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ASTD Puget Sound Linking People, Learning & Performance
Board Member
Desk Book2008
0
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Greetings New or Prospective ASTDps Board Members!
I am proud to introduce to you this Desk Book, which is a new resource for those who have joined the ASTDps Board of Directors, or who are looking to join the Board. This is a project that has been over a year in the making and is one that has involved contributions from many Board members, who have worked hard to bring this resource to you.
Along with our purpose of providing professional development, personal growth, and resources in Workplace Learning and Performance to our chapter members in the Puget Sound region, we also provide great opportunities for members to serve the chapter as volunteers, including taking on leadership positions on our Board of Directors.
I strongly encourage you to participate on the chapter’s Board. As the Vice-President of Membership for two years, and the President this year, I can tell you that I have experienced tremendous growth in my own leadership, management, organizational, and coaching skills, which apply directly back on the job in my work at T-Mobile. I’ve also made some wonderful friends and connections through the chapter, and I encourage you to do the same to reap your own rewards.
This Desk Book is part of a new approach for the chapter with Board member recruiting and orientation. It includes specific information about the roles on the Board, the goals of the chapter, the programs we provide and our bylaws, which guide how we operate as a non-profit entity. All of us who are currently serving on the Board hope you find this information to be helpful. This resource will be used in both Chapter Leadership Information sessions and as a guide during new Board member orientation sessions.
Another aspect of this new approach is around the concept of “fit.” In other words, through providing this type of information, we are looking to successfully fit the right person in the right role at the right time. In opening the recruiting process to every member, we hope to build a strong candidate pool that puts us on the path of achieving this fit. We know that patterns of volunteer involvement with the chapter have changed over the years, and we see this new process as helping to answer this dynamic.
Please feel free to provide us with feedback about the Desk Book and the recruiting process. We welcome your participation and are excited about involving as many members as possible as we build our leadership bench strength in 2009 and beyond.
Thank you.
Lisa Downs2008 President, ASTDps
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TABLE of CONTENTS
President’s Message 2About ASTD 3ASTDps Programs 4Chapter Challenges and Issues of Importance in 2009 5How the ASTDps Board works 6Chapter Leader Competency Model 6ASTDps Board Positions 7Board Position Purpose Statements 8Responsibilities Shared by Every Board Member 9President 10President-Elect 11Past President 12VP Finance 13Secretary 14VP Professional Development 15VP Programs 16VP SIGs, GIGs and PDNs 17VP Membership 18VP Volunteers 19VP Communication 20VP Technology 21VP Research and Learning Science 22Administrator 23Website 242008 Financials 25-26Conflict of Interest Policy 27Expense Reimbursement Guidelines 28By-Laws 29-35Resources 36The ASTD Competency Model 37CPLP 38Acronyms 39Membership Costs 40Forms (incomplete) 41
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About ASTD
ASTD was founded in 1944 and now has ~70,000 members in the US and around the world.
The Puget Sound Chapter was founded in 1953 and now has ~350 members.
Puget Sound Chapter Member/Chapter Value Proposition: ASTDps creates opportunities for individual and organizational members to develop personal and professional excellence.
Who are our members? People who are directly engaged in training and employee development work, either as
employees of or consultants to individuals and organizations. People who are exploring the training and development profession. People who administer one or more aspects of the training and employee development
function.
People who support the training and development profession as resource vendors.
ASTDps is chartered by ASTD National. The two groups have similar missions, but focus on delivering different services to members. People who belong to both groups receive the most comprehensive benefits.
ASTD National: ASTD is the world's largest association dedicated to workplace learning and performance professionals, with over 70,000 members and associates from more than 100 countries. Based on the Chapter Leader Competency Model, the ASTD Leaders’ Institute (ALI) website collects quality resources to help Chapter Board members be better leaders.
Who are ASTDps’ Professional Association Partners?
Society for Human Resource Management, Seattle and Lake Washington Chapters (SHRM) Pacific Northwest Organizational Development Network (PNODN) International Society for Performance Improvement (ISPI)
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ASTDps Programs
Chapter meetings: currently monthly, our Chapter meeting format is built around two activities: networking and learning. We provide time for both by formally gathering before our featured speaker(s) begin their presentations.
Professional Development: in addition to monthly Chapter meetings we present other one-time and recurring developmental programs, which include
Fundamentals of Training: a comprehensive two-day introduction to the basic principles and practices of training and development.
Future of Training: an annual one-day conference that highlights new technology as it relates to and is used in training
SIG (Special Interest Group): Now exist for Trainers, Creativity and Innovation, Senior Training and Development Practitioners and Technology. In addition, we offer a Career Development SIG for members who are seeking new employment opportunities.
GIG (Geographic Interest Group): Now exist for the South Sound area and meet in Tacoma/Olympia.
PDN (Professional Development Network): groups of people who get together regularly (monthly, bi-monthly) to share ideas, current activities, ask for advice. PDNs may have a special or a general interest focus related to training and development.
Special Events, such as co-sponsoring the Seattle stop on Marcus Buckingham’s latest book tour.
Volunteer Appreciation: we recognize and thank our volunteers annually at a semi-formal Volunteer Appreciation Reception.
ASTD Chapter Operating Requirements (CORE): a set of performance guidelines for all of the Society's chapters. Designed to help chapters deliver a consistent set of benefits to members, CORE consists of 17 requirements covering key programs, services, and activities for effective chapter operations. ASTDps has been CORE compliant for the past three years.
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Chapter Challenges and Issues of Importance in 2009
Membership:
members have changing needs for professional development members with limited resources (time, money, energy) have to make hard choices reaching and engaging more types of potential members, including ASTD National
members
Volunteerism:
competing volunteer options and limited resources (time, money, energy) responding to volunteers changing priorities and constraints
Research:
getting timely and useful information to guide program decision-making from a sample large enough to be trusted
Program:
featuring technology in programs balancing program offerings (“can’t be all things to all people”) balancing breadth of offerings with quality of offerings finding resources (volunteers) to execute
Communication:
not enough communication vs. too much communication keeping the newsletter fresh
Leadership:
raising and maintaining interest in leadership finding qualified people willing and ready to commit to leadership ensuring continuity
Technology:
making our technology user-friendly, robust and dependable keeping our website fresh
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How the ASTDps Board works
The full ASTDps Board meets monthly to confer on issues of importance to the Chapter and to make decisions related to the business of the Chapter.
