Attachments Public Document 16 February 2016...16 February 2016 Ashburton Hall Ashburton Avenue Paraburdoo 1.00pm 3DJH Page 2 Governance & Executive Services Status Report # Council

Attachments – Public Document 16 February 2016 Ashburton Hall Ashburton Avenue Paraburdoo 1.00pm

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Governance & Executive Services Status Report

# Council Meeting

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Ref. Report Title Council Decision Current Status

1 01/2016 11.3 EM19 Recognition of Aboriginal Culture and History Policy; and Councillor declaration (item 6.1 Council Meeting Agenda) MINUTE: 12043

That Council adopts the attached policy (ELM19 Recognition of Aboriginal Cultural and History Policy) with the following changes to the wording in sub item 2 (iv): Events On behalf of the Shire of Ashburton, we respectfully acknowledge the local Indigenous people, the traditional custodians of this land on which we are gathering today and pay our respects to them and all their elders both past and present. Council Meeting As representatives of the Shire of Ashburton Council, we respectfully acknowledge the local Indigenous people, the traditional custodians of this land where we are meeting upon today and pay our respects to them and all their elders both past and present.

Completed Presented to 19 January 2016 Council Meeting. (January 2016)

2 01/2016 11.4 Proposal for History Collection Policy MINUTE: 12042

That Council adopts policy (ELM20 History Collection Policy) at ATTACHMENT 11.4.

Completed Presented to 19 January 2016 Council Meeting. (January 2016)

3 01/2016 11.5 Proposal for Tree Policy MINUTE: 12044

That Council adopt Policy (ELM21 Tree Management Overview) at ATTACHMENT 11.5 subject to item (e) within the heading Consultation (on Tree Management) reading as follows:

e) The tree is affected by road widening, service modification/relocation or other infrastructure and construction or building works and all possible options have been explored by the shire and there is no reasonable alternative to removal.

Completed Presented to 19 January 2016 Council Meeting. (January 2016) A

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4 12/2015 11.3 Participation of Councillors in EastXWest Forum MINUTE: 12035

That Council endorse Councillor and CEO attendance at the EASTxWEST Forum subject to compliance with relevant Shire Policies and that sufficient 2015/16 budget allocations are available.

Progressing Arrangements for the forum are progressing. (January 2016)

5 11/2015 11.6 Proposal for Agenda Items for Pilbara Regional Council Meeting in Regards to the Pilbara Flight Costs MINUTE: 12026

That Council request that the Pilbara Regional Council to conduct a study into the issue of prices of Pilbara air fares to/from Perth, with the view to ascertaining options as to how these prices might be lowered whilst still maintain airline and airport sustainability, and reasonable service levels to the Pilbara communities.

Ongoing PRC at its 23 November 2015 Council Meeting agreed to progress discussions with relevant parties. PRC is undertaking background research on the airlines pricing modelsand deployed a flight watch socialmedia campaign throughout December 2015. (January 2016)

6 11/2015 11.4 Online register for Gifts and Gratuities received by Council Members and Staff; and Council Member contact with Developers MINUTE: 12024

That in order for Council to give the matter further consideration, it seek from WALGA a suggested blanket WA local government policy for Council Member contact with Developers; and also, provide a suggested protocol for individual local government Web Pages to display Registers of Gifts, Gratuities and Developer Contact information.

Ongoing This has been “overtaken” somewhat by recent State Government Bill, which proposes actions along the lines of the Council’s resolution. Contact made with WALGA in regard to Council Member contact with Developers, which is not covered by the above Bill. WALGA asked to produce a “standard” Policy for individual Western Australian local governments to consider. (November 2015)

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7 09/2015 11.3 Onslow Staff Housing Options & Recommendations 2015-2016 MINUTE: 11999

That Council:

1. Authorise the Chief Executive Officer to investigate the construction or purchase of new or existing housing within Onslow to a maximum combined expenditure of $2.2M for the purpose of staff housing relief;

2. Authorise the Chief Executive Officer, with the written

approval of the Shire President, to enter into a contract of sale for the acquisition of any appropriate dwellings, to a maximum combined expenditure of $2.2M;

3. Authorise investigations into the cost of dwelling construction

on Shire land in Onslow for consideration in next year’s budget;

4. Quarantines any operational savings from decreased

expenditure on staff housing leases in the 2015/2016 year (if any) for further purchase or construction of dwellings;

5. Request the Minister for Lands to;

a) Revoke the current Management Order for Reserve

42094; b) Change the purpose of Reserve 42094 from “Drainage”

to “Staff Housing”; and c) Issue a Management Order to the Shire of Ashburton

for the purpose of “Staff Housing” for Reserve 42094 with power to lease.

Progressing Four houses (including two brand new/never lived-in and one fairly new) have been identified as immediate good buys in Anketel and Payne, with enough change remaining to purchase several blocks within Barrada Estate that are about to be reduced to all time low price (for construction in later budgets. These will be purchased during February, subject to the President’s approval. If settled in February and tenants currently in private rentals are moved, this will result in approximately $75,000 savings in operational rent expenditure, and a further saving of $300,000 in 16/17. (January 2016)

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8 20/2015 11.3 Notice of Motion - Local Indigenous Communities and State Government Consultation MINUTE: 11955

That Council:

1. Engages with the WA State Government's proposed consultation process so as to contribute to the WA State Government's planning for remote Indigenous communities in the Shire of Ashburton;

2. Monitor the State Government consultation process to

ensure the views of the several local Indigenous communities are adequately invited; and

3. Defers any decision on the question of a Shire policy

position on Ashburton's remote Indigenous communities, at least until the initial positions of the WA State Government and the several local Indigenous communities are ascertained.

Progressing An update was provided at the November PRC Meeting by the State Government, but there is still no direct role for the Shire of Ashburton to play at this point in time. (November 2015)

9 04/2015 11.4 Fuel Watch Proposal for Ashburton District MINUTE: 11937

That Council: 1. Lodge with the Department of Consumer Protection –

FuelWatch, a formal request to amend Schedule 1 of the Petroleum Products Pricing Regulations to include the Shire of Ashburton within the FuelWatch boundary.

2. Authorises that public consultation be conducted to determine whether there is support from the general public to include the Shire of Ashburton in the FuelWatch boundary, should FuelWatch advise that it has received the necessary support from the fuel retailers within the Shire of Ashburton.

Progressing Advice received 2 September that feedback from fuel retailers is now closed. Responses are currently being reviewed. Department of Consumer protection has not yet advised the Shire of any determination. (October 2015)

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10 07/2014 16.2 In Principle Support for a Joint Development Between the Shire and the Department of Housing for Staff Housing in Onslow MINUTE: 11831

The officer recommendation be adopted and that Council: 1. Provide in-principle support for a joint development

partnership between the Department of Housing and the Shire of Ashburton for the development of Service Worker and Staff Accommodation across Lots 396, 397 on Reserve 41970 and Lots 398, 399 and 400 Third Avenue Onslow;

2. Delegate authority to the Chief Executive officer to progress the proposal and negotiate the financial terms, project management arrangements and design concepts of the proposed joint development partnership; and

3. Request a final report to be presented to Council at a later date that details the particulars of the project before commencement of the proposed partnership.

On Hold Awaiting Department of Housing to provide a firm position for the Shire’s consideration. Joint Venture proposal “temporarily stalled” due to insufficient demand for service worker accommodation. Shire progressing its own housing supply options in the interim (11.4 – 20 May 2015). Next progress on this item is expected to be late in 2016. (May 2015)

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1 01/2016 12.1 Aboriginal Reference Committee – Policy MINUTE: 12046

That Council:

1. Establish an Aboriginal Reference Committee and adopt the Terms of Reference (ATTACHMENT 12.1); and

2. Select Councillors Thomas; Fernandez; and Foster as members.

Completed Terms of Reference and endorsement of members: Councillors Thomas, Fernandez and Foster endorsed by Council January 2016

2 01/2016 18.2 Removal of Asbestos material from reserve 21235 – Onslow Motorcross and Enduro Club Lease MINUTE: 12051

That Council:

1. Allocate $12,000.00 in budget code 111223 "Donation to Community Groups – Compliance" to the cost of removal of asbestos at the Onslow Motorcross and Enduro Club Reserve 21235 recording this expenditure as a donation towards the Club for Lease compliance.

2. Acknowledge funding the asbestos works at the Onslow Motorcross and Enduro Club will reduce funds available for the final round of Lease Compliance Funding in the 2015/2016 annual fiancial budget to approximately $20,000.00.

Ongoing Approved by Council January 2016 Asbestos to be removed from site 08/02/2016.

3 12/2015 12.1 Onslow Community Garden – Management MINUTE: 12036

That Council authorise the Chief Executive Officer to seek formal comments from the Department of Education in regard to the potential of a Lease (including the primary conditions) of the land containing the Onslow Community Garden, for Council's further consideration.

Ongoing Department of Education and State Solicitor’s Office reviewing OCG Licence Agreement.

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4 12/2015 4.2.1 Public Question - Sandra Morris (Tom Price)

Q1. (RE: Pool Heating Report) Five (5) months ago and informal presentation was made to Council by the Tom Price Swim Club. We would like to know what Council has done about this report? We are keen to get this project underway. If this report is not complete we would like to know why Council has been tardy on this report?

A presentation by Sandra Morris representing the Tom Price Swimming

Club at the July 15 Council Meeting regarding heating the pool water to extend the time that the pool is usable.

Following discussion by Council, it was agreed that Council support the proposal in principle and that a report be presented to Council regarding proposal.

The report is to consider:

- The appropriateness of the Swim Club’s Proposal water heating equipment.

- Ability of existing structures at the pool to enable the heating equipment to be installed and working effectively

- Additional costs that Council will need to consider: • Costs Associated with additional time for staff (supervision,

cleaning and maintenance) • Additional chemicals • Additional maintenance and repairs

- How to address public access to pool during extended period - Appropriate pool management structure, including staffing

requirements It was anticipated that the report would be complete budgeted activities and developments and staff shortages the report will be now presented to Council by February 2016.

Ongoing The SoA facilities Manager and SoA Pool Managers are investigation the possibilities of heating the Tom Price Swimming Pool and a report will be presented to the March 2016 OCM. Mrs Morris has been advised of this action.

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10/2015 12.2 Inclusion of budget allocations for celebrating completion of small projects MINUTE: 12012

That Council: 1. Allocate $500 within the existing budget allocations to be used for celebrating the

completion and opening of such projects with the community (for example, park and pool upgrades) and the CEO to liaise with Councillors to select the appropriate 2015/16 projects).

2. As a trial, Council adopt two different styles of openings (“comprehensive”, and

“local”). Comprehensive openings would be for larger capital projects, whilst Local openings would be for much smaller community projects and be limited to approximately $500 in cost (excluding existing budgeted Shire operating/staff costs).

3. A Shire Policy be developed prior to the 2016/17 budget to formalise (2) above. 4. As part of future Capital Works Budget Workshops, the style of the official opening

of projects be noted for budget consideration. 5. Above allocations and criteria only applies for community projects in excess of

$100K

Ongoing A draft policy will be prepared for Council review prior to 2016/2017 budget review. (November 2015) Agenda Item to be presented to Council at OCM March 2016

5 08/2015 17.3 Notice of Motion in regards to the Shire of Ashburton to join a Garage Sale Trail

For Council to consider to join the Garage Sale Trail on the 24th of Oct. This garage sale is a joint project for all Councils across Australia.

Progressing As the date for registration had already closed the Shire was unable to participate. Agenda Item to be prepared and presented to Council

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before 2016 Garage Sale Trail registration date closes in May 2016. Awaiting information concerning registration and participation costs for SoA and Community Groups. (February 2016)

6 01/2015 12.2 Sport & Recreation Concept Plan for Area W, Tom Price

MINUTE: 11902

That Council: 1. Accepts the Sport & Recreation Concept Plan for Area W, Tom Price as per

ATTACHMENT 12.2B; and 2. Accepts and approves works to commence on the detailed design utilising

Council approved budget allocation of 2014/15 for the project and for appropriate works within the budget allocation to be undertaken.

