Asset Registry Plan and Conditions Assessment Protocol

H&S PSD

Asset Registry Plan and Conditions

Assessment Protocol

Advanced Asset Management Approaches for

Medium to Large Sized Drinking Water Utilities

Last Revised 3/22/16

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Table of Contents Figures.................................................................................................................................................3 Tables ..................................................................................................................................................3

A. Introduction .............................................................................................................................4 B. Asset Registry Plan (ARP) Overview .....................................................................................4 C. Conditions Assessment Protocol (CAP) Overview ................................................................4

1. Probability of Failure ..................................................................................................... 5 2. Consequence of Failure.................................................................................................. 7

3. Criticality ....................................................................................................................... 7

4. Data Management .......................................................................................................... 8 5. Asset Management Team Approval ............................................................................... 9

D. Conclusion ....................................................................................................................................9

Appendix A – Asset Registry Plan and Crosswalk Tables ...............................................................10 Appendix B – Condition Ranking.....................................................................................................14

Figures Figure 1. Criticality Chart ............................................................................................................................................8

Tables Table 1. Expected Useful Life......................................................................................................................................6

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A. Introduction

H&S Public Service District (PSD) has established an Asset Management (AM) process to provide the district with a systematic approach in classifying and identifying assets, gathering data, assigning names, and electronically storing assets physical and geographic information. The objective of the Asset Registry Plan and Conditions Assessment Protocol processes are to effectively communicate the processes that the PSD staff use in AM implementation. This allows for future data refinement and streamlines the decision making processes. This information is a crucial part of developing an Asset Management Plan (AMP) that will be used by the district as a tool to track the system’s operation and maintenance, the equipment condition, and to plan for future capital investment projects.

B. Asset Registry Plan (ARP) Overview

Assets are registered and tracked using two main systems, an Access database for maintenance tracking and a Geographic Information System (GIS) for asset location. These systems are complementary and may each contain information about the same asset. Assets are identified by physical location in the GIS and by a hierarchical ID in the Access database. The ID is based on division within the district (water, sewer, and office/shop) and by asset type. Assets are further grouped by name or locational zone for assets in the distribution system, and by treatment process for assets in the treatment train. A complete description of the ID scheme is given in Appendix A. The GIS is well developed and continues to be corrected and refined as GPS locations are obtained and as new assets are added.

C. Conditions Assessment Protocol (CAP) Overview

H&S PSD’s Condition Assessment Protocol (CAP) was developed to effectively and uniformly assess the probability of failure, consequence of failure, and criticality of assets comprising the PSD’s water system. This process will be completed when there is a change in asset status or during planned or unplanned maintenance of an asset.

CAP Steps 1. Probability of Failure

i. Condition Rating ii. Consumed Life

2. Consequence of Failure 3. Criticality 4. Data Management 5. Asset Management Team Approval

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Exceptions: The Asset Management Team has determined that although all assets in the distribution system will be added to the asset registry and tracked in the GIS, they will not all undergo the full CAP at this time. Distribution assets currently excluded from the CAP are air releases, flushes (blowoffs) and meters.

Air releases: Assets will be considered run to fail as there is little associated maintenance to extend life cycle.

Flushes: Assets will be considered run to fail. The assets are not considered to be critical in day-to-day operations.

Meters: Assets are excluded from CAP process due to sheer number and redundancy of programs. All meters are tested and maintained following the Water Meter Testing Policy. Meters are tracked and maintenance is scheduled through the utility’s billing system, ASI.

1. Probability of Failure

Probability of failure (PoF) is the likelihood that an asset will fail, or no longer perform its function, in a given year. To determine PoF, the current condition of the asset and the age of the asset in relation to the expected useful life is considered.

𝑃𝑜𝐹 =𝐶𝑜𝑛𝑑𝑖𝑡𝑖𝑜𝑛 𝑅𝑎𝑡𝑖𝑛𝑔 + 𝐶𝑜𝑛𝑠𝑢𝑚𝑒𝑑 𝐿𝑖𝑓𝑒

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See following sections for explanation of condition rating and consumed life calculations. PoF scores will range from 0 to 100% with 0 being a remote probability of failure and 100% being a near certainty of failure. PoF scores may exceed 100% if the asset is in service beyond its expected life.

i. Condition Rating

Condition Rating is determined using rating charts specific to each asset type (Appendix B). Staff will score each aspect of condition from 1 (excellent) to 5 (very poor). From these values, the condition rating of the asset is calculated.

