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PGPM NICMAR Assisgnments
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Contracts Management 2012
NICMAR-SODE/PGPM-14 Page 1
ASSIGNMENT
NICMAR/CODE OFFICE
1. Course No. - PGPM 14
2. Course Title - Contracts Management
3. Assignment No. - 04
4. Date of Dispatch - 16th Nov 2012
5. Last date of Receipt of Assignment -
At CODE Office
6. Name of Student - Ashutosh Kumar7. Registration Nos. - 212-08-31-10966-2141
ASSIGNMENT
Contract administration and monitoring is the most important area of construction
management. Contract administration process should start right from the day work is
assigned to the company. Discuss any project contract currently in progress with your
company and how administration and monitoring is being done. Draw the organization
chart for this activity and explain all the function carried out. Do you think the system is
achieving results? Discuss.
Contracts Management 2012
NICMAR-SODE/PGPM-14 Page 2
NAME OF PROJECT:
Main Interior Fit-Out Contract for Asian Paints Colour Signature Store, Connaught Place,
New Delhi.
INTRODUCTION
Contract Management is the process that enables both the parties to a contract to meet
their obligation in order to deliver the objectives required from the contract. It also involves
building a good working relationship between customer and provider. It continues throughout
the life of a contract and involves managing proactively to anticipate future needs as well as
reacting to situations that arise.
The central aim of contract management is to obtain the services as agreed in the contract and
achieve value for money. This means optimising the efficiency, effectiveness and economy of the
service or relationship described by the contract, balancing costs against risks and actively
managing the customer-provider relationship. Contract management may also involve aiming for
continuous improvement in performance over the life of the contract.
Type of Contract:
Under an EPC contract, the contractor designs the installation, procures the necessary
materials and builds the project, either directly or by subcontracting part of the work. In some
cases, the contractor carries the project risk for schedule as well as budget in return for a
fixed price called lump sum or LSTK depending on the agreed scope of work.
When the scope is restricted to engineering and procurement, this is referred to as an
EP or E and P or E+P Contract. This is often done in situations where the construction risk is
too great for the contractor or when the owner does the construction.
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The EPC contractor (EPCC) agrees to deliver the keys of a commissioned plant (Perhaps should
recognise that some EPC contracts take the work to Mechanical Completion but EXCLUDE
Commissioning while Lump-Sum Trunkey (LSTK) contracts always INCLUDE Commissioning) to
the owner for an agreed amount, just as a builder hands the keys of a flat to the purchaser.
EPC is gaining importance worldwide. It requires good understanding by the EPCC to return a
profit. An owner decides for an EPC contract for reasons that include:
Reduced stress for owner
Single point of contact for owner simplifies communications.
Ready availability of post-commissioning services
Ensures quality and reduces practical issues faced in other ways
Owner protected against changing prices for materials, labour, etc.
Cost is known at the start of the project
Besides the plant sitting, in an EPC contract the owner defines:
Scope and the specifications of the plant
Quality
Project duration
Cost
The cost (the price to be paid to the EPCC) is negotiated and finalised and paid in mutually
agreed instalments.
Owner and Contractor Liabilities
Once an EPC contract is signed, the EPC contractor becomes liable for completing the project
according to the tender conditions. The EPC contractor, in turn, may hire sub-contractors or
sub-vendors to complete different portions. Payment commensurate with the work
completed (in addition to an advance) is normally preferred by a contractor.
Projects are more likely to succeed when the owner:
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NICMAR-SODE/PGPM-14 Page 4
Defines guarantees well
Defines scope and quality very carefully
Defines milestones meticulously
Defines LD/penalty clauses
Makes payment terms very specific
The contractor also has ways to improve project success:
Adopts similar terms and conditions as owner regarding quality, guarantee etc., for
subcontracts/vendors
Do not keep terms open-ended
Coordinate vigilantly to reduce chances of errors at site.
Global Arena
An EPC contract is a complex agreement. In a global context, EPC management is more
complex. The EPCC must have data and expertise in all the required fields. Some important
areas are:
Local market conditions for materials and labour availability and capabilities
Local code, statutory etc., requirements
Availability of local supervisory personnel
Availability of local engineering services
Local and global subcontractor experience and performance
Cost Certainty
One main reason an owner may prefer an EPC arrangement is "certainty of cost". An
EPC contract binds the Contractor to deliver the project at a firm, predetermined price
regardless of any increase in costs that the Contractor may incure after the contract is signed.
However, changes to specifications initiated by the owner (better finishes for example) may
be incorporated through a "change order". Here, the owner and the Contractor negotiate the
price to make the changes and these changes/prices are recorded in the change order
document.
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NICMAR-SODE/PGPM-14 Page 5
Owner responsibility
To ensure quality, the owner must select an experienced EPC contractor. A third-party
or in-house consultant can verify the design of major structures and inspect the main
equipment installations. Changes in scope of work can affect project schedule, cost and risk.
Such changes are the responsibility of the owner.
SCOPE OF WORK
1.1 Contract Scope
1.1.1 The New Delhi Signature Store premise has been secured at a prime location on the
Inner Circle of Connaught Place, and comprises 3,500 Sqft. over two-levels. The
design concept represents a truly innovative environment, providing an interactive
experience for customers, including state-of-the-art lighting, AV and digital
technologies.
1.1.2 The Main Interior Fit-out Contract (MIFC) shall comprise all civil and interior fit-out,
custom fixtures and furniture’s, MEPF services and the attendance and/or
installation of the Client’s specialist supplied items. The MIFC shall take an overall
coordination role for the entire works, including other separate contracts which may
be let directly with the Client, which may include fixtures, fittings & equipments
(FF&E) installation, signage, digital, AV, security and specialist installation contracts.
1.1.3 The envisaged packages for the entire works are as follows:
Ref Contract/ Supply Item
Contract Packages
1 Main Interior Fitout Contract
(MIFC)
All Civil, Shell fit-out, and fixed furniture,
incl. MEPF services;
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NICMAR-SODE/PGPM-14 Page 6
Overall Coordination Role
Specialist Installations
2.1 'Heartbeat' Facade Façade Cladding
2.2 'Heartbeat' Colour Cloud
Chandellier
Lighting Feature
2.3 Staircase & Balustrade Specialist Internal Circular Stair
2.4 Tri-Graphic Wall Systems
Separate Contracts
3 Digital/AV Contract All Specialist digital and AV systems
4 Lighting Fixture Supply Supply only all specialist lighting (to be installed by
MIFC)
5 Signage & Graphics Contract All specialist signage’s, graphics and VM's
Client-Supplied Items
6 Specialist APL Finishes Specialist Finish Panels by APL Decorator
7 IT (Data/Voice) Equipments PC; POS; Server & Peripherals; PABX by APL
nominated vendor
8 Security Installation CCTV and access control by APL nominated vendor
9 Loose Furniture Non-custom loose furniture items
10 Misc Client-Procured FFE Operational/ Staff Equipments
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1.2 General Scope of Works
1.2.1 The Contractor shall be responsible for all matters relating to the fit out of the above
areas including but not limited to all civil works, interior fit-out works, building
services works, builders work in connection with services, temporary support,
protection to all existing facilities and new works (including those of other
contractors where specified), cleaning and rubbish removal, and handover of the
new facilities. This includes, but is not limited to, production of all required shop
drawings, programme schedules, record documents and operation and maintenance
manuals, as well as the compilation of all product warrantees and certificates and
other documentation required to complete the Works.
