at Naya Raipur Global Invitation for Expression of ... EOI IIM Raipur.pdf · It was formerly a part of Madhya Pradesh before the ... The Campus should depict the modern architecture

1. Indian Institute of Management Raipur Page 1 of 22

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Selection of Technical Consultant

For the

Planning and designing for

comprehensive development of campus

including buildings for IIM Raipur

at

Naya Raipur

Global Invitation

for

Expression of Interest

AUGUST 2012

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Indian Institute of Management Raipur GEC Campus, Sejbahar, Raipur 492 015, Chhattisgarh, India

Phone: + 91-771-2772200, 2772116, Fax: + 91-771-2772116/2772102 E-mail: [email protected], Website: www.iimraipur.ac.in

mailto:[email protected]

http://www.iimraipur.ac.in/

Global Invitation for Expression of Interest for the Planning and designing for comprehensive development of campus including buildings for IIM Raipur at Naya Raipur

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1. Indian Institute of Management Raipur Page 1 of 22

TABLE OF CONTENTS

Global Invitation for Expression of Interest

S.No. Particulars Page No.

1 Introduction 2

2 The City 2

3 The Institute 2

4 Vision Of IIM Raipur 2

5 Invitation for Expression of Interest 3

6 The Site : Physical Attributes 3

7 Broad Scope of Work 3

8 Philosophy Of Design 3

9 The Campus : Qualitative Requirements 4

10 Design Elements 6

11 Selection Procedure of Technical Consultants 7

12 Primary Eligibility Criteria 8

13 Application : Documents & Procedures 9

LIST OF ANNEXURES

1 Affidavit 11

2 Letter of Expression of Interest 12

3 letter of consortium 13

4 Performa: Expression of Interest Questionnaire 14

5 Detail of Turnover and Net-worth of last 3 years 16

6 Applicant’s Experience 17

7 Applicant’s Experience: Project Sheet 18

8 CVs of staff available with Applicants /each constituent member of consortium 20

9 Details of any 2 Best Projects 21

10 List of Awards 22


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GLOBAL INVITATION FOR EXPRESSION OF INTEREST

(EOI)

EOI to participate in selection of Campus Architect for “Planning and designing for comprehensive development of campus including buildings for IIM Raipur at Naya Raipur”

1. Introduction

As India has evolved into a dominant player in global business, it has opened up unparalleled opportunities and pressures of competitiveness to generate and acquire internationally benchmarked management know-how and trained manpower across the length and breadth of the country. Understanding the need to meet the emerging challenges at global level, and cherishing the success history of UMs, the Government of India set up Indian Institute of Management Raipur (IIM Raipur) in the year 2010 in Chhattisgarh, one of the young and fastest growing states. IIM Raipur has been set up with a vision "to Empower the Youth for building a Powerful India". This will be achieved with the dedication and commitment of brilliant students selected from a very rigorous process. From the day one, IIM Raipur has set high standards and focusing on practice oriented learning and a contemporary industry-focused curriculum, driven by strong corporate interface. We would also focus on contemporary research focusing on regional, national and global issues.

2. The city

Raipur is capital of Chhattisgarh, India. It was formerly a part of Madhya Pradesh before the state of Chhattisgarh was formed on November 1, 2000. When Raipur was a part of Madhya Pradesh, it was the second major commercial centre in Madhya Pradesh after Indore. Traditionally, Raipur's economy has been based on agricultural-processing and saw-milling. The city is located centrally in the state of Chhattisgarh, and now serves as a regional hub for trade and commerce for a variety of local agricultural and forest products.

3. The Institute

The state-of-the-art campus of IIM Raipur has been planned in Naya Raipur. The classes of IIM Raipur are temporarily being conducted at the Government Engineering College (GEC), Sejbahar in a dedicated spacious building. The Government of Chhattisgarh has allotted 200 acres of land for the campus. Chhattisgarh is a state that is very recently formed. The traditional tribes of the state occupy about one-third of the population. Some of the unique characteristics of the tribes are their wonderful handi-crafts and tribal medicine that pre-dates the Ayurvedic medicine. The Campus should be a blend of modernity and cultural heritage & tradition of Chhattisgarh. The Campus should depict the modern architecture progressed with time and assimilate the cultural values and tradition of Chhattisgarh.