The ASTDps Board has an Executive Committee, which consists of the President, President-Elect, Past President, VP Finance and another Board member at the discretion of the President. The Executive Committee also meets monthly, a week prior to the meeting of the full Board. The Executive Committee reviews upcoming decisions and makes recommendations to the full Board.
Board Member Value Proposition: ASTDps reimburses and/or waives some of the regular costs of membership so that qualified ASTDps members may engage in Chapter leadership activities without incurring personal financial hardship.
Board membership offers opportunities to:
Develop leadership competencies Get to know professional peers Practice management skills Explore new roles
Contribute to the profession
To help us deliver on our value proposition, ASTD applies its Chapter Leader Competency Model, below. At an annual ASTD Leadership Conference (ALC) ASTD National brings together chapter leaders from all over the country for two days to share best practices. ASTDps underwrites attendance at this annual meeting in Washington DC for some of its Board members.
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ASTDps Board Positions:
President
President-Elect *
Past President
VP Finance
Secretary
VP Professional Development *
VP Programs*
VP SIGs, GIGs and PDNs*
VP Membership
VP Volunteers
VP Communication*
VP Technology*
VP Research and Learning Science
* Open positions for 2009
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Office Purpose Elected or chosen by
Executive Committee
President Ensure Chapter continuity. Create and implement strategic and tactical plans, support and coach Chapter officers and development of succession plans. Chair the Executive Committee.
Members Yes
President Elect Ensure Chapter continuity. Work with the President to oversee Chapter activities and assume the duties of the President if she or he is absent. Succeed the President upon expiration of President’s term or upon the President’s resignation or incapacity.
Members Yes
Past President Ensure Chapter continuity. Coach, counsel and advise the President. Members Yes
VP Finance Ensure Chapter continuity. Manage and report on the finances of the Chapter in accordance with CORE requirements. Prepare budgets, analyze financial impacts of proposals and make recommendations regarding financial processes and procedures. Organize annual review of Chapter books. Act as primary liaison to the Chapter’s contract Administrator.
President and Board
Yes
Secretary Ensure Chapter continuity. Ensure accurate retention and communication of the chapter's proceedings and records. With the President, develop the Board’s monthly and retreat agendas.
President and Board
No
VP Professional Development
Meet member needs. Plan and manage presentation of regular and special professional development programs and events, including Fundamentals of Training and The Future of Training.
President and Board
No
VP Program Meet member needs. Organize and present monthly Chapter programs that respond to the interests and meet the professional development needs of members.
President and Board
No
VP SIGs, GIGs and PDNs
Meet member needs. Create and oversee the activities of special and geographic interest groups. President and Board
No
VP Membership Ensure Chapter continuity. Attract new members and retain current members. Develop individual and corporate membership goals; implement strategies and activities.
President and Board
No
VP Volunteers Support the success of Chapter programs. Create and manage processes that encourage members to volunteer for and participate in the activities of the Chapter.
President and Board
No
VP Communication Support the success of Chapter programs. Develop and execute communication strategies that inform the membership and support programs and activities. Edit and publish the Chapter’s newsletter.
President and Board
No
VP Technology Meet member needs. Develop and implement technology goals and strategies; manage electronic tools and mechanisms including the chapter web site. Serve as Webmaster for the Chapter’s website. Act as Chair of the Technology SIG.
President and Board
No
VP Research and Learning Science
Support the success of Chapter programs. Provide members of the Board with current and useful information regarding the needs and interests of members. Chair the Research SIG.
President and Board
No
Job Descriptions
Every ASTDps Board member has a responsibility to:
Contribute to the Board’s monthly Agenda and prepare for monthly Board meetings. Write a short narrative for attachment to Board minutes that reports on activities and provides metrics for the Board’s performance dashboard.
Attend monthly Board meetings, which last for ~90 minutes. Participate in discussions and decision making.
Attend the Board’s Annual (full day) and summer (half day) Board Planning Retreats; review past performance and participate in the development of long-term strategic and annual tactical plans.
Support and participate in Board and Chapter programs.
Attend monthly Chapter meetings.
Contribute content to the Chapter Newsletter and website.
Recommend and develop policies and procedures.
Participate in the annual Succession Process.
Respond to email inquiries.
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
President Ensure Chapter continuity. Create and manage implementation of strategic and tactical plans.
Members Yes
Monthly activities Chair Executive Committee meetings
Approve the final Board Agenda
Chair Board meetings
On-going activities Support and coach members of the Board
Annual activities Plan and chair the Board’s Annual Retreat (December) and Mid-Year Retreat (Summer)
Finalize updates to the Chapter Strategic Plan
Lisa Downs2006 VP Membership 2007 VP Membership2008 President-Elect2008 President
I am a Leadership Development Manager for T-Mobile USA’s Integrated Customer Experience Group, where I conduct communications, leadership, and management training and serve as a coach and curriculum developer. I am the owner of DevelopmentWise, a consulting business in Redmond, Washington. Previously, I have been a Senior Learning and Organizational Development Specialist for The Growth Partnership, Inc. and Manager of Learning and Development for Clark Nuber PS. While at Clark Nuber I established the Accounting Careers Program for the Washington Society of Certified Public Accountants.
Before moving to Washington State I earned my secondary education teaching credentials in 1996, which launched my career in learning and development, training, and curriculum design. I also worked for both commercial and public radio stations in the Quad-Cities area of Illinois and Iowa.
I received a Master of Science in Education degree with a concentration in Adult Education from Western Illinois University in 2000 and completed my undergraduate degree in Speech Communications in 1991 at Augustana College in Rock Island, Illinois.
My first ASTD Press Trainer’s WorkShop Series title, Listening Skills Training , was released in April 2008; Time Management Training is due for release in October 2008, and Negotiation Skills Training for release in Spring 2009. I might not have become an author if I hadn’t been encouraged by Lisa Haneberg, VP Programming during my first year on the Board!
My husband Chris and I live in Redmond with our two cats, Gracie and Fletcher.
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
President-Elect Ensure Chapter continuity. Work with the President to oversee Chapter activities and assume the duties of the President if she or he is absent. Succeed the President upon expiration of President’s term or upon the President’s resignation or incapacity.