1.2.2 The Contractor shall provide all necessary materials, labour, plant, tools, equipment,
access equipment, transportation, site supervision, coordination of domestic and
other subcontractors, insurances, samples, mock ups and shop drawings, testing and
commissioning, and any other item required in full compliance with the tender
documents to complete the Works.
1.2.3 The Contractor shall fully comply with the all local authority, statutory and other
relevant legislation in connection with the Works. The proposed works shall obtain
NDMC approval/sanction (currently in process), and general liaison with NDMC shall
be managed by NEXUS in conjunction with the PMC. Copy of the NDMC approval
shall be provided to the Contractor, copy of which shall be maintained at site by the
Contractor. The Contractor is expected to facilitate the day-to-day process with any
NDMC inspection and local Delhi Police requirements.
1.2.4 The Contractor shall fully comply with statutory Heath, Safety and Environmental
(HSE) regulations, and further comply with any specific APL HSE policy (to be agreed).
1.2.5 Upon taking possession, the Contractor is required to secure the site by erection of a
full height hoarding along the frontage of the site (or by retention of the extisting
security shutter until such time this will be removed to install the façade cladding),
and provide necessary protection to all adjacent public areas and adjacent tenancies.
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1.2.6 The Contractor shall provide all described MEPF Services works under direct or sub-
contract with suitably qualified services sub-contractor(s). The details of any sub-
contract arrangements shall be disclosed in the Tender return.
1.2.7 The Client intends to separately engage specialist contractors to provide the
specialist installations listed in 2.1.3 above. The assembly and installation of such
installations may be provided by a third-party, or the Contractor may be requested to
provide the same for an additional fee. This shall be decided later, and the
Contractor should EXCLUDE ANY COSTS FOR ASSEMBLY AND INSTALLATION OF
SPECIALIST INSTALLATIONS in this Tender, other than the provision of support
(access, scaffolds; power; etc) and where described in the Bill of Quantities (BOQ),
provision of structural support framing, include the provisional sum allowances for
the same where described.
1.2.8 The Client shall supply all specialized equipment within the store unless otherwise
specified. The Contractor is therefore to allow for receiving, protecting, insuring, and
cleaning and rubbish removal of all such equipment. The assembly and installation of
such equipment may be provided by a third-party, or the Contractor may be
requested to provide the same for an additional fee. This shall be decided later, and
the Contractor should EXCLUDE ANY COSTS FOR ASSEMBLY AND INSTALLATION OF
CLIENT-SUPPLIED FIXTURES & EQUIPMENTS in this Tender.
1.2.9 It is intended to (later) tender a separate contract for all Signage and Graphics works
(for which the Contractor may be offered to bid). The Contractor shall allow for all
necessary access and support of this Separate Contractor, and for the general
coordination and scheduling of these works in this Tender.
1.2.10 It is intended to (later) tender a separate contract for all Security works (for which
the Contractor may be offered to bid). The Contractor shall allow for all necessary
access and support of this Separate Contractor, and for the general coordination and
scheduling of these works in this Tender.
1.2.11 The Contractor shall provide reasonable access and support for the third-party
installations listed in 2.1.3, plus any other Client-Supplied Items.
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1.3 Project Program
1.3.1 The tentative commencement date for the Works at site is 15th November 2012,
pending NDMC approval.
1.3.2 We schedule to award contract by 5th November 2012, and the preconstruction
period will allow for general site investigation and preparation, and the advance
production of required MEPF shop drawings and other sample submissions.
1.3.3 The target completion date for the substantial completion of the Shell Fit-out and
MEP Services Works is 31st December 2012, being approximately within 60-days of
the commencement of works at site. However, various third-party installations, in
particular the fixtures/furniture’s, digital installation and other Client supplied items,
is likely to continue beyond this date until end of Feb 2013, being approximately a
further 60-days, and the Contractor shall continue to provide site supervision and
coordination of these remaining works until final handover to Client. Target Final
Handover to the Client is 01st March 2013.
1.3.4 Time is of the essence, and the ability to demonstrate the earliest completion date
shall be a critical consideration in the selection of the Contractor. The Contractor is
therefore required to submit a detailed programme with their Tender to describe
their intended resourcing and scheduling to achieve this target completion date.
Once agreed, it is the Contractor’s responsibility to programme his work in co-
ordination with the Project Manager to ensure works are completed in all respect by
stipulated date.
2.0 CONDITIONS OF TENDER
2.1 Tender Documents
2.1.1 The Tender Documents issued include:
a) Invitation to Tender;
b) Conditions of Tender;
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c) Form of Tender;
d) General Conditions of Contract (GCC);
e) Particular Conditions of Contract (PCC);
f) Architectural Design Drawings and Specifications;
g) MEP Services Design Drawings and Specifications;
h) Bill of Quantities (BOQ);
i) Existing Premises Conditions Survey Drawings;
2.2 General Note to Tenderers
2.2.1 The Contractor is to study all the Tender Documents, and familiarize themselves with
the existing site conditions, to provide a full understanding of the scope of works.
2.2.2 All assumptions and exceptions must be stated clearly within the Tender.
2.2.3 Should the Tenderer be in doubt about the precise meaning of any item or figure, he
must inform the Project Manager, in writing, in order that the correct meaning may
be decided before the date for submission of Tenders.
2.2.4 No unauthorised alteration or erasure to the text of the Tender Documents will be
permitted. Any Tender containing such alteration or erasure may not be considered.
2.2.5 No liability will be admitted, nor claim allowed, in respect of errors in the
Contractor's Tender due to mistakes in the Tender Documents.
2.2.6 The Tenderer shall be deemed to have made allowance in his prices generally to
cover items of Preliminaries, expense in connection with Provisional Sums and other
items if these have not been priced against the respective items.
2.2.7 In the event of a Tenderer discovering a genuine error in his Tender after it has been
submitted, attention in writing may be drawn to the error and an amendment
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submitted which, provided that the amendment shall have been deposited on or
before the time fixed for receipt of Tenders, may be accepted.