Progressing Priority Capex item 16.015 ($300,000) deferred for mid-year budget review consideration. 2015/16 budgeted works have been completed. A credit balance exists and is available and awaiting Councillor feedback as to additional works that should be actioned. (November 2015)

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7 12/2014 12.1 Youth Engagement Strategy

MINUTE: 11889

That Council:

1. Endorse the development of a Youth Engagement Strategy to replace Policy REC11 (Youth Advisory Council) for Council’s future consideration; and

2. Require, the Youth Engagement Strategy to be referred back to Council for its consideration.

Progressing Report to Council 75% complete, but delayed due to extended staff leave. Targeting February Council Meeting if possible. (January 2016) Shire has successfully accessed a $10,000 grant (January 2016) to assist with the further development of the youth strategy. This will enable the Shire to provide interested youth with training in leadership skills which will enable them to have a greater participation in the development of the youth strategy.

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8 01/2014 11.1 Entry Statements Onslow, Paraburdoo And Tom Price, And Anzac Park Redevelopment For Paraburdoo. MINUTE: 11730

That Council:

1. Acknowledges Smith Sculptors as providing a unique service as per Local government (functions and General) Regulations 1996 Part 4 Division 2 11 (2) (f ) and appoints them as the designers, constructor’s and installers of the Tom Price, Onslow and Paraburdoo Entry statements and the Tom Price and Paraburdoo Anzac Parks;

2. Accepts the design concepts for the Onslow Entry Statement (attachment 11.1A), the Paraburdoo Entry Statement (attachment 11.1B), the Paraburdoo Anzac Park (attachment 11.1D) and the Tom Price Anzac Park (attachment 11.1E);

3. Allocates priority to the Tom Price and Paraburdoo Anzac Parks and authorises the CEO to apply his best endeavors to identify and source external funding opportunities for these projects; and

4. Considers a contribution to the costs of these projects as part of its 2014/15 budget deliberations.

Ongoing Attempts to identify external funding ongoing and Council contribution will be reconsidered as part of 2016/17 budget. (January 2016)

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1 01/2016 13.4 Interim Rating – Barrarda Estate Onslow – Offer of Concession MINUTE: 12047

That Council grant the following concessions on the following lots: Assess Owner Road Townsite Concession

2014/15 Concession 2015/16

A51300 Chevron Australia Pty Ltd

26 Scully Rd Onslow $44,928.15 $12,404.08


27 Scully Rd Onslow $44,928.15 $12,404.08


28 Scully Rd Onslow $44,928.15 $12,404.08


39 Eaglenest Rd Onslow $44,928.15 $12,404.08


40 Eaglenest Rd Onslow $44,928.15 $12,404.08

TOTAL $224,640.75 $62,020.40

Completed Concession has been applied in synergy and the refund is currently being processed. (February 2016)

2 01/2016 13.3 Realignment of Pastoral Station Boundaries – Hillside, Mulga Downs and Juna Downs MINUTE: 12042

That Council not proceed with the requests from the Local Government Advisory Board to realign the Shire of Ashburton boundaries in respect to the Hillside, Juna Downs and Mulga Downs Pastoral Stations at this point in time.

Completed OCM 19 January 2016 MINUTE: 12042

(February 2016)

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3 01/2016 13.2 FIN19 Panels of Pre-Qualified Suppliers MINUTE: 12042

That Council:

1. Adopt FIN19 Panels of Pre-Qualified Suppliers Policy (as per ATTACHMENT 13.2); and

2. Delete the superseded Part 16 (Panel Tenders) within the existing FIN 12 Procurement Policy.

Completed Council adopted FIN19 at OCM 19 January 2016. Policies being updated. (February 2016)

4 01/2016 11.6 Donation to Lord Mayor’s Appeal – Waroona and District Fires Appeal 2016 MINUTE: 12045

That Council make a $10,000 donation to the Lord Mayor's Distress Relief Fund for the Waroona and District Fires Appeal 2016.

Completed $10,000 donation to Lord Mayor’s Distress Relief Fund was processed on 25 January 2016 (February 2016)

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5 12/2015 13.4 Audit and Risk Committee – Adoption of Recommendation MINUTE: 12039

That Council endorse the following Audit and Risk Committee recommendations:

1. the acceptance of the specifications of the Audit Contract – 2015/16 – 2017/18 as per ATTACHMENT 7.1B of the Audit Committee Agenda; and

2. the following tender evaluation criteria be used:

Criteria Weighting Relevant Experience 30% Key Personnel 10% Methodology 30% Price 30% Total 100%

Ongoing Audit Tender has closed on 29 January 2016 and an item will be presented to the Audit and Risk Committee prior to February 2016 OCM. (February 2016)

6 10/2015 13.2 Tom Price Memorial Garden MINUTE: 12015

That Council:

1. Permits memorials at the rotunda/garden bed in Doug Talbot Park Tom Price; and 2. Modifies Policy ADM11 to include at the end of point 6(a) “(noting that Council has

endorsed the Paraburdoo Memorial Garden and Doug Talbot Park in Tom Price as Memorial Gardens)”

Ongoing The Tom Price Memorial Garden sign is still in the process of being made/delivered. (February 2016)

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7 04/2015 13.4 Award of Tender RFT 31/14 – Design and Construction Onslow Shire Complex MINUTE: 11940

That Council:

3. Authorises the Chief Executive Officer to deal with any variations to the Tender to a

maximum of 10% of the contract value, providing an appropriate budget variation is identified for any increases to the overall budget for the project.

Ongoing (#5) Ongoing until building completed. Site-works continuing. (February 2016)

8 03/2015 13.3 Adjustment to the Onslow Townsite Boundary MINUTE: 11917

That Council requests the Minister for Lands to amend the Onslow townsite boundary in accordance with the attached plan ATTATCHMENT 13.3 Onslow townsite Proposed Town Site Boundary dated March 2015 to accurately reflect the town's urban growth.

Ongoing Awaiting Gazettal of Town Planning Schemes 7 Amendments 21 & 22 before progressing. This is anticipated in January/February 2016.

(February 2016)

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9 03/2015 13.5 Shire of Ashburton Long Term Financial Plan MINUTE: 11917

That Council:

2. Sets aside time for a Councillor Workshops (in the afternoon of Tuesday 14 April 2015) to discuss the Long Term Financial Plan and how it interacts with the Corporate Business Plan Review and the 2015/16 Annual Budget.

Ongoing Workshops with Councillors were conducted in September to review the Strategic Community Plan (SCP) and this document is being present to the November Council meeting. The reviewed SCP will be reflected in the Corporate Business Plan, Long Term Financial Plan, Asset Management Plans and Workforce Management Plans.

Work has commenced to

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review the Long Term Financial Plan with workshops being planned in early 2016.

(February 2016)

10 06/2013 11.4 Financial Management Audit MINUTE: 11545

That Council:

1. Receives the Financial Management Review as per Regulation 5(2)(c) of the Local Government (Financial Management) Regulations 1996;

2. Directs the Chief Executive Officer to take action on the recommendations contained in

the report.

Ongoing Finance Manager addressing issues raised in the Financial Management Review. 95% of issues now addressed. Remaining issue relates to Business Continuity and the IT Department has been allocated the funds for the IT components. Tenders have

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been called for this equipment. (February 2016)

12/2009 12.12.76 Realignment of Hillside Pastoral Station Boundary Border

That Council defer consideration of the agenda item until the February 2010 meeting of Council, the reason being subsequent to the preparation of the agenda item the Shire received two more proposals from the Local Government Advisory Board to amend the Shire’s boundary with the Shire of East Pilbara. It was considered appropriate to consider the proposals collectively.

Ongoing Agenda item prepared for January 2016 Council meeting. (February 2016)

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1 09/2015 18.1 Control of Leucaena Trees MINUTE: 12007

That the Shire of Ashburton requests the Pilbara Regional Council:

1. To progress the formation of a Leucaena management group from member Councils and environmental organisations; and

2. To approach WALGA for assistance to develop a Local Law to classify Leucaena as a “declared “weed in the Pilbara.

Ongoing PRC have written to member Council’s to gauge interest in a regional response. Will await outcome of PRC survey prior to approaching WALGA re: request to assist with drafting a Local Law. Awaiting advice from PRC re: interest in regional response. (January 2016)

2 07/2015 4.2.1 Shane Roulstone (Tom Price)

Q1. Has Council considered implementing 5 minute parking zones between 7am and 4pm on school days for the 170m stretch of Tamarind St - outside the Tom Price Primary School? This would allow parents to safely drop off and pick their children, which is not possible when the parking area outside the school is taken up by other vehicles, which causes parents to double park or park on the other side of the street, which significantly increases the risk of a child being hurt on the road at drop off and pick up times. The “P5min - Drop off & Pick up only during school days” is widely used by many councils to help keep children safe.

There may be some merit in introducing restricted parking in front of the school on Tamarind Street however the matter needs some prior

Ongoing Ranger Services have requested changes to the line marking and signage outside the school. Infrastructure have advised that this work will be carried out when the road has been resealed. New Senior Ranger

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investigation. As such, it is suggested that the Shire engage in consultation with the school and any other relevant parties, to facilitate an investigation of the cause and severity of the parking problems in this location, and the best way of addressing the concerns raised regarding congestion and safety.

to raise the issue again with the school once they have commenced (probably start of 2016 school year). All parking signage to be considered as part of a town-wide parking strategy to be commenced early 2016. (January 2016)

3 08/2014 14.1 Unauthorised Accommodation in Industrial Areas within the Shire of Ashburton MINUTE: 11844

That Council:

1. Consent to conduct a review of the illegal accommodation in industrial areas, and in light of the Shire’s limited resources, conduct the review on to Tom Price and finishing with Onslow;

2. Send letters to all light industrial land owners throughout the Shire as well as hand delivering a similar letter to each lot to ensure Lessee awareness. The letter is to outline the Shire’s intentions and give clear advice as to what is acceptable for caretaker’s accommodation, including how to apply for Planning and Building approvals. The letter will also clearly outline the plan to have an amnesty period and set out a proposed audit plan for every LIA lot in the Shire to be conducted by the regulatory services team;

3. Give an amnesty period; a. for Tom Price and Onslow, six months from the date of

notification to enable owners/occupiers to approach the Shire without fear of prosecution to help them comply with their

Ongoing Paraburdoo inspection complete. See item below. Tom Price letters sent out 23/1/15, inspections carried out 31/7/15. There are a number of lots with unauthorised development / accommodation, Letters have been sent to the owners of all lots with

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obligations under the Planning Act 2005; b. for Paraburdoo industrial area, 31 March 2015, to enable

owners/occupiers to approach the Shire without fear of prosecution to help them comply with their obligations under the Planning Act 2005;

4. During the amnesty period run a media campaign to ensure stakeholders are aware of the specific dates of the amnesty period and the proposed audits, including where possible, involving other Pilbara local governments to gain maximum exposure to the issue at hand;

5. Approach RTIO to determine if any solution can be found for the shortage of available accommodation and residential land in Paraburdoo and Tom Price;

6. Conduct thorough audits of every LIA in the Shire, ensuring investigations are carried out in a manner that will enable successful prosecutions if required; and

7. Send “Show Cause Letters” to the owners and lessees of any lots that continue to provide unauthorised accommodation at the close of the amnesty period and if no legitimate legal reason is provided within 14 days of the “Show Cause” notification, initiate legal action.

outstanding planning compliance issues. Onslow letters sent out in June with amnesty period expiring in January 2016. A number of enquiries already received. Onslow LIA inspections will need to be delayed given Compliance Officer has resigned and we will not fill the position by the end of January. Letters sent to owners and tenants to advise that audit inspections would be conducted as a date to be advised once new Compliance Officer has commenced. (February 2016)

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4 12/2012 13.1 Paraburdoo Light Industrial Area Accommodation MINUTE: 11377

That Council:

1. Note the outcomes of the inspection carried out on 20 November 2012 by Shire Staff as provided for in ATTACHMENT 13.1.

2. Request the Acting Chief Executive Officer to:

i. Write to those land owners (including State Lands) that the inspection referred to in 1. above revealed had unauthorised accommodation on their land and advising that the accommodation be either removed or modified such that it is not available for accommodation purposes (within three (3) months and advising potential penalties for not complying);

ii. Undertake a further inspection to address compliance; iii. Provide a further report to Council with respect initiating legal

action against those owners that have not sought to achieve compliance.

iv. Write to Rio Tinto and the Minister for Lands to determine

whether land can be made available for operators at the Paraburdoo light industrial area for accommodation.