Members Yes
Monthly activities Chair Executive Committee meeting if necessary
Board Meeting if necessary
On-going activities Support President in overseeing Chapter activities, stepping in when requestedMonitor mix of strategic planning (internal) and member-facing (external) operations
Develop strategic plan
Annual activities Chair Succession Process
Assist with planning and chairing the Board’s Annual Retreat
Lynne Lazaroff
2003 VP of Programs 2007 VP of SIGs, GIGs and PDNs2008 VP of SIGs, GIGs and PDNs2008 President Elect
Hi! I have over twenty-five years of progressive international experience in organizational development, training and development, and performance consulting (I know, I know, I look way too young!, and a M.S. in Management for Organizational Effectiveness. Through my business, The Leadership Dimension, I provide training, consulting, and coaching to individuals, groups, and organizations in the areas of leadership development, supervisory skills, communication and interpersonal skills, team work, change management, organizational alignment, and continuous learning.
My experiences as VP of Programs, VP of SIGs, GIG, and PDNs, and President-Elect have provided me with opportunities to further develop and practice my leadership, communication, marketing, and project management skills. Wish I could say that all of my efforts have been perfect - but I’m honest and will admit that I’ve learned a lot through trial and error. But that’s what so valuable about being on the Board of this organization. We’ve created a supportive learning environment that encourages us and holds us accountable for our performance.
I have also made great connections for business and for life. Come and join us - you’ll be glad you did!
"When you cannot make up your mind which of two evenly balanced courses of action you should take - choose the bolder." William Joseph Slim
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
Past President Ensure Chapter continuity. Coach, counsel and advise the President.
Members Yes
Monthly activities
On-going activities
Annual activities
Howard Gutknecht2006 VP Professional Development2007 President2008 Past President
Howard worked for Seattle Center as Coordinator of Special Events in the years when Bumbershoot and the Northwest Regional Folklife Festival were getting their start, managing an events staff that produced 650 events in 1975.
Moving to Chicago he worked for a bank holding company, a public relations agency and a presentations training company before returning to Seattle to join the marketing/advertising staff at Seafirst Bank. He left the bank to found Communication 2020 in 1987. Since then his clients have included Ameritech, Apple Computer, Borland, GGLO, Fluke, Intermec, Intertrust, Safeco, Swensen Say Faget', Providence Healthcare System, Premera, and Weyerhaeuser.
Howard Gutknecht obtained his BA degree from the University of Washington, with studies focused in Psychology, Organizational Behavior, and Business.
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
VP Finance Ensure Chapter continuity. Manage and report on the finances of the Chapter in accordance with CORE requirements.
President Yes
Monthly activities Prepare budgetsPrepare financial statementsBalance bank statementsAnalyze financial impacts of proposalsMake recommendations regarding financial processes and procedures
On-going activities Act as primary liaison to the Chapter’s contract AdministratorMaintain balance between expenditures for enhancement of the chapter and those that meet current needs of membersReview current banking, vendor and investment relationships to ensure the best use of chapter fundsKeep informed on current federal and state regulations concerning exempt status, tax liability, and filing compliance
Annual activities Organize annual review of Chapter booksWork with all board members to establish annual budget for their areaPrepare and file necessary Chapter tax returns
I am currently a Training Consultant for PEMCO Financial Services where I assess learning needs, deliver training and customize curriculum, provide coaching, and work with managers and supervisors to redesign processes that encourage employee learning and support business results. I have over 30 years of experience as an independent consultant, an analyst for a national research project on employee retention, a business manager with multi-site responsibilities, and training facilitation for several national corporations. In 2007 I earned the CPLP, a national certification in learning and employee development.
I was hesitant to be on the Board of Directors because I didn’t know what the time commitment would be like and then just jumped into the pool to fill an unplanned vacancy. As it turns out, there is a fair amount of work that comes with the job, but it’s inspiring working with the other committed volunteer leaders to envision strategic direction and build value for members and sustainability for the chapter. What made me hesitate is what now keeps me going. I encourage you to take the leap. The ability to influence professional development opportunities in my field, the professional camaraderie and the access to local and national leaders have far exceeded my expectations.
“I never teach, I only attempt to create the conditions in which people can learn.” Albert Einstein
Sunny Lucia, MPH, CPLP2007 Associate Dean, Fundamentals of Training2008 VP Finance2009 VP Finance
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
Secretary Ensure Chapter continuity. Ensure accurate retention and communication of the chapter's proceedings. Maintain the integrity of chapter records.
President No
Monthly activities Develop the Board’s monthly meeting agendas
Produce and distribute minutes from monthly meetings
On-going activities
Annual activities Develop the Board’s retreat agendas
Produce and distribute minutes from retreats
Support the Succession Process
Janice I. Williams2008 Secretary2009 Secretary
I consider it an honor and a privilege to serve as Secretary of the ASTDps Board of Directors. It’s a way to give back to an organization that has provided many learning and networking opportunities to me since I became a member in 1992.
I have extensive human resource professional and organizational development experience working in technical environments for “Fortune 500” and small start-up companies. For these organizations I’ve delivered strategic human resources consulting, products, and services and have applied my understanding of how HR supports business to add value in talent management, leadership development and succession planning.
My certifications include: Senior Professional Certification (SPHR) Society for Human Resource ManagementAssociate Certified Career Coach (ACCC) Career Coach InstituteCertified Professional Retirement Coach (CPRC) Retirement Coach InstituteCertification for Training Specialist, University of Washington
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
VP Professional Development
Meet member needs. Plan and manage presentation of regular and special professional development programs and events, including Fundamentals of Training and The Future of Training.
President No
Monthly activities
On-going activities
Annual activities Deliver Fundamentals of Training Course
Deliver Future of Training Conference
Mary Simpson Cutting2007 VP Professional Development and Dean, Fundamentals of Training2008 VP Organizational Development
Professional development is at the heart of ASTD’s mission, so this is a really meaningful role to play in the chapter. The programs this office owns are very visible and produce revenue, so when they’re successful you’re a hero! On the other hand, they’re complex and sometimes don’t work, which is disappointing… During my tenure, I’ve experienced both outcomes. What I learned is – get help! These are “focal” programs – they build over the year and then are intense and over quickly. If you like to work this way and think strategically, consider this office.
