Astrocampus Student Contract

This document outlines the agreement between the student and the Director of theAstrocampus as to their conduct when using the site and equipment supplied. Astrocampus is aspecial site principally for the use of students, staff and outreach work of the PhysicsDepartment. This agreement displays your commitment to care for the facilities and yourpersonal safety.

Who can use the site?

Students can, upon completing this agreement, gain access to Astrocampus by borrowing thekeys from the Porters located in James College. Students are permitted out-of-hours access withcompletion of this agreement. Friends and family only permitted to visit during one of the publicopen evenings, events organised by Astrosoc or by other prior arrangement with the Director. Acalendar of bookings and events occurring on site can be found at http://www.york.ac.uk/physics/intranet/calendars/astrocampus.htm

Astrocampus buildings are alarmed and you will be given the code and trained how to disarmand arm the alarm on completion of this agreement. A reminder video can be viewed on the VLEsite.

Students are required to work in groups of two or more at any time on site. Special provision maybe made for MPhys project students by arrangement with the Director.

How do I use the site?

Once you have the keys you can only use equipment you have been trained to operate. Allobserving visits to Astrocampus must be recorded in one of the log-books. This helps us tojustify usage of the site and estimate weather statistics.

Responsibility for the safety of Astrocampus and its contents rests with key-holders until keyshave been returned to the Porters. If multiple users wish to observe at a particular time, theyare expected to cooperate with each other, and arrange a fair distribution of the time. Keys arenot transferable between users and must be returned by the student who has checked them out.

How do I look after myself on Astrocampus?

Observing should always be done with the building in use unlocked and the gate closed(daytime) and locked (night-time). In the event of an emergency you must leave the building asquickly as possible by the nearest exit. Call 01904 32 3333 (extension 3333) in any emergency tonotify security services. Follow the emergency shut-down procedures displayed in each buildingif the situation requires. In an non-emergency situation you can contact 01904 32 4444(extension 4444).

Take care when using the site. There are many trip hazards, items of electrical equipment andfragile objects. If you see anything especially dangerous notify the Director during working hoursor Security Services in the case of an emergency. Read the risk assessment on the VLE to makeyourself familiar with a up-to-date list of all site hazards.

Food and drink may be consumed on Astrocampus provided it is kept away from computers andequipment. Alcohol is not permitted on site unless by prior arrangement with the Director.Astrocampus is a smoke-free site at all times.

How do I look after the Astrocampus?

Be careful with the equipment at all times and only use equipment you have been trained to use.If you are unsure then consult the help documentation on the VLE or a staff member.

Check you leave all equipment and buildings in a clean, tidy and secure condition. Astrocampus isa laboratory environment and all rubbish must be correctly disposed of. If upon arrival this is notthe case then notify the Director as soon as possible (working hours). Follow the emergencyshut-down procedures displayed in each building if the situation requires.

What if I break something?

Astrocampus is a teaching resource so we expect occasional accidents to happen. Notify theDirector as soon as possible of any breakages or malfunctions.

Who do I talk to?

Dr Emily Brunsden is the Director of Astrocampus and manages the overall site usage. Shespecialises in the use of the solar and optical telescopes and spectroscopy. Email:emily.brunsden@york.ac.uk, Office P/C/014, Phone ext 2931.

Mr Mark Laughton is the technician with particular responsibility for Astrocampus. He managesthe technical operation of facilities. Email: mark.laughton@york.ac.uk, Office P/F007, Phone ext2259 or 2267.

Ms Katherine Leech is the Outreach Officer for the Department of Physics. She manages allschool and public events on site. Email: katherine.leech@york.ac.uk , Office P/AC05, Phone ext2209.

Dr. Charles Barton has overall responsibility for the department's astrophysics programme and isspecialist in the use of the radio telescopes, dipoles and interferometers. Email:charles.barton@york.ac.uk , Office P/E007, Phone ext 2288.

Dr Phil Lightfoot (phil.lightfoot@york.ac.uk) and Dr David Jenkins (david.jenkins@york.ac.uk)are specialists in the use of the optical telescopes.

By signing this document I agree to look after myself, the site and the equipment onAstrocampus to the best of my abilities and abide by the rules outlined above. I declare Ihave read and understood the Astrocampus Risk Assessment.

Signature: Signature:

Print Name: Dr Emily Brunsdenemail: Director of AstrocampusYear: emily.brunsden@york.ac.uk

Office P/C/01 4 ext 2931

Date: Date: