ATTACHMENTS ORDINARY COUNCIL MEETING 21 April 2020 Minutes … · 10. In the February Council Ordinary Meeting on page 158 at the top under Agenda 1.2. Meet the social, cultural,

137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected] Email: [email protected]

ATTACHMENTS

ORDINARY COUNCIL MEETING

21 April 2020

Minutes of Previous Meetings

Ordinary Council Meeting 17 March 2020

137 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected] Email: [email protected]

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UNCONFIRMED MINUTES Oberon Council Ordinary Meeting Tuesday 17 March 2020 Commencing at 5.30pm at the Oberon Council Chambers

Oberon Council – Unconfirmed Minutes – Ordinary Meeting – 17 March 2020

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Agenda Items page

1. OPENING OF MEETING ......................................................................................................... 3

2. ACKNOWLEDGEMENT OF COUNTRY .................................................................................. 3

3. PRAYER .................................................................................................................................. 3

4. RECORD OF ATTENDANCE .................................................................................................. 3

5. DECLARATIONS OF INTEREST ............................................................................................. 4

6. PRESENTATIONS................................................................................................................... 4

7. QUESTIONS FROM THE PUBLIC .......................................................................................... 4

8. CONFIRMATION OF MINUTES .............................................................................................. 5

9. MAYORAL MINUTE AND REPORT ........................................................................................ 6

09.01 MAYORAL MINUTE AND REPORT 6

10. NOTICES OF MOTIONS ......................................................................................................... 6

10.01 INVESTIGATION OF RATING SUB-CATEGORIES.................................................... 6

10.02 INVESTIGATION OF LIBRARY HOURS OF OPERATION ......................................... 7

10.03 OBERON COMMON MASTER PLAN ......................................................................... 8

11. COUNCILLOR AND DELEGATES REPORTS ......................................................................... 8

11.01 UPPER MACQUARIE COUNTY COUNCIL MEETING 7 FEBRUARY 2020 ................... 8

11.02 OBERON ARTS COUNCIL ......................................................................................... 8

11.03 CENTROC BOARD MEETING AND CENTRAL NSW JOINT ORGANISATION

BOARD MEETING –FEBRUARY 2020 ....................................................................... 9

11.04 COUNTRY MAYORS ASSOCIATION– 6 MARCH 2020 ............................................. 9

11.05 OBERON BUSINESS AND TOURISM ASSOCIATION MEETING ............................ 10

12. COMMITTEE REPORTS ....................................................................................................... 10

12.01 LOCAL EMERGENCY MANAGEMENT COMMITTEE .............................................. 10

12.02 TRAFFIC ADVISORY LOCAL COMMITTEE ............................................................. 11

12.03 HERITAGE COMMITTEE ......................................................................................... 11

12.04 OBERON STREETSCAPE WORKING PARTY ........................................................ 12

13. REPORTS FOR DECISION ................................................................................................... 13

13.01 DEVELOPMENT APPLICATION 10.2020.11.1 –CONSTRUCTION OF A DWELLING13

13.02 DEVELOPMENT APPLICATION 10.2018.92.1 – NEW DWELLING .......................... 13

13.03 WATER USAGE – DROUGHT ASSISTANCE........................................................... 14

13.04 DROUGHT COMMUNITIES PROGRAMME-EXTENSION PROJECT

PRIORITISATION ..................................................................................................... 15

14. REPORTS FOR INFORMATION ........................................................................................... 16

14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER ........................................ 16

14.02 MONTHLY ACTIVITY REPORT – PLANNING & DEVELOPMENT ........................... 17

14.03 MONTHLY ACTIVITY REPORT – TECHNICAL SERVICES ..................................... 17

14.04 MONTHLY ACTIVITY REPORT – CORPORATE SERVICES ................................... 17

14.05 STATEMENT OF INVESTMENTS ............................................................................ 18

14.06 BURRAGA PEST ANIMAL MEETING 25 FEBRUARY 2020 ........................................ 18

14.07 WATER AND SEWER PLANT REPORT................................................................... 19

15. URGENT BUSINESS ............................................................................................................. 19

16. CLOSED SESSION / CONFIDENTIAL REPORTS ................................................................ 19

16.01 WATER WRITE-OFF REQUEST – ACCOUNT 12365584......................................... 19

17. CLOSURE OF MEETING ...................................................................................................... 20


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1. OPENING OF MEETING

The Mayor welcomed members and declared the meeting open at 5.30pm. This meeting is being recorded for the purpose of webcasting an audio recording of the meeting. In accordance with clause 5.19 of Council’s Code of Meeting Practice – Policy 1101 the audio recording will be available on Council’s website www.oberon.nsw.gov.au within 5 working days of the meeting being held. The audio recording of Oberon Council Meetings can be listened to on a mobile device or PC. Persons attending a Council meeting consent to the possibility that their voice may be broadcast to the public and should refrain from making any defamatory statements. Audio of Council Meetings or parts thereof cannot be copied, recorded, reproduced, reused or transmitted without the prior written consent of the General Manager.

2. ACKNOWLEDGEMENT OF COUNTRY

Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present.

3. PRAYER

The meeting was opened in prayer by Clr Kerry Gibbons.

4. RECORD OF ATTENDANCE

Members Mayor Kathy Sajowitz (in the Chair) Deputy Mayor Mark Kellam Clr Don Capel Clr Kerry Gibbons Clr Brenda Lyon Clr Clive McCarthy Clr Mick McKechnie Clr Andrew McKibbin

Staff Gary Wallace, General Manager Sharon Swannell, Executive Coordinator Leave of Absence Clr Ian Doney Absent: Bruce MacDonnell, Acting Planning and Development Director

Lynette Safranek, Corporate Services Director Chris Schumacher, Technical Services Director

Moved: Kellam Second: Capel That the leave of absence of Clr Ian Doney be noted and apologies be accepted for his absence. Carried 01 170320 Division:

Votes for: Sajowitz; Kellam; Capel; Gibbons; Lyon; McCarthy; McKechnie; McKibbin Votes against: Nil

http://www.oberon.nsw.gov.au/


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5. DECLARATIONS OF INTEREST

File No: Governance/Councillors/Declarations of Interest

Pecuniary - Clr McKibbin declared an interest in report item 13.03, Clr McKibbin has purchased water under the drought water assistance program.

Non-Pecuniary Significant

-

Non-Pecuniary Less than Significant

-

6. PRESENTATIONS

A presentation was provided by Lin Boswell, President of the Oberon Rotary Club regarding a local campaign to raise funds for local public schools “Principal’s Discretionary Fund”. Lin provided an overview of recent fundraising activities undertaken by the Oberon Rotary Club and assistance provided to the local community. In addition Lin provided an overview of Mental Health training and activities that have been facilitated by the Oberon Rotary Club in recent months. The Oberon Rotary Club has been in discussions with local School Principals in relation to issues students in the community have due to financial hardship. Lin provided an overview of the activities undertaken by the Schools to assist these students. The Oberon Rotary Club is currently conducting a campaign to raise $10,000 in the next three months to be donated to a “Principal’s Discretionary Fund” to allow the local schools to provide assistance to these students on a case by case basis. Rotary provided $2,000 in 2019 to Oberon High School however they hope to raise an additional $10,000 to be donated this year. Lin sought assistance from Council with raising awareness of this campaign and sought permission to put a donation tin in Council’s facilities. The Mayor thanked Lin for her presentation.

7. QUESTIONS FROM THE PUBLIC

Mr Phillip Haynes advised that at the February 2019 meeting he had raised issues in relation to the SRC poll. Council took a question on notice and he hasn’t received a response and is wondering where it got up to. The Mayor took the question on notice and will follow up a response. Phillip Haynes asked about the public meeting regarding fluoridation held at the Oberon RSL Club where he asked by Dr Shanti Sivaneswaran from NSW Health who was responsible if Council were to go ahead with fluoridation if someone is injured or dies. I haven’t heard what the response was. She has since left that position, I am sure someone else could answer the question. The Mayor advised that the question would need to be followed up with NSW Health. Phillip Haynes added from my research it is the Council who is responsible, particularly the councillors who voted for fluoridation, if something goes wrong they are responsible.