4. Vision of IIM Raipur

The vision of IIM Raipur: i. A world class institute with global outlook imbedded with regional and national focus.


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ii. An institute par excellence, which will be known for outstanding value based quality

education, high quality research, executive education, consultancy and strong corporate as

well as international linkages.

iii. A B-school, which will serve the society, the state and the nation for economic growth and

prosperity.

IIM Raipur besides focusing on PGP Programme will be known for high quality research and publication in top class journals.IIM Raipur will also like to focus on having training programmes and providing consulting to corporate, public sectors and Government sectors.

5. Invitation for Expression of Interest

Expression of Interest (EOI) is invited for consultancy services from qualified, experienced, competent, financially sound and internationally acclaimed Architectural Consultants including overseas firms for the preparation of master plans of residential educational campuses along with necessary infrastructure facilities. The work also includes the detailed design including architecture, structures, infrastructure such as road, water supply, sewerage network, electrical and telecommunication, utilities, landscape, signage etc. and the preparation of cost estimates, bills of quantities, tender documentation, Obtaining the statutory approval, Bid process management for appointment of contractor for execution of the work.

All applications are to be submitted in the specified format with additional information to be given as required. Such an organization is hereinafter referred to as "Applicant". Once the applications are received, they will be screened to prepare a short list of fifteen applicants who may be invited to participate in the further stages of selection and Request for Proposal (RFP) will be issued to them only.

6. The Site: Physical Attributes

The proposed campus will be a state-of-the-art campus presenting a blissful mix of modern architecture, culture & heritage of Chhattisgarh.

7. Broad Scope of Work

IIM Raipur intends to develop master plans of residential educational campuses along with necessary infrastructure facilities. The broad scope of work also includes: a. Preparation of Comprehensive Master Planning, layout, infrastructure, urban and

landscape design for developing Campus of over 200 Acres of land with a footprint of about

120,000 square meters at an estimated cost of INR 3330 Million (Index 2008).

b. Preparation of Comprehensive Architectural Design (Site Layout, Building layout plan,

Building design, structural design, service design and preparation of working drawings) for

development of Institutional and allied buildings of IIM Raipur at Naya Raipur Including

preparation of cost estimates, bills of quantities, Obtaining the statutory approval,

assistance to PMC in framing the tender document for project execution and periodic site

supervision of project

8. Philosophy of Design

a. The purpose of the Design is to provide a stimulating environment for academic pursuit and

social interaction. Maintaining an eco-balance and protecting the environment are a matter


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of grave concern for humankind today. The Design should reflect this concern and respond

to it in a fitting manner.

b. The Design should keep in mind the climate, ecology, topography, soil and vegetation of

the site.

c. The campus layout and detail should promote pedestrian friendly movement and provide

for a lifestyle that is suitable to campus residents and promote maximum interaction

between the community members living on campus, especially interaction between the

students and the faculty.

d. The infrastructure, facilities and buildings should be functional and also have a built- in

flexibility to accommodate the foreseeable future technical advances.

e. The overall design - the layout, planning of the campus and the individual buildings should

be done to draw a balance between the initial costs as well the cost of maintenance and

upkeep during its useful life span. The building materials proposed as well the height and

the orientation of the buildings should reflect this. The local/regional and vernacular

techniques, material, and processes for sustainable design have to be a part of the design

vocabulary.

All proposed designs have to be in accordance with the prevailing building regulations and bye laws.

9. The Campus: Qualitative Requirements

a. It is desired that the campus planning, the roads, the zoning, and the physical attributes of

the buildings be conducive to intense academic activity as well as encourage social interaction among the residents at all levels.

b. It is desired to have a campus which will progressively use less conventional energy and use more and more of renewable energy as well as recycle more and more until an optimum level is reached.

c. The design of the individual buildings should take into account the local climate conditions and materials and should be in harmony with them. While the classrooms, the library and other academic buildings should be designed to be equipped with state-of-the art systems, they should be bright, well ventilated a well lit and usable with a minimum of artificial lighting and forced cooling and ventilation.

