection Form and EZ Audit

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Uniform Guidance

6/29/2016

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Uniform Guidance2 Code of Federal Regulations 200

A-21 Cost Principles

A-110 Administrative Requirements

A-133 Audit Requirements

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Uniform Guidance

• Goal to improve performance, transparency, and oversight for Federal awards

• Internal Controls• Documenting Processes

ASRSP Website > Federal Initiatives >Uniform Guidance > NU Uniform Guidance Implementation Plan v1.2

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Uniform Guidance

• UG Open ItemsProcurement – Extend grace period to FY19

and reopen rulemaking?$3,500 Micro Purchase Threshold

Survey on Additional Burden

Disclosure Statement (DS-2) - eliminate the 6 month approval process?

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Uniform Guidance

• Subrecipient MonitoringSafe Harbor – OMB is open to technical

corrections and/or FAQs to clarify subrecipient monitoring responsibilities

200.331(d) –Requirements for pass through entities

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Additional Updates

Additional Updates

• Government Accountability Office (GAO) Report– Since 2010, Congress has required the Office

of Management and Budget (OMB) to instruct agencies to track and provide information on balances in expired grant accounts

– $994 Million in funding remained in expired grant accounts at the end of FY15

– Increased pressure on Closeouts

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Additional Updates

• National Science Foundation (NSF) will be reviewing awards with high unliquidated balances 3 months prior to expiration

• NSF Data Analytics

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Additional Updates

Closeout Checklist Version 3.3

Launch of the Research Portal

ASRSP Website > Training > Introduction to Consultant Payments on Sponsored Projects mini web-based course

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Thank You