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In last month’s business paper you talked about allocating $700,000 for smart water metres, can you please explain what this town is getting for $700,000? I am extremely concerned about having 1000 water rate smart points of microwave radiation in town. If you are going to go ahead can we find our what frequency this would operate on, is it 3G, 4G. If anyone has questions in relation to this please feel free to email me. The Mayor responded that there has been no decision reached in relation to this matter, a further report will be considered during tonight’s business. Robyn Wiseman addressed Council and commented that at the February Meeting the Mayor responded to my question that "Oberon Council has no plans for 5G at the moment". Robin asked the following questions: 1. Is it up to Council to instigate or to curtail 5G?

2. Is the Council aware of the Band safety limited in Australia of 10,000mW/m2 is exceedingly high compared to other Countries throughout the world the highest being 100mW/m2.

3. Oberon Council already has plans to spend $300,000 on LED lighting next year on page 58 - on behalf of the next term Councillors. Is this correct?

4. Is the standard for 4G footprint, implemented fully here in Oberon?

5. Will 4G be adequate to run the Smart Water Meters, the Security and LED Lighting?

6. The poles for LED lighting will they be owned by the Oberon Council - to be paid by all Oberon residents - is this correct?

7. And including 'some new poles in some outlying villages costing even more?

8. Why on earth is the Council NOT doing a business case study first to ascertain the total cost of the layout of LED lighting before allocating monies and find themselves again short on costs?

9. Will the Mayor, General Manager, and Councillors be attending the 5G Seminar in Bathurst on the 4th April?

10. In the February Council Ordinary Meeting on page 158 at the top under Agenda 1.2. Meet the social, cultural, and physical activity: needs of the Community 1.2.15 states the Oberon Sport Complex status is complete. Under 1.2.16 Maintain and develop sporting facilities and grounds status is ongoing. My question regarding this complex is when is the area around the stand to be tidied up and completed? Walking around the bottom of the stand especially is very uneven and to me processes a threat of someone falling over the edge.

The questions were taken on notice.

8. CONFIRMATION OF MINUTES

Ordinary Meeting 18 February 2020

Moved: Capel Second: McKechnie That the Minutes of the Ordinary Meeting held on 18 February 2020 be confirmed. Carried 02 170320 Division: Votes for: Sajowitz; Kellam; Capel; Gibbons; Lyon; McCarthy; McKechnie; McKibbin Votes against: Nil


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Matters Arising from the Minutes

Councillor McKibbin asked for an update in relation to Item 8 of the previous minutes, resolution 20 171219 watering of sporting grounds using fixed sprinkler systems and asked where the investigation was up to, Clr McKibbin expected a further report to be provided in relation to this matter. The resolution did not cover non-fixed sprinklers. The General Manager advised Council will provide a report in relation this matter, it has previously been tabled there were some issues in relation to hours placed upon ourselves and we are looking to put new technology in place to cater for this.

9. MAYORAL MINUTE AND REPORT

09.01 MAYORAL MINUTE AND REPORT

File No: Governance/Meetings/Ordinary Author: Clr Kathy Sajowitz, Mayor

Summary

This report summarises the main activity for the Mayor since my last report.

Moved: McKibbin Second: Kellam That report item 09.01 is received as information. Carried 03 170320 Division:


10. NOTICES OF MOTIONS

10.01 INVESTIGATION OF RATING SUB-CATEGORIES

File No: Finance Management/Financial Reporting Author: Clr Andrew McKibbin

Moved: McKibbin Second: McKechnie That Council investigate creating three subcategories of Farmland for the purposes of applying rating factors to Land Values determined by the Valuer General:

a) Subcategory 1 would be termed as “Weed Infested” if a portion of Farmland is categorised by upper Macquarie County Council as having a Weed Biosecurity rating of 3 or 4 under the UMCC Biosecurity Compliance and Enforcement Policy for a period of 12 Months without being reduced to a rating of 1 or 2.

b) Subcategory 2 would be termed as “Non Commercial Farmland”. If a portion of land does not have either or both:

i. A dominant use, of which is for farming (that is, the business or - industry of grazing, animal feedlots, dairying, pig-farming, poultry farming, viticulture, orcharding,