d. The Campus Master Plan must meet the best practices/ standards/ provisions as

applicable to ecologically-sustainable design in line with local geo-climatic conditions, and which result in efficient use of energy, water and other natural resources.

e. Sustainability initiatives shall need to be performance-based and shall be continuously monitored to ensure that they provide good value for investments that the Institute makes.

f. Communities depend on the nature. Healthy ecosystems regulate climate, meet energy needs, prevent soil erosion and natural hazards, and offer opportunities for symbiotic teaching-learning, spiritual fulfillment, cultural inspiration and recreation. Thus, rather than simply identifying eco-constraints, the Master Plan must allow for the identification and exploitation of eco-potentials. It must enhance the flow and benefits of ecosystem services by influencing modes of production, procurement and creating incentives. It must promote participatory systems that localize energy, food, materials and local production.


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g. The Campus Master Plan must propose water-sensitive design that uses the complete water cycle. It must also promote the use of waste products to satisfy energy and material resource needs. The ecosystems, and the scales on which they would deliver the services, shall be mandated, at the Master Plan level, as the key building blocks for spatial analysis, planning and design, instead of unit area norms.

h. As a corollary to the above expectations, the Campus Master Plan shall need to propose a site development plan, with a long-term biodiversity and land health management plan, besides land zoning, land cover and land-use plan for massing the various functional areas. These include, but are not limited to, built spaces and their interconnections viz. instructional facilities, libraries and museums, research labs and workshops, auditoria, housing and hostels, playing fields, walking trails and jogging tracks, indoor sports facilities , swimming pool, recreation facilities, parks and community greens, community facilities, health centre, institutional and student support services etc.

i. The Campus Master Plan shall be a comprehensive referral document for sustainable development of infrastructure and buildings as are required to fulfill the academic mission of the Institute. This plan must provide orientation, guidance and inspiration, to all stakeholders for all time to come.

j. The Campus Master Plan shall also need to propose an Infrastructure and Services Plan

for transport systems including circulation and parking; ecological services including water, water harvesting systems, waste water and recycling, waste water agro-systems, drainage and conjoint surface and ground water management, solid waste management and recycling, soil conservation and improvement; climate control using passive and active systems; energy systems, waste to energy systems; intelligent building management and automation systems, and all necessary low voltage systems and networks that may be required for the development and functioning of such campus.

k. The Campus Master Plan must arrive at an urban form, density and development

guidelines that reduce the adverse impacts of dependence on fossil fuels, and provides for photosynthetic spaces (as part of green infrastructure development) to expand renewable sources of energy. Further, the urban form must be suitable for the local climatic conditions.

l. The Campus Master Plan shall have planning phases as per strength of students and long

term development horizons. These shall include campus-level and zone-wise architectural, landscape and services guidelines; architectural and landscape design goals and strategic framework for development, sustainability, alternative energy, materials and finishes, site elements and site furniture, exterior lighting, signage & way-finding, engineering and allied services, real-estate future use policy and management procedures that strive to maintain the commitment to integrated sustainability throughout the process of design, development and operation.

m. The organization selected for preparing the Campus Master Plan will be responsible for obtaining all statutory approvals from the local / state / central authorities.

n. The organization selected for preparing the Campus Master Plan on behalf of IIM Raipur shall be responsible for steering the physical development at site and ensuring that the goals as outlined in the Campus Master Plan are achieved.

o. Conflict of Interest - Persons or consultants who are involved in preparation of the EOI /

RFP, short-listing and the evaluation process, will not be eligible to participate as applicant or as a proxy. Members of the expert committee and Jury shall also not have conflict of interest.


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Summarizing all this, Campus Master Plan shall:

i. Provide sustainability policies to promote sustainable design and operation of

campus functions;

ii. Maximize the potential of the site;

iii. Minimize the energy and resource consumption;

iv. Protect and conserve water;

v. Use environmentally-friendly products and materials;

vi. Enhance indoor environmental quality;

vii. Optimize operational and maintenance practices;

viii. Suggest a strategy wherein the performance of all of the above (and, perhaps, any

others) can be continuously monitored and evaluated.

10. Design Elements

IIM Raipur campus would be an integrated campus surrounded with natural beauties, greens and water beds (Pounds).