2.2.8 The Tender Sum will be regarded as a lump sum and will not be amended for errors
found in the examination of Tenders. The following errors should they occur in the
tendered priced Schedules will be rectified and altered in red ink: -
a) The rate amended to agree with the quantity and the extension in the cash
column or the extension to agree with the quantity and the rate;
b) Errors in casting of cash columns;
c) Errors in carrying forward totals to collections or summaries;
The total error will be calculated as a plus or minus percentage of the corrected
Tendered Sum minus the corrected totals of Preliminary items and Provisional Sums
(if any) and will be applied to the tendered rates for the purposes of pricing
variations. If the percentage error is less than 0.50% no adjustment will be made.
2.2.9 All items of measured work shall be priced in detail and tenders containing lump
sums to cover trades or groups of work must be broken down to show the price of
each item before they will be accepted.
2.2.10 Should examination of a Tender reveal errors of such magnitude as in the opinion of
the Project Manager would involve the Tenderer in serious loss then the nature and
amount of such errors will be communicated to the Tenderer and he will be asked to
confirm in writing that he is prepared to abide by his Tender.
2.2.11 In the event of part of or any section of a Tender not being returned or being
returned un-priced or incomplete and not in accordance with the above then such
Tender may not be considered.
2.2.12 The Client shall not be responsible for, nor shall pay for, any loss or expense incurred
by the Tenderer in the preparation or submission of his Tender.
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2.2.13 Tenders shall be in Indian Rupees only.
2.2.14 Payments shall be made in the local currency which is Indian Rupees.
2.2.15 The Tenderer shall be deemed to be in possession of a valid business registration
certificate and, if necessary, be registered with the relevant Authority authorising
him to carry out the works described in the Tender Documents.
2.2.16 Tenderers are required to visit the Site and to make themselves thoroughly
acquainted with the location, general site conditions, accessibility, restrictions for
loading and unloading materials, etc. and other conditions which may affect their
Tender. The Tenderer will be deemed to have satisfied themselves as to the
conditions under which the works will be undertaken and have included all costs in
their tender. Arrangement for this is to be made through the Project Manager.
2.2.17 The Client is not bound to accept the lowest or any tender he may receive.
3.0 GENERAL CONDITIONS OF CONTRACT
3.1 FIDIC Construction Contract 1st Edition (1999 Red Book)
3.1.1 The Contract General Conditions shall be the “Conditions of Contract for
Construction for Buildings and Engineering Works Designed by the Employer”, First
Edition 1999, published by the Fédération Internationale des Ingénieurs-Conseils
(FIDIC). Reference copy is appended to this document.
3.1.2 These General Conditions will be altered and amended by the Contract Particular
Conditions as provided herein.
3.1.3 For purposes of definition, the following references within the contract documents
shall be deemed to be one and the same:
The ‘Employer’, may be elsewhere referred as the ‘Client’, being Asian Paints Limited
(APL)
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The ‘Engineer’ may be elsewhere referred as the ‘Project Manager’ being Design and
Projects Consultant Pvt. Ltd. (DPC)
4.0 PARTICULAR CONDITIONS OF CONTRACT
The General Conditions of Contract will be altered as set out below
1 GENERAL PROVISIONS
Sub-Clause 1.1.2.9 “DAB”:
“DAB means the Engineer acting under Sub-Clause 20.4”.
Sub-Clause 1.1.6.7 “Site”:
“The Site is generally known as Asian Paints Colours Signature Store, Unit A3, Inner
Circle, Connaught Place, New Delhi”
Sub-Clause 1.2 Interpretation:
“In these Conditions, provisions including the expression “Cost plus reasonable
profit” require this profit to be 15% of this Cost.”
Sub-clause 1.3 Priorities of Documents:
“Within 14 days of issue of the Letter of Acceptance, the Contractor will request the
Engineer in writing for clarification of any ambiguity, discrepancy or inconsistency
identified by the Contractor in relation to the Contract documents.
The Engineer will issue an instruction to the Contractor as to the interpretation to be
followed in reference to the ambiguity, discrepancy or inconsistency. This instruction
will not constitute a variation nor entitle a claim for a variation or extension of time
to the Time for Completion.
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Failure by the Contractor to notify the Engineer within 14 days of the Letter of
Acceptance of any ambiguity, discrepancy or inconsistency in the documents will
preclude the Contractor from making a claim for a variation or extension of time in
relation to the ambiguity, discrepancy or inconsistency.”
NOTE:
Sub-clause 1.7 Assignment:
DPC consider no problem with this clause as per FIDIC general condition.
This clause refers that neither party shall assign its responsibilities under the contract,
except with sole agreement of the other – this is reasonable.
APL to provide any additional clause required for review
Sub-Clause 1.9 Delayed Drawings or Instructions:
“Within 14 days of receipt of the Letter of Engagement, the Contractor shall submit
a schedule of drawings and other information he considers necessary to undertake
the work, with a date nominated for each piece of information by which the
information is required to be provided to enable the Contractor to undertake the
Works.” “Further, if the Contractor has failed to provide adequate notice as defined
in this Sub-Clause for the need for the information, the Contractor shall not be
entitled to such extension of time, Cost or profit.”
Sub-Clause 1.10 Compliance with Laws:
“Contractor to comply with all laws inter alia labour, civil, municipal, tax, insurance,
construction etc. as may be necessary to carry out the purported works under this
contract”
“The Contractor shall ensure compliance/implementation of all the labour laws,
statutes, rules and regulations of the appropriate State/Central Government and
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other Authorities, which are applicable including but not limited to the provisions of
the Minimum Wages Act, 1948, Payment of Wages Act, 1936, Payment of Gratuity
Act, 1972, Industrial Disputes Act, 1947, Employees Provident Fund and
Miscellaneous Provisions Act, 1952, Employee State Insurance Act, 1948, Workmen’s
Compensation Act, 1923, the Contract Labour (Regulation and Abolition) Act, 1970,
etc., and the municipal regulations. In the event of failure to comply with any of the
statutory obligations by the Contractor as aforesaid and if the Company is held
responsible for the same, the Contractor undertakes to make good the loss to the
Owner. The Contractor shall bear all responsibility and indemnify the Owner against
any accident, death and/or injury caused to any employees of the Contractor or any
of its vendors, contractors, subcontractors or to any third party and/or its employees
caused or suffered in the course of the execution of the scope of work and
performance of obligations hereunder. The Contractor shall indemnify and keep the
Owner harmless and indemnified against any claims, loss or damage in this regard
including claim, loss or damage on account of any non-compliance of statutory or any
non-statutory provisions and also for non-compliance of statutory requirements in
this regard.”
Sub-Clause 1.11 Confidentiality:
“The Contractor shall treat the details and the terms and conditions of the Contract
as private and confidential, except to the extent necessary to carry out obligations
under it or to comply with applicable Laws. The Contractor shall not copy, publish,
permit to be published, or disclose any particulars of the Works or the Project in any
press, trade or technical paper or elsewhere without the previous agreement of the
Employer. The Contractor shall refer to the Employer any inquiries concerning the
Project from any media.”