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beekeeping, horticulture, vegetable growing, the growing of crops of any kind, forestry, or aquaculture within the meaning of the Fisheries Management Act 1994, or any combination of those businesses or industries; and/or

ii. A significant and commercial purpose or character including the purpose of making a profit on a continuous or repetitive basis (whether or not a profit is actually made).

c) All other farmland would be categorised as Farmland General. Amendment Moved: Kellam Second: Capel That council staff investigate and provide options for lawful, practical and equitable options for sub-categories across all rateable lands in the Oberon Local Government Area. The amendment was put and won, the amendment becomes the motion. Moved: Kellam Second: Capel That council staff investigate and provide options for lawful, practical and equitable options for sub-categories across all rateable lands in the Oberon Local Government Area. Carried 04 170320 Division:

Votes for: Sajowitz; Kellam; Capel; Gibbons; Lyon; McKechnie; McKibbin Votes against: McCarthy

10.02 INVESTIGATION OF LIBRARY HOURS OF OPERATION

File No: Community Services/Library Author: Clr Andrew McKibbin

Moved: McKibbin Second: Capel That Council investigate the feasibility, practicality and demand for having extended Library hours including investigating feasibility, practicality and demand for 24 hr Access Card Accessibility by registered Community members. Carried 05 170320 Division:

Votes for: Sajowitz; Kellam; Capel; Gibbons; Lyon; McKechnie; McKibbin Votes against: McCarthy


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10.03 OBERON COMMON MASTER PLAN

File No: Parkes and Reserves/Oberon Common Author: Clr Clive McCarthy

Moved: McCarthy Second: McKechnie That Oberon Council sever ties with the landscape architect from Grenfell and concentrate on completing the site shed off Curtis Street Carpark, filling of depression east of Curtis Street Carpark to cover concrete sewer hatches and grass area when completed. Also replacing old sleeper retaining wall with slab concrete all with rose garden to be implemented and replace edging around display on south east corner. The motion was put and lost. Division:

Votes for: McCarthy; McKechnie Votes against: Sajowitz; Kellam; Capel; Gibbons; Lyon; McKibbin

11. COUNCILLOR AND DELEGATES REPORTS

11.01 UPPER MACQUARIE COUNTY COUNCIL MEETING 7 February 2020

File No: Environmental Management/Meetings/Upper Macquarie County Council Author: Clr Andrew McKibbin

Summary The most recent meeting of the Upper Macquarie County Council (UMCC) was held at the Bathurst Regional Council offices in Kelso on 7 February 2020. The UMCC meeting and the workshop were attended by Council’s delegates Clr Andrew McKibbin and Clr Don Capel.

Moved: Capel Second: McKibbin That the report item 11.01 is received as information. Carried 06 170320 Division:


11.02 OBERON ARTS COUNCIL

File No: Community Relations/Consultation/Oberon Arts Council Author: Clr Sajowitz /Mayor

Summary

Councillor Sajowitz attended the last meeting of the Oberon Arts Council (OAC) Committee.


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Moved: McCarthy Second: Capel That report item 11.02 is received as information. Carried 07 170320 Division:


11.03 CENTROC BOARD MEETING AND CENTRAL NSW JOINT ORGANISATION BOARD MEETING – FEBRUARY 2020

File No: Government Relations/Local and Regional Liaison/Centroc Author: Mayor Kathy Sajowitz

Summary

Mayor Kathy Sajowitz and General Manager Gary Wallace attended the Centroc/ CNSWJO Board Meetings held in Grenfell on February 27 2020. Full minutes of the meetings are attached for information – of which a brief summary appears below. Mr A Albury from DPC advised that the NSW Government had announced a $400million funding stream for Mobile Black Spots in an effort to improve connectivity in rural areas. This was welcomed by the meeting. Oberon has submitted proposals for towers at Black Springs, Burraga and has advocated for additional connectivity in the Tuglow/Shooters Hill area.

Moved: Gibbons Second: Capel That report item 11.03 be received for information. Carried 08 170320 Division:


11.04 COUNTRY MAYORS ASSOCIATION– 6 MARCH 2020

File No: Government Relations/Local and Regional Liaison/CMA Author: Mayor Kathy Sajowitz

Summary

On March 6 2020 Clr Kathy Sajowitz and General Manager Gary Wallace attended the NSW Country Mayors Association (NSWCMA) General Meeting held at NSW Parliament House in Macquarie St Sydney.