Broadly speaking IIM Raipur will have Main Wing, Auditorium, Residential Complex, Sports Complex and Utilities.

I. Main Wing

The Main Wing will comprise of: 1. Administrative Wing 2. Academic Wing: Class rooms for degree granting programmes (PGP, PGX, PGPWE,

FPM etc.) 3. Faculty Wing: Offices of faculty members 4. Executive Education (MDP) Wing 5. Research Wing 6. Research Centers 7. Library 8. Data Management Centre

II. Auditorium

9. Auditorium & Seminar Halls

III. Sports Complex

10. Sports Complex, Fitness Centre and Swimming Pool

IV. Residential Complex

11. Hostels for PGP, PGX, Doctoral Students 12. Service Apartments for Visiting Scholars and family Students 13. Hostels for MDPs & Suits 14. Residential Complex for Director, faculty & Staff

V. Common Facilities & Utilities

15. Common Facilities (Shopping Complex, Medical Centre, Bank, Post Office, Play School etc.)

16. Utilities


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VI. Allied Infrastructures

a) The design is to include not only the layout of the buildings and their facilities but also

the associated infrastructure like The road network Utilities Water supply and drainage system Landscape Signage Rain water harvesting, and Solid waste management system Furniture and Interiors for the buildings.

b) These requirements also need suitable support facilities like the computer center,

stores, utility buildings, maintenance stores etc.. In addition, the campus will also require a 'market' place for shops, bank, ATM kiosks, restaurant, a post office, pharmacy, and other such amenities required for a generally self-contained campus life.

c) It is desired to utilize the land required for above purposes judiciously and allocate

sensibly the remaining for future development and growth. After fulfilling the current space requirements, the rest land area is to be kept vacant, and open for:

Intense greening, Generating and developing rain water channels which will initiate the ground water

recharge efforts in this area, Kept reserved for future growth and development of the campus as the needs

change.

11. Selection Procedure of Technical consultant

a. The Three Stage Selection Process shall be carried out for the finalization of the

Technical consultant.

b. The selection process involves three stages described briefly as under:

Stage Description

Stage 1 Global Invitation for Expression of Interest (EOI). This is only for the purpose of preparing a short list up to a maximum of Fifteen Applicants on the basis of the objective evaluation of credentials of prospective consultants, who fulfill the mandatory eligibility criteria

Stage 2 ‘Request for Proposal’ (RFP) shall be given to the Applicants short-listed after the stage 1 and they shall be required to submit separate “Technical Proposals” and “Financial Proposals” as per prescribed procedure. Details with regard to this stage shall be provided in the RFP document to be issued later. System of evaluation of bids shall be QCBS (Quality and Cost Based Selection)

Technical Proposals shall have to be submitted as per details given in the RFP. These shall include drawings, sketches, diagrams and other information that can concisely and yet comprehensively explain applicant’s design philosophy, concept and approach proposed for developing the


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Stage Description

Smart- Intelligent-Eco-Campus of IIM Raipur.

The Financial Proposals shall consist of the fee payable, scope of services and schedule of payments and other details as given in the RFP. All the Applicants shall submit the financial proposals at this stage itself, in a separate sealed envelope. However, the financial proposals shall be opened after stage 3 i.e. presentation.

Technical proposals shall be evaluated by a committee to be appointed by the Board of IIM Raipur.

Stage 3 Presentation:- The shortlisted applicants (up to a maximum of five) invited for the stage 3 shall submit their PRESENTATION on Design Proposal (land use zoning, urban form, ecological plan, etc) for the Campus Master Plan and proposed framework for its implementation, monitoring and evaluation before a JURY. At this stage the proposals shall be a detailed one, including the scaled drawings, consisting of three dimensional visualization, technological proposals, costs involved, timelines and deliverables etc. duly supported by data. The details of documents, drawings, report and the procedure for their submission and other requirements at this stage shall be as given in the RFP document.

The Jury will, evaluate design proposals, based on detailed criterion for award of marks designed objectively, to select TOP THREE designs, and list them in the order of merit as T1, T2 and T3. These three shall be given cash award of Rupees 5 lacs each.