SIGNING OF NON-DISCLOSURE AGREEMENT
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In consideration of the disclosure of Proprietary Information by the Tenderers,
the Receiving Party hereby agrees: (i) to hold the Proprietary Information in strict
confidence and to take all reasonable precautions to protect such Proprietary
Information (including, without limitation, all precautions the Receiving Party
employs with respect to its own confidential materials), (ii) not to disclose any such
Proprietary Information or any information derived there from to any third person,
(iii) not to make any use whatsoever at any time of such Proprietary Information
except to evaluate internally its relationship with the Disclosing Party, and (iv) not to
copy or reverse engineer any such Proprietary Information. The Receiving Party shall
procure that its employees, agents and sub-contractors to whom Proprietary
Information is disclosed or who have access to Proprietary Information sign a
nondisclosure or similar agreement in content substantially similar to this Agreement
Editions of Documents:
“Acts, Statutes, Local Regulations, Codes, Standards and Manufacturers
Recommendation referred to herein shall mean the latest edition at the date of the
execution of the Contract and amendments unless a specific edition is referred to.”
2 THE EMPLOYER
Sub-Clause 2.1 Right of Access to the Site:
“Access to the Site”
Access is restricted to the gates nominated on the Site plan as construction access.
No access will be allowed via other routes unless specifically approved in writing by
the Engineer.
Unauthorised access to the Site compound is a serious breach of security and the
Employer will be entitled to terminate the Contract as provided for in Sub-Clause
15.2.
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Sub-Clause 2.2 Permits, Licences or Approvals:
The contractor to get all the necessary statutory approval from the competent
authorities. The Contractor is to determine the requirements under the Indian
Government regulations and comply with them, arranging all certificates and
clearances prior to, and subsequent to, arrival in the country and paying associated
costs. The requirements and lead times for the Contractor to obtain travel permits/
visas, will be the full responsibility of the Contractor and will be deemed to have
been included in the Accepted Contract Amount. “The Contractor is to comply with
the Indian Government’s regulations with regard to issue and currency of work
permits.
3 THE ENGINEER
Sub-Clause 3.1 Instructions of the Engineer:
“Any objection by the Contractor to an instruction issued by the Engineer or his
delegated assistant must be in writing and given to the Engineer (with supporting
particulars of the objection) within 7 (time to be reviewed) days of the date of issue
of the Engineer’s instruction. If the Contractor does not object to the instruction
within the time period stated, the Contractor shall not object to the Engineer’s
instruction.”
Sub-Clause 3.2 – Management Meetings
“The Engineer or the Contractor’s Representative may require the other to attend a
management meeting(s) in order to review progress and the arrangement for future
work. The Engineer shall record the business of management meetings and supply
copies of the record to those attending the meeting and to the Employer. In the
record, responsibilities for any actions to be taken shall be in accordance with the
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Contract.” In case of contractors representatives do not attend the meetings;
Engineer keeps the right to impose the penalty.
4 THE CONTRACTOR.
Sub- Clause 4.1 Drawing Copies
The contractor shall provide the operation and maintenance manuals also
along with the as built drawings in the hard copied as well as soft copies. The
disbursement of the final dues is subjected to receiving of the comprehensive project
close out report as directed by the Project Manager
Sub-Clause 4.2 Performance Security:
“Without limitation to the provisions of the preceding paragraph, whenever the
Engineer determines an addition to the Contract Price as a result of a change in cost
and/or legislation or as a result of a Variation amounting to more than 25 percent of
the portion of the Contract Price payable in a specific currency, the Contractor at the
Engineer’s written request, shall promptly increase the value of the performance
security in that currency by an equal percentage. The performance security of a joint
venture shall be in the name of the joint venture.” “The Employer shall return the
bank guarantee within 21 days of the issue of the Taking over Certificate for the
Works.
Sub-Clause 4.3 Contractor’s Representative:
“If approval of the Contractor’s Representative is withdrawn by the Engineer, the
Contractor shall, as soon as is practicable, having regard to the requirement of
replacing him as hereinafter mentioned, after receiving notice of such withdrawal,
remove the Contractor’s Representative from the Works and shall not thereafter
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employ him again on the Works in any capacity and shall replace him by another
representative approved by the Engineer.”
Sub-Clause 4.4 Setting Out:
“The Contractor shall be responsible for the correct positioning of all parts of the
Works, and shall rectify any error in the positions, levels, dimensions or alignment of
the Works.”
The Employer will provide the following datum points:-
One set of northing and easting coordinates adjacent to
One level datum adjacent to
One set of northing and easting coordinates adjacent to the existing
One level datum adjacent to the existing
One set of northing and easting coordinates
One level datum
The Contractor shall employ a licensed surveyor to verify the accuracy of the points
provided by the Employer and to set out the Works and shall, within days from the
receipt of the Letter of Engagement, notify the Engineer of any discrepancy between
the datum points provided by the Engineer,
The Contractor shall not be entitled to an extension of time or variation if the
Contractor has failed to notify the Engineer within the time stipulated in this Sub-
Clause of any discrepancy with the datum points provided by the Employer.
The Contractor shall not rely on the accuracy of lines, levels and datum provided by
other contractors and shall at all times refer to the datum and level provided by the
Engineer.
Any Work constructed to incorrect lines or levels shall either be demolished and
replaced in the correct position by the Contractor without additional time or cost or
shall remain and any costs incurred in making good other Contractor’s work or
additional work required to remedy the error in setting out will be deducted from
the Contractor.
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Sub-Clause 4.5 Safety Procedures:
“The Contractor has a paramount obligation to ensure the safety of all workers on
Site as well as staff, residents, workers and visitors to the Site.”
The Contractor shall provide a fully detailed Site Safety Plan to the Engineer within 7
days of the Commencement Date. Such Plan shall be amended and revised as
directed by the Engineer. The performance and compliance with the Plan shall be
reported under Sub-Clause 4.21 [Progress Reports].
The Engineer will be entitled to order additional safety requirements as he deems
necessary to ensure the safety of all workers on Site as well as residents, workers and
visitors to the Site.
The Engineer will deduct the costs from the Contractor’s interim payment or
retention amount for any Works ordered by the Engineer necessary to maintain the
Contractor’s safety obligations.”
Sub-Clause 4.6 Protection of the Environment:
“At least 5 days prior to commencement of Works on Site, the Contractor shall
submit a Site-specific Environmental Management Plan to the Engineer for approval.
Works on Site shall not commence until the Environmental Management Plan is
approved by the Engineer.”
Sub-Clause 4.7 Electricity, Water and Gas:
“The supply of electricity shall be facilitated by the Client as per requirement of the
project. However, as a measure of continuity and unexpected break-down, “The
contractor shall park and reserve his own Diesel Generator (DG) set for electrical
power at site as per his requirement for construction. The use of same per hour basis
shall be monetarily taken care by the client”
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Contractor shall take responsibility to safe guard the client supplied electrical
Generator, Transformer or fitment and to make sure of use of all statutory approved
electrical appliance, equipments and carriers.