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Moved: McKibbin Second: Kellam That report item 11.04 be received for information. Carried 09 170320 Division:


11.05 OBERON BUSINESS AND TOURISM ASSOCIATION MEETING 12 FEBRUARY 2020

File No: Economic Development/OBTA Author: Clr Don Capel

Summary

Councillor Don Capel, General Manager Gary Wallace and Business and Tourism Development Officer, Mat Webb attended the General Meeting of the Oberon Business and Tourism Association (OBTA) held at the Oberon Golf Club on February 12, 2020.

Moved: Capel Second: Kellam That report item 11.05 be received for information. Carried 10 170320 Division:


12. COMMITTEE REPORTS

12.01 LOCAL EMERGENCY MANAGEMENT COMMITTEE

File: Governance/Meetings/Local Emergency Management Committee Author: Rebecca Burgess, Technical Services Administration

Summary

Minutes of the Local Emergency Management Committee Meeting held on 10 February 2020 are submitted for Council’s information.

Moved: Gibbons Second: Kellam That the Minutes of the Local Emergency Management Committee Meeting held on 10 February 2020 are received as information. Carried 11 170320


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Division:


12.02 TRAFFIC ADVISORY LOCAL COMMITTEE

File: Governance/Meetings/Traffic Advisory Local Committee Author: Rebecca Burgess, Technical Services Administration

Summary

Minutes of the Traffic Advisory Local Committee Meeting held on 13 February 2020 are submitted for Council’s information.

Moved: McCarthy Second: Capel

That: 1. The Minutes of the Traffic Advisory Local Committee Meeting held on 13 February 2020 are

received as information.

2. The Traffic Advisory Local Committee approves the Spartan Oberon 2020 event in-principle, approval subject to the event organisers supplying a satisfactory TCP and subject to TFNSW providing concurrence.

3. The Traffic Advisory Local Committee approves the Tour De Cure 2020 event in-principle, approval subject to the event organisers supplying a satisfactory TCP and subject to TFNSW providing concurrence.

4. The Traffic Advisory Local Committee approves the Anzac Day March 2020, subject to TFNSW providing a road occupancy licence.

Carried 12 170320 Division: Votes for: Sajowitz; Kellam; Capel; Gibbons; Lyon; McCarthy; McKechnie; McKibbin Votes against: Nil

12.03 HERITAGE COMMITTEE

File: Governance/Meetings/Heritage Committee Author: Bruce MacDonnell Acting Planning and Development Director

Summary Minutes of the Heritage Committee held on 24 February 2020 submitted for Council’s information and consideration.


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Moved: McCarthy Second: McKibbin

That: 1. The Minutes of the Heritage Committee held on 24 February 2020 received as information.

2. Council investigate options and costings to erect barriers and/or sandstone columns at Stoney

Creek Bridge/culvert on the Carlwood Road noting the heritage value of the Cox’s Route.

3. Council to send a thankyou letter on behalf of the Heritage Committee to the staff at the Visitors Information Centre for promoting Heritage by running the recent heritage tours.

Carried 13 170320 Division: Votes for: Sajowitz; Kellam; Capel; Gibbons; Lyon; McCarthy; McKechnie; McKibbin Votes against: Nil

12.04 OBERON STREETSCAPE WORKING PARTY

File: Governance/Meetings/Streetscape Working Party Author: Wallace, General Manager

Summary Minutes of the Oberon Streetscape Working Party meeting held on 2 March 2020 are submitted for Council’s information.

Moved: McKibbin Second: Lyon That:

1. The Minutes of the Oberon Streetscape Working Party meeting held on 2 March 2020 are received as information.

2. Council endorse the Terms of Reference for the Oberon Streetscape Working Party.

Carried 14 170320 Division:



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13. REPORTS FOR DECISION

13.01 DEVELOPMENT APPLICATION 10.2020.11.1 –CONSTRUCTION OF A DWELLING

File No: Property/PO32-32 Author: Health and Building Surveyor, Kerry Davison

Summary

A Development Application has been received for the construction of a dwelling at 32 Jenolan Street, Oberon with particular reference to Part C.5.7 – “Setback from the Street”.