However, in case of Consultant Architect, finally selected based on Technical and Financial Bid, the amount of cash ward will be adjusted against total payment of consultancy fee.

Financial Proposals only of TOP THREE Applicants (T1, T2 and T3) shall be opened on the designated date and time, preferably on the same day of presentation.

Based on the marks awarded by the Jury and the marks obtained in the technical proposal (70% weight age) and the financial proposals (30% weight age), the three shortlisted Technical Consultant Firms/ Architectural Firms will be ranked on the basis of combined total score of technical and financial bids.

The consultant whose score will be highest in the combined technical & financial bids shall win the contract.

The IPR on the design and proposals of all the participants participating shall rest with IIM Raipur.

12. Primary Eligibility Criteria

Interested firms should meet the following prequalification criteria before deciding to submit an EOI response:

a. The applicant may be an individual, a firm, a joint venture or a consortium. In case of a joint

venture or a consortium, the applicant must submit a document signed by all the members of the participating organizations stating the name of the lead member.

b. The consultant shall have experience in providing comprehensive, planning and designing large institutional projects costing not less than INR 2500Milion in a single Project in any knowledge area such as academics, art, culture and research completed during last 10years.


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Proof of completion of project such as copy of work order, agreement and completion certificate shall be enclosed.

c. The consultant shall himself have an office in India or should have an associate (Joint

Venture/ Consortium) having office in India.

d. Consultant shall have adequate and sufficient in-house resources and expertise to deliver this project in a timely manner. Firm shall have a range of relevant in-house expertise including institutional campus planning and design, including the buildings.

e. The applicant shall be ineligible to submit a proposal, if the organization or in case of a consortium or joint venture, any of its constituents has been barred or blacklisted by any Central and/or State Government in India.

f. Persons who are individually or institutionally in any manner involved with the selection/ screening process of the EOI and employees of IIM Raipur/Naya Raipur Development Authority (NRDA), Raipur shall not be eligible for applying.

g. The firms having past experience in execution of green buildings certified by LEED/TERI shall be given preference in EOI, which shall also be considered as a part of evaluation criteria at RFP Stage.

h. Preference shall also be given to consultants having executed landmark projects which are globally recognized.

13. Application: Documents and Procedures

a. The applicant shall bear all costs related to the preparation and submission of this EOI. IIM

Raipur shall in no case be liable or responsible for these costs regardless of the conduct

and outcome of the selection process.

b. Proposal should necessarily be accompanied by a Non Refundable Processing Fee

amounting to INR 10,000 /- ( Rs. Ten thousand only) in the form of a Demand draft Issued

by a Scheduled Bank in India, drawn in favour of the Indian Institute of Management Raipur,

payable at Raipur, Chhattisgarh, India.

c. The document formally asking for a Request for Proposal (RFP) shall be issued later by IIM

Raipur to the short listed applicants. The contents of the RFP shall take precedence over

the brief requirements stated elsewhere in this document.

d. Applications received will not be acknowledged. However, the applicants shall be informed

of the status of their application once the short list is prepared. No separate

correspondence shall be entertained in this respect.

e. Incorrect, incomplete, inadequate information may lead to rejection of the application.

Canvassing in any form may lead to summary rejection of application

f. Applicants shall submit self attested copies of certificates, appointment letters, work orders,

agreements, references etc. as proof of eligibility.

g. All documents, drawings, maps and other information provided by IIM Raipur for the EOI

shall continue to remain a property of IIM Raipur. All information and documents submitted

as part of the EOI application shall become a property of IIM Raipur.


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h. IIM Raipur reserves the right to reject any or all applications without assigning any reason.

IIM Raipur also will not provide any explanation to the applicants related to the short listing

and selection process. The decision of IIM Raipur in this respect shall be final and binding

on all applicants.

i. Applicants may submit their applications with all relevant enclosures in the prescribed

format in sealed cover clearly marked "Expression of Interest for IIM Raipur Campus

Design", so as to reach the Advisor (AFA) IIM Raipur , on or before 1500 hours on

September 5, 2012 at the following address:

The Advisor (AFA) Indian Institute of Management Raipur GEC Campus, Sejbahar Raipur 492 015, India Phone : +91-771-2772200, 2772116 E-mail : [email protected] Fax : +91-771-2772116/2772102 Website : www.iimraipur.ac.in

mailto:[email protected]

http://www.iimraipur.ac.in/


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ANNEXURE 1

TO BE SWORN ON A NON-JUDICIAL STAMP PAPER OF RS.100/-

AFFIDAVIT

*I/we…………………………………………………………………………………………………...