The Contractor is to provide reticulation and additional connections and supplies as
necessary to carry out the Works.
The Contractor shall make all electrical connections in accordance with Indian
Standard Wiring Rules” and in consultation with the Engineer.
The Contractor shall remove and make good all such temporary supplies and
extensions at the completion of the Works.
The Contractor shall make good all distribution boards, outlets fixed points and the
like.
The Contractor shall meet all the cost of all additional connections and temporary
service modifications
The Contractor shall meet all the cost of the temporary telephone/fax/internet
connections.
The cost of all telephone calls/faxes/internet charges to the Contractor’s Site office is
to be borne by the Contractor.”
Sub-Clause 4.8 Progress Reports:
The Contractor shall also maintain a comprehensive daily Site diary that shall be
available for access by the Engineer upon request. This diary shall include (but not be
limited to) recording of the following information:
Weather including precipitation
Labour (no. of persons on Site)
Materials
Equipment
Visitors to Site
Site meetings
Safety incidents (including all injuries) on Site”
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Sub-Clause 4.9 Contractor’s Operations on Site:
The Contractor will do all things necessary to avoid dust and fumes leaving the Site,
including providing protective screens and sheets, extraction equipment, applying
water to dampen the Site and work area.
The Employer will be entitled to clean up any debris left by the Contractor or
undertake work to minimise dust and fumes and shall deduct the cost of labour and
materials necessary to perform the work on behalf of the Contractor.” “The
Contractor shall comply maintain the Site in a clean and orderly manner and shall on
a twice daily basis clean all rubbish and excess materials to the nominated rubbish
points at ground level.
Sub-Clause 4.10 Import Duty and VAT Exemption:
“All exemptions, reductions or the like obtained by the Contractor or by the
Employer in relation to import duty or VAT shall be deducted from the Contract
Price.
Contractors found abusing the diplomatic import duty procedures will be referred to
the relevant authorities for their further action. The Employer will be entitled to re-
import the same or new goods and all costs for the original and re-imported goods
will be borne by the Contractor.”
Contractor shall share all internal purchase order and delivery dates related to the
project with the Project Manager
Sub-Clause 4.11 Parent Company Guarantee:
“Where the Contractor is a wholly owned subsidiary of another corporation, the
Employer may require the parent corporation to guarantee the obligations of the
Contractor under this Contract in a form reasonably required by the Employer. The
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form of guarantee set out in Annex A to these General Conditions of Contract is
acceptable to the Employer.”
Sub-Clause 4.12 Employer’s Audit:
“The Contractor must give to the Employer, the Engineer or to any representatives
and employees authorised in writing by the Employer, access to premises occupied
by the Contractor and permit those persons to inspect and take copies of any
material relevant to the carrying out of the Works.
The rights referred to in this Sub-Clause 4.27 are subject to:
(a) The provision of reasonable prior notice by the Employer;
(b) The Contractor’s reasonable security procedures; and
(c) if appropriate, execution of a deed of confidentiality relating to non-disclosure
of the Contractor’s confidential information.
Without in any way affecting the statutory powers of the Auditor-General under the
Auditor-General Act 1997 and subject to the provisions of that Act, the Auditor-
General is a person authorised for the purposes of this Sub-Clause.”
Sub-Clause 4.13 Privacy:
“This Sub-Clause applies only where the Contractor:
(a) Deals with personal information when, and for the purpose of, carrying out the
Works;
In this Sub-Clause, the terms ‘agency’, ‘approved privacy code’ (APC), ‘Information
Privacy Principles’ (IPPs), and ‘National Privacy Principles’ (NPPs) and ‘personal
information’ have the meaning given to them in section 6 of the Privacy Act.
The Contractor acknowledges that it is a ‘contracted service provider’ within the
meaning of section 6 of the Privacy Act, and agrees in respect of the carrying out of
the Works under this Contract:
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(a) To use or disclose personal information obtained during the course of carrying
out the Works only for the purposes of this Contract;
(b) Not to do any act or engage in any practice that would breach an IPP which if
done or engaged in by an agency, would be a breach of that IPP;
(c) To carry out and discharge the obligations contained in the IPPs as if it were an
agency under the Privacy Act;
(d) To notify individuals whose personal information the Contractor holds, that
complaints about acts or practices of the Contractor may be investigated by the
Privacy Commissioner who has power to award compensation against the Contractor
in appropriate circumstances;
(d) To notify the Employer immediately if the Contractor becomes aware of a
breach or possible breach of any of the obligations contained in, or referred to in,
this Sub-Clause, whether by the Contractor or any subcontractor; and
(e) To ensure that any employee of the Contractor who is required to deal with
personal information for purposes of this Contract is made aware of the obligations
of the Contractor set-out in this Sub-Clause.
The Contractor agrees to ensure that any subcontract entered into for the purpose of
fulfilling its obligations under this Contract contains provisions to ensure that the
Sub-contractor has the same awareness and obligations as the Contractor has under
this Sub-Clause, including the requirement in relation to subcontracts.
Sub-Clause 4.14 PROTECTIONS OF THE WORKS:
“The Contractor is responsible for protection of the Works and shall make good and
any damage that occurs to the Works up until the Employer has taken over the
Works under Clause 10. The Engineer may elect to order or arrange for additional
protection if the Engineer considers the Works are not being properly protected, and
all costs incurred by the Engineer will be paid for by the Contractor.”
6 STAFF AND LABOUR
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Sub-Clause 6.1 Working Hours
The Contractor should note that certain cultural practices may impact on the
attendance of any local workers employed on the Project or operation of local
business. The Contractor shall be deemed to have made due allowance in the
Accepted Contract Amount for local practices and no extension of time will be
granted for delays relating to local labour practices.
If special permission is required to undertake certain parts of the Works (e.g.
demolition) it should be sought from the Engineer on Site a minimum of two weeks
in advance.
The public holidays observed by the Engineer are to be treated as Sundays in terms
of permissible working hours. The Accepted Contract Sum is deemed to have
included for this condition.
Working hours shall be subject to the requirements of the Embassy and its
operations. Some weekend or night work may be prevented from time to time due to
Embassy operational constraints. “Due to the local guidelines for areas within
Connaught Place the following working hours will apply:
Generally: 24 hrs/ round the clock/ in three shifts 7 days a week
Specific conditions include:
Quiet work is permitted at any time within the permissible working hours.
Weekdays. Noisy work includes work involving percussive tools such as scrabbles
and hammer-drills. It may also include the relatively quieter but still noise-
emitting tool operations such as drilling, saw-cutting, grinding, sanding,
hammering, etc, noting that some of these works will take place close to tenanted
areas. Liaison with tenants through the Engineer may be required when such
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works are contemplated. The definition of “noisy work” to be agreed between the
Contractor and the Engineer.