Ongoing Lots were inspected on the 31/03/15. Two lots have on-going tenure issues that need to be resolved prior to new DA’s being considered. Compliance to conduct a desktop audit and kerbside inspections to check whether conditions on new DA’s have been complied with once new Town Planner and Compliance Officer are hired. It is apparent that another audit inspection will need to be carried out as accommodation

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units that had been removed are re-appearing on some sites. (February 2016)

5 12/2013 14.8 Onslow Rodeo Grounds (Reserve 39070) MINUTE: 11718

That Council:

1. Authorise the Chief Executive Officer to undertake an independent environmental ‘audit’ and detailed site investigation of Reserve 39070 to:

• determine what has been disposed of on the site; • address the classification as 'Possibly contaminated -

investigation required' • whether the site is safe for use from any contaminants on

or within the site; and; • anyother matter relevant to the Council and the

Department of Environment Regulation that would enable the withdrawal of Memorial M400302.

2. In relation to 1. above, Directs investigate if the audit is able to

conducted using current staff resources and expertise, and if not, direct funding, of up to $50,000, for the environment audit and detailed site investigation of Reserve 39070 be taken from account 140114 (consultant/project costs) of up to $50,000 and that it be recognised as over budget expenditure.

Ongoing DER have now provided a response with detail regarding a memorial to be lodged on the Title. Survey has been completed. Going through process of having memorial lodged on Title (February 2016)

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1 01/2016 18.1 Request from Western Australian Planning Commission to provide further detail in relation to reasons provided for not supporting Scheme Amendment 28 to rezone Lot 111 Tom Price – Paraburdoo road from “Rural” to “Special Use” MINUTE: 12052

That Council: Provide additional advice to the Western Australian Planning Commission which expands on the detail of the reasons specified at the 16 September 2015 Ordinary Meeting of Council for not supporting Scheme Amendment 28 to rezone Lot 111 Tom Price - Paraburdoo Road from “Rural” to Special Use” as follows:

1. The land is needed for an air strip for the Royal Flying Doctor Service; Emergency RFDS flights from Tom Price are currently services from the Paraburdoo Airport which is approximately 75kms from town. Most RFDS calls are night time calls, requiring that the volunteer ambulance officers drive approx. 150kms (round trip) in the dark on a road that often has wandering cattle on it. This is considered safety risk for the drivers and ambulance crew from Tom Price also has an impact on the ability to transfer critical patients to Perth quickly.

2. The proposal will have negative impact on business in Tom

Price The proposal businesses identified in the Special Use zone will negatively impact Tom Price which has available land and infrastructure to service the proposed businesses identified and would duplicate businesses which have closed down due to depressed market. It seems pointless building additional businesses when existing businesses have already closed due to the depressed market. There is future potential to develop existing land and business to meet any future potential growth. As a predominantly mining town there is limited future beyond mining. Tom Price already has a good town infrastructure which

Ongoing Advice from January 2016 OCM forwarded to WAPC

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needs increased infrastructure utilisation to cover Shire costs and needs additional investment to improve the undoubted potential beyond mining. The State Government and the Shire and Mining companies have invested heavily in the town, it would be irresponsible for us as Councillors to not adequately utilize these big investments.

3. There is no appropriate access to the site;

The site currently accessed via an informal track which is not appropriate access point for the kind of commercial development proposed.

4. The site is subject to threat from bushfire attack.

The site is located within a bushfire prone area and is subject to threat from bushfires as evidenced but fires in December 2015, where a significant portion of the lot is question was burnt out. The development of this lot would pose an unreasonable threat to lives and business.

2 01/2016 14.2 Consideration of Draft

Improvement Sceme No.1 for the Ashburton North Strategic Industrial Area MINUTE: 12048

That Council: 1. Provide formal comment to the WAPC in response to the public

advertising of the draft Improvement Scheme No. 1 for the Ashburon North Strategic Industrial Area (ANSIA) indicating that it does not support the further progress of the scheme until such time as the following matters are considered and resolved:

a. Operational workforce accommodation in a Strategic

Industrial Area (SIA) is considered to be a poor planning outcome, particularly given the proximity to Onslow in this case, and is not supported by Council. The location of

Completed Advice submitted to WAPC

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operational workforce accommodation outside of the Onslow townsite will have a negative impact on the health and wellbeing of permanent operational FIFO workers and the viability of the Onslow economy;

b. Should the WAPC determine that it is appropriate, against

good planning principles, to permit operational workforce accommodation within the ANSIA for the Wheatstone project, there should be appropriate mechanisms incorporated within the scheme text to ensure that no other companies or projects are able to house their operational workforces within the ANSIA in future;

c. The scheme text should be revised to include provisions to

ensure that potential impacts on the Onslow Airport are considered and appropriately managed;

d. The scheme text should be revised to include provisions to

ensure that potential impacts on the Onslow townsite are considered and appropriately managed;

e. The scheme text should be revised to include provisions to

ensure that potential impacts on the Old Onslow heritage site are considered and appropriately managed;

f. The scheme text should be revised to more closely align

with the new model provisions identified in the Planning and Development (Local Planning Scheme) Regulations 2015;

g. The ability of WAPC to adequately resource the full

implementation of the proposed Improvement Scheme is

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questionable and as such, it is requested that a service level agreement between the WAPC and Shire of Ashburton be settled prior to the finalisation and gazettal of the Improvement Scheme which clearly identifies expectations of the Shire’s role and responsibilities regarding assessment and compliance issues in the ANSIA, including any arrangements for cost recovery for provision of services given the Shire will no longer receive any application fees for development in the area which will have a significant impact on the Shire’s budget. Also, information that will enable the Shire to maintain contemporary records/details so as to suitably maintain any legislatively required records/databases (e.g. ownership and rating records).

2. That copies of Council’s determination be sent to the Minister for

Planning and the Minister for Local Government. 3 01/2016 14.1 Consideration of planning

application 15-133 for ‘Industry – Noxious’ (Concrete Batching Plant) at LOT 679 Cornish Way, Onslow MINUTE: 12042

That Council: Approve Planning Application 15-133 for the use and development of Lot 679 Cornish Way, Onslow for ‘Industry – Noxious’ (Concrete Batching Plant) purposes subject to the following conditions:

CONDITIONS

1. The use and development hereby permitted shall comply with all of the dust mitigation measures detailed in the Dust Management Plan prepared by Onslow Concrete, dated 14 December 2015, and endorsed as part of this approval.

2. All stormwater shall be contained and disposed of on-site or a suitable alternative to the satisfaction of the Shire of Ashburton.

Completed Planning approval issued to applicant

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3. Details of all drainage sumps and batters shall approved by the

Shire prior to the submission of a Building Permit application and/or commencement of use.

4. Within 60 days of the issue of this approval, a landscaping plan

shall be submitted to and approved by the Shire and shall include the following:-

a. the location, number, size and species type of existing and proposed trees and shrubs;

b. those areas to be reticulated or irrigated; and c. any verge treatments.

5. Landscaping including verge planting shall be installed,

reticulated and/or irrigated in accordance with the approved plan and maintained thereafter to the satisfaction of the Shire. The landscaping shall be implemented during the first available planting season post commencement of use and any species which fail to establish within a period of 12 months from planting shall be replaced to the satisfaction of the Shire.

6. Crossovers are to be located and constructed to the Shire’s

specifications.

7. Prior to the commencement of the use, a revised site plan shall be submitted to the Shire that identifies all on-site trafficable and parking areas and clearly annotates the kind of surfacing proposed to mitigate dust impacts to the satisfaction of the Shire.

8. A minimum of one parking bay per employee shall be provided

on site at all times to the satisfaction of the Shire.

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9. The car parking areas, access ways and landscaping are to be

maintained to the satisfaction of the Shire, and shall not to be used for storage of any type.

10. Industrial liquid wastes, including wash-down wastes, are not

permitted to enter any stormwater system.

11. The premises shall be kept in a neat and tidy condition at all times by the owner/occupier to the satisfaction of the Shire.

12. The street number, or where there is no street number, the lot

number, shall be clearly displayed on the façade of the building prior to occupation of the building hereby approved and remain in perpetuity to the satisfaction of the Shire.

ADVICE NOTES

a) This Determination Notice is not a Building Permit or Health

Approval, nor authorises such works. All separate applications and approvals must be obtained prior to the commencement of construction and/or use on site.

b) With regard to Condition 2 all stormwater drainage shall be designed in accordance with the document entitled “Australian Rainfall and Runoff” 1987 (where amended) produced by the Institute of Engineers, Australia, and the design is to be certified by a suitably qualified practicing Engineer or the like, to the satisfaction of the Shire of Ashburton, and to be designed on the basis of a 1:100 year storm event. This is to be provided with the associated Building Permit Application.

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c) With regards to Condition 6, copies of crossover specifications

are available from the Shire’s Technical Services team on 9188 4444.

d) Any wash-down of plant, vehicles or equipment must be carried out over a wash down pad with waste water treated to remove solids and hydrocarbons prior to discharge to the environment. A Health Act application including detailed plans and specifications of the facility and the appropriate fee must be submitted together with building plans to the Shire’s Environmental Health team prior to the lodgement of a Building Permit application.

e) The property is not connected to mains sewerage. Therefore an application to install an onsite effluent disposal system must be lodged with the Shire’s Environmental Health team and/or the Department of Health at the time that a Building Permit application is lodged.

f) The operations shall comply with all environmental standards as specified in any works approvals, licence, conditions of approval applied under the Environmental Protection Act 1986.

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4 12/2015 14.1 Review of Shire of Ashburton Planning Scheme NO.7 as required for the ‘Planning Health Check’ per Planning and Development (Local Planning Schemes) Regulations 2015 MINUTE: 12034

That Council:

1. Note the contents of the attached ‘health check’ report as per ATTACHMENT 14.1.

2. Pursuant to Regulation 66(3) of the Planning and Development

(Local Planning Schemes) Regulations 2015 recommend to the Western Australian Planning Commission that:

a. the Shire of Ashburton Town Planning Scheme No. 7 be

amended to comply with the Planning and Development (Local Planning Schemes) Regulations 2015, and that this amendment be undertaken within six months; and

b. that following the preparation and endorsement of a Local

Planning Strategy by the Western Australian Planning Commission the Shire commence the preparation of a new Local Planning Scheme to replace the Shire of Ashburton Town Planning Scheme No. 7.

Progressing The drafting of an amendment to fix errors in the Scheme and include the ‘deemed provisions’ as per the new Regulations will be commenced in February. A Scheme Review cannot be commenced until the CHRMAP and Local Planning Strategy are complete. (January 2016)

5 12/2015 14.2 Proposed Amendment to the Shire of Ashburton Town Planning Scheme NO. 7 to rezone portion of Lot 16 Onslow Road from ‘Public Purposes – Airport’ Reserve to ‘Special Use 5’ Zone

That the Council: 1. in pursuance of Section 75 of the Planning and Development

Act 2005 ("Act"), adopt Scheme Amendment No. 30 to the Shire of Ashburton Local Planning Scheme No. 7 (“Scheme”) for final approval without modification by:

Ongoing The signed and sealed amendment documents have been submitted to the DoP for

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MINUTE: 12040

a) Rezoning that portion of Lot 16 Onslow Road as shown on the Amendment Map from ‘Public Purposes - Airport’ reserve to ‘Special Use’ zone;

b) Inserting the following provisions into Appendix 3 to the Scheme:

No. Description

of Land Special Use Conditions

5 Portion of Lot 16 Onslow Road

Transient Workforce Accommodation

1. Accommodation on the land shall be limited to: a. Elected members

and Persons directly employed by the Shire of Ashburton who are required to temporarily reside in Onslow on official Shire business; and

b. Contractors engaged on projects that are primarily or exclusively for the public benefit.

and

consideration by the Minister. (January 2016)

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c) Amending the Scheme Maps accordingly; and

2. Authorise the Shire President and the Chief Executive Officer to

execute the relevant documentation and affix the common seal of the Shire of Ashburton on documentation.