*Director/ Proprietor/ Partner of ……………………………………………….………………………

… ………(mention name of organization and its complete address) do hereby solemnly affirm and

declare as under:

1. That *I/we ……………………………………… *am/are registered as (mention name of

*firm/company/ Consortium) vide Registration No……………………..……. under the

provisions of …………….……………….(mention the name of the Act).

2. That *I/we ……………………………………….…….. have applied in response to the Invitation

for Expression of Interest of IIM Raipur for appointment as technical consultant for

comprehensive planning of campus and building design for IIM Raipur at Naya Raipur.

3. That ………………………………………………… (mention name of organization) is eligible to

submit the aforesaid proposal as neither the applicant has been barred and/ or blacklisted by the

Central Government and/ or any State Government of India at any time prior to the date of

submitting this affidavit.

4. That ……………………………………………….… (mention name of organization) or any of its

constituents during the last three years has neither failed to perform on any agreement nor was

expelled from any project or agreement nor any agreement terminated for any breach by the

applicants or any of its constituents.

5. That an annexure attached to this affidavit gives list of all contracts of ……………………………

……….………………… (mention organization) or any of its constituents with the state/ central

government that are in arbitration.

DEPONENT

VERIFICATION

*I/we ……………………………………………..…… the above named deponent do hereby verify

that the contents of the aforesaid paragraphs 1 to 4 are true and correct to the best of *my/ our

knowledge and belief and nothing is concealed there from.

Verified at ……………………………….…….(place) this ……………..………….. Day of ………….

2012.

(Strike off whichever is not applicable)

DEPONENT

Note : Deponent will be the authorized signatory of the Applicant


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ANNEXURE 2

Format of Letter of Expression of Interest [On Company’s/Firm’s/Lead Member’s (in case of Consortium) letterhead]

Reference: Date:

Director

Indian Institute of Management Raipur

GEC Campus, Sejbahar

Raipur 492 015, India

SUBMISSION OF EXPRESSION OF INTEREST

Consultancy Services for Comprehensive Planning of Campus and Building Design for IIM

Raipur at Naya Raipur

Dear Sir,

We hereby submit our expression of interest for consultancy services as explained in the Invitation for

Expression of Interest for the aforementioned project. In support we submit all the necessary

information and relevant documents (one original and one copy) for our participation in the procedure

for short listing of applicants as a part of the selection process.

The submission is made by us, on behalf of ………………………………………. In the capacity of

………………...……………… duly authorized to submit the expression of interest.

(In case of a consortium, following paragraph should be added)

This submission is made on behalf of the proposed consortium comprising …………………….……

…… …………………… and ……………………………………………… (applicant to state the

name of each member) of which ………………………. (applicant to insert name of lead member of

joint venture) has agreed to act as lead member.

We hereby submit our willingness to get shortlisted for our participation in the process for identifying

the Consultant by the aforementioned Design.

We understand that IIM Raipur reserves the right to reject the submission, without assigning

any reason.

Yours faithfully,

Signature of Applicant:

Name of Signatory:

Designation:

Name and address of firm:

Contact number:

Fax:

Email:

Enclosures:

1. Copy of Board Resolution/ Power of Attorney or Authority letter authorizing the representative to

sign on behalf of the Company/ firm or the Consortium as the case may be.

2. Confirmation by the Consortium members authorizing the Lead Member to sign on behalf of the

Consortium.


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ANNEXURE 3

Format for letter of consortium [On each Company’s/ Firm’s letter head]

Reference: Date:

Director

Indian Institute of Management Raipur

GEC Campus, Sejbahar

Raipur 492 015, India

SUBMISSION OF EXPRESSION OF INTEREST

Consultancy Services for:

Comprehensive Planning of Campus and Building Design for IIM Raipur at Naya Raipur

Dear Sir,

We wish to confirm that our company/ firm has formed/ consortium…………………………………….

and ……………………………. (members to insert names of all other members of the group) for

getting shortlisted for the above assignment.