Moved: McCarthy Second: Capel That 1. Council vary Part C.5.7 – “Setback from the Street” of its current DCP 2001 associated to

Development Application 10.2020.11.1 for the construction of a dwelling at Lot 3 in DP 1183701, being known as 32 Jenolan Street, Oberon.

2. A division be called in accordance with Section 375A of the Local Government Act 1993. Carried 15 170320 In accordance with Section 375A of the Local Government Act 1993 the following votes were recorded for and against the motion:


13.02 DEVELOPMENT APPLICATION 10.2018.92.1 – NEW DWELLING

File No: PR40-170 Author: Town Planner, Dylan Furnell

Summary

A Development Application has been received for a New Dwelling at 170 Arkstone Road Isabella (Lot 100 in DP 1260070). The development site is under the minimum allotment size and as such the applicant is seeking a variation to the minimum allotment size of the RU1 – Primary Production zone under clause 4.6 of the Oberon Local Environmental Plan 2013. The proposed development is located in the RU1 – Primary Production zone and consists of a new dwelling to be situated on Lot 100 in DP 1260070 which is 97 hectares in size. The minimum allotment size within the RU1 – Primary Production zone is 100 hectares. The dwelling is situated 157 metres from the closest boundary and complies with all relevant clauses of the Oberon Development Control Plan 2001. The closest existing dwelling to the proposed dwelling site is over 1 kilometre away. The proposed dwelling gains access through a right of access benefitting lot 100 in DP 1260070 and burdening lot B in DP 432301. The application was notified for a period of approximately two (2) weeks to neighbouring properties. The application has subsequently received zero (0) submissions from the public.


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Moved: Gibbons Second: Kellam

That: 1. Council vary the minimum allotment size of the RU1 – Primary Production Zone by 3 percent,

at lot 100 in DP 1260070 to allow a dwelling to be permissible on 97 hectares, consistent with clause 4.6 of the Oberon Local Environmental Plan 2013.

2. Council approve Development Application 10.2018.92.1 for a new dwelling at Lot 100 in DP 1260070, being known as 170 Arkstone Road ISABELLA in accordance with Section 4.16 of the Environmental Planning and Assessment Act 1979 and conditions contained within this

report, for the following reasons:

The development is consistent with the Oberon Local Environmental Plan 2013 if a variation to the minimum allotment size within the 10% threshold prescribed by clause 4.6 has been approved by Council.

The development is consistent with all relevant controls of the Oberon Development Control Plan 2001.

Overall the impact of the new dwelling is negligible on the subject land and the locality.

3. A division be called in accordance with Section 375A of the Local Government Act 1993 Carried 16 170320 In accordance with Section 375A of the Local Government Act 1993 the following votes were recorded for and against the motion: Votes for: Sajowitz; Kellam; Capel; Gibbons; Lyon; McCarthy; McKechnie; McKibbin Votes against: Nil Clr McKibbin declared an interest in report item 13.03. Clr McKibbin left the room at 07.05pm.

13.03 WATER USAGE – DROUGHT ASSISTANCE

File No: Water Supply/Monitoring/Water Standpipe Author: Gary Wallace, General Manager

Summary This report outlines the take up of drought assistance (water usage) for the period 9 November 2019 to 6 March 2020 and provides a summary of the drought assistance provided to the Oberon community since its introduction on 16 May 2018.

Moved: McKechnie Second: McCarthy That: 1. Council note the continued take up of the drought assistance (water usage) program and

extend the assistance to rural and non residential ratepayers through potable drinking water, for use only within the Oberon Local Government area,

2. Given the current continued decline in the Oberon Water Supply and impending Level 3 restrictions the rate for access to non residential users to be aligned with current rates for residential users currently being $2.97/kl.


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3. Should the water supply levels reach Level 4 restrictions Council further consider its position.

4. Should additional demands be placed on the Oberon Water Supply Council reassess its position.

5. Council reinforce its position against additional or supplementary users accessing the Oberon Water Supply.

Carried 17 170320 Division: Votes for: Sajowitz; Kellam; Capel; Gibbons; Lyon; McCarthy; McKechnie; Votes against: Nil Clr McKibbin returned to the meeting at 7.26pm.