6 11/2015 14.1 Reconsideration of Final

Adoption of Amendment 29 to Rezone Portion of Lot 500 on Deposited Plan 401881 (Reserve 19291) Being the Site for the Onslow Waste Transfer Station from ‘Rural’ to ‘Public Purposes - Waste Disposal and Treatment’ MINUTE: 12024

That Council:

1. Endorses the Schedule of Submissions prepared in response to the consultation for Amendment 29; and

2. Pursuant to Part V of the Planning and Development Act 2005

and having considered the submissions lodged during the adverting period, adopts for final approval Amendment 29 to the Shire of Ashburton Local Planning Scheme No. 7 for the purpose of:

a. Rezoning portion of Lot 500 on Deposited Plan 401881 from

‘Rural’ to ‘Public Purposes – Waste Disposal and Treatment’ as shown on the Amendment Map; and

b. Amending the Scheme Map Accordingly; 3. Authorise the Shire President and the Chief Executive Officer to

execute and affix the common seal of the Shire of Ashburton to the relevant documentation; and

4. Refers Amendment No. 29 to the Western Australian Planning

Commission with a request for the approval of the Hon. Minister for Planning.

Ongoing Amendment submitted to Minister for Planning for final approval. Still waiting on correspondence regarding final approval. (January 2016)

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7 08/2015 19.1 Confidential Item - Carbone Report - Final Report (Nameless Valley and Onslow Airport Camps Fees and Charges; and Onslow Camp Continuation) MINUTE: 11992

4. Note that the matter of the Onslow Airport Camp accommodations/associated facilities tender is being dealt with through a Town Planning Scheme amendment proposal, which will be followed by a tender for the supply/hire of these facilities.

Ongoing Amendment 30 has been submitted to the DoP for final approval – see Item 2 above. (January 2016)

8 08/2015 17.2 Notice of Motion in regards to a review of the Transient Worker Accommodation Policy

CEO to initiate a review of LPP13 transient worker accommodation policies and any other related planning in light of other related Councillors opposition to double bunking. Councillors have expressed concerns as Chevron’s intentions to double bunk at their Wheatstone Project.

Ongoing Need to undertake review of LPP13 in early 2016 and address Council concerns regarding double bunking. (November 2015)

9 04/2015 14.3 Final Adoption of Amendment 29 to Rezone Portion of Lot 500 on Deposited Plan 401881 (Reserve 19291) being the site for The Onslow Waste Transfer Station From ‘Rural’ to ‘Public Purposes - Waste Disposal and

That Council:

1. Endorses the Schedule of Submissions prepared in response to the consultation for Amendment 29; and

2. Pursuant to Part V of the Planning and Development Act 2005 and having considered the submissions lodged during the adverting period, adopts for final approval Amendment 29 to the Shire of Ashburton Local Planning Scheme No. 7 for the purpose

Ongoing Amendment submitted to Minister for Planning for consideration and final approval. Still waiting on

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Treatment’

MINUTE: 11934

of:

a. Rezoning portion of Lot 500 on Deposited Plan 401881 from ‘Rural’ to ‘Public Purposes – Waste Disposal and Treatment’ as shown on the Amendment Map; and

b. Amending the Scheme Map Accordingly;

3. Authorise the Shire President and the Chief Executive Officer to execute and affix the common seal of the Shire of Ashburton to the relevant documentation; and

4. Refers Amendment No. 29 to the Western Australian Planning Commission with a request for the approval of the Hon. Minister for Planning.

correspondence regarding final approval. (January 2016)

10 02/2015 14.1 Proposed amendment to the Shire of Ashburton Town Planning Scheme NO. 7 to re-zone lot 111 Tom Price – Paraburdoo road, Tom Price ‘Rural’ to ‘Special Use’

That Council:

1. In pursuance of Section 75 of the Planning and Development Act 2005 (“Act”), initiate Scheme Amendment No. 28 to the Shire of Ashburton Local Planning Scheme No. 7 (“Scheme”) by:

a) Rezoning Lot 111 Tom Price – Paraburdoo Road from ‘Rural” to “Special Use’ zone;

b) Inserting the following provisions into Appendix 3 to the Scheme:

No. Description of Land

Special Use Conditions

3 Lot 111 Tom Price – Paraburdoo Road, Tom

Bakery Commercial Laundry Exhibition, display and outdoor sales facility

The use of the land shall generally be in accordance with

Ongoing Additional detail provided by Council at January 2016 OCM forwarded to WAPC for assessment. (January 2016)

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Price (nursery) Holiday Accommodation Industry – extractive (bottled water) Reception Centre (amphitheater) Restaurant Storage facility/depot/laydown area Training Centre Transient Workforce Accommodation Visitor Centre Warehouse (food and beverage distribution) Workshop (housing maintenance and construction)

a Local Government approved masterplan that addresses but not be limited to land use, urban design, carparking, landscaping and integration within the site

c) Amending the Scheme Maps accordingly; and

2. Advise the proponent accordingly and request the preparation of

sufficient documentation to support the submission of Amendment 28 to the Environmental Protection Authority for assessment and subsequent public advertising.

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11 02/2015 14.2 Proposed change of purpose for reserve 42467 from ‘Recreation – Model Aircraft” to “Cultural Purposes’ to allow for the use of the land for Aboriginal Arts and Cultural Tours

That Council:

1. Request the Minister for Lands to; a) Amend the purpose of Reserve 42467 from ‘Recreation

to ‘Cultural purposes’: b) Issue a Management Order to the Shire of Ashburton

with power to lease Reserve 42467; and 2. Authorise the CEO to negotiate the terms of and execute a

lease agreement between the Shire of Ashburton and Mr. Stevens or his nominated corporate identity for use of Reserve 42467.

Progressing Ongoing liason with Minister for Lands regarding request to modify reserve. (November 2015)

12 11/2014 14.4 Final Adoption of Scheme Amendment 26 to Rezone the Shire of Ashburton Town Planning Scheme No 7 to Establish the Onslow Waste Water Treatment Plant Odour Buffer Special Control Area

MINUTE: 11874

That Council: 1. Endorses the Schedule of Submissions prepared in response to

the consultation for Amendment 26; and

2. Pursuant to Part V of the Planning and Development Act 2005 and having considered the submissions lodged during the adverting period, adopts for final approval Amendment 26 to the Shire of Ashburton Local Planning Scheme No. 7 for the purpose of:

i. Inserting new sub-section 7.10 to read as follows: 7.10 Waste Water Treatment Plant Odour Buffer Special Control

Area 7.10.1 The purpose of identifying the Waste Water Treatment

Plant Odour Buffer is to avoid incompatible or odour-sensitive land use or development being established within the odour buffer, and to protect the long term operation of the plant which provides an essential service to the community through the treatment, re-use and safe disposal of the town's waste water.

Completed Amendment approved and published in Government Gazette. (January 2016)

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7.10.2 Despite the land use permissibility indicated in the Scheme Zoning Table or any provisions elsewhere in the Scheme, Planning Approval is required for any proposed use or development within the Waste Water Treatment Plant Buffer Special Control Area as depicted on the Scheme Map.

7.10.3 The Waste Water Treatment Plant and its associated infrastructure may create odour and/or noise nuisance to surrounding land uses. Therefore, when determining applications for planning approval for development or land use within the Special Control Area, the Council shall: a) Consider the compatibility of the use or

development with wastewater treatment plant infrastructure having regard to potential odour and noise emissions from the waste water treatment plant;

b) Consider whether the use or development would have a detrimental impact on the long term operation of the waste water treatment plant;

c) Obtain and have regard to the advice and recommendations of the Water Corporation and the Department of Environment Regulation and any relevant policies of the Department of Environment Regulation and the Western Australian Planning Commission, including State Planning Policy 4.1 (State Industrial Buffer Policy);

d) Impose conditions as appropriate on any planning approval to attenuate odour and noise impacts; and

e) Not approve any application for land use or

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development within the buffer that would suffer unacceptable impacts from odour or noise emissions, or which by its nature may adversely impact on the continued operation of the waste water treatment plant.”

ii) Inserting new reference of Waste Water Treatment Plant Odour Buffer Special Control Area in the Scheme Map Legend (under ‘Other’) and defined by a dark blue dotted line

iii) Modify the Scheme Map to insert the Waste Water Treatment Plant Odour Buffer Special Control Area for the Onslow Waste Water Treatment Plant as provided in the Shire Administration Report;

iv) Reserve the Onslow Waste Water Treatment Plant on Reserve 47957 under the Scheme from "Conservation, Recreation and Natural Landscapes" reserve to a reserve for "Public Purposes – WD (Water and Drainage) & WDT (Waste Disposal and Treatment)."

v) Amend the Scheme Map accordingly.

3. Authorise the Shire President and the Chief Executive Officer to execute the relevant documentation and affix the common seal of the Shire of Ashburton on documentation; and

4. Refers Amendment No. 26 to the Western Australian Planning Commission with a request for the approval of the Hon. Minister for Planning.

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13 11/2014 18.1 Proposed Amendment to the Shire of Ashburton Town Planning Scheme No. 7 to Reserve Portion of Lot 500 on Deposited Plan 401881 from ‘Rural’ to ‘Public Purposes - Waste Disposal and Treatment’

MINUTE: 11885

RESOLVED that the Council, in pursuance of Section 75 of the Planning and Development Act 2005 (as amended), initiate Scheme Amendment 29 to the Shire of Ashburton Town Planning Scheme No. 7 by:

1. Rezoning portion of Lot 500 on Deposited Plan 401881 from ‘Rural’ to ‘Public Purposes – Waste Disposal and Treatment’ as shown on the Amendment Map; and

2. Amending the Scheme Map Accordingly.

On-going See item 6 above. (January 2016)

10/2014 14.2 Proposed Scheme Amendment to Rezone Part Lot 271 and Part Lot 277 Killawarra Drive, Tom Price from ‘Parks, Recreation and Drainage’ to ‘Residential R20’

MINUTE: 11867

That Council in pursuance of Section 75 of the Planning and Development Act 2005 initiate Amendment 28 to the Shire of Ashburton Town Planning Scheme No. 7 by:

1. Rezoning the following land parcels from ‘Parks, Recreation and Drainage’ reserve to ‘Residential R20’ as depicted on the amendment map: a. Portion Lot 277 Killawarra Drive and Amaroo Place, Tom Price b. Portion Lot 271 Killawarra Drive and Jabbarup Place, Tom Price c. Portion Lot 277 Killawarra Drive and Ceron Street, Tom Price

2. Amending the Shire of Ashburton Town Planning Scheme No. 7

Scheme Map accordingly.

Ongoing Shire liaising with Rio to resolve issues identified during advertising – underground services;

Report to Council for final adoption of amendment when servicing issues resolved.

(January 2016)

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14 07/2014 14.4 Re-consideration of Adoption of Amendment 15 to the Town Planning Scheme (TPS) 7 – Proposed Mixed Business Zone MINUTE: 11828

The officer recommendation be adopted and that Council:

1. Revoke Point 3.2 of the resolution of Agenda Item 14.2 (minute 11776) at the 16 April 2014 Ordinary Meeting of Council which requires preparation of a revised ‘Development Plan’ based on the Western Australian Planning Commission’s ‘Structure Plan Preparation Guidelines’.

2. Initiate the preparation of a draft Local Planning Policy addressing Industrial and Mixed Business Development Design Guidelines to investigate and address the Shire’s expectations regarding development on Industrial and Mixed Business zoned lots throughout the Municipality.

Ongoing Amendment has been gazetted and advertised. LPP re: commercial and industrial design guidelines will be developed when full policy review undertaken. (January 2016)

15 04/2014 14.2 Consideration of adoption of Amendment 15 to town planning scheme (TPS) 7 - Proposed mixed business zone MINUTE: 11776

That Council:

1.Resolves pursuant to Town Planning Regulations 17, 18 and 25:

1.1. to receive the 97 submissions in relation to Amendment No.15 to the Shire of Ashburton Town planning Scheme No. 7, as summarised at ATTACHMENT 14.2F; and

1.2. that Amendment No 15 to the Shire of Ashburton Town

Planning Scheme No.7,be adopted for final approval with the following modifications:

i. Deletion of the lot and road layout depicted on the

proposed rezoning scheme map, at ATTACHMENT 14.2H;

Ongoing See item 12 above. (January 2016)

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ii. Deletion of part 2 of the amendment initiation resolution which seeks to modify the Zoning Table in TPS 7 by designating an ‘aerodrome’ as a ‘D’ use class in the ‘Mixed Business’ zone.

