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Asset Accounting

iTutor

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SAP AG 2002, Title of Presentation, Speaker Name 2

New Account Assignment Objects

You can now specify additional account assignment objects in asset accounting such as:

WBS elementsReal estate objects Account assignment objects for the Public Sector such as funds, functions, grants

In the asset master record, you can make assignment to the new account assignment objects

Customizing Activities Activate account assignment objects for Asset Accounting Specify account assignment types for account assignment objects

You can specify the account assignment objects dependent on the company code In addition, you can specify the account assignment objects used, dependent on the transaction type

Special check tools help to prevent problems in Customizing

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You can make settings for additional account assignment objects (for example, cost center, wbs element, internal order) during posting in Asset Accounting.

Requirements

For the posting transactions to the General Ledger, you have to make sure that the account assignment objects you want to use are available for input, using the field status of posting keys 70 and 75 (debit asset and credit asset). You make this setting under the step Integration with the General Ledger -> Change the Field Status Variant of the Asset G/L Accounts.

Customizing Activities

1. Activate the account assignment objects you need for Asset Accounting

2. Specify account assignment types for account assignment objects

The possible account assignment types for account assignment objects are: balance sheet posting or account assignment of depreciation.

3. Process error table

This step is only necessary if you have specified that account assignment object in asset master and posting transaction needs to be identical

4. List all active account assignment objects for the selection criteria you have entered.

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Customizing Additional Account Assignment Objects

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1. Activate the account assignment objects you need for Asset Accounting

Indicator: Used in Balance Sheet

Account assignment objects that are relevant to the balance sheet can no longer be changed directly in the asset master record once the asset has been capitalized. Instead, such assets have to be transferred to a new asset master record to make this change.

Indicator: Acct Assignment Object Same in Asset Master and Posting Transaction

Specify whether the account assignment object you enter when posting has to agree with the account assignment object entered in the asset master record. If you set this indicator, you cannot change the account assignment object when posting.

Note:

The account assignments objects you want to use have to be defined as available for input in the Screen Layout of the asset master record.

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Activate Account Assignment Objects

Balance Sheet Agreement

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Possible account assignment types are:

Balance sheet posting

Account assignment for depreciation

Specify depending on the company code, depreciation area and transaction type which account assignment object for which account assignment type should be used.

If you enter a generic entry (*) in the transaction type the system uses this account assignment objects for all assigned account assignment types in the specified company code and depreciation area.

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Specify AcctAssign. Types for AcctAssign. Objects

Specify for which account assignment type the account assignment object should be used:

Balance sheet postingAccount assignment for depreciation

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Depreciation Processing

The new depreciation posting program RAPOST2000 supports the new account assignments objects. Depreciation is only posted directly. Batch input is no longer necessary. Therefore the document type assigned to depreciation postings must not to have the indicator ‘Batch-Input Only‘.

The test run options includes extensive checks, e.g. blocked cost centers are checked in the test run.

If you receive an error message due to a blocked cost center in productive run you only have to correct the asset master – during the restart the corrected cost center is taken.

The log of the depreciation posting program can be displayed with RAPOST2001.

Depreciation postings for more than one company code can be executed using RAPOST2010.

The link to schedule manager has been approved.

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Enhancements in Depreciation Processing

Depreciation Processing (RAPOST2000)The depreciation posting program was redesigned. The new depreciation posting program is RAPOST2000.It‘s possible to post depreciation to new account assignment objects.Depreciation is only posted directly. Batch input is no longer necessary.

The indicator “batch-input only“ in the document type assigned for depreciation posting is no longer necessary

The depreciation posting program can be scheduled using the Schedule Manager.

Error log, job log and output lists could be reviewed via Schedule Manger no matter whether the depreciation posting program was schedule via Schedule Manager or not.

Performing test runs helps to prevent problems. Test run options include extensive checks as well as document simulation.In case of errors, RAPOST2000 offers enhanced restart functions.

Depreciation postings for more than one company code can be executed using RAPOST2010.

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Depreciation Processing: Error handling

During the depreciation posting several checks are made:

Checking whether the entered posting period is correctIn case of errors you have to start the depreciation run again with the correct posting period.

Checks during the creation of document line itemsFor example the account assignment was not complete maintained. In such a case the system could not continue to create the document for the concerned assets and depreciation area. The system processes the other assets for which the accounts assignment is complete.After completing the account assignment it‘s necessary to start the depreciation run in the Restart mode.

Checks during posting the document For example a cost center used in a document is blocked. The posting of such a document is not possible. The system continues posting the remaining documents. After you have corrected the error situation (change the cost center in the asset master / unblock the cost center) it‘s necessary to start the depreciation in Restart mode.

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Depreciation Posting Program (RAPOST2000)

Document simulation

Error List for detailed analysis

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Document simulation

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Periodic Posting to Asset Balance Sheet Accounts

Periodic Asset Postings (RAPERB2000)The periodic asset posting program was redesigned. The new periodic posting program is RAPERB2000. Periodic asset postings are posted directly. Batch input is no longer necessary.Beyond the master depreciation area dialog transactions can be posted real time in further depreciation areas.

For parallel valuation, RAPERB2000 provides functions for posting to

More than one depreciation area in real timeAn additional special ledger instead of using an additional set of general ledger accountsAn additional company code. Chose a company code which represents not a real company, especially you may not use asset accounting in this company code. The company code should only exist for technical reason in order to represent the differencesbetween the different valuation.

