ASSOCIATE TEST COORDINATOR TRAINING 8 EASY STEPS HIGH SCHOOL GRADUATION QUALIFYING EXAMINATION RETEST 1 Fall Administration 2010

ASSOCIATE TEST COORDINATOR TRAINING 8 EASY STEPS

HIGH SCHOOL GRADUATION QUALIFYING EXAMINATION RETEST

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Fall Administration 2010

District Testing Hierarchy2

Test Administration Directions The Test Administration

Directions (TAD) will assist with all testing procedures

If you did not receive a copy, download one from EED’s website http://www.eed.state.ak.us/tls/assessment/hsgqe.html

It is important to read it carefully prior to testing

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Test Security Agreement 4

Associate Test Coordinator Security Agreement is provided by the DTC or may be downloaded from the EED website http://www.eed.state.ak.us/forms/home.cfm

1. Review carefully and initial each indicator2. Ask for clarification before final signature

Once you sign the agreement, you are responsible for all test security in your building

You are acknowledging that you will follow all guidance, regulation, and instructions associated with the HSGQE

3. Return the signed copy to the DTC

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Step One: Receive and Inventory Test Materials [pp. 2-3 TAD]

1. Confirm receipt of materials with the DTC

2. Compare the materials received to the school packing list

3. Compare ranges of security numbers on the school security range sheets against test books received

4. Check quantities of materials

5. Verify the accommodated materials type and quantity received

6. Notify DTC of any discrepancies

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Materials for students receiving accommodations were ordered through the Online Enrollment System1. Large Print 2. Braille3. Audio CD (audio tapes are no longer available)4. Sign Language DVD

These materials can also be requested through the DTC Braille and Large Print accommodated materials require

transcription of responses into a Form E Standard Test Book (procedures for transcription are in the Test Administration Directions)

IMPORTANT: Reading Audio CD consists of 2 volumes (2 separate discs). Ensure both discs are provided to students during testing.

Step One: Receive and Inventory Test Materials (cont)

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DVDs now contain advanced programming, which includes chapters to locate specific groups of test questions.

Audio CDs now have a jewel case insert, which provides the track number for each test question.

Detailed instructions for administering the Audio CDs and Sign Language DVDs can be found in your Test Administration Directions.

Step One: Receive and Inventory Test Materials (cont)

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Step Two: Check Test Materials [p. 4 TAD]

Each associate test coordinator and/or proctor should receive:

1. Test Administration Directions Manuals

2. Test books 3. Precode labels and/or

district/school labels (preferably

affixed to each book)

4. “Do Not Score” Labels5. Classroom Daily Check In-

Check Out Worksheet

Provided by District:1. Sharpened No. 2 pencils with

eraser (not mechanical)2. extra erasers3. Scratch paper for writing and

mathematics test (not reading)

4. “Do Not Disturb” sign(s)5. Seating Chart (suggested)6. List of students and subtests

to be taken7. List of students requiring

accommodations/modifications

Provided by DRC:

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Step Three: Plan the Testing Schedule [pp. 5-7 TAD]

All test proctors must be certified teachers Proctors should not be testing own biological

child (same for adopted or foster care) One proctor for every 30 students Proctors must sign test security agreements Three subtests administered in this order

1. October 5 – reading

2. October 6 – writing

3. October 7 – mathematics Distribute, collect, and inventory testing

materials daily

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Step Three: Plan the Testing Schedule (cont)

All testing begins between 7:00am and 9:30am on the designated dates

Students are not permitted to leave within the first two hours of testing

No students are permitted to start after the first two hours of testing

All tests must be administered according to the directions

Have a plan for electronic devices and clarify it with all students and proctors

Have a plan and roster for all returning adults with Certificates of Achievement

Have a plan for students testing at lunch

Have a plan for students finishing testing

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Step Three: Plan the Testing Schedule (cont)

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Step Four: Organize the School Test Center [p. 8 TAD]

Eliminate distractions such as bells, telephones, or announcements

Confirm testing rooms have proper lighting and instructional materials are removed from the walls