2. Authorisesthe Shire President and the Chief Executive Officer to execute and affix the Shire of Ashburton common seal to Amendment No. 15 to the Shire of Ashburton Town Planning Scheme No.7 Amendment documents reflecting the Council’s endorsement of final approval;

3. Authorises the Chief Executive Officer and/ or the Shire’s

Officer’s to prepare and amend;

3.1 the proposed rezoning scheme map of Amendment No

15 to the Shire of Ashburton Town Planning Scheme No.7 as at ATTACHMENT 14.2H to be consistent with current mapping standards of the Shire and Western Australian Planning Commission, includingthe deletion of the lot and road layout depicted on the proposed rezoning map;

3.2 revise the Development Plan as at ATTACHMENT

14.2C to be consistent with the requirements of the Western Australian Planning Commission’s Structure Plan Preparation Guidelines and report back to Council accordingly for further consideration;

4. Forwards the relevant executed documents to the Western

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Australian Planning Commission and Requests the Honourable Minister for Planning and the Western Australian Planning Commission to adopt for final approval and gazettal, Amendment No.15 to the Shire of Ashburton Town Planning Scheme No.7; and

5. Advises those who made submissions of the Council decision.

16 12/2013 14.5 Draft Landcorp Onslow Expansion Development Plan And Draft Amendments No. 21 And 22 To Planning Scheme No. 7 For Final Approval MINUTE:11711

That Council:

(A) ONSLOW EXPANSION DEVELOPMENT PLAN

1. Adopts the 'Schedule of Submissions ATTACHMENTS 14.5D & 14.5E prepared in response to the advertising of the draft Onslow Expansion Development Plan.

2. Adopts the draft Onslow Expansion Development Plan for final approval pursuant to the requirements of Clause 6.4, Appendix 7 and Appendix 11 of the Scheme subject to the draft Onslow Expansion Development Plan being modified in accordance with 'Schedule of Submissions ATTACHMENTS 14.5D & 14.5E.

3. Authorise the Shire President and the Chief Executive Officer to execute the relevant documentation and affix the common seal of the Shire of Ashburton on documentation.

4. Refer the adopted draft Onslow Expansion Development Plan to the Western Australian Planning Commission with a request for endorsement as a framework for the future land use and development of the land subject of draft Amendment No. 21 and Amendment No 22.

Ongoing Amendment 21 approved and published in Government Gazette. Ministerial direction received late December to make modifications to Amendment 22 and re-submit. Schedule of modifications to Development Plan received and forwarded to applicant for execution. (January 2016)

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(B) LOCAL PLANNING SCHEME AMENDMENT NO. 21

1. Endorses the Schedule of Submissions ATTACHMENT 14.5D

prepared in response to the community consultation undertaken in relation to Amendment No. 21.

2. Pursuant to Part V of the Planning and Development Act 2005 ("Act"), and having considered the submissions lodged during the advertising period, adopt for final approval draft Amendment No. 21 to the Shire of Ashburton Local Planning Scheme No. 7 ("Scheme") by rezoning of land as follows:

a) Rezoning: i. Lot 301 (Conservation, Recreation & Nature

Landscape reserve - portion only); ii. Lot 41 (Conservation, Recreation & Nature

Landscape reserve - portion only); iii. Lot 303 (Conservation, Recreation & Nature

Landscape reserve - portion only); iv. Lot 571 (Conservation, Recreation & Nature

Landscape reserve - portion only); v. Lot 448 (Conservation, Recreation & Nature

Landscape reserve); vi. Eagles Nest Road Reserve (Road Reserve); vii. UCL 214441 (Rural Living zone); viii. Lot 76 (Rural Living zone); ix. Lot 77 (Rural Living zone); x. Lot 78 (Rural Living zone); xi. Lot 75 (Rural Living zone); xii. Lot 74 (Rural Living zone);

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xiii. Lot 73 (Rural Living zone); xiv. Lot 129 (Public Purposes – Waste Disposal and

Treatment reserve); xv. Lot 80 (Rural Living zone); xvi. Lot 72 (Public Purposes – Water and Drainage

reserve ); xvii. Lot 71 (Rural Living zone); xviii. Lot 70 (Rural Living zone); xix. Lot 69 (Rural Living zone); xx. Reserve 219198 (Public Purposes – Waste Disposal

and Treatment reserve - portion only); and xxi. Lot 302 (Public Purposes – Waste Disposal and

Treatment reserve - portion only) to ‘Urban Development zone.

b) Amending the Scheme Maps accordingly.

3. Authorise the Shire President and the Chief Executive Officer to execute the relevant documentation and affix the common seal of the Shire of Ashburton on documentation.

4. That the Council refer Amendment No. 21 to the Scheme, so adopted for final approval, to the Western Australian Planning Commission with a request for the approval of the Hon. Minister for Planning.

5. That, where notification is received from the Western Australian Planning Commission that a modification of the Amendment is required prior to approval of the Amendment by the Minister, this modification is to be undertaken in accordance with the requirements of the Town Planning Regulations 1967, unless the modification affects the intent of the Amendment, in which

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case it shall be referred to the Council for consideration.

(C) LOCAL PLANNING SCHEME AMENDMENT NO. 22

1. Endorses the Schedule of Submissions ATTACHMENT 14.5E prepared in response to the community consultation undertaken in relation to Amendment No. 22.

2. Pursuant to Part V of the Planning and Development Act 2005 ("Act"), and having considered the submissions lodged during the advertising period, adopt for final approval draft Amendment No. 22 to the Shire of Ashburton Local Planning Scheme No. 7 ("Scheme") by: a) Inserting new Clause 6.6.4 of the Scheme to read as

follows: "6.6.4 Notwithstanding any other provision of the Scheme,

where a development plan is prepared and approved in accordance with this Scheme over land zoned ‘Residential’ or Urban Development’ and where it provides density coding in accordance with the Residential Design Codes, servicing, development and subdivision will be in accordance with the R Code density of the development plan.”

b) Amending Clause 6.8 of the Scheme to read as follows: “6.8 Urban Development Zone 6.8.1 Before considering any proposal for subdivision or

the residential development of land within the Urban Development Zone (not including a single dwelling), the Local Government will require the

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preparation of a Development Plan for the entire development area or any part or parts as is considered appropriate by Local Government and which will define the relevant R Coding for individual precincts.

6.8.2 Before considering any proposal for development of land (other than residential) within the Urban Development Zone, the Local Government may require the preparation of a development plan for the entire development area or any part or parts as is considered appropriate by Local Government.

6.8.3 Applications for development for land zoned Urban Development and which could be potentially contaminated through previous land uses shall not be determined by the Local Government unless issues relating to possible soil and groundwater contamination are first resolved to the satisfaction of the Department of Environmental Protection.

6.8.4 In considering any proposal for subdivision or development of land within the Urban Development Zone, the Local Government shall have regard to any existing or proposed extractive industry operations within the zone, and may require or recommend to the WAPC staging of development or subdivision to minimise land use conflict during the life of the extractive industry operation.”

c) Amending the Scheme Maps by removing reference to

the Residential Design Codes density to the Urban Development zone.

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d) Inserting new Clause 6.4.12 into the Scheme to read as follows:

"6.4.12 The following Development Plans have been

adopted under the Scheme by the local government and Western Australian Planning Commission:

6.4.12.1 Onslow Townsite Expansion Development Plan, as contained within Appendix 12 of the Scheme."

e) Insert new Appendix 12 into the Scheme to read as

follows:

"Appendix 12 Development Plans adopted under the Scheme by the local government and Western Australian Planning Commission."

3. Authorise the Shire President and the Chief Executive Officer

to execute the relevant documentation and affix the common seal of the Shire of Ashburton on documentation.

4. That the Council refer Amendment No. 22 to the Scheme, so adopted for final approval, to the Western Australian Planning Commission with a request for the approval of the Hon. Minister for Planning.

5. That, where notification is received from the Western Australian Planning Commission that a modification of the Amendment is required prior to approval of the Amendment by the Minister, this modification is to be undertaken in accordance with the requirements of the Town Planning Regulations 1967, unless the

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modification affects the intent of the Amendment, in which case it shall be referred to the Council for consideration.

Active Scheme Amendments - Status

Amendment No.

Site or Issue Initiation Date of Amendment by

Council

Proposal Current status

15 Rezone certain portions of Lot 16 on Deposited Plan 161140, Onslow Road, Onslow (Onslow Airport) to ‘Mixed Business’ Zone. (Stage 1)

16 March 2011 Rezone certain portions of Lot 16 on Deposited Plan 161140, Onslow Road, Onslow (Onslow Airport) from Public Purposes ‘Airport’ Reserve to ‘Mixed Business’ Zone. (Stage 1)

Complete.

Amendment has been gazetted and advertised.

(January 2016)

16 Rezone certain portions of Lot 16 on Deposited Plan 161140, Onslow Road, Onslow (Onslow Airport) to ‘Mixed Business’ Zone. (Stage 2)

16 March 2011 Rezone certain portions of Lot 16 on Deposited Plan 161140, Onslow Road, Onslow (Onslow Airport) from Public Purposes ‘Airport’ Reserve to ‘Mixed Business’ Zone. (Stage 2)

Report to February or March 2016 OCM to recommend discontinuing amendment.

(January 2016)

21 Draft Amendment 21 comprises parcels of land including land referred to a ‘horse lots’ fronting on to Onslow Road.

14 December 2012 Parcels of land including land referred to a ‘horse lots’ fronting on to Onslow Road. The Amendment seeks to have land zoned ‘Urban Development’ without a prescribed density coding, for the intended use as

Amendment 21 approved and Gazetted with required modifications.

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No. Site or Issue Initiation Date of

Amendment by Council


The Amendment seeks to have land zoned ‘Urban Development’ without a prescribed density coding, for the intended use as future urban development. The density of subdivision and development is reflected in draft Development Plan.

future urban development. The density of subdivision and development is reflected in the draft Development Plan

(January 2016)

22 Draft Amendment 22 comprises lots and parcels currently zoned ”Urban Development‟ within the current Onslow Townsite. The Amendment seeks to remove the prescribed density coding and have it reflected in the draft Development Plan. Modifications to the Scheme are considered necessary to ensure that the density provisions of a development plan can be implemented.

14 December 2012 Comprises lots and parcels currently zoned ‘Urban Development’ within the current Onslow Townsite. The Amendment seeks to remove the prescribed density coding and have it reflected in the draft Development Plan. Modifications to the Scheme are considered necessary to ensure that the density provisions of a development plan can be implemented. The draft Amendment addresses potential noise impacts from Onslow Salt on subdivisions and development in the form of a new ‘Special Control Area Provision’.

Amendment 22 approved by Minister subject to modifications. Modifications to be reviewed and actioned in January. (January 2016)

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The draft Amendment addresses potential noise impacts from Onslow Salt on subdivisions and development in the form of a new ‘Special Control Area’ provision.

23 New Provision in the Shire of Ashburton Local Planning Scheme No. 7 – Clause Height of Buildings in the ‘Commercial and Civic’ Zone, Onslow

21 March2012 New Provision in the Shire of Ashburton Local Planning Scheme No. 7 – Clause Height of Buildings in the ‘Commercial and Civic’ Zone, Onslow.


(January 2016)

24

New Provision in the Shire of Ashburton Local Planning Scheme No. 7 – floor heights in Onslow Coastal Hazard Area

16 May 2012 New Provision in the Shire of Ashburton Local Planning Scheme No. 7 – floor heights in Onslow Coastal Hazard Area

Final adoption 18 September 2013, item 14.4

Potential issues regarding Amendment advertising identified by DoP and under investigation by Shire staff and DoP officers.

Issues require new Council resolution – to be included in omnibus amendment anticipated at March 2016 OCM.