𝐶𝑜𝑛𝑑𝑖𝑡𝑖𝑜𝑛 𝑅𝑎𝑡𝑖𝑛𝑔 = (𝑆𝑢𝑚 𝑜𝑓 𝐴𝑐𝑡𝑢𝑎𝑙 𝑆𝑐𝑜𝑟𝑒𝑠

𝑆𝑢𝑚 𝑜𝑓 𝑀𝑎𝑥𝑖𝑚𝑢𝑚 𝑃𝑜𝑠𝑠𝑖𝑏𝑙𝑒 𝑆𝑐𝑜𝑟𝑒) × 100

Condition ratings are on a 0 to 100 scale with 0 being excellent condition and 100 being very poor. Exceptions:

Water Lines: The condition ranking chart for water lines includes an assessment of the number of leaks per year. This cannot be calculated as this time because leak tracking in the GIS was just implemented in September 2015. The condition assessment will be based on pipe material only until at least a year of leak information has been collected.

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Hydrants: Hydrants will be given a condition assessment as they are flushed following the flushing program schedule. Any hydrants that have not been inspected as part of the flushing program will be given a condition rating based on best professional judgement and the condition of similar hydrants that have been inspected.

Valves: Valves (in distribution system) will be grouped by size and installation date (estimated by the when the related project construction occurred) and given a condition rating based on consumed life only. It is not feasible to inspect and score each individual asset at this time. This strategy will be reconsidered as the asset management program matures.

ii. Consumed Life

Consumed life is the percentage of the expected useful asset life that has elapsed. Expected useful life

for each asset is based on published values and best professional judgement and is given in Table 1.

𝐶𝑜𝑛𝑠𝑢𝑚𝑒𝑑 𝐿𝑖𝑓𝑒 = (1 −𝐸𝑥𝑝𝑒𝑐𝑡𝑒𝑑 𝑈𝑠𝑒𝑓𝑢𝑙 𝐿𝑖𝑓𝑒 − (𝐶𝑢𝑟𝑟𝑒𝑛𝑡 𝑌𝑒𝑎𝑟 − 𝐼𝑛𝑠𝑡𝑎𝑙𝑙 𝑌𝑒𝑎𝑟)

𝐸𝑥𝑝𝑒𝑐𝑡𝑒𝑑 𝑈𝑠𝑒𝑓𝑢𝑙 𝐿𝑖𝑓𝑒) × 100

Table 1. Expected Useful Life

Asset Expected Useful Life (Years)

Air Release 50

Blower 15

Booster Station 30

Chemical Feed Pump 15

Chlorinator 20

Claricone 80

Computer 5

Control Valve / PRV 40

Filter Media 10

Flush (Blowoff) 50

Generator 50

High Service / Intake Pump 35

Hydrant 50

Intake Structure 40

Lab / Process Control Equipment 10

Main Line 40

Meter 15

Pump 30

Tank 80

Valve 40

Vehicle 10

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2. Consequence of Failure

Consequence of Failure (CoF) is the impact, real or hypothetical, to the system in the event of an asset’s failure. Personnel will use tables in Appendix B to assign values ranging from 1 (insignificant) to 5 (catastrophic) for impact to service, cost and ease of repair, and loss of service. CoF is then calculated using the following equation:

𝐶𝑜𝐹 =𝐼𝑚𝑝𝑎𝑐𝑡 𝑆𝑐𝑜𝑟𝑒 + 𝐶𝑜𝑠𝑡 𝑆𝑐𝑜𝑟𝑒 + 𝑆𝑒𝑟𝑣𝑖𝑐𝑒 𝑆𝑐𝑜𝑟𝑒

15× 100

CoF scores are on a 0 to 100 scale with 0 being insignificant and 100 being catastrophic. Exceptions:

Water Lines and Hydrants: CoF will be calculated using information from the GIS. Specific protocols for performing data analysis are in Appendix C.