13.04 DROUGHT COMMUNITIES PROGRAMME-EXTENSION PROJECT PRIORITISATION

File No: Governance/Grants Author: Gillian Salmon Grants Coordinator

Summary

At Councils February 2020 Ordinary Meeting, Council prioritised eight projects to be submitted in the application for the $1 000,000 allocated to Oberon from the Drought Communities Programme – Extension Round 2. Council has since been advised that one of the projects, the Smart Water Meters project could be considered ineligible under the DCP guidelines. A total of twelve projects valued at $1,000,000 have now been scoped and costed by Council staff from the priorities Council resolved at the February 2020 Ordinary Meeting. This report seeks Council’s endorsement of the projects detailed in this report to be submitted to the DCP.

Moved: McKibbin Second: Capel That Council: 1. Endorse and submit the Department of Industry, Innovation and Science the twelve projects

prioritised Council projects in this report to be submitted as one application to the Drought Communities Programme Round 2.

2. Pursue alternate grant opportunities for the implementation of a Smart Water Metering program.




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14. REPORTS FOR INFORMATION

14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER

File No: Governance/Meetings/Ordinary Author: Gary Wallace, General Manager

Summary

This report item summarises the main activity by the General Manager since the February 2020 Council Meeting. Items include Human Resources, Workplace Health & Safety, Community Activity, Regional Issues, Executive Management Team Meetings and planned activities.

Moved: McKibbin Second: Capel That report item 14.01 is received as information. Carried 19 170320 Division:

Votes for: Sajowitz; Kellam; Capel; Gibbons; Lyon; McCarthy; McKechnie; McKibbin Votes against: Nil The General Manager provided a briefing in relation to the COVID-19 Plan that has been undertaken by Council in relation to the escalating COVID-19 pandemic. The COVID-19 plan is evolving and has a number of elements which looks at how critical infrastructure can be maintained. Council has been in discussion with neighbouring councils regarding sharing resources to continue to deliver critical services if required. Discussion has been held regarding flexible working arrangements and options to still deliver service under minimal staffing levels. A meeting has been held today with health representatives and a further meeting will be held on Thursday. Measures to minimise the number of people in community facilities such as Community Centre have been implemented. A limit has been placed on the number of people in our facilities to ensure that we can maintain social distancing of 1.5 metres. Directors and Managers are looking at their areas and full Risk Assessments have been undertaken. Clr McKibbin asked what action has been undertaken to include this matter into Council’s Risk Register. The General Manager advised this type of pandemic is already catered for within our current Risk Register and is a high risk. We are ensuring that all measures are being taken to minimise the risk to the health and safety of our workforce. Maintenance of our parks and our toilets and facilities has been reviewed. We have removed two public access computers at the library and implemented social distancing in the facility. Hand washing regimes have been implemented across our facilities. Discussion was held in relation to the economic consequences for the community and these decisions will be made by Federal or State Governments. Our Tourism and Economic Development Manager will be engaging with our business community regarding their needs. The Oberon Youth Council event has been cancelled and a review of the Field to Forest Festival is being undertaken. Come events as part of the festival will need to be reviewed. Anzac Day Dawn Services have been cancelled. There are currently no cases are confirmed in the Oberon district at this point in time.


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14.02 MONTHLY ACTIVITY REPORT – PLANNING & DEVELOPMENT

File No: Governance/Meetings/Ordinary Author: Gary Wallace, General Manager

Summary

This report item summarises the main activity in the Planning and Development Department since the February 2020 Council Meeting.

Moved: McCarthy Second: McKibbin That report item 14.02 is received as information. Carried 20 170320 Division:


14.03 MONTHLY ACTIVITY REPORT – TECHNICAL SERVICES

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Technical Services Director

Summary

This report provides a summary of the completed works for February 2020 and proposed works in the Technical Services area for the month of March 2020.

Moved: Gibbons Second: McCarthy That report item 14.03 be received as information. Carried 21 170320 Division:


14.04 MONTHLY ACTIVITY REPORT – CORPORATE SERVICES

File No: Governance/Meetings/Ordinary Author: Lynette Safranek, Corporate Services Director

Summary

This report provides a summary of work within the Corporate Services Department during February 2020, plus planned activities for the upcoming months.