A “recovering HR Director,” my passion is for Performance Management (one of the CPLP areas of specialization, by the way) which I get to work on every day as McKinstry’s Employee Development Manager. I picked ASTD because of its motto, “Linking People, Learning and Performance.” Being a meeting and event volunteer (check people in, sell books and welcome presenters) was a great way to network and learn how the chapter worked. This year I’ve morphed into VP OD and have helped update various processes, like our new approach to succession. Board work takes time – no way around it… That said, it’s been an invaluable career development opportunity I wouldn’t have missed and enthusiastically recommend! It’s exposed me to wonderful role models and has allowed/forced me to take a broader view of our profession than I might have.
My undergrad degree in History is from the University of Oregon; my MBA is from the UW. Being both a Duck and a Husky comes in handy – I cheer for both and always win when they meet!
PS: If you’re considering this position on the Board – Sunny and I developed a comprehensive “how to” template for Fundamentals of Training to make delivering this program easier.
“New occasions teach new duties, time makes ancient good uncouth.” Words to an Anglican hymn by James R. Lowell, in the Boston Courier, December 11, 1845.
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
VP Program Meet member needs. Organize and present monthly Chapter programs that respond to the interests and meet the professional development needs of members.
President No
Monthly activities
Deliver monthly chapter programs. Tasks includes:
Locate venue Each month communicate specific presentation/design needs with venue staff Work with cater (number of attendees to be served) Work with the Programs Committee to select presenters for monthly meetings; best if you
have minimum of 3 months booked at a time Work with presenters to meet needs of our members who attend programs; get description
of program and presenter bio to put into newsletter and on website; make sure presenter brings appropriate amount of materials such as slide deck, hand-outs, etc; presentation should be interactive, fun and informative—based on sound adult learning principles.
Moderate monthly meeting: get presenter set-up; facilitate Board member announcements, membership announcements; introduce presenter; keep time; after presentation, raffle door prizes (usually 2 books) and announce next month’s presenter.
Confirm with Volunteer VP that someone is scheduled to work the registration desk the morning of the monthly meeting.
On-going activities
Create, organize and sustain a Program Committee that helps with locating talent, brainstorming presentation options, and choosing who will present. My experience is that if you put together a group of interested, dedicated people, they will help you locate talent and sustain the work of delivering programs each month. Committee members also share the tasks required to deliver the monthly program (see above).
Attend monthly Program meetings
Annual activities
Doug Nathan
2006 VP Programs2007 VP Programs2008 VP Programs
[email protected] 206.734.0097
If you like to find out what’s happening in the world of T&D locally and nationally and share that with other, this is a very fun role to play within ASTDps . You get to learn about great speakers, connect with them and introduce them to other ASTDps members and training professionals.
I am the Managing Partner of conflictmatters, a consulting firm that provides conflict resolution and leadership development services to individuals, teams and organizations. Recently I spent five years at Microsoft designing innovative classroom and online training solutions for employees, managers, and leaders. My term on the Board of the Washington Mediation Association runs from 2008-2010.
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
VP SIGs, GIGs and PDNs
Meet member needs. Create and oversee the activities of special and geographic interest groups.
President No
Monthly activities Collect publicity data from SIG, GIG, and PDN leaders and provide to VP of Communication for inclusion in newsletter and datebook. Update Website EventBrite for registration.
On-going activities Recommend which SIGs, GIGs and PDNs the chapter will support. Provide support to and monitor performance of SIG, GIG, and PDN leaders and resulting programs.
Annual activities Recruit and guide leaders of SIGs, GIGs and PDNs.
Lynne Lazaroff2003 VP of Programs 2007 VP of SIGs, GIGs and PDNs2008 VP of SIGs, GIGs and PDNs2008 President Elect
Hi! I have over twenty-five years of progressive international experience in organizational development, training and development, and performance consulting (I know, I know, I look way too young!, and a M.S. in Management for Organizational Effectiveness. Through my business, The Leadership Dimension, I provide training, consulting, and coaching to individuals, groups, and organizations in the areas of leadership development, supervisory skills, communication and interpersonal skills, team work, change management, organizational alignment, and continuous learning.
My experiences as VP of Programs, VP of SIGs, GIG, and PDNs, and President-Elect have provided me with opportunities to further develop and practice my leadership, communication, marketing, and project management skills. Wish I could say that all of my efforts have been perfect - but I’m honest and will admit that I’ve learned a lot through trial and error. But that’s what so valuable about being on the Board of this organization. We’ve created a supportive learning environment that encourages us and holds us accountable for our performance.
I have also made great connections for business and for life. Come and join us - you’ll be glad you did!
"When you cannot make up your mind which of two evenly balanced courses of action you should take - choose the bolder." William Joseph Slim
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
VP Membership Ensure Chapter continuity. Attract new members and retain current members. Develop individual and corporate membership goals; implement strategies and activities.
President No
Monthly activities Develop, deliver, evaluate and grow individual and corporate membership services and programs
Provide membership information to chapter meeting attendees
Track and report on membership statistics
On-going activities Conduct New Member Orientation (Quarterly)
Annual activities Conduct member needs assessment and satisfaction survey
Theresa Kinney2008 VP Membership2009 VP Membership
I consider myself privileged to serve on the ASTDps Board. I had been a member of the chapter for almost a year and had been involved in some joint sponsorship activities between ASTDps and the Pacific Northwest Organizational Development Network. Joining this board has impacted my professional and personal life. The professionals I continue to meet at every chapter meeting are amazing. I am constantly being introduced to new training and development techniques and topics.
I have over 20 years experience in management, consulting and organizational development. I hold a MA in Leadership Studies and a BS in Psychology and BA in Sociology. I have a broad financial services background and am currently the VP of Business Development for Lee Hecht Harrison, an international talent management firm.
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
VP Volunteers Support the success of Chapter programs. Create and manage processes that encourage members to volunteer for and participate in the activities of the Chapter.