The consortium will be led by (name of the lead member) whom we hereby authorize to act on our

behalf for the purpose of applying for Expression of Interest. In the event of our group being invited to

submit proposals against RFP issued by IIM RAIPUR for the subject work, we agree to be jointly and

severally liable to IIM}, its successors and assigners for all obligations, duties and responsibilities

arising or imposed by any contract subsequently entered into between IIM RAIPUR and our group.

Yours faithfully,

Signature of Applicant:

(Should be signed by authorized representative of Applicant or the lead member in case Applicant is a

consortium)

Name of Signatory:

Designation:

Name and address of firm:

Contact number:

Fax:

Email:

Enclosures:

1. Copy of Board Resolution/ Power of Attorney or Authority letter authorizing the representative to

sign on behalf of the Company/ firm or the Consortium as the case may be.


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ANNEXURE 4

Proforma: Expression of Interest Questionnaire

1. Name of Applicant:

2. State the structure of the applicant's organization:

(applicants to indicate as appropriate)

1. Proprietary concern

2. Partnership firm

3. Private Limited Company

4. Public Limited Company

5. Joint Venture

6. Consortium

7. Educational Institution

8. Other (please specify)

3. Individual applicant or lead member (in case of consortium) to provide this information:

1. Name of the company / firm:

2. Individual applicant company / lead member of consortium:

3. Registration No. with the Country of Registration:

4. Year of Registration:

5. Registered address:

6. Principal place of business:

7. Address of Branch Offices (own):

8. Whether wholly/ partially owned subsidiary of foreign company: Yes/No

If, please give details:

9. Name and address of Principal/ Parent Company (if applicable) :

10. Name of contact person:

11. Contact person's designation:

12. Address, telephone, fax no. email address of contact person:

4. For applicants who are in consortium, state the following information for each member of

consortium (include additional sheet if required):

1. Name of Company / Firm:

2. Legal status of company:

3. Registration No. with the Country of Registration:


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4. Year of Registration:

5. Registered Address:

6. Principal Place of Business:

7. Address of Branch Offices (own):

8. Whether whoIly/ owned subsidiary or foreign company: Yes/No

9. Name and address of Principal/ Parent Company (if applicable) :

10. Name of contact person:

11. Contact person's designation:

12. Address, telephone, fax no., email address of contact person:

5 Does EOI application contain the Board Resolution/ owner of Attorney/ Authority Letter,

which empowers the person or persons to sign the letter of application? Yes / No

If No, give reasons

6. State the number of years the applicant (or each constituent member of consortium) has

been in business undertaking work similar in scope and nature of work for which short

listing is sought.

Name No. of years

1.

2.

3

7.

Individual applicant / each member of consortium should compile a list showing their

previous experience of work as per proforma at Annexure 6 and 7 in the manner and for the

period indicated in the proforma (attach separate sheets duly referred as in response to

question 7):

1. Do you authorize IIM Raipur to make enquiries with any of the clients listed by the

applicant?

Yes/No

2. Have you (each constituent member in case of consortium) provided information regarding

previous experience of work as per Annexure 6 & 7? Yes / No


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ANNEXURE 5

Detail of Turnover and Net-worth of last 3 years

Individual Applicants/ Each Constituent Member of consortium should provide details of turnover for

last three years.

Attach proof of the financial statement* certified by auditor.

Year Turnover (INR in Millions)

2011-12

2010-11

2009- 10

* Complete balance sheet for the three financial years duly certified by the Chartered Accountant

shall also to be attached.

Note:

1. In case the turnover is from the sources other than consultancy a separate certificate from CA

shall also be submitted in the above format for the income through consultancy service only.

2. The Price Conversion factor shall be considered as : 1USD = 55INR


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ANNEXURE 6

Applicant’s Experience

(Details of major works (maximum ten) executed during the last ten years that may support

evaluation criterion at Annexure 1)

Name of Company/Firm:

Please give reasons if the actual cost was more than 10% above the tendered cost.