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Moved: McKibbin Second: Kellam That report item 14.04 is received as information. Carried 22 170320 Division:


14.05 STATEMENT OF INVESTMENTS

File No: Financial Management/Investments/Register Author: Lisa Koleda, Management Accountant; Theresa Boyd, Chief Financial Officer

Summary

This report provides Council with the Statement of Investments as at 29 February 2020.

Moved: McKibbin Second: McKechnie That Council receive report item 14.05 as information. Carried 23 170320 Division:


14.06 BURRAGA PEST ANIMAL MEETING - 25 FEBRUARY 2020

File No: Governance/Meetings/Other Author: Clr Andrew McKibbin

Summary

The Burraga community held a meeting on 25 February at 7.00pm to discuss wild dogs attacking stock in the area. Rural landholders from around the district were invited to the meeting. The meeting was attended by Clr Andrew McKibbin in his capacity as a landholder in the area and as a Councillor.

Moved: McKibbin Second: McCarthy That report item 14.06 is received as information. Carried 24 170320 Division:



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14.07 WATER AND SEWER PLANT REPORT

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Works and Engineering Director

Summary

This report provides a brief summary of water consumption and sewerage treatment processes for the township of Oberon and WaterNSW Oberon Dam Raw Water Quality Report for the month of February 2020.

Moved: Kellam Second: Gibbons That report item 14.07 is received as information. Carried 25 170320 Division: Votes for: Sajowitz; Kellam; Capel; Gibbons; Lyon; McCarthy; McKechnie; McKibbin Votes against: Nil

15. URGENT BUSINESS

Nil

16. CLOSED SESSION / CONFIDENTIAL REPORTS

Summary In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public.

16.01 WATER WRITE-OFF REQUEST – ACCOUNT 12365584

File No: Governance/Ordinary/Confidential Author: Lynette Safranek, Corporate Services Director

This item is classified CONFIDENTIAL under Section 10A (2) (d) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following:

Section 10A (2) (b) the personal hardship of any resident or ratepayer.


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Moved: Capel Second: McKibbin That:

1. Council resolve into Closed Council to consider business identified, together with any late confidential reports tabled at the meeting.

2. Pursuant to Section 10A(1)-(3) of the Local Government Act 1993, the media and public be

excluded from the meeting on the basis that the business to be considered is classified as confidential under the provisions of Section 10A(2) as outlined above.

3. The correspondence and reports relevant to the subject business be withheld from access to the media and public as required by Section 11(2) of the Local Government Act 1993.


Votes for: Sajowitz; Kellam; Capel; Doney; Gibbons; Lyon; McCarthy; McKechnie; McKibbin Votes against: Nil Council moved into Closed Session at 08.14pm. Voice recording of the meeting was suspended at this point in time. Members of the public present left the meeting at this point in time.

16.01 WATER WRITE-OFF REQUEST – ACCOUNT 12365584

File No: Governance/Ordinary/Confidential Author: Lynette Safranek, Corporate Services Director

Moved: Capel Second: McCarthy That Council write off an amount of $2,636.80 and recover $2,000.00 of outstanding water for Assessment 12365584. Carried 27 170320 Division: Votes for: Sajowitz; Kellam; Capel; Doney; Gibbons; Lyon; McCarthy; McKechnie; McKibbin Votes against: Nil Open Council resumed at 8.20pm. Voice recording re-commenced at this point in time.

The Mayor advised that resolution 27 170320 was made while the meeting was closed to the public. There were no members of the public present.

17. CLOSURE OF MEETING

The Mayor declared the meeting closed at 8.20pm. The next Ordinary Meeting of Oberon Council will be held on Tuesday 21 April 2020 commencing at 5.30pm in the Oberon Council Chambers, 137 – 139 Oberon Street, Oberon.

Documents

ATTACHMENTS ORDINARY COUNCIL MEETING 21 April 2020 Minutes … · 10. In the February Council Ordinary Meeting on page 158 at the top under Agenda 1.2. Meet the social, cultural,