Confirm students needing accommodations are addressed

Establish a policy for student cell phones Make sure all CD players have electricity or

batteries and working

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Step Five: Use of Standardized Administration Procedures [pp. 8-9 TAD]

Confirm all proctors have been trained Ensure proctors have read the TAD in advance Ensure similar testing conditions for each proctor Ensure proctors read test directions as written Ensure proctors are walking around during testing

Test invalidation Cheating Marking multiple random responses Copying and/or transmitting test items/answers Using reference materials not allowed

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Precode Label District/School Label

All test books must have either a precode label or a district/school label

Test books returned without a label will be considered unused and WILL NOT BE SCORED

Step Six: Prepare the Test Books [pp. 10-12 TAD]

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HSGQE Retest From E One test book containing

reading, writing, and mathematics

Apply a label to the front cover (precode or district/school)

When using District/School labels, bubble in all student information (see TAD for details)

Returning adults with Certificates of Achievement – bubble in what is known

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The precode label saves proctors time and eliminates error in student identification

If a precode label is used, the bubbles on the front cover of the test remain blank In cases where students

fill in bubbles – the label overrides any marks (no need to erase the bubbles)


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Note the label includes the HSGQE subtests to be taken It is a quick reference for

proctors to use If only the subtests are

inaccurate, the label may still be used – it will not impact any data collection


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District/school labels are used in place of a precode label It will assign the student to the

correct district and school for reporting test scores

When a precode label contains incorrect student-identifying information, replace it with the district/school label

When a district/school label is applied, all bubbles on the test book cover must be completed


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Do Not use a “Do Not Score” label if there is a bubble marked in the “Teacher Use Only” field on the

front cover

All test books must be secure and tracked

Use “Do Not Score” labels under the following circumstances:1. A label is not positioned correctly

on the test book (redo with another test book and district/school label)

2. A precode label was placed on the test book but the student did not show up for testing.

3. An inappropriate label was placed on the test book (may need to transcribe student answers)

4. Test should not be scored


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Step Seven: Administer the Tests [p. 14 TAD]

Use security checklists to track secure materials at all times1. Associate test coordinators use

school security checklists to confirm tracking with proctors daily

2. Proctors use the classroom daily check in-check out worksheet to monitor tracking with students hourly

Secure test materials must be monitored constantly to avoid loss and possible security breach

Students receiving accommodations with Braille, Large Print, or keyboard text, must have their work transcribed into a standard Form E test book

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Step Eight: Assemble Materials for Return [pp. 40-42 TAD]

After testing is complete reread all 15 steps to return materials on page 40-42 in TAD

Inventory student test books and ensure the following: Reference sheets are removed Each test book to be scored has a label Test books with “Do Not Score” labels are

accurate “Teacher use only” field is complete where

applicable (consult DTC before invalidating) Braille and Large Print accommodated tests have

been transcribed Package all used and unused test materials in

shipping boxes to DTC as instructed in TAD Notify DTC that boxes are en route

Quiz Time

1. When materials arrive, security _______ must be compared.

2. Additional TADs can be downloaded from ______.

3. The reading test is given first on ______.

4. Number ______ pencils are acceptable.

5. Associate test coordinators use ______ to confirm tracking with proctors.

6. Students who answer using Braille, Large Print, or keyboarding must have responses ______ into a standard Form E test book.

7. Test books not used should be left in the ______ ______ and returned to the DTC after testing.

8. All used test books must have a ______ before being shipped for scoring.

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DRC Alaska Project Team Contact Info

•Phone: 1-866-339-6390•Fax: 763-268-2979 •Email:[email protected]

EED Contact Info

Kari: [email protected]; 465-8436Janet: [email protected]; 465-8431Erik: [email protected]; 465-8686

Documents

ASSOCIATE TEST COORDINATOR TRAINING 8 EASY STEPS HIGH SCHOOL GRADUATION QUALIFYING EXAMINATION RETEST 1 Fall Administration 2010