President No
Monthly activities Tactical planning to carry out volunteer strategy
Support Chapter Meetings by identifying volunteers to fill roles
On-going activities Assist volunteers with getting training or information needed to fulfill volunteer role
Support special programs by identifying volunteers to fill roles
Partner with Administrative support to maintain a database of members interested in volunteering
Updating Volunteer information on ASTDps Website
Coordinate introductions to appropriate board member or project lead
Contacting volunteers to discuss their interests
Annual activities Volunteer Appreciation Event (Plan, coordinate, host)
Fundamentals of Training Event (Coordinate volunteers)
Future of Training Event (Coordinate volunteers)
Martha Kelly2008 VP Volunteers 2009 VP Volunteers
The role of VP of volunteers is to recruit, develop and retain volunteers to carry out the mission of the chapter.
For over 15 years I have enjoyed working with exceptional human resource organizations with a focus on new employee on-boarding, management development and maximizing workplace performance.
Today, I consider VP of Volunteers as one of my favorite roles and am honored to build on the awesome talent and exceptional goodwill of the ASTDps membership. Working as a volunteer and board member, I have gained valuable insight around group dynamics and leadership that you can only get through experience.
It is sometimes challenging to fit my ASTDps job into my busy week, but it is worth the effort to work alongside others who have passion and commitment to serve this awesome professional community. I am still amazed at how hard people work without getting paid! I am thinking that there is something special about this organization.
If you have any questions, ideas or interest regarding volunteering for your Puget Sound Chapter of the ASTD, please contact me at [email protected].
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
VP Communication
Support the success of Chapter programs. Develop and execute communication strategies that inform the membership and support programs and activities. Edit and publish the Chapter’s newsletter.
President No
Monthly activities Publish the monthly chapter newsletterPublish the monthly Chapter Datebook Email
On-going activities Manage the email invitation processCollaborate with the webmaster to manage the content of the chapter website Collaborate with event planners and program managers on marketing strategies for events
Annual activities
Brett Shell
2006 VP Communication2007 VP Communication2008 VP Communication and VP Technology
"Serving on the ASTD Puget Sound board has been a tremendous professional opportunity for me. At the time I joined the board in 2005, I was working from home as an instructional designer, new to Seattle, and in many ways still new to instructional design having taken the role as a learning design consultant straight out of the graduate school for creative writing. Serving on the board of ASTD Puget Sound not only expanded my professional network exponentially it also offered exposure to the many different facets of the learning and development profession."
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
VP Technology Meet member needs. Develop and implement technology goals and strategies; manage electronic tools and mechanisms including the chapter web site. Serve as Webmaster for the Chapter’s website. Act as Chair of the Technology SIG.
President No
Monthly activities
On-going activities
Annual activities
Brett Shell2006 VP Communication2007 VP Communication2008 VP Communication and VP Technology
Serving on the ASTD Puget Sound board has been a tremendous professional opportunity for me. At the time I joined the board in 2005, I was working from home as an instructional designer, new to Seattle, and in many ways still new to instructional design having taken the role as a learning design consultant straight out of the graduate school for creative writing. Serving on the board of ASTD Puget Sound not only expanded my professional network exponentially it also offered exposure to the many different facets of the learning and development profession.
Job Descriptions
Office Purpose Elected or chosen by
Executive Committee
VP Research and Learning Science
Support the success of Chapter programs. Provide members of the Board with current and useful information regarding the needs and interests of members. Chair the Research SIG.
President No
Monthly activities Chairs the Applied and Scholarly Research Councils
Writes or edits monthly Chapter newsletter column, “Research Factoids”
Attends regular Chapter meeting
Attends Board of Directors meeting
On-going activities Analyzes and reports on the results from the lapsed membership survey
Consults with Board members on member needs and interests
Continuously scans environment for, and reports on, emerging useful research, industry trends, and special development opportunities to increase members’ research skills in needs assessment and outcomes evaluation
Annual activities Conducts the annual membership survey
William "Bud" Wurtz, Ph.D.2006 Creativity and Innovation SIG leader2007 Creativity and Innovation SIG leader2008 VP of Research and Learning Sciences
I build on Francis Bacon’s classic statement that “Knowledge is power” to explain my commitment to the research function; and I add the idea that “research is new knowledge.” I believe one of the best ways to advance our profession is to help individual practitioners increase their skills in research and learn to use research to improve needs assessment and evaluate outcomes.
I am currently Director of Corporate and Community Services for the Institute of Applied Creativity at Texas A&M University. In this role I help organizations improve their innovation capabilities. I also help executives improve their creative and critical thinking skills through my own firm, Coaching for Creativity. I have served two terms as president of the American Creativity Association. I have spent twenty years as a manager and senior consultant OD and training for Fortune 500 high tech, telecommunications, energy and agribusiness companies and am a Registered Organization Development Consultant (RODC).