The above working hours constraints shall not be a reason in support of a claim for
any extra payment or for an extension of time.
Sub-Clause 6.2 Health and Safety:
“The Contractor shall satisfy all current Indian legislation with respect to the health
and welfare of all workers. The Contractor shall demonstrate safe and effective
procedures for all operations to be carried out during the course of the Works and
must comply in all respects to the requirements of the “Minimum Construction Site
Safety Standards.”
Sub-Clause 6.3 Contractor’s Superintendence:
The Contractor shall use the same team of key personnel throughout the execution
of the Works.
The key personnel named in the Tender schedule shall not be replaced unless:
the Engineer approves the proposed substitute;
an instruction is given by the Engineer pursuant to Sub-Clause 6.9 of the
Conditions of Contract; or;
that person suffers from ill health, dies or other serious circumstances arise which
prevent the person continuing to work on the project, retires or whose
employment is terminated (other than to accept other employment with the
Contractor or any other associate of the Contractor), or that person’s section of
work under the Contract has been completed
Any vacancy of key personnel shall be promptly filled by the Contractor with a person
approved by the Engineer.”
“The Contractor’s supervision personnel shall not do tradesman’s or labourer’s work
to the detriment of overseeing the correct execution of the Works.
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Sub-Clause 6.4 – Foreign Staff and Labour:
“The Contractor may import any specialised personnel who are necessary for the
execution of the Works, in accordance with the Laws of the Country. The Contractor
must ensure that these personnel are provided with the required residence visas and
work permits. The Contractor shall be responsible for the return to the place where
they were recruited or to the domicile of imported Contractor’s Personnel. In the
event of death in the Country of any of these personnel or members of their families,
the Contractor shall similarly be responsible for making appropriate arrangements
for their return or burial.”
Sub-Clause 6.5 - Alcoholic Liquor or Drugs:
“The carriage onto Site and the use on Site of alcohol or drugs is strictly prohibited.
No persons are to enter the Site intoxicated by alcohol or drugs and any persons
caught on Site affected by drugs or alcohol will be permanently barred from the
Site.”
Sub-Clause 6.6 - Arms and Ammunition:
“The Contractor shall not bring onsite any arms, explosives or ammunition of any
kind, or allow Contractor’s Personnel to do so without the written permission from
the Engineer.”
7 PLANT, MATERIALS AND WORKMANSHIP.
Sub-Clause 7.1 Manner of Execution:
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“The Contractor shall prepare and offer to the Engineer for approval all necessary
samples, shop drawings, prototypes, mock-ups, to demonstrate the scope and
quality of work proposed to be undertaken by the Contractor.
The contractor shall make all arrangements for working at heights safe in nature and
certified by engineer.
The contractor shall made adequate arrangement for toilets at site and should be
responsible for housekeeping of the complete area on daily basis.
The Contractor is to submit a list of samples, shop drawings, prototypes, and mock-
ups to the Engineer for the Engineer’s approval within 14 days of receipt of the Letter
of Acceptance.
The Engineer may from time to time request further samples, shop drawings,
prototypes, and mock-ups as are deemed necessary by the Engineer.
The Contractor is to submit all samples, shop drawings within 28 days after receipt of
the Letter of Acceptance or 14 days after receipt of an instruction from the Engineer
to provide additional samples, shop drawings, prototypes, and mock-ups.
8 COMMENCEMENT, DELAYS AND SUSPENSION.
Sub-Clause 8.1 Program:
“The Contractor shall update and resubmit the programme for approval, including
any additional explanation or amplification as and when required by the Engineer.
The Contractor shall comply with all such requests within 7 calendar days from the
date requested by The Engineer.”
In the event the Contractor fails to comply with the Engineer’s request to update,
explain or amplify the programme, then The Engineer will be entitled to update the
Contractor’s programme and deduct the costs for time incurred preparing, reviewing
and agreeing the Contractor’s programme. The costs incurred by The Engineer will be
charged at the following rates and deducted from The Contractor’s interim payment
or Retention Monies:
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Hourly rate for Project Director/Construction Director: INR. 10,000 per hour
Hourly rate for General Manager: INR. 8,000 per hour
Hourly rate for Senior Project Manager/Project Manager: INR. 1,000 per hour
The above rates may/ shall be reviewed
The Contractor’s programme must identify every activity having a duration of two
days or more.
The Contractor shall update and resubmit the programme for approval, including any
additional explanation or amplification as and when required by the Engineer. The
Contractor shall comply with all such requests within 7 calendar days from the date
requested by The Engineer.
Sub-Clause 8.2 - Cash Flow Estimate to be submitted:
“The Contractor shall, within 14 days of the Commencement Date, provide to the
Engineer for his information a detailed cash flow, in monthly periods, of all payments
to which the Contractor will be entitled under the Contract, and the Contractor shall
subsequently supply revised cash flow estimates at monthly periods, if required to do
so by the Engineer. These cash flow estimates shall not form the basis of any
schedule of payments.”
9 MEASUREMENT AND EVALUATION.
Sub-Clause 9.1 Method of Measurement:
“All measurement of work for the purpose of the Contract shall be in accordance
with the Indian Standard of Measurement of Building Works current at the closing
date of Tenders.”
“Along with the monthly claims of bills (Hard copy as well as soft copy), the
contractor shall provide all the above mentioned supporting documents in the
prescribed format by the Engineer.
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The contractor shall depute the officials and provide all necessary assistance to the
Engineer to check the materials/ measurements at site/bills/claims etc.”
10 VARIATIONS AND ADJUSTMENTS.
Sub-Clause 10.1 Variation Procedure
“Upon instructing or approving a Variation, the Engineer shall proceed in accordance
with Sub-Clause 3.5 to agree or determine adjustments to the Contract Price and to
any schedule of payments under Sub-Clause 14.4. These adjustments shall include
reasonable profit, and shall take account of the Contractor’s submissions under Sub-
Clause 13.2 if applicable.”
Sub-Clause 10.2 Payment in Applicable Currencies:
“All payments of the Contract Price will be in the single currency of the Contract,
unless specifically stated otherwise in the Contract Agreement.”
Sub-Clause 10.3 Provisional Sums:
“Provisional Sums for items to be supplied, fixed or supplied and fixed include an
allowance for the Contractor’s profit and for co-ordination of, supervision of and
general attendance upon Sub-contractors.”
Sub-Clause 10.4 Adjustments for Changes in Legislation:
“Notwithstanding the provisions of this Sub-Clause, no extensions of time or
increase in costs will be granted to the Contractor for changes in Laws that result in
an increase in the cost of petrol, diesel or electricity, or that result in an increase in
the cost of supply of Materials due to a change in Law that increases the cost of
petrol, diesel or electricity.”