Please give reasons if the actual time for completion was greater than 10% above the original schedule.

Note:

The information is to be given by individual applicant or each member of the consortium

including lead member separately.

The list of works is to be compiled as per the format above giving reference to specific

evaluation criterion for which the work is being listed.

Copy of supporting documents (in the form of certificate from client / agreements /

appointment orders / contract / certification provided by the Project owners) should be

enclosed.

Where currency conversion is used, specify the exchange rate and its date.

Sl. No.

Name of

work

Address & contact

detail of the client

Role in participation:

Individual / Member of consortium

Description actual

services provided by

technical consultant

Date of commencem

ent & completion

Project cost INR

in Millions

Tendered cost

Site area

Built up

area

Time for completion as

per tender


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Page 18 of 22

ANNEXURE 7

Applicant’s Experience: Project Sheet

Firm’s Name:

1 Project name:

2 Country:

Location within country:

3 Name of client:

4 Address:

5 Name of contact person:

Title:

Telephone no.: Email:

6 Approx. value of contract (INR in Millions):

7 Approx. value of the services provided by your firm under the contract (INR in Millions):

8 Start date (month / Year):

Completion date (month / Year):

9 Duration of assignment (months):

10 Total No. of staff months of the assignment:

11 Name of associated consultants, if any:

12 No. of Professional staff-months provided by associated consultants:

13 Name of senior professional staff of your firm involved and functions performed:

(indicate most significant profiles such as project Director / Coordinator, Team Leader)

14 Narrative description of project and its nature:

15 Total campus area (in Ha):

16 Total covered area (in sq.mts.):

(give separate information about actual built up / under construction and proposed)


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Page 19 of 22

17 Brief description of the general specifications of the special features:

18 Any green technologies /features used:

(particularly for climate control, energy, water and waste management)

Note:

The information is to be given by individual applicant or each member of the consortium

including lead member separately.

Copy of supporting documents (in the form of certificates received) should be enclosed.

Where currency conversion is used, specify the exchange rate and its date.


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Page 20 of 22

ANNEXURE 8

CVs of Staff available with Applicants/each Constituent Member of

Consortium

Individual applicants or each constituent member of consortium thereof must indicate the key

professional staff employed (as on date of EOI notice) in following indicative categories

Discipline

Experience > 20 years

Experience 10-20 years

Experience upto 10 years

Length of service in the organization

1. Town Planner

2. Architect

3. Structural Engineer

4. Civil Engineer

5. Environmental

Engineer

6. Landscape

Designer

7. MEP

Note:

Applicants may add the field of specialization as per their experience.

Maximum two-page CV of each main member and key expert shall be furnished.

CVs of the executive head of the Applicants / lead member of consortium and all other main

members and key experts should contain the following heads:

1. Qualifications

2. Experience in years (separately for each individual field of expertise if more than one)

3. Name, nature, size of similar works handled and responsibility therein

4. Publications

5. Personal awards and recognition

6. Professional memberships

7. Other professional involvements (in fields of expertise) [Please attach proofs thereof at all

places]


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Page 21 of 22

ANNEXURE 9

Details of Any Two Best Projects

The Applicant may provide in this annexure, details of any 2 projects which in his opinion best present

his ability to do justice to this Design.

This should consist of the following:

1. One A3 size sheet giving a brief description of the project and the data sheet with the following

information:

Name of the project

Location:

Land area:

Built up area:

Footprint (Plinth area):

Area of roads:

Connected electrical load:

Population of the campus:

2. Up to 3 A3 size sheets giving the layout, detailed drawings (as samples)

3. Up to 2 A3 size sheets giving the utilities distribution network and

4. Up to 2 A3 size sheets of visuals/photographs graphics of the project.


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Page 22 of 22

ANNEXURE 10

List of Award of International Repute as well as Awarded

by any Central/State Government

Sl. No.

Name of Award

Awarded by Details of the work for which the award is given

Note:

1. Copy of the citation or the award shall be submitted duly self-attested as a proof.

2. A brief detail about the work including the cost, scope of work, the client, and the period of

work should be enclosed in respect of each award mentioned above.