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DIOCESE OF EXETERJOB DESCRIPTION AND PERSON SPECIFICATION
Growing in PrayerMaking new disciples
Serving the people of Devon with joy
Job Title Administrator – Human Resources & Safeguarding (Full Time)
Salary £18-20kReporting to Diocesan Director of HRKey Relationships Diocesan Director of HR
Diocesan Safeguarding AdvisorChair of the Diocesan Safeguarding Management GroupNational Safeguarding Team
Date of issue January 2017
Overall Purpose of Post
To provide comprehensive administrative support to the Department of HR and Safeguarding.
Responsibilities and Accountabilities
Service Delivery & Outcomes Preparing template letters, reports and forms and managing
printing/ photocopying requests as necessary. Answering incoming calls from parishes, clergy or other parties
and accurate data inputting of information from calls onto the database.
Accurate data inputting and keeping the HR system up to date Arranging appointments and accurate data inputting onto the
service database and spreadsheets and within the required timescales.
Maintaining diaries. Dealing with incoming and outgoing post. Ensure all information received via e-mail, telephone etc. is
communicated accurately and in a timely manner to appropriate
personnel. Liaise with external bodies on behalf of the department as
necessary. Take on specific projects/ad hoc tasks as agreed with and be
committed to own personal continuous professional development.
Organise and serve refreshments as required Preparation of HR documentation Accurate note taking at meetings
Communication Actively contribute to a culture of positive communication Actively participate in Departmental communications Ensures effective written, verbal and I.T. communication both
within the diocese and with external agencies.
Creativity and Innovation Willing to come up with ideas and suggestions for new ways of
working that will ultimately improve overall performance and service delivery.
Receptive to new ideas put forward by managers and peers. Positive about change and organisational developments.
Contacts and Relationships Positively engage with colleagues and act as advocate for the
organisation. Demonstrates a willingness to support and help others. Has an open and friendly persona with people they come into
contact with, developing positive relationships. Demonstrates compassion, empathy and understanding with
contacts.Decision Making
Gathers verifies and assesses all appropriate and available information to gain an accurate understanding of the situation.
Seeks advice and direction where necessary from supervision involving decisions that may involve an element of risk.
Acts in a manner consistent with the values of the organisation.
Planning and Organising Maintains and organises workload to ensure effective
prioritisation and delivery of objectives. Demonstrates effective time management. Gets planned work completed within daily deadlines.
Personal development
To engage in training and personal development arranged through Concern Group or other appropriate providers
Information Governance Comply with information governance which include information
security responsibilities, encryption, home working and remote access where applicable, as well as records management and information quality responsibilities.
Health and wellbeing Take responsibility for own health and wellbeing
Generic Responsibilities for all DBF employees1 To welcome visitors and/or receive incoming enquiries and
telephone calls, dealing promptly and courteously with enquiries and ensuring high quality collegiality at all times
2 To ensure that all health and safety instructions are followed and that care is taken to ensure safety for self and colleagues, reporting concerns immediately
3 To undertake other duties as may reasonably be expected
PERSON SPECIFICATION
Attributes Essential Desirable
Qualifications and Training
Professional experience and relevant qualifications and/or education to degree level
Knowledge, skills and abilities
Numerate, with proven administrative and organisational skills
Ability to prioritise time and resources
Demonstrable financial knowledge and related skills
Fully conversant with Microsoft Office packages, including Outlook, Word and Excel
An understanding of the parish system and the wider organisation of the diocese
Experience of committee administration
Experience of using HR systems
Personal Qualities
Ability to exercise initiative Ability and commitment to
work collaboratively with colleagues
Ability to respond creatively to new situations
Ability to listen and communicate effectively
Ability to assimilate and express concepts accurately and succinctly, both verbally and on paper
Proven presentation skills Ability to develop
understanding and effective relationships with clergy, parochial officers, the Bishop’s Staff and Old Deanery Staff
Diplomacy, tact, patience, flexibility and a sense of humour
General An empathy with the mission
and ministry of the Church of England
Commitment to anti-
Understanding of the Church of England, its parochial
discriminatory practice within the Church of England’s legal context
system and the wider organisation of the Diocese
Understanding the belief systems which shape the life of the Church and how this may affect safeguarding work in the context of the Church of England