(January 2016)

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25 Revised in the Shire of

Ashburton Local Planning Scheme No. 7 – Onslow Aerodrome Environs Area Special Control Area’

19 September 2012 Revised in the Shire of Ashburton Local Planning Scheme No. 7 – Onslow Aerodrome Environs Area Special Control Area’


(January 2016)

26 Request from the Water Corporation to initiate an Amendment to the Scheme to provide for a ‘Waste Water Buffer’ and change of Scheme Reserve

18 September 2013 item 14.2

Request from the Water Corporation to initiate an Amendment to the Scheme to provide for a ‘Waste Water Buffer’ and change of Scheme Reserve

Amendment has received final approval by the Minister. Needs to be gazetted and advertised. (January 2016)

27 Reclassifying the land parcels from the 'Parks Recreation and Drainage' to 'Residential R20' part Lot 277 Killawarra Dr and Amaroo Pl, part Lot 271 Killwarra Dr and Jabbarup Pl, part Lot 277 Killawarra Dr and Ceron St

Advertising complete 27 February 2015 – resolving issues identified during advertising with Rio Service (underground services in amendment area). Rio advise that site investigations are complete and report to be prepared for Shire. Still waiting on Rio report. (January 2016)

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28 Rezone subject site (Lot 111 Paraburdoo-Tom Price Road Tom Price) from “Rural” to “Special Use 3” zone to allow for a range of additional uses to be approved on the site.

Council resolved not to support final adoption of Amendment 28 at September OCM. DoP have reqeuested further explanation of reasons for refusal with these provided by Council at January 2016 OCM. (January 2016)

29 Onslow Waste Treatment site to be rezoned to accurately reflect current use

19 November 2014 Rezone WTS site from ‘Rural’ to ‘Public Purposes – Waste disposal and treatment’

Amendment submitted to Minister for Planning for assessment and final approval (November 2016)

30 Airport TWA not zoned appropriately for ongoing use

15 July 2015 Proposed Amendment to the Shire of Ashburton Town Planning Scheme no. 7 to Rezone Portion of lot 16 Onslow Road from ‘Public Purposes - Airport’ reserve to ‘Special Use 5’ Zone

Amendment submitted to Minister for Planning for assessment and final approval (January 2016)

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Ref. Report title Council decision Current status

1 12/2015 15.1 Strategic Waste Management Plan MINUTE: 12034

That Council endorse the Strategic Waste Management Plan as a guide to ongoing waste management in the Shire of Ashburton.

Progressing Prioritised Action Plan being developed with monthly updates to be provided to Councillors. (January 2016)

2 11/2015 15.1 Proposal to Establish a Fuel Farm at Onslow Airport MINUTE: 12031

That Council: 1. Endorse the proposal to lease (10 + 5 years) the Onslow

Airport Fuel Farm as depicted in Plan 9949nr-11 (in accordance with Section 3.58 ‘Disposing of Property’ of the Local Government Act 1995) to Skyfuel;

2. Delegate Authority to the Chief Executive Officer to

negotiate the terms of the Lease Agreement and advertise the proposal for public comment; and

3. Authorise the execution of the Lease Agreement should

no adverse public comment be received after local public notice as per s3.58 of the Local Government Act 1995.

Progressing Negotiations underway. Lease documents being prepared. Anticipate advertising in approximately 2 weeks. (November 2015) Progressing Draft lease being reviewed Anticipate advertising in approximately 2 weeks. (January 2015)

3 10/2015 15.2 Agreement with Main Roads WA for the Handover of a Section of

That Council:

1. Agree to the Main Roads WA proposal to hand over the section

Progressing Letter sent to MRWA

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Onslow Road MINUTE: 12018

of Onslow Road, north of the new Onslow Ring Road upon completion of pavement rectification works to the satisfaction of the Chief Executive Officer; and

2. Correspond with Ashburton’s state government representatives

to seek their assistance in securing complimentary state government grant funds to improve drainage at Shanks Road (as an immediate priority) with the opportunity for road train access to Beadon Creek to be considered as part of the 2016/17 budget deliberations (on the basis it can secure joint MRWA/Shire of Ashburton funding allocations).

agreeing to the handover. Lobbying correspondence and mailing list being developed. (November 2015)

4 06/2015 15.1 Karratha / Tom Price - Lobbying Proposal for Funding MINUTE: 11972

That Council:

1. Note that there are multiple economic and social benefits to sealing the Karratha-Tom Price route, that this project sits comfortably with the original aims and objectives of RfR and that it also delivers on all six policy objectives of the RfR Program;

2. Note that any contribution from the private sector and the

Shire should be “gifted” to the State Government for the specific purpose of constructing the road and on this basis would attract a higher (dollar for dollar) matched funding from the Commonwealth;

3. Proceed to discuss with stakeholders their support for the

Shire to submit an application to the RfR Program for staged funding to complete the Karratha-Tom Price route and authorise the President and CEO to promote the grant

Progressing Application for the Karratha-Tom Price Rd was submitted for phase 2 of this funding program. Advice on the status of these applications not expected until February 2016. (August 2015) The Lobbying Plan is now available. Copies of the Plan have been provided to PDC who has already indicated support for the project. PDC has

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application at both state and federal political levels as required (conditional though, that within the eventual grant approval process, the Shire’s two policies applicable to Asset Management (ENG09) and Financial Sustainability(ELM10), and its Long Term Financial Plan, must suitably accommodate the road construction schedule and its long term road maintenance program.

allocated staff resources to promote the project (but not funds to construct it). Ongoing lobbying will be undertaken in conjunction with PRD and other stakeholders. (October 2015) Plan provided to Main Roads WA, who will liaise with PDC. (November 2015) Advice received that funding application to Commonwealth Stronger Regions Fund was unsuccessful. (January 2016)

5 05/2015 15.1 Award of RFT 08/15 Closure Works and Rehabilitation of the Onslow Landfill MINUTE: 11959

That Council:

1. Endorse Ertech Pty Ltd as the preferred tenderer for RFT 08/15 Closure Works and Rehabilitation of the Onslow Landfill;

2. Authorise the Chief Executive Officer to award the Contract for RFT 08/15 to Ertech Pty Ltd to a value not exceeding

Progressing The Onslow Landfill Capping project has reached “Practical

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$4,472,579.54 (ex GST);

3. Authorise the Chief Executive Officer to approve variations up to 10% of the contract sum; and

4. Include sufficient funds in the 2015/16 Annual Budget to

progress this project.

Completion”. Minor defects and outstanding commercial issues are being currently being resolved. February 2016

6 01/2015 4.2.3 Public Question from Russell Baker (Tom Price)

Q2: Parking at TAFE to Little Gecko’s can this be changed from Angle Parking to Parallel parking to improve user safety?

The CEO responded that changing parking to parallel would likely reduce the amount of car parking bays for customers accessing nearby facilities. The bays referred to are well patronised and any changes would likely generate issues. It would be appropriate though, for the Shire to conduct a road safety audit of the situation so that either changes can be made along the lines suggested in the question, or it be confirmed that the current parking arrangements are optimum.

Progressing Inspection of site and basic plans drawn for solution. To be done up for CAPEX in 15/16 Budget. Sent to maintenance for temporary line marking to be installed. (April 2015) Awaiting availability of line marking contractor for “permanent” marking. CAPEX item for upgrade and improvements to Stadium Rd in 2015/16 budget. (June 2015)

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A compliant angular parking design has been prepared and will shortly be circulated to Councillors. (November 2015) Plans for parking sent to Main Roads for approval (Signs and Lines Statutory Authority). Awaiting response. (January 2016) Requested response (February 2016)

7 03/2015 19.3 Confidential Item RFT 03/15 Design and Construction of the Onslow Airport Terminal Civil Works MINUTE: 11933

That Council accept the Lump Sum Tender of $2,995,545.70 (ex GST) from Ertech Pty Ltd for RFT03/15 Design and Construction of the Onslow Airport Terminal Civil Works and authorises the Chief Executive Officer to execute the Contract documentation.

Completed The project is now completed and contract fully paid. (February 2016)

8 11/2014 15.2 Request to Excise a Portion of Reserve 19291 to Facilitate the Rehabilitation of the Existing Onslow Landfill

That Council request the Minister for Lands excise from Reserve 19291 that portion of land depicted as ‘Area B’ and 'Area C' in ATTACHMENT 15.2 and amalgamate with Reserve 38336.

Progressing Department of Lands have gained in-principle support from various

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MINUTE: 11874

State Government departments and are updating the reserve boundaries.

(July 2015) 9 11/2014 15.3 Request to Excise a

Portion of Reserve 19291 to Create a New Reserve Vested in the Shire of Ashburton for the Proposed Onslow Waste Transfer Station MINUTE: 11874

That Council:

1. Request the Minister for Lands excise from Reserve 19291 that portion of land depicted as ‘Waste Transfer Site’ in ATTACHMENT 15.3; and

2. Reserve the excised portion for the purpose of 'Waste Transfer Station' with a Management Order to the Shire of Ashburton.

Progressing Department of Lands have gained in-principle support from various State Government departments and are updating the reserve boundaries.

(July 2015)

10 10/2014 15.1 Request for the Excise and Dedication of a Portion of Reserve 19291 Onslow for the Creation of an Access Road to the Proposed Waste Transfer Station MINUTE: 11868

That Council: 1. Request the Minister for Lands to excise from Reserve 19291

that portion of land depicted as ‘Road’ on ATTACHMENT 15.1B; 2. Request that the Minister of Lands dedicate the land depicted as

‘Road’ on ATTACHMENT 15.1B as a public road in accordance with Section 56 of the Land Administration Act 1997; and

3. In accordance with Section 56 (4) of the Land Administration Act indemnifies the Minister against all costs reasonably incurred in granting this request.

Progressing Department of Lands have gained in-principle support from various State Government departments and are updating the reserve boundaries.

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(July 2015)

11 08/2014 15.1 Site Selection and Feasibility Study for the proposed Onslow Waste Management Facility Lot 150 Onslow Road - August 2014 MINUTE: 11837

That Council: 1. Note the Onslow Waste Management Facility Site Selection and

Feasibility Study report (ATTACHMENT 15.1) prepared by Talis Consultants;

2. Authorise the Chief Executive Officer to proceed with the necessary site investigation, planning, approval, consultation and design works required to develop the Waste Management Facility at the Preferred Site (‘Site10’) in Onslow to a Class IV standard; and

3. Request that the Chief Executive Officer reports back to Council the results of (2) for further Council consideration on the eventual proposed design and business delivery model of the Waste Management Facility.

Progressing Scope has been finalised and the second Project Implementation Plan (PIP) is currently being reviewed by Department of State Development & Chevron prior to works commencing.

(July 2015) Site investigations and market sounding currently underway. (January 2016)

12 06/2014 15.1 Road Closure - Road No 1644 From Mount Florence Homestead To Hamersley Homestead MINUTE: 11817

That Council: 1. In accordance with Section 58 of the Land Administration Act

1997 publishes the public notice of intention to close in entirety Road Number 1644 as defined in the Government Gazette notice of April 1904 for amalgamation into adjoining properties, in a newspaper circulating in its district, and invite representations on the proposed closure within a period of 35 days from the publication; and

2. Delegate to the Chief Executive Officer the power to resolve to

Progressing The Shire has contacted the Department of Lands and asked for this to be closed off as soon as possible. (April 2015)

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make a request to the Minister to close the road, should no objections be received.

Emailed for follow up, awaiting response (July 2015) Response received, meeting to be held next week with RTIO and Main Roads, updated to be provided after this meeting. (August 2015) Rio Tinto have now issued the Shire with a letter titled ‘Discontinuation of the proposed closure for ROAD 1644 from Mount Florence Homestead to Hamersley Homestead’ which now needs to be assessed.

(November 2015)

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13 10/2012 18.3 Tom Price Royal Flying Doctor Air Strip

MINUTE: 11336

That Council:

1. Rescinds previous decision from August 2012 Meeting (Minute 11272)

i. Council will support the development of a RFDS air strip for Tom Price if owned and operated by others and;

ii. Direct the CEO to lobby resource companies, state government departments etc to construct own and operate an RFDS air strip in Tom Price."

Alternate Motion:

1. Council supports, without bias, that it is the desire of the residents of Tom Price to have their own Royal Flying Doctor Air Strip, for which to service their needs.