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Prerequisite:

Depreciation Area 32 is defined to post periodically to General Ledger (Transaction: OADX)

Use:

Indicator: Post Depreciation Area to G/L in real time

You can use this indicator to designate that a depreciation area, which normally posts periodically, posts online (differently from its settings in Customizing). You do this by not entering any target data in the mapping table, and setting the "Post directly" indicator.

Technically spoken the posting is a V2-update. In case of update terminations the missing documents areposted subsequently via RAPERB2000.

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Post an additional depreciation area online

Setting the indicator “Post depreciation area to G/L real time“ will lead to the effect that depreciation area 32 posts online to general ledger

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Prerequisite:

Depreciation Area 32 is defined to post periodically to General Ledger (Transaction: OADX)

Use:

Example: The values of company code 1000 depreciation area 32 are posted to special ledger.

The assignment of accounting principle and special ledger is done centrally in financial accounting. If you don‘t activate the indicator “Post Depreciation Area to G/L in Real time“ the documents are created via RAPERB2000.

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Parallel Valuation: Posting to special ledger

In financial accounting you assign a special ledger to an accounting principle. This assignment defines to which special ledger the documents are posted.

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Prerequisite:

Depreciation Area 32 is defined to post periodically to General Ledger (Transaction: OADX)

Use:

In the field alternative company code you enter the company code, to which the data should be transferred, in other words, the target company code. You may not assign a chart of depreciation to the alternative company code.

The information of chart of depreciation and different depreciation area defines the valid account assignment. Note: The chart of depreciation has to be assigned either to the source company code or to no company code at all.

Example: Depreciation area 32 company code 1000 posts its values real time to company code R100. For this postings the account assignment of depreciation area 01 in chart of depreciation 1DE are used.

Note:

The function “Post Depreciation Area to G/L in Real time“ results in a high amount of documents.

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Parallel Valuation: Posting to different company code

Transfer the values of depreciation area 32, company code 1000 to alternative company code R100.

The posting in company code R100 use the account assignment of chart of depreciation 1DE, depreciation area 01.

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Prerequisite:

Depreciation Area 03 is defined to post periodically to General Ledger (Transaction: OADX) and is defined as a derived depreciation area.

Use:

The indicator “derived depreciation area = real depreciation area“ enables that valuation differences of Acquisition and Production Costs are posted to company code R100. The account assignment of chart of depreciation 1DE depreciation area 01 is used. In former releases the posting of valuation differences for derived depreciation areas was not possible.

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Parallel Valuation: Treat derived area as real area

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Additional notes about RAPERB2000

SAP recommends to use RAPERB2000 even if you don‘t use the new functions of parallel posting.

The use of RAPERB2000 is obligatory if you use the new functionsof parallel posting.

RAPERB2010 processes multiple company codes.

As long as you don‘t use the new functions you still can use RAPERB00.

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SAP AG 2002, Title of Presentation, Speaker Name 16

Enhancements in Asset Explorer

Asset Explorer offers the possibility to

Enter the * (asterisk) in the field sub number allows to displaythe values of the asset main number and all sub numbersSimulate transactionsSimulate the change of depreciation termsDisplay the document header in the transaction sub screenGo to the depreciation log on the tab “Posted Values“ subscreen “Depreciation posted/planned“Go to the original documentMaintain further report call upsRefresh the displayed data without re-starting the transaction

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Asset Explorer: Display sub numbers

Display the values of all sub numbers using the asterisk *

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Asset Explorer: Simulation functions

Simulation on/off

Simulate change of

depreciationterms

Simulatetransactions

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Create asset sub numbers from purchase order

Create asset sub number from purchase order or purchase requisition.

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Country specific Japan: Half-year-depreciation

According to Japanese tax law, companies that practice semi-annual closing should use a half-year depreciation rate for the depreciation calculation in the first half of the fiscal year.

In order to fulfill this requirement, the current depreciation calculation functions were enhanced. It is possible to calculate depreciation for the first half of a fiscal year with a different depreciation rate than in the second half of the fiscal year. The special feature of this development is that only 6 months are used as the basis for calculating the depreciation for the first half.

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SAP AG 2002, Title of Presentation, Speaker Name 21

BADI_FIAA_DOCLINESThis BADI offers the possibility to change the document created by SAP Asset Accounting. There are two different methods:

Add line items to an existing documentComplete change of an existing documentExchange of the document type. This could be helpful especially if

you use the real time posting function for depreciation areas posting periodically and you have the requirement to use a different document type for such areas.

Please note that checks on changed documents regarding asset reconciliation accounts take place as always. In general it‘s not recommended to change document lines which refers to asset reconciliation accounts.

BADI: BADI_FIAA_DOCLINES

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SAP AG 2002, Title of Presentation, Speaker Name 22

Miscellaneous Enhancements in Asset Accounting

Settlement of Investment Support of Asset under Constructions You now can settle investment support, which where posted during the current fiscal year. Up to now it was only possible to post theinvestment support during the capitalization year on the final asset.

Changes to PostingsAs of SAP R/3 Enterprise Core 4.70 (SAP_APPL 470), the following changes have been made to posting transactions:

The old posting transactions based on AB01 allowed a generic retirement on the asset subnumber. The new Enjoy posting transactions now generally allow generic posting to a subnumber (acquisitions, retirements, post-capitalization and intracompany transfers) using the Multiple assetsfunction.It is now possible to post a retirement to a fixed asset using the FI transactions without posting values to book depreciation. Previously this was not possible and the system issued an error message.