Valves: Valves (in distribution system) will be given the same CoF score as the line they are located on. It was decided that the consequence of failure of a valve is directly correlated to the CoF of the line on which it is located.

3. Criticality

Criticality is a risk-based priority ranking using probability of failure and consequence of failure.

𝐶𝑟𝑖𝑡𝑖𝑐𝑎𝑙𝑖𝑡𝑦 = 𝐶𝑜𝐹 × 𝑃𝑜𝐹

Criticality is best understood when plotted as a scatter chart. Probability of failure on the x-axis and

Consequence of failure is plotted on the y-axis. Assets in the green quadrant are considered low risk

and need routine maintenance. Assets in the yellow quadrants are considered medium risk and need

aggressive monitoring. Assets in the red quadrant are considered high risk and need immediate

attention.

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Figure 1. Criticality Chart

4. Data Management

Data is managed using the Access based asset management data base, the GIS and Excel spreadsheets.

All calculations are performed in an Excel spreadsheet. Tables are copied from Access or GIS in Excel

where CoF, PoF and Criticality are calculated and criticality is charted. It is expected that a new tab will

be added each time a critically assessment is completed. This will allow comparison of data over time.

For assets in the distribution system, such as water lines and hydrants, these scores can be joined to

the feature to allow easier visualization of the data using the same color scheme as the criticality chart.

Medium Risk Aggressive Monitoring

Medium Risk Aggressive Monitoring

High Risk Immediate Attention

Low Risk Routine Maintenance

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5. Asset Management Team Approval

All data is gathered in conjunction with and presented to the asset management team for approval. If there is a discrepancy between calculated criticality values and best professional judgement, the data for that asset will be reviewed and adjusted if necessary.

D. Conclusion

H&S PSD developed this Asset Registry Plan and Conditions Assessment Protocol in an attempt to create

a uniform rating system to be consistently applied by staff when compiling, naming, reporting conditions

of and tracking assets. Our approach considers that not all assets fail at the same rate, have the same

likelihood of failure, or consequence of failure. These documents are included as an appendix to our

AMP to document our formal condition assessment protocol. We acknowledge these plans, processes,

and protocols may need to be revised as we refine our asset management program.

We are committed to making the most cost-effective renewal and replacement investments and

providing the highest-quality customer service possible. We understand this centers our O&M strategy

on those assets critical to the day-to-day operations and those that enable us to meet our Level of Service

(LOS) objectives.

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Appendix A – Asset Registry Plan and

Crosswalk Tables

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Hierarchical ID Scheme

A.BB.CC.DDD A = Division BB = Asset Type CC = Name/Zone DDD = Unique Identifier (see table below for types of identifiers) Examples: W.BS.MU.001 = Water, Booster Station, Musetown, Pump 1 W.HY.PR.4175 PLAY RIDGE RD = Water, Hydrant, Play Ridge Zone, located at 4175 Play Ridge Rd Note: A descriptive name of each asset is stored with the ID in the Access database. This descriptive name is used for reporting purposes. The ID is used as the primary key for linking tables and performing queries.

Division ID Crosswalk

Division ID

Office/Shop O

Sewer S

Water W

*Following tables address water division assets only

Asset Type ID Crosswalk

Asset Type ID

Air Release AR

Booster Station BS

Control Valve CV

Flush FL

Hydrant HY

Meter ME

Tank TA

Treatment Train TT

Valve VA

Water Line WL

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Name/Zone ID Crosswalk

Name/Zone ID

Big Bend BB

Camp Binnie CB

Chemical Feed CF

Clarification CL

Core CO

Deer DE

Ridge RG

Dutch Run DU

Filtration FI

Finished Water FW

Griffith Hill GH

Grimes Run GR

Intake IN

Kanawha KA

Lonely Ridge LR

Mountsville MO

Musetown MU

New NE

Old Grove OG

Process Control PC

Play Ridge PR

Sunvalley SV

Rt 45 45

Transfer TR

Walk WA

Unique Identifier Type

Asset Type Identifier Type

Booster Station 3 Digit Sequential Number

Tank 3 Digit Sequential Number

Main Line *ObjectID (from GIS)