Office Purpose Elected or chosen by
Executive Committee
Office Administrator
Support the success of Chapter programs. Paid position
No
Monthly activities Work with VP Finance to handle AP/AR; maintain GL
Oversee registration for Chapter meetings
On-going activities Oversee registration for Chapter events
Provide financial and membership information to Board members
Respond to phone and email inquiries
Annual activities Work with VP Finance to close fiscal year and submit tax return
Ann Baus
Chapter history (joined organization in - year)
Contact information (email; phone if desired)
Personal statement/bio/words of wisdom
2008 Financial Information
ASTDpsProfit & Loss
January - June, 2008
TotalJan - Jun, 2008 % of Income % of Expense
Income CHIPS 241.28 1.67% 1.87% Membership Dues 3,110.00 21.58% 24.17% Cash & Check Payments 2,040.00 14.15% 15.85% Credit Card Payments 1,155.00 8.01% 8.97% Online Payments - Acteva 3,075.00 21.33% 23.89% Total Membership Dues $ 9,380.00 65.08% 72.89% Program Income 0.00% 0.00% Cash & Check Payments 655.00 4.54% 5.09% Credit Card Payments 530.00 3.68% 4.12% Online Payments - Other 2,680.00 18.59% 20.82% SIG Meetings 926.98 6.43% 7.20% Total Program Income $ 4,791.98 33.25% 37.24%Total Income $ 14,413.26 100.00% 112.00%Expenses Administrative Services 0.00% 0.00% KD Business Services 4,993.34 34.64% 38.80% Total Administrative Services $ 4,993.34 34.64% 38.80% Fees/Licenses 0.00% 0.00% Acteva Fees 211.70 1.47% 1.65% Credit Card Transaction Fees 322.77 2.24% 2.51% Eventbrite 183.15 1.27% 1.42% PayPal Transaction Fees 124.82 0.87% 0.97% Total Fees/Licenses $ 842.44 5.84% 6.55% Meetings & Travel 0.00% 0.00% ASTD Conference 1,630.03 11.31% 12.67% Total Meetings & Travel $ 1,630.03 11.31% 12.67% Office Supplies 3.00 0.02% 0.02% Postage and Delivery 61.78 0.43% 0.48% Program Expenses 979.92 6.80% 7.61% Catering 1,657.51 11.50% 12.88% Other Program Expenses 319.41 2.22% 2.48% Printing 62.23 0.43% 0.48% Room Rental 856.50 5.94% 6.66% Total Program Expenses $ 3,875.57 26.89% 30.12% Taxes 0.00% 0.00% Local 263.59 1.83% 2.05% Total Taxes $ 263.59 1.83% 2.05% Telephone 277.87 1.93% 2.16% Uncollectable Fees 335.01 2.32% 2.60% Website Services 113.99 0.79% 0.89%
Quickbooks 215.56 1.50% 1.68% Survey Monkey 200.00 1.39% 1.55% Your Mailing List Provider 57.00 0.40% 0.44% Total Website Services $ 586.55 4.07% 4.56%Total Expenses $ 12,869.18 89.29% 100.00%Net Operating Income $ 1,544.08 10.71% 12.00%Net Income $ 1,544.08 10.71% 12.00%
Tuesday, Jul 01, 2008 07:51:00 AM GMT-7 - Accrual Basis
ASTDps Board Member
Conflict of Interest Policy and Statement
The Directors of the American Society for Training and Development Puget Sound Chapter resolve that no member of the Board of Directors shall participate in any discussion or vote on any matter from which he/she or a member of his or her immediate family may benefit economically.
During opening discussion of new business a Board member is expected to immediately announce potential conflicts of interest, disqualify him/herself and be excused from the meeting until discussion on the matter is over and decisions regarding it, if any, have been made.
Additionally, all members of the Board shall refrain from obtaining a list of ASTDps member contact information for personal solicitation purposes at any time during or after their terms of affiliation.
The intent of this policy is that Board members shall:
Refrain from behavior that can be interpreted as or has the appearance of promoting any services or products in which they or their family members hold a financial interest or represent;
Not assist any third party in their dealings with ASTDps where such assistance could result in favorable or preferential treatment being granted to the third party;
Not assist any third party in their dealings with ASTDps in which they or any other board member could profit from such assistance or suggestion.
The intent of this policy is not to curtail the support of ASTDps by legitimate sponsors.
Statement of Commitment:
In the performance of my duties as a board member I will represent the Chapter, not myself or my business organization, and will act to conserve and enhance members’ confidence and trust in the integrity, objectivity and impartiality of ASTDps and its leaders.
Date: ________________ Signature: ________________________________
Printed name: ________________________________
American Society for Training and Development Puget Sound ChapterP.O. Box 46368Seattle, WA 98146206-224-664409-02-08
ASTDps Board
Guideline: Expenses & Reimbursement
Description:
This Guideline applies to all ASTDps Board Members and meeting organizers.
Guideline:
While the Association will reimburse reasonable expenses incurred by Board Members and meeting organizers in connection with learning and networking events, there are reasonable limits for incurring expenses. In most cases if expenses are to be incurred outside the budget approved by the Board of Directors, prior approval by a Chair, Vice-President or the President is required.
All ASTDps members who are conducting non revenue-generating meetings are required to exhaust all possible free room options before requesting approval for paid meeting space. While revenue-generating meetings are encouraged to seek free space, the Board of Directors recognizes the small number of facilities allowing monetary exchange.
All ASTDps members are required to gain prior approval by a Chair, Vice-President or the President before signing a contract on behalf of the Association.
Reimbursement:
Claims for expense reimbursement need to be submitted with a completed reimbursement form and be accompanied by original receipts, invoices, vouchers or other evidence of the expense (e.g., print-out of e-mail receipts) to the VP Finance. A check will be issued within 5 days of receiving the documentation unless there are questions about the submission and the VP/F is unable to contact the submitter. The reimbursement form can be obtained from the VP Finance.
American Society for Training and Development Puget Sound ChapterP.O. Box 46368Seattle, WA 98146206-224-664407-12-08
www.astdps.org
1425 4th Ave., Suite 705B
By Laws of the Puget Sound Chapter of the American Society for Training and Development
Article I: Name and Purpose
Section A: Chapter Name and Offices
The name of this organization is the Puget Sound Chapter of the American Society for Training and Development. The registered office of the chapter shall be located in the State of Washington.
Section B: Affiliation with the National Society
The chapter is an affiliate of the American Society for Training and Development, a non-profit educational society exempt from federal taxation under Section 501(c)(3) of the Internal Revenue Code of 1986. The Society and its chapters are not organized for profit, and no part of their net earnings shall benefit any member or private individual, except for payment or reasonable compensation for services rendered.
Section C: Governance and Management of Chapter
The chapter shall be governed and managed by a President and President-Elect elected by the membership and by a Board of Directors appointed by the President and President-Elect. The Board of Directors shall set policies within the limits prescribed by these bylaws.
Section D: Purpose
The Chapter is organized exclusively for charitable and educational purposes within the meaning of Section 501 (c)(3) of the Internal Revenue code of 1986, as amended, and may make expenditures for one or more of these purposes. Without limiting or expanding the foregoing, the chapter’s specific purpose shall be:
Section E: Mission Statement
Our mission is to provide leadership to individuals, organizations and society to achieve work-related competence, performance and fulfillment.
Section F: Equal Opportunity
The chapter offers equal opportunity to all eligible members, regardless of race, color, creed, religion, national origin, age, gender, sexual orientation, marital status, and political affiliation, and veteran status, physical or mental impairment.
Section G: Political Activities
The chapter shall not devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise, and shall not advocate or campaign for legislation or a defeat of proposed legislation. The chapter shall not directly or indirectly participate in, including the publishing or distribution of statements, any political campaign on behalf of or in opposition to any candidate for public office.