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Sub-Clause 10.5 Adjustments of the Changes in Cost:
“There shall be no adjustment in the Contract Price for rise and fall in the cost of
labour, Materials or any other matters affecting the cost of execution of the
Contract, or any adjustments whatsoever on account of exchange rates or for
variation of any costs other than specifically allowed for under the Contract.”
11 CONTRACT PRICE AND PAYMENT.
Sub-Clause 11.1 Contract Price:
“The Contract Price shall be Item Rate Re-measurable and be subject to adjustments
in accordance with the Contract;”
Sub-Clause 11.2 Application for Interim Payment Certificate:
“The Engineer may require the Contractor to submit the applications for Interim
Payment Certificates electronically via the internet. The Contractor shall ensure he
has access to the necessary computer hardware, high speed modem and internet
browser to enable submission of applications for Interim Payment Certificates.
Supporting documents maybe submitted either electronically or in hard copy as
determined by the Engineer.”
Sub-Clause 11.3 Issue of Interim Payment Certificate
“No amount will be certified or paid until the Engineer has received and approved:
(i) the Performance Security in accordance with Sub-Clause 4.2 [Performance
Security]; and
(ii) where requested, the parent company guarantee from the ultimate parent
company in accordance with Sub-Clause 4.26 [Parent Company Guarantee];
(iii) the advance payment guarantee in accordance with Sub-Clause 14.2; and
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(iv) a satisfactory statement from the Contractor that all of the Contractor’s
Subcontractors and employees have been paid up to date, and that all
entitlements have been paid or provided for.”
Sub-Clause 11.4 Payment of Retention Money:
“When the Taking-Over Certificate has been issued for the Works, Bank Guarantees
provided by the Contractor as Performance Security under Sub-Clause 4.2
[Performance Security] shall be certified by the Engineer for return to the Contractor.
Amount of 5% deducted from Contractor’s payments as retention money shall be
retained until completion of Defects Liability Period of 12 months from date of
Taking Over Certificate provided by the Engineer, however, the contractor can
provide the Bank Guarantee of equal amount valid until completion of Defects
Liability Period in lieu of the 5% cash retention.”
Sub-Clause 11.5 Statement of Completion:
“The contractor shall submit the necessary documents like operation and
maintenance manuals, as built drawings etc with the sufficient no. Of copies with a
soft copy also to the engineer.” And within 10days completion certificate will be
issued considering Employers satisfaction.
Sub-Clause 11.6 Discharge:
A pro-forma Letter of Discharge is attached at Part C4, Item 4 to the Particular
Conditions of Contract.
12 CLAIM, DISPUTES AND ARBITRATION.
Sub-Clause 12.1 – Obtaining Dispute Adjudication Board’s Decision
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“The Engineer shall act as the DAB in accordance with this Sub-Clause 20.4, acting
fairly, impartially and at the cost of the Employer. In the event that the Employer
intends to replace the Engineer, the Employer’s notice under Sub-Clause 3.4 shall
include detailed proposals for the appointment of a replacement DAB.”
Sub-Clause 12.2– Rights not affected
“Nothing in this Clause 20 shall be construed as preventing a Party from:
(a) Seeking urgent interlocutory or injunctive relief; or
(b) Terminating this Contract under Sub-Clauses 15.2, 15.5 or 16.2.”
5.0 APPENDIX TO TENDER
5.1 Schedule of Contract Particulars
5.1.1 The following schedule describes the contractual and financial particulars required
under Contract, and which shall be included within the Appendix to the FIDIC form:
Commencement Date The tentative award date is 25th October 2010, and tentative
commencement date for the Works at site is 01st November 2010.
The work shall commence within 7-days of issuance of a Letter of
Acceptance (LOA).
Completion Date The target completion date for the substantial completion of the
Shell Fitout and MEP Services Works is 31st December 2010, being
approximately within 60-days of the commencement of works at
site. However, various third-party installations, in particular the
fixtures/furnitures, digital installation and other Client supplied
items, is likely to continue beyond this date until end-Feb 2011,
being approximately a further 60-days, and the Contractor shall
continue to provide site supervision and coordination of these
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remaining works until final handover to Client.
Target Final Handover to the Client is 01st March 2011. The work
shall be treated as completed upon the successful handover of the
site and necessary documents to the client.
The actual completion date shall be mutually agreed after
consideration of the Contractor’s detailed construction
programme prior to Contract award.
Tender Security (Earnest Money) Rs. 1,00,000/- (Rupees One Lacs Only) as a Demand Draft / Pay
Order in favor of Asian Paint Limited payable at New Delhi.
Advance Payment (Mobilization
Advance)
10% of contract value against bank guarantee of equivalent amount
valid till the completion of the work. The completion of the work
shall be considered upon the completion letter issue by the Client.
Performance Security
(Performance Bond)
For the value of 5% of the contract value in the form of scheduled
bank guarantee to be submitted up on issue of the order and valid
till 30 days after the expiry of defects liability period, in approved
format as acceptable to Project Manager/ Client.
Interim Claims One claim per month subject to the amount being at least 30 % of
the Contract Value and shall be addressed to Project
Manager/Client The claims shall be submitted to the Project
Managers along with all supporting documents. The date of
receipt of the bills shall be the date when all supporting
documents of the errorless bill are submitted.
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Retention Money 5% of the value of work done in each interim bill up to a maximum
of 5% of total adjusted contract value.
Release of Retention The retention money shall be returned upon the expiry of defect
liability period. The same can be paid on the completion of the work
against the bank guarantee of equivalent amount in favour of the
client.
TaxDeducted at Source Tax, including Works Contract Tax (WCT), shall be deducted at
source, as applicable, in accordance with the statutory
requirements from all payments made to the Contractor, including
that in respect of the Mobilization advance, if paid.
Delay Damages (Liquidated
Damages)
Rs. 50,000/- per day subject to a maximum of 5% of the contract
value.
Defect Notification Period
(Defect Liability Period)
12-months from the date of completion.
Period of Final Claim Final Claim shall be submitted within 1-month of completion of
works.
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Organisational Chart from Employer:
Senior Project Manager:
The Senior Project Manager gives the directive and is the final authority for approvals for
the Project for all the issues related to technical and financial matters. He also has the power
to sanction the financial approval for the resolved discrepancies etc. which is amounting to
the excess cost of the project than the estimated cost.
MANAGER (Contracts Administration)
The function of a Manager (Contracts) is to regularise the work flow in the project. He forms a planning department under which all the essentials of the project are
been maintained and recorded. The Manager (Contracts) being the head of the planning department has to keep
up the above mentioned functions. He is assisted by:
Quantity Surveyor:
Preparing and checking Bills of Quantity related to all civil, interior, MEP relatedwork on site.