Treatment Train 3 Digit Sequential Number

Air Release Physical Address

Control Valve 3 Digit Sequential Number

Hydrant Physical Address

Flush Physical Address

Meter Serial Number

Valve Physical Address

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Physical addresses are based on the 911 addressing standards, but are for internal use only. Assets are given a physical address after the coordinates are confirmed by GPS. Note: Water lines are difficult to ID due to their linear nature. Water lines are grouped by zone then referenced by ObjectID. This is a unique number automatically assigned by the GIS. Using this ObjectID, the main line can be searched for and viewed in the GIS. Water lines are broken into sections by original paper map page, line size and material type.

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Appendix B – Condition Ranking

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Condition Assessment – Buildings

Asset Name: _____________________________________________________________________________________________ Install Date: _________________

Condition Ranking - Circle best description for each row

Aspect 1 – Excellent 2 – Good 3 – Fair 4 – Poor 5 – Very Poor

Exterior Building

Condition

Great condition. No

delamination's (Siding, Roof,

Foundation, Doors and

Windows in pristine

condition).

Good condition. No visual

delamination (Siding, Roof,

Foundation, Doors and Windows

showing minimal wear).

Fair condition. Minor


Foundation, Doors and

Windows need adjustment).

Poor condition. Some visual



not working).

Very Poor -Critical condition. Excessive

delamination's (Siding, Roof leaking,


broken). Unsafe.

Interior Building

Condition

Great condition. No

delamination's (Walls, Ceiling

and Floors in pristine

condition).

Good condition. No visual

delamination (Walls, Ceiling and

Floors showing minimal wear).

Fair condition. Minor

delamination's (Repainting

needed, light bulbs need replaced

and windows or doors need

adjustment).

Poor condition. Some visual

delamination's (Windows or

doors inoperable, paint

peeling and electrical

components not working).

Very Poor -Critical condition.

Excessive delamination's (Windows

broken and doors unlockable).

Unsafe.

Consequence of Failure - Circle best description for each row

Aspect 1 – Insignificant 2 – Minor 3 – Moderate 4 – Major 5 - Catastrophic

Impact to

Service

0-5% of Customers without

Service

6-10% of Customers without Service 11-20% of Customers

without Service

21-40% of Customers without Service 41% or More of Customers without

Service

Cost and Ease of Repair

Low Cost and Can be Quickly

Repaired by Staff

Low Cost and Cannot be Quickly

Repaired Staff

High Cost and Can be

Quickly Repaired by Staff

High Cost and a Contractor would be

Required to Repair

High Cost (Require a Loan or Grant

and Potentially Rate Changes) and

a Contractor and Design are

Required to Repair

Loss of Service Can be out of Service indefinitely Can be Out of Service for more

than 1 Month

Can Be Out of Service for

more than 1 Week

Can be Out of Service for 1-2 Days Cannot be Out of Service for 8

Hours

Date Completed: _____________________________________________________________________________________________________________________________

Person Completing: ___________________________________________________________________________________________________________________________


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Condition Assessment – Chemical Feed




Feed line leakage No detectable leakage Minor detectable

leakage

Moderate detectable leakage Considerable detectable leakage Heavy detectable leakage

Feed Pump Noise No unusual noises

detected

Slight whine/rattle detected Moderate whine/rattle detected, easily

heard over pump noise

Loud whine/rattle Disturbingly loud vibrations

during operation

Avg #Unplanned

Outages/Year

0/year 1/year 2/year 3/year More than 3/year



Impact to

Service


Service


without Service


Service



Repaired by Staff


Repaired Staff




Required to Repair




Required to Repair


than 1 Month


more than 1 Week


Hours

Date Completed: _____________________________________________________________________________________________________________________________



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Condition Assessment – Chlorinator