By Laws of the Puget Sound Chapter of the American Society for Training and Development
Article II: Membership
Section A: Eligibility
Membership in the chapter is open to those who have interests or responsibilities in training, human resource development, workplace learning and performance; are interested in advancing the objectives of the chapter and the Society; and subscribe to and are qualified under these bylaws. A chapter member in good standing is one who meets the requirements for membership, and whose dues are paid for the membership year.
Section B: Dues
The Board of Directors will set dues, fees, and terms of chapter membership.
Section C: Categories
The following categories apply to membership in the chapter:
1. Regular membership: regular membership in the chapter is open to anyone participating or having an interest in training, education, personnel development, or activities related to these fields.
2. Student membership: for full or half-time college students interested in the training and development profession, but not actively employed in the profession. All rights and privileges of regular membership apply.
3. Corporate Membership: a one year membership
4. Honorary membership: a one-year membership granted for extra service
5. Life membership: a member who has performed distinguished service to the chapter. Will be given based on a two-thirds vote of the Board of Directors. Lifetime memberships are granted to all former ASTD Presidents who served their full term.
6. National membership: separate membership and dues, available to all ASTD members. Elected officers of the chapter are required to be national members.
Section D: Transferability
Memberships are transferable
Section E: Forfeiture
1. Nonpayment of dues: A member forfeits membership if his/her dues are not paid within 30 days after expiration of current membership.
2. Removal for inappropriate conduct: A member may forfeit his/her membership for conduct deemed inappropriate to the mission of the Chapter. Removal requires a majority vote.
By Laws of the Puget Sound Chapter of the American Society for Training and Development
Article III: Officers and Board of Directors
Section A: Duties and Responsibilities
The management of the affairs of the chapter shall be vested in the Board of Directors. It shall be the duty of the Board to carry out the objectives and purposes of the chapter, and to this end it may exercise all powers of the chapter. The duties of the Board shall include: establishing policy for the operation of the chapter; approving the strategic plan, the annual plan, and the budget; approving categories of membership; authorizing committees of the chapter; and performing other functions as appropriate for the Board of Directors.
Section B: Elected Officers
Officers elected by the chapter will be President and President-Elect.
Section C: Non-Elected, (Appointed) Officers
The Board of Directors will recommend and the President will appoint such other Vice Presidents as will be necessary during his/her term of office.
All recognized Board positions will be filled for the following year no less than 60 days prior to the end of current Board member terms.
Appointments are subject to an approval by two thirds of the full board. Appointees are excluded from the approval voting.
Section D: Board of Directors
1. Members of the Board of Directors shall be President, President-Elect, Past President, Vice President of Finance, and other Vice Presidents as determined by the Board of Directors and these bylaws.
2. President
a. As the Chief Executive Officer of the chapter, the President is responsible for managing the chapter in accordance with these bylaws and the laws of the State of Washington.
b. The President presides at, and sets the agenda for, meetings of the Board of Directors and membership meetings, and oversees the management of the chapter.
Section E: Requirements and Qualifications
Position descriptions for all approved Board roles will be adopted by the Executive Committee and given to all persons seeking to serve on the Board of Directors.
Persons seeking to serve on the Board of Directors must be chapter members in good standing as specified in these bylaws. Board members are required to maintain membership in the national Society.
By Laws of the Puget Sound Chapter of the American Society for Training and Development
Section F: Terms
Board members shall be elected to serve a term of one year. Board members may stand for re-election to the same board position and if so, may serve no more than three consecutive terms.
Section G: Incentive for Board Participation
So that qualified members may engage in Chapter leadership activities without incurring financial hardship ASTDPD will waive regular charges and/or reimburse Board members according to guidelines set or reviewed and approved annually by the Board of Directors.
Incentives shall be as follows:
During the 1st Year of Service:ASTD National Membership 50% of Board Member Fee (reimburse)ASTDps Chapter Meetings 12 Registration Fees (waive)
During the 2nd Year of Service:ASTD National Membership 50% of Board Member Fee (reimburse)ASTDps Membership 100% (waive)ASTDps Chapter Meetings 12 Registration Fees (waive)
Section H: Conduct of Chapter Business
1. A majority of members of the Board of Directors shall constitute a quorum at any meeting of the Board. Should a quorum not be present, those members present may adjourn from time to time until a quorum is present.
2. The President, President-Elect, VP FINANCE and Secretary shall constitute the Executive Committee of the Board of Directors.
3. The act of the majority of Board members present at a meeting where a quorum is present shall be the act of the Board (unless a greater proportion is required by law or these bylaws). Absent board members may vote by proxy.
Section I: Board of Director Meetings
The Board of Directors will meet monthly. The date of Board meetings will be announced at least (30) days in advance, and the exact time and place of all Board meetings will be announced to all Board members at least 14 days in advance of the meeting.
Section J: Attendance
Failure to attend three consecutive and duly called meetings of the Board of Directors will be sufficient cause for the Board to consider replacing a Board member under the provisions of these Bylaws.
By Laws of the Puget Sound Chapter of the American Society for Training and Development
Article IV: Election of Board Members and Removal of Officers, the Election Process
Section A: Nominations for and Election of Chapter Officers
The Board of Directors President-Elect will nominate the President and President-Elect.
The Board of Directors will present the candidates for President and President-Elect to the membership at least 90 calendar days prior to the end of the current Board’s term.
The President and the President-Elect will be elected by a majority of chapter members voting.
Section B: Removal of Board Members
1. The Board of Directors may, by three-fourths vote of the full Board, suspend or terminate a member of the Board for actions or behavior in violation of these bylaws, or which are deemed detrimental to the best interests of the chapter.
2. Suspension or termination of Board members will be considered at a regularly scheduled meeting of the Board of Directors. Written notice of, and rationale for, proposed suspension or termination shall be sent to Board members and the individual concerned at least twenty days prior to the meeting.
3. Any motion for suspension or termination must be made by a board member, based on personal knowledge, official chapter records, or statement signed by no fewer than 3 board members in good standing.
4. Before action of suspension or termination, the board member will have an opportunity to be heard by the Board.
Section C: Vacancies
1. When a vacancy occurs for a board position, the President may, with the approval of the majority of the Board of Directors, appoint a replacement from among chapter members in good standing to serve the balance of the term.