2. Council authorises the Chief Executive Office to source the required capital funding for the Royal Flying Doctor Air Strip and investigate means to offset maintenence costs.

3. On the basis of 2. above and should capital funds be located, then Council agree in principle to accept ownership responsibility of the airstrip.

4. A Business Plan is to be brought back to Council for approval.

Progressing

Business Case has been finalised.

The Shire and HQ Management are now in discussions with Rio Tinto to confirm the use of the preferred site, the provision of site information and Rio Tinto’s position on forming a partnership for the project. Currently awaiting a response on the above from Rio Tinto.

(July 2015) Land tenure proposal is with Perth RTIO management to determine their position. (November 2015)

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RTIO have requested documented evidence of all site assessments undertaken that target their site as the preferred/only option for a Tom Price RFDS strip. (February 2016)

14 08/2012 13.4 Mine Road Tom Price – Dedication of road.

MINUTE:11261

That Council: 1. That Council resolves to make a request to the Minister under

section 56(1)(a) of the Land Administration Act 1997 to dedicate Lot 356 of DP 216348 as a road.

2. Council resolves to advise Department of Regional Development and Lands that it would also be prepared to accept a road reserve to continue to the entry to the Tom Price LIA.

Progressing Rio Tinto are investigating concerns that they have with this amalgamation, even though it was originally their request for the amalgamation and transfer of ownership to the Shire. Emailed for follow up, awaiting response. (July 2015) Awaiting letter from Rio (August 2015)

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1 12/2015 16.1 Execution of Memorandum of Understanding for the Management and Operation of the Paraburdoo Child Care Facility (November 2015 – 2035) MINUTE: 12041

That Council Delegate authority to the Chief Executive Officer to finalise and arrange execution of the Memorandum of Understanding with RTIO for the Management and Operation of the Paraburdoo Childcare Facility.

Ongoing Rio Tinto has changed some of the ‘legal wording’ in the document as requested and will forward this for review in early Feb. (January 2016)

2 11/2015 16.2 Authorisation to Affix Common Seal – Application for a New/Balance Title for Lot 16 Onslow Road, Onslow MINUTE: 12024

That Council approves affixing the Common Seal in the presence of the Shire President and the Chief Executive Officer to the Application for a New/Balance Title form for lodgment to Landgate.

Ongoing Common Seal applied. Document forwarded to Settlement Agent 23 November 2015. Lodgement cannot take place until the Deed of Surrender and new Deed of Easement documents are received from Water Corporation. Negotiations are being undertaken by Water Corporation and Onslow Salt. (January 2016)

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3 11/2015 16.1 Relinquishment of Lot 46 South Road, Tom Price by Hamersley Iron for Acquisition by the Shire of Ashburton MINUTE: 12032

That Council: 1. Endorses the acquisition of Lot 46 South Road, Tom

Price; and 2. Approves affixing the Common Seal in the presence of the

Shire President and the Chief Executive Officer to the transfer of land documents for lodgment to Landgate.

Ongoing Rio Tinto conducting internal approvals. (January 2016)

4 10/2015 16.1 RFT 15/15 Design and Construction of Onslow Multipurpose Courts, Onslow MINUTE: 12019

That Council: 1. Accepts the Lump Sum Tender of $3,221,655 (GST

exclusive) from Pindan Construction for RFT 15/15 Design and Construction of Onslow Multipurpose Courts, Onslow in accordance with its Tender submission and provisional sum allowance;

2. Authorises the Chief Executive Officer to negotiate the final

terms and execute the Contract documentation; 3. Authorises the Chief Executive Officer to manage the

Contract, including variations to the design specifications and contract value, providing this does not exceed the project budget or reduce the overall scope.

Ongoing Earthworks has commenced and construction is currently on target for completion end June/early July 2016. (January 2016)

5 10/2015 16.3 RFT 17/15 Design and Construction of the Stage 1 of the Ocean View Caravan Park Redevelopment, Onslow MINUTE: 12020

That Council:

1. Accepts the Lump Sum Tender of $1,848,919.73 (GST exclusive) from Prime Civil for RFT 17/15 Design and Construction of Stage 1 of the Ocean View Caravan Park Redevelopment, Onslow in accordance with its Tender submission;

2. Authorises the Chief Executive Officer to negotiate the final

terms and execute the Contract documentation;

Ongoing Prime Civil mobilised to site first week of February and will commence demolition shortly. (January 2016)

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3. Authorises the Chief Executive Officer to manage the Contract, including variations to the design specifications and contract value, providing this does not exceed the project budget or reduce the overall scope.

6 10/2015 16.5 Request for Creation of Reserve with Management by Shire of Ashburton – Unallocated Crown Land being Lot 330 on Deposited Plan 66635 and Portions of unallocated Crown Land between Lots 330 and 414 for the Purpose of “Recreation”, Onslow MINUTE: 12022

That Council:

1. Request the Minister for Lands to:

a. Reserve Lot 330 and portions of Unallocated Crown Land from Lot 330 to Lot 414 as described on Plan Onslow Boardwalk - 01 and dated April 2015 for the purpose “Recreation”; and

b. Issue a Management Order to the Shire of

Ashburton. 2. Advise Department of Lands in writing of the Shire’s

commitment to indemnify the Minister against any claim for compensation.

Ongoing

Council’s decision and letter of indemnification was forwarded to Department of Lands to commence NOITT actions. Survey instructions issued to the Shire’s contract surveyor. (January 2016)

7 10/2015 18.1 Confidential Item – Proposal from Onslow Marine Support Base for the acquisition of Lot 9500 Onslow Road, Onslow MINUTE: 12023

That Council:

1. Authorise the Chief Executive Officer to enter into a major land transaction in accordance with Section 3.59 of the Local Government Act 1995 and present any submissions to Council for consideration;

2. Following close of submissions of advertising of the Business Plan as per Section 3.59 of the Local Government Act 1995, and if no submissions are received in respect to the major land transaction for Lot 9500 Onslow Road Onslow, proceed with the disposition consistent with what was proposed;

3. Accept Onslow Marine Support Base Pty Ltd’s proposal for acquisition of Lot 9500 Onslow Road, Onslow; and

Ongoing

Advertising of the major land transaction closed on 7 December 2015 without any submissions. Contract of Sale negotiations progressing. (January 2016) A

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4. Delegate authority to the Chief Executive Officer to finalise and execute a contract of sale with Onslow Marine Support Base Pty Ltd, generally in accordance with the contents of this report.

8 09/2015 16.1 RFT 16/15 Supply and Installation of Modular Buildings for the Ocean View Caravan Park Redevelopment, Onslow RC24405 MINUTE: 11997

That Council:

1. Accepts the Lump Sum Tender of $1,521,452 (GST exclusive) from Murray River North for RFT 16/15 - Supply and Installation of Modular Buildings for the Ocean View Caravan Park Redevelopment, Onslow in accordance with its Tender submission;

2. Authorises the Chief Executive Officer to negotiate the

final terms and execute the Contract documentation; and 3. Authorises the Chief Executive Officer to manage the

Contract, including variations to the design specifications and contract value, providing this does not exceed the project budget or reduce the overall scope.

Ongoing Construction of modular buildings underway at contractor’s Perth base. (January 2016)

9 09/2015 16.2 Proposal from Onslow Marine Support Base for the Acquisition of lot 9500 Onslow Road, Onslow MINUTE: 12006

That Council:

3. Continues with the resolution from the Ordinary Meeting of Council on 20 May 2015 (Minute No 11954), authorising the Chief Executive Officer to:

a. Request LandCorp expand its investigations to

include additional options for new light industrial lots within Onslow;

b. Liaise with LandCorp to prepare funding applications to support the Onslow LIA development project;

c. Negotiate lease agreements for the Onslow Airport Industrial Lots, including Morgan & Co, for

Ongoing Awaiting potential sale to OMSB.

EOI documents being compiled by LandCorp. Advertising documents prepared for lease of lots but on hold subject to Item #2, Minute No. 12023 of

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a period of one year with further two x one-year options, at Council’s discretion, and an annual rental fee amount based on the valuation provided in this report;

d. Execute the Lease Agreements should no adverse public comment be received after local public notice is given of the proposed transactions as per s3.58 of the Local Government Act 1995;

e. Enter into a joint Expression of Interest process with LandCorp to identify potential light industrial land users and their configuration and service requirements; and

this report.

(January 2016)

10 08/2015 16.4 RFT 9/15 Design and Construction of the Paraburdoo Child Care Centre, Paraburdoo MINUTE: 11991

That Council:

1. Accepts the Lump Sum Tender of $3,349,352.65 (GST exclusive) from Pindan Contracting for RFT 9/15 Design and Construction of the Paraburdoo Child Care Centre, Paraburdoo in accordance with its Tender submission;

2. Authorises the Chief Executive Officer to negotiate the

final terms and execute the Contract documentation; and

3. Authorises the Chief Executive Officer to manage the

Contract, including variations to the design specifications and contract value, providing this does not exceed the project budget or reduce the building’s overall scope.

Ongoing Earthworks, footings and concrete slab now complete. Structural steel work to commence in the next week or two. (January 2016)

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11 08/2015 16.2 Onslow Aquatic Facility Project MINUTE: 11990

That Council:

1. Approves the concept design and specifications for the Onslow Aquatic Facility project to be developed for a Request for Tender for Design and Construction; and

2. Endorses preliminary budget and funding strategy for the project and authorises the Chief Executive Officer to apply for funding from the State Development Agreement Education Fund and the Onslow Community Development Fund (as outlined in the report).

Ongoing PIP’s being developed for “stage two” funding. Tender for design and construction currently advertised – closes 12 February 2016. (January 2016)

12 08/2015 16.1 Proposed change of purpose for reserve 39339 to include power to lease to establish a Licence Agreement for the Radio Broadcasting Station, Lot 696 Watson Drive, Onslow MINUTE: 11987

That Council:

1. Requests the Minister for Lands to:

a. Revoke the current Management Order for Reserve 39339;

b. Issue a Management Order to the Shire of Ashburton with Power to Lease conditions for Reserve 39339;

2. Authorise the CEO to negotiate the terms of a Licence Agreement between the Shire of Ashburton and Hits Radio Pty Ltd for the licencing of radio transmission at the Onslow Radio Broadcasting Station; and

3. Delegate authority to the CEO to execute a Licence Agreement between the Shire of Ashburton and Hits Radio Pty Ltd.

Ongoing Management Order with power to lease conditions finalised by Landgate. Licence Agreement sent to Hits Radio Pty Ltd for execution. (January 2016)

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13 07/2015 16.1 Request for Creation of Reserve with Management by Shire of Ashburton - Closed Road Adjoining lot 63 Nameless Valley Drive, Tom Price MINUTE: 11983

That Council:

1. Agree in principle that the Shire of Ashburton has a partnership role to play in addressing the issue of ablutions and improvements to Reserve Land ID 3115275 (and therefore funds need to be considered for inclusion within the 2015/16 or a later budget to address the situation);

2. Request the Minister for Lands to:

a. Reserve Land ID 3115275 for the purpose ‘Transport’; and

b. Issue a Management Order to the Shire of

Ashburton.

Ongoing Creation of Reserve and issue of Management Order being progressed by DoL. Graphics request forwarded to the Shire’s preferred surveyor. (January 2016)

14 07/2015 16.2 Ocean View Caravan Park - Realignment of Boundary MINUTE: 11975

That Council endorses the proposed realignment of the boundary to Lot 3001 on Plan 48469, Reserve 24405, Onslow (Ocean View Caravan Park), and authorises the necessary application to be made to Minister for Lands.

Ongoing Requested boundary realignment change forwarded to Department of Lands. Mandatory referral process completed. Survey instructions issued to the Shire’s preferred surveyor. (January 2016)

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15 05/2015 16.2 Establishment of a Commercial Lease for Reserve 38264 being lot 85 Onslow Road, Onslow MINUTE: 11953

That Council:

1. Delegate Authority to the Chief Executive Officer to negotiate the terms of the Lease Agreement with Alex Baldwin for Lot 85 Onslow Road, Onslow, generally in accordance with the terms outlined in this report, and advertise the proposal for public comment; and

2. Authorise the execution of the Lease Agreement

should no adverse public comment be received after local public notice as per s3.58 of the Local Government Act 1995, pending approval from the Minister for Lands.