Condition of Chlorinator

Housing/ Body

No visible cracks or broken parts A few cracks or worn areas but still

serviceable Excessive amount of cracks in

housing and broken parts. Barely

serviceable

Avg # Unplanned

Outages/Year

0/year 1-2/year 3-5/year 6-10/year More than 10/year



Impact to

Service


Service


without Service


Service



Repaired by Staff


Repaired Staff




Required to Repair




Required to Repair


than 1 Month


more than 1 Week


Hours

Date Completed: _____________________________________________________________________________________________________________________________



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Condition Assessment – Clarifier

Asset Name: ________________________________________________________________________________________ Install Date: ______________



Exterior Coating No chipping or visible thin spots

in exterior coating

Minor chipping or thin areas Moderate chipping and thin

area

Considerable chipping and thin

areas

Major areas of chipped or thin

exterior coating

Leaks No leaks have been detected. Minor leaks detected Moderate Leak Considerable Leak Major Leak



Impact to

Service


Service


without Service


Service

Cost and Ease of

Repair


Repaired by Staff


Repaired Staff




Required to Repair




Required to Repair


than 1 Month


more than 1 Week


Hours

Date Completed: _______________________________________________________________________________________________________________

Person Completing: _____________________________________________________________________________________________________________


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Condition Assessment – Filters

Asset Name: ___________________________________________________________________________________________ Install Date: ________________



Visible Condition of Media No visible deposits or change in

media color

Minor visible deposits or change in

media color

Moderate deposits and

visible color change

Considerable visible deposits

or change in media color

Heavy deposits and visible color

change

Depth/Amount of Anthracite Coal as per

Manufacturer

18" 16" 14" 12" 10"

Depth/Amount of Silica

Sand as per

Manufacturer

9" 8" 6" 5" 4"

Filtered Water Turbidity Continually meets required level Occasionally doesn't meet

required level Frequently doesn't meet

required level

Flow Output Flow within 5% of expected output Flow within 10% of expected

output

Flow within 15% of expected

output

Flow within 40% of

expected output

Flow < 40% of expected output



Impact to

Service


Service


without Service


Service



Repaired by Staff


Repaired Staff




Required to Repair




Required to Repair


than 1 Month


more than 1 Week


Hours

Date Completed: ___________________________________________________________________________________________________________________________

Person Completing: _________________________________________________________________________________________________________________________


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Condition Assessment – Generators

Asset Name: Date Purchased:



Number of Exercises

12 + per year 8 - 11 per year 4 - 7 per year 1 -3 per year 0 per year

Avg #Unplanned

Outages/Year

0 per Year 1 - 2 per year 3 - 5 per year 6 - 10 per year > 10 per year

Preventative

Maintenance Performed

According to manufacturer’s

recommendations

75% of the time 50 % of the time 25% of the time. Never



Impact to

Service


Service


without Service


Service



Repaired by Staff


Repaired Staff




Required to Repair




Required to Repair


than 1 Month


more than 1 Week


Hours

Date Completed: _____________________________________________________________________________________________________________________________



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Condition Assessment – Hydrants




Paint Condition Great condition Good Condition Moderate condition, chip in

paint

Paint chipped, dulled, thin in

areas

Poor condition, chipped or

faded paint.

Leaking No visible leaking Minor leaking from hose or

pumper nozzle.

Moderate leaking from hose or

pumper nozzle

Considerable leaking from hose

or pumper nozzle

Extensive leaking from hose or

pumper nozzle

Operation Fully operational Slight resistance when

opening or closing

Moderate resistance in stem

when opening or closing

Considerable resistance in stem

when opening or closing

Unable to open or close

Missing or defective

items such as caps,

misaligned nozzles,

rounded operating nuts

None Rounded operating nut Missing cap and/or rounded

operating nut

Defective items, missing items,

rounded nuts

Missing parts, misaligned

nozzles, rounded operating

nuts, considerable deficiency



Impact to

Service

0-50

Structures within 1,000 ft.

50-100


100-150


150-200


>200




Repaired by Staff


Repaired Staff




Required to Repair




Required to Repair

Loss of Service Next nearest hydrant

<1,000 ft.