2. Should the office of President be vacated, the President-Elect will assume the position and its responsibilities. If both the offices of President and President-Elect become vacant simultaneously, the Vice President of Finance will convene the Board of Directors to select a member of that body to assume the duties and responsibilities of the President until a special election by the membership can be held. Approval of an interim President will require a majority vote of the Board of Directors.
Article V: Financial Review
Section A: Financial Review
1. A financial review will be conducted annually or more frequently if circumstances dictate, by the Executive Committee, with findings reported to the Board of Directors.
2. Tax submissions required by federal law will be prepared by a tax specialist, reviewed and submitted by the Chief Finance Officer.
By Laws of the Puget Sound Chapter of the American Society for Training and Development
Section B: Financial Disclosure to Members
Results of the financial reviews and tax submissions will be published and made available to the chapter membership.
Article VI: Committees
In addition to committees specified in these bylaws, committees may be established or disbanded by the Board of Directors. Committees are subject to the oversight and direction of the Board or those authorized by that body.
Article VII: Special Meetings of the Chapter
Special meetings of the chapter may be called by the President, the Board of Directors, or upon the receipt of a petition signed by at least 10% of chapter members in good standing.
1. The call for a special meeting must specify the reason for the meeting. Business at the special meeting will be limited solely to the topic specified. Notification will be made to all chapter members at least 10 business days prior to the meeting.
2. 10% of chapter members in good standing will constitute a quorum required for the conduct of business at a special meeting.
3. The President shall preside at a Special Meeting of the chapter; unless the President has a conflict of interest regarding the reason such a meeting has been called. In that case, the body calling the Special Meeting (the Board or chapter members) shall select an individual to preside at the meeting by majority vote.
4. A majority vote of chapter members present will be sufficient to carry a motion, provided that such a motion complies with these Bylaws.
5. The minutes of a special meeting will be published or made available to all chapter members.
Article VIII: Indemnification
The Board of Directors may seek and maintain such indemnification to the fullest extent available under the laws of the State of Washington to protect the chapter, chapter members, board members, officers, employees, and agents.
Article IX: Amendment and Modification of Bylaws
Section A: Amendments to Chapter Bylaws
Amendments to these bylaws may only be initiated by the Board of Directors or by a petition signed by the majority of chapter members in good standing.
1. The Executive Committee shall review and recommend action on proposed amendments to these by-laws to the Board of Directors.
By Laws of the Puget Sound Chapter of the American Society for Training and Development
2. Amendments will be adopted upon approval by two-thirds of the members of the Board of Directors.
3. Notice of approved changes to these Bylaws shall be published or distributed to all chapter members (no later than 60 days) following adoption.
Article X: Dissolution of Chapter & Liquidation of Assets
The chapter may be dissolved by a vote of two-thirds of chapter members in good standing in accordance with National ASTD’s procedures. Upon dissolution of the chapter, and after all of its liabilities and obligations have been paid, satisfied and discharged, or adequate provisions made therefore, all of the chapter’s remaining assets shall be distributed to one or more organizations that are organized and operated exclusively for charitable purposes within the meaning of sections 501(c)(3) and 170 (c)(2)(B) of the Internal Revenue code of 1986, as amended.
Resources
ASTD National website http://www.astd.org/
ASTD Puget Sound website http://www.ASTDps .org/
ASTD Leadership Institute http://ali.oetc.org/alihome.html
T+D Magazine http://www.astd.org/TD/
Chief Learning Officer Magazine http://www.clomedia.com
The ASTD Competency ModelBasis for many of ASTD’s programs; content structure for the CPLP Certification.
Certified Professional in Learning and Performance™ (CPLP)
It seems every profession has a certification. Why do all these certifications exist? In a word: CONFIDENCE! The ASTD Certification Institute built the Certified Professional in Learning and Performance™ (CPLP™) credential to provide a way for workplace learning and performance professionals to prove their value to employers and to be confident about their knowledge of the field. If you have at least three years of industry-related experience and education, plus the desire to continue your professional development and prove your value, then consider the CPLP™ credential.
United States 616
Canada 6
India 1
United Arab Emirates 1
United Kingdom 1
Total CPLPs 625
United States, by number of CPLPs:
Texas 54
Florida 52
California 48
Virginia 45
Illinois 33
Pennsylvania 30
Ohio 29
Arizona 23
New York 21
Michigan 20
Iowa 19
Maryland 19
North Carolina 19
Colorado 17
New Jersey 17
Georgia 16
Indiana 14
Wisconsin 14
Washington 11
Massachusetts 9
Missouri 9
Nebraska 9
Arkansas 8
Alabama 7
Tennessee 7
Connecticut 6
Oklahoma 6
Idaho 5
Kansas 5
Minnesota 5
Utah 5
Kentucky 4
Louisiana 4
Nevada 4
South Carolina 4
Mississippi 3
Oregon 3
Delaware 2
New Hampshire 2
New Mexico 2
Rhode Island 2
Alaska 1
Hawaii 1
West Virginia 1
District of Columbia 0
Maine 0
Montana 0
North Dakota 0
South Dakota 0
Vermont 0
Wyoming 0
Acronyms
ACL ASTD Chapter Leaders Conference
ALI ASTD Leadership Institute
AOE Area of Expertise
ASTD American Society for Training and Development
CEA Chapter Excellence Awards (Recognition)
ChAMP Chapter Administration and Management Program
CHIP Chapter Incentive Program
COM Chapter of the Month (Recognition)
CORE Chapter Operating Requirements
CPLP Certified Professional in Learning and Performance
ELW Employee Learning Week
GIG Geographic Interest Group
ICE International Conference and Exposition
NAC National Advisors for Chapters
OneVoice Strategic initiative to align chapters with national association
PDU Professional Development Unit
SIG Special Interest Group
SOS Share Our Success (Recognition)
Membership Costs National: Annual $180
National: Annual for Chapter Board members $100
National : Group 5-24 $159
National: Group 25+ $145
National : Senior $90
National: Student $59
E-Membership $150 (outside US only)
Puget Sound: Annual $75 ($65 renewal)
Puget Sound: Student $45 ($35 renewal)
ASTDPS Chapter Meetings $15/20
FORMS
Reimbursement Request (ASTD Puget Sound)
National ASTD Membership Application (with discount for Board members)