Manager(Services)
Manager(Procurement)
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Organisational Chart from Employer:
Senior Project Manager:
The Senior Project Manager gives the directive and is the final authority for approvals for
the Project for all the issues related to technical and financial matters. He also has the power
to sanction the financial approval for the resolved discrepancies etc. which is amounting to
the excess cost of the project than the estimated cost.
MANAGER (Contracts Administration)
The function of a Manager (Contracts) is to regularise the work flow in the project. He forms a planning department under which all the essentials of the project are
been maintained and recorded. The Manager (Contracts) being the head of the planning department has to keep
up the above mentioned functions. He is assisted by:
Quantity Surveyor:
Preparing and checking Bills of Quantity related to all civil, interior, MEP relatedwork on site.
Senior Project Manager
Manager(Procurement)
Manager (Co-Ordinatio)
AssistantManager(Interior)
ProjectEngineer(Service)
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Organisational Chart from Employer:
Senior Project Manager:
The Senior Project Manager gives the directive and is the final authority for approvals for
the Project for all the issues related to technical and financial matters. He also has the power
to sanction the financial approval for the resolved discrepancies etc. which is amounting to
the excess cost of the project than the estimated cost.
MANAGER (Contracts Administration)
The function of a Manager (Contracts) is to regularise the work flow in the project. He forms a planning department under which all the essentials of the project are
been maintained and recorded. The Manager (Contracts) being the head of the planning department has to keep
up the above mentioned functions. He is assisted by:
Quantity Surveyor:
Preparing and checking Bills of Quantity related to all civil, interior, MEP relatedwork on site.
Manager(Contracts)
QuantitySurveyor
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MANAGER (Procurement)
The commercial Manager looks after finance, administration and HR relatedwork
Site Legal matters and General books of account maintenance Subsidiary records and Financial reports Billing and Payment of invoices Personnel records, Payrolls and records Wage and personnel reports to public agency
Manager- Service (MEP)
He will be responsible for all Service related work on site. Service work is very criticalhere as lot of co-ordination is required between electrical and lighting vendor.
Manager (Co-ordination):
He will be senior manager who will be responsible for co-ordination for all the activityon site. He should be specialized in sequencing of activity and planning schedule ofactivity over site. He will be assisted by:
Assistant Manager:
He will be reporting to Manager (Co-Ordination) and reporting all the site activitiesrelated to services. He has to prepare all site reports, progress reports etc.
Project Engineer (Service)
He has to deliver multiple roles for reporting as he has to work under Manager(Services) and also adhere instruction from Manager (Co-ordination) for site activityrelated to services.
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Organisation Chart for Contractor
Director:
The director of the company is the Proprietor and reserves all the final rights of theactivities of the company. He is the decision making authority in participation for thetenders and quoting the rates for the concerned works. He does make the policy decisionin a broader perspective for the activities and the growth of the Company.
Project In-Charge:
It is the Key Co-ordinator between the Client and the management of the Company.He has to Co-ordinates regularly with the Manager (Co-ordination) of Employer/Clientteam for all the activity pertaining to the progress of the project. He is the person whocommunicates all the matters to the client on behalf of the Contractor. He is the soleresponsible person for the progress and quality of construction of the Project. He has tomake periodical schedules and plan for the resources like material and man-power.
Site Engineer (Interior):
He will be permanent site staff who had to look after all the interior related work onsite. He has to report to Project-in Charge. His responsibilities include estimation ofquantities for interior work, sequencing of activity, site staff supervision etc
Site Engineer(Interior)
Site Supervisor
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Organisation Chart for Contractor
Director:
The director of the company is the Proprietor and reserves all the final rights of theactivities of the company. He is the decision making authority in participation for thetenders and quoting the rates for the concerned works. He does make the policy decisionin a broader perspective for the activities and the growth of the Company.
Project In-Charge:
It is the Key Co-ordinator between the Client and the management of the Company.He has to Co-ordinates regularly with the Manager (Co-ordination) of Employer/Clientteam for all the activity pertaining to the progress of the project. He is the person whocommunicates all the matters to the client on behalf of the Contractor. He is the soleresponsible person for the progress and quality of construction of the Project. He has tomake periodical schedules and plan for the resources like material and man-power.
Site Engineer (Interior):
He will be permanent site staff who had to look after all the interior related work onsite. He has to report to Project-in Charge. His responsibilities include estimation ofquantities for interior work, sequencing of activity, site staff supervision etc
Director
Project In-Charge
Site Engineer(Interior)
Site Supervisor Site Supervisor(Marketing)
Site Engineer(Services)
Site Supervisor
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Organisation Chart for Contractor
Director:
The director of the company is the Proprietor and reserves all the final rights of theactivities of the company. He is the decision making authority in participation for thetenders and quoting the rates for the concerned works. He does make the policy decisionin a broader perspective for the activities and the growth of the Company.
Project In-Charge:
It is the Key Co-ordinator between the Client and the management of the Company.He has to Co-ordinates regularly with the Manager (Co-ordination) of Employer/Clientteam for all the activity pertaining to the progress of the project. He is the person whocommunicates all the matters to the client on behalf of the Contractor. He is the soleresponsible person for the progress and quality of construction of the Project. He has tomake periodical schedules and plan for the resources like material and man-power.
Site Engineer (Interior):
He will be permanent site staff who had to look after all the interior related work onsite. He has to report to Project-in Charge. His responsibilities include estimation ofquantities for interior work, sequencing of activity, site staff supervision etc
Site Engineer(Services)
Site Supervisor
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Site Engineer (Services):
He will be also permanent site staff who had to co-ordinate with Manager Servicesand his Project-In Charge. His responsibilities include estimation of quantities for MEPWork, sequencing of activity for High Side, Low Side, Electrical, Plumbing work.
Recommendations and Conclusion:
The above concludes the mode of operations undertaken within a FIDIC environmentand having a well executed EPC Contract placed between Asian Paint (Client) and itsstakeholder responsible for the complete project delivery. The body of contract explainsabout throws light on specific issues majorly important points of construction, paymentterms, quality norms, technology and knowledge transfer. In parallel, the mean of EPCintends to empower the hierarchy top down bottom organizational structure, its functionand authority of each person. The scope definition is well audited under EPC form ofContract management with FIDIC Administration. Whilst EPC Cater the basic need of thefulfilment of the clients requirement, FIDIC deals with more technical reasons ofcontentions like ambiguity, classification, dispute etc and various ways and means ofsettlement majorly DAB, EOT, IPC etc.
Bibliography:
"Best Practices in Contract Management: Strategies for Optimizing Business Relationships<".Aberdeen Group. Retrieved 2008-07-10.
"Contract Management: Optimizing Revenues and Capturing Savings". Aberdeen Group. May2007. Retrieved 2008-07-10.
“Contact Management in Civil Works and Project” by V.A Prakash, NICMAR Publication.