Next nearest hydrant

1,000 – 2,000 ft.


2,000 to 3,000 ft.


3,000 to 4,000 ft.


>4,000 ft.

Date Completed: _____________________________________________________________________________________________________________________________



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Condition Assessment – Intake Structure




Screen and Piping

Condition

Screen is intact and piping

in good shape Screen showing signs of

deterioration. Screen severely damaged/deteriorated/missing

Isolation Valve

Operation

Easily opened and closed Moderate resistance when

opening or closing valve Cannot actuate valve/Operating shaft

inoperable

Avg #Unplanned

Outages/Year 0/Year 1-2/Year 3-5/Year 6-10/Year More than 10/Year



Impact to

Service


Service


without Service


Service



Repaired by Staff


Repaired Staff




Required to Repair




Required to Repair


than 1 Month


more than 1 Week


Hours

Date Completed: _____________________________________________________________________________________________________________________________



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Condition Assessment – Lab / Operational Equipment




Preventative

Maintenance

Performed

According to manufacturer’s

recommendations




Impact to

Service


Service


without Service


Service



Repaired by Staff


Repaired Staff




Required to Repair




Required to Repair


than 1 Month


more than 1 Week


Hours

Date Completed: _____________________________________________________________________________________________________________________________



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Condition Assessment – PRVs




Number of repair/rebuilds 0 Repairs/Rebuild per year 1 Repairs/Rebuilds per year 2 Repairs/Rebuilds per year

High Downstream Pressure Normal operating Pressure Minor increase in downstream

pressure

Moderate increase in

downstream pressure

Considerable increase in

downstream pressure

Major increase in downstream

pressure, pipe breaking,

customer complaints

Vault Vault and access hatch in

new condition

Minor cracks and pinholes in

concrete, rust on access hatch

Moderate damage to concrete and

rust on access hatch

Considerable damage to

concrete and rust on

access hatch

Cracks in concrete, visible signs

of water infiltration into the

vault, and/or missing or

damaged beyond repair access

hatch

Avg #Unplanned

Outages/Year

0/Year 1-2/Year 3-5/Year 6-10/Year More than 10/Year



Impact to

Service


Service


without Service


Service



Repaired by Staff


Repaired Staff




Required to Repair

High Cost (Require a Loan or

Grant and Potentially Rate

Changes) and a Contractor and

Design are Required to Repair


than 1 Month


more than 1 Week


Hours

Date Completed: _____________________________________________________________________________________________________________________________



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Condition Assessment – Pumps




Motor Hours Run <10,000 hours 10,000 < 50,000 hours 50,000 < 100,000 hours 100,000 < 200,000 hours >200,000 hours

Vibration No unusual vibration

detectable

Minor vibration detected Moderate vibration Considerable vibration Major vibration

Temperature No unusual temperature

detected

Minimal heat from casing

using hand

Heat detected by hand Heat detected by hand is uncomfortable

to the touch

Heat too high to assess by hand

Noise No unusual noises

detected

Slight whine/rattle detected Moderate whine/rattle detected,

easily heard over pump noise

Loud whine/rattle Disturbingly loud vibrations

during operation

Leaking seals No visible sign of leaking

seals

Minor leaking seals Moderate leaking seals Considerable leaking seals Major leaking seals

Avg #Unplanned

Outages/Year

0/Year 1-2/Year 3-5/Year 6-10/Year More than 10/Year

Flow Output Flow within 5% of duty

point

Flow within 10% of duty point Flow within 20% of duty point Flow within 40% of duty point Flow > 40% of duty point



Impact to

Service


Service


without Service


Service



Repaired by Staff


Repaired Staff




Required to Repair




Required to Repair


than 1 Month


more than 1 Week


Hours

Date Completed: _____________________________________________________________________________________________________________________________



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Condition Assessment – Tanks

Asset Name: Install Date:



Fencing and

Gate

The site is secure Security devices have minor damage,

but no unauthorized personnel can

enter

Moderate damage allowing

unauthorized personnel to

enter.

Considerable damage to security

devices

No security, site is exposed to

threat

Exterior Coating No chipping or visible thin spots

in exterior coating

Minor chipping or thin areas Moderate chipping and thin

area

Considerable chipping and thin

areas

Major areas of chipped or thin

exterior coating

Leaks No leaks have been detected. Minor leaks detected Moderate Leak Considerable Leak Major Leak

Concrete

Ringwall

No Cracks or visible structural

damage to exposed concrete

Minor cracking or visible damage Moderate cracking or visible

damage

Considerable cracking and visible

damage

Major cracking and visible

damage to concrete

Grout Ring No visual defects Minor cracks, thin areas, or

missing sections of grout

Moderate cracks, thin areas,

or missing sections

Considerable cracks, thin areas, or

missing sections

Major cracks, thin areas, or

missing sections of grout

Storage Capacity At least 20% growth available At least 15% growth available At least 10% growth available At least 5% growth available 0% growth available



Impact to

Service


Service


without Service


Service



Repaired by Staff


Repaired Staff




Required to Repair






than 1 Month


more than 1 Week


Hours

Date Completed: _____________________________________________________________________________________________________________________________



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Condition Assessment – Valves

Asset Name: ________________________________________________________________________________________________ Install Date: __________________



Valve Function Opens / closes properly Slightly hard to operate Moderately hard to operate Very hard to operate Will not operate

Leakage through valve

when closed

No detectable leakage Minor detectable leakage Moderate detectable

leakage/still serviceable

Considerable detectable leakage/

barely serviceable

Heavy detectable leakage/ not

serviceable

Operation Easily opened and closed Minor resistance when opening

or closing valve

Moderate resistance when

opening or closing valve

Considerable resistance when

opening or closing valve

Cannot Actuate Valve

Valve Box Box and cover in good

condition

Minor deficiencies with

condition of box and/or cover

Moderate deficiencies with


Considerable deficiencies with


Cracks in valve box and/or

missing or damaged beyond

repair cover

Packing Leakage No detectable leakage Minor detectable leakage Moderate detectable leakage Considerable detectable leakage Heavy detectable leakage


Based on Water Line


Impact to

Service – Customer

Density

0-5 customers/mi 5-10 customers/mi 10-15 customers/mi 15-20 customers/mi >20 customers/mi

Cost and Ease of

Repair – Line

Size

<2” 4” 6” 8” >8”

Loss of Service

– Trunk Line to

Tank or Booster

No Yes

Date Completed: __________________________________________________________________________________________________________________________________

Person Completing: _______________________________________________________________________________________________________________________________


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Condition Assessment – Vehicles

Asset Name: Purchase Date:



Mileage <10,000 miles 10,000 < 50,000 miles 50,000 < 100,000 miles 100,000 < 200,000 miles >200,000 miles

Body No visible sign rust or damage Minor rust or damage Moderate rust or damage Considerable rust or damage Major rust or damage

Avg # Mechanical

Issues/Year

0/year 1-2/year 3-5/year 6-10/year More than 10/year

Preventative

Maintenance Performed According to manufacturer’s

recommendations




Impact to

Service


Service


without Service


Service



Repaired by Staff


Repaired Staff




Required to Repair






than 1 Month


more than 1 Week


Hours

Date Completed: _____________________________________________________________________________________________________________________________



Condition Assessment – Water Lines

Asset Name: _________________________________________________________________________________________ Install Date: ________________



Pipe Material PVC or Ductile Iron Asbestos Concrete Cast Iron

Number of Leaks per Year 0 Leaks/year 1-2 leaks/year 3-5 leaks/year > 5 and < 10 leaks/

year

> 10 leaks/year



Impact to

Service – Customer

Density

0-5 customers/mi 5-10 customers/mi 10-15 customers/mi 15-20 customers/mi >20 customers/mi

Cost and Ease of

Repair – Line

Size

<2” 4” 6” 8” >8”

Loss of Service

– Trunk Line to

Tank or Booster

No Yes

Date Completed: _______________________________________________________________________________________________________________________

Person Completing: _____________________________________________________________________________________________________________________


Documents

Asset Registry Plan and Conditions Assessment Protocol