Ongoing Public Notice has drawn out several other interested parties and the matter will therefore be referred back to Council in due course.

Costs of building compliance or site clearing, and fencing, is also higher than expected (Lessee was initially prepared to undertake some of the above tasks as there is no Shire budget allocation for 2015/16 to correct the situation).

(January 2016) 16 11/2014 7.1 Consideration of the

Concept Plans and Business Case for the Paraburdoo Community Hub

MINUTE: 24

That Council:

1. Endorses the revised concept design, proposed operating budget model and business case presented for the Paraburdoo Community Hub (CHUB), seeking a grant of $5 million from the Pilbara Development Commission;

Ongoing NAJA Consulting has revised the business case to secure funding; the business case is now being reviewed. Discussions with Rio Tinto

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2. Highlight its commitment to the project and to specifically address the State Government’s sustainability requirements of the Shire of Ashburton, by: a) Recognising that there will be an increased annual

operating cost deficit for the new Paraburdoo CHUB, estimated at $356,305 per annum, and committing to the necessary deficit sum being incorporated into future Shire of Ashburton budgets; and

b) Recognising that if loan borrowings are required to meet the capital cost of the new Paraburdoo CHUB, Council commits future budgets of the Shire of Ashburton to those consequential repayments (estimated to be in the order of $181,000 for a $1.5 million loan); and

c) Recognising that a Shire rate increase in the vicinity of 2.86% (in addition to the consumer price increase) may be required in order to meet the financial commitments of the construction and ongoing operations of the new Paraburdoo CHUB, and commits to including this increase (at the required proportions) within the Shire of Ashburton’s future budgets; and

d) Recognising that the Shire’s long term financial planning indicates that this project is affordable, but that Council accepts it may need to defer less important capital projects until later financial years if 8that is financially prudent or necessary to do so.

3. Highlight its commitment to governing the Shire of Ashburton in a sustainable manner and to reinforce this: a) Set as a priority as part of the mid-year (2014/15)

budget review, the allocating savings to minimising the Paraburdoo Community Hub $1.5m loan commitment; and

regarding ongoing financial support for facility operations will take longer than expected to finalise (probably January/February 2016). The business case with associated documents will be presented to Council for formal consideration once this has been completed. (January 2016)

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b) Authorise the CEO to negotiate with Rio Tinto, a commercial lease arrangement for the Gymnasium facility to minimise ongoing Paraburdoo Community Hub operational costs.

4. Endorse the relocation of the proposed Child Care Centre project to the south-east corner of Reserve 39572, and request the Department of Lands excise this area to form a new Reserve for the purpose of Child Care Centre, with power to lease.

17 12/2014 16.1 Review of Location for Onslow Skate Park Facility MINUTE: 11897

That Council:

1. Notes the petition signed by 120 people and tabled at the 19 November Ordinary Meeting of Council, and the petition received today signed by 160 people, and expresses its appreciation to the signatories and the petitions organiser for the collective efforts taken to contribute to the Onslow Skate Park project considerations;

2. Confirms the location resolved at the 15 October 2014

Ordinary Meeting of Council, being the existing Basketball Courts site at Lot 555 Cameron Avenue, Onslow, as the site for the proposed Onslow Skate Park facility;

3. Notes the commitment made to host the 2015 Basketball Carnival and the generous donation by BHBP to enable the program to be progressed, and that in light of the 2014 experiences, notes also that appropriate security will be incorporated into the event planning for 2015; and

4. Notes that the retention of the existing outdoor

basketball courts may be prudent if suitable and

Ongoing CONVIC has revised the draft concept plan which was circulated to Council via EMACCESS. They are now planning to come to Onslow the second week of March to carry out community consultation and feedback (dates to be confirmed) for finalisation of design. (January 2016)

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reasonably cost options are not available, and that consequently, a delay of the construction timeline for the skate park may be appropriate to accommodate that temporary retention of the existing basketball facilities in Onslow.

18 10/2014 19.1 Confidential Item - Outcome of Request for Tender to Lease Onslow Construction Camp (rft 25/14) MINUTE: 11871

That Council: 1. Acknowledge that no conforming tenders were received

for RFT 25/14: Disposal by Way of Lease Onslow Construction Camp closed on 22 September 2014, and a contract will not be awarded;

2. Authorise the Chief Executive Officer to reduce the size of the Onslow Construction Camp as soon as possible to no more than 30 accommodation modules and the minimum necessary facilities (kitchen, office, laundries, etc), acknowledging that funds for this activity to continue to operate at its current capacity have not been provided for in the 2014/15 budget;

3. Authorise the CEO to negotiate satisfactory off-site arrangements for Shire accommodation in Onslow suitable to the Shire’s expected longer term needs;

4. If a successful negotiation of alternative accommodation can be secured, proceed with the demobilisation of the remaining camp facilities. Alternatively if negotiations are unsuccessful, call relevant tenders for the continuation of the Airport Camp at minimal accommodation unit numbers (approximately 30) as a medium term accommodation facility for Shire staff and Shire Contractors; and

Ongoing As per Resolution part 4, a tender is being prepared for the continuation of the hire of camp facilities (infrastructure). Expected to be advertised in February. (January 2016)

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5. That the additional net costs for the Camp, including

demobilisation expenses, be monitored and addressed at the mid-year budget review.

19 09/2014 16.1 Proposed Memorandum of Understanding for Pilbara Regional Council to Undertake Conservation Works at Old Onslow MINUTE: 11859

That Council: 1. Endorse the proposal by the Pilbara Regional Council to

undertake conservation works at the Old Onslow Townsite in accordance with its proposal and $1 million budget provided in the Onslow Social Infrastructure Fund; and

2. Authorise the Chief Executive Officer to execute the Memorandum of Understanding (MOU) and proposal provided by the Pilbara Regional Council, and negotiate any minor variations required to the scope of works.

Ongoing PRC has completed temporary stabilisation works (January). Interpretive signage design underway. (January 2016)

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Actions Performed Under Delegated Authority for the Month of January 2016. The Use of the Common Seal

Seal No.

Date Seal

Applied

Council Decision Parties Involved Document Details

619 22/01/2016 Delegated Authority

Shire of Ashburton Chevron

Document Prepared By: Chevron Details: Section 70A Notification Form for Planning approval 15-82 (Condition 6) as requested by Chevron on 12 December 2015 Record No. 1560989

620 22/01/2016 Ordinary Meeting of Council 15 July 2015 – Minute No 11981

Shire of Ashburton Dillon Group Pty Ltd

Document Prepared By: Borello Graham Lawyers Details: Section 70A Planning Approval 14-65, Condition number 9 and 10

Consultation: Chief Executive Officer Financial Implications: There are no financial implications related to this matter.

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Certain Planning Functions Relating to Shire of Ashburton Town Planning Scheme No. 7 (DA08-1)

A, B, C Advertising and Determining Applications for, Planning Approval, Draft Development Plans, or Extension for Town Planning Scheme Amendments and Development Plans

Adv or Det. App.

Date Applicant Description Development location

15-133 19/1/16 Onslow Hire and Concrete

Concrete Batching Plant Lot 679 Cornish Way, Onslow

15-146 14/1/16 Pindan Contracting Pty Ltd

Three Multipurpose Sports Courts (With Roof Over Two Courts), Toilets, Storeroom, Fence, Shade Structure & Off Street Car Parking

Plan 220088, Onslow (Reserve 42090)

D Subdivision and Development Design

E Consideration of WAPC Referrals of Applications for Subdivision Approval

F Clearance of Local Government Conditions associated with Subdivision Approval

G Issue of Certificates (Strata Titles)

H Directions regarding unauthorised development

I Responsible Authority Reports to the Development Assessment Panel

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Date Applicant Description Development Location

Consultation: Chief Executive Officer Executive Manager, Development & Regulatory Services Financial Implications: There are no financial implications related to this matter. Report of Delegation Activities - Delegated Authority Register 2014

Approval Date Delegation

No. File Ref Title Decision

Legal Proceedings – Local Government Act 1995 Delegation (DA02-2) Delegation of Powers and Duties of the Local Government Act to the CEO (DA02-4) Wittenoom Claims – Legal (DA04-1) Staff and Employee Property Leases Contracts (DA06-7)

Consultation: Not Applicable Financial Implications: There are no financial implications related to this matter.

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Tenders (Accepted and Executed Associated Contract) (Delegation DA06-6)

Approval Date File Ref Title Tenderer Total Score

(/100) $

Consultation: Not Applicable Financial Implications: There are no financial implications related to this matter.

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SHIRE OF ASHBURTON

MONTHLY STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD 1 JULY 2015 TO 31 DECEMBER 2015

TABLE OF CONTENTSPage

Statement of Financial Activity 1

Net Current Assets 2

Report on Significant Variances 3 - 4

Acquisitions of Assets: Capital Expenditure 5 - 9Progress Report (Note 3 )

Graphs 10 - 11

Reserve Movements 12

ATTACHMENT 13.1A

Page 82

Variances

NOTE December December 2015/16 2015/16 Variances Actual

2015 2015 Revised Adopted Actuals to Budget to

Operating Actual Y-T-D Budget Budget Budget Budget Y-T-D

$ $ $ $ $ %

Revenues/Sources

Governance 1,280,064 1,513,318 3,012,038 3,012,038 (233,254) (15.41%) ▼General Purpose Funding 1,541,460 1,393,175 3,080,739 3,080,739 148,285 10.64% ▲Law, Order, Public Safety 65,720 65,132 130,300 130,300 588 0.90%Health 173,668 131,304 262,654 231,167 42,364 32.26% ▲Education and Welfare 622,206 371,064 1,242,430 1,242,430 251,142 67.68% ▲Housing 175,963 210,834 421,842 421,842 (34,871) (16.54%) ▼Community Amenities 4,166,625 4,109,335 5,953,467 5,953,467 57,290 1.39%Recreation and Culture 1,658,948 3,584,333 16,594,345 16,579,812 (1,925,385) (53.72%) ▼Transport 7,565,198 9,473,638 18,994,300 18,715,035 (1,908,440) (20.14%) ▼Economic Services 1,085,095 1,452,106 2,655,177 2,655,177 (367,011) (25.27%) ▼Other Property and Services 149,098 136,286 272,672 272,672 12,812 9.40%

18,484,045 22,440,525 52,619,964 52,294,679 (3,956,480) (17.63%)(Expenses)/(Applications)

Governance (4,577,068) (3,677,317) (7,243,413) (7,203,413) (899,751) (24.47%) ▲General Purpose Funding (26,111) (18,984) (37,985) (37,985) (7,127) (37.54%)Law, Order, Public Safety (312,214) (493,244) (981,619) (981,619) 181,030 36.70% ▼Health (225,648) (494,142) (991,411) (959,924) 268,494 54.34% ▼Education and Welfare (116,696) (302,291) (603,294) (603,294) 185,595 61.40% ▼Housing (821,588) (544,678) (1,088,578) (1,088,578) (276,910) (50.84%) ▲Community Amenities (2,817,533) (4,741,526) (9,502,699) (9,502,699) 1,923,993 40.58% ▼Recreation & Culture (3,228,357) (4,871,680) (9,714,233) (9,701,233) 1,643,323 33.73% ▼Transport (2,531,154) (6,482,388) (12,708,733) (12,429,468) 3,951,234 60.95% ▼Economic Services (1,806,126) (2,382,307) (4,731,930) (4,786,930) 576,181 24.19% ▼Other Property and Services (380,997) (1,405,744) (2,551,721) (2,501,721) 1,024,747 72.90% ▼

(16,843,492) (25,414,301) (50,155,616) (49,796,864) 8,570,809 (33.72%)

Net Operating Result Excluding Rates 1,640,553 (2,973,776) 2,464,348 2,497,815 4,614,329 (155.17%)

Adjustments for Non-Cash

(Revenue) and Expenditure

(Profit)/Loss on Asset Disposals 25,719 29,550 59,120 59,120 (3,831) 12.96%Movement in Leave Reserve (Added Back) 0 0 0 0 0 0.00%Movement in Deferred Pensioner Rates/ESL (non-current) 0 0 0 0 0 0.00%Movement in Employee Benefit Provisions 0 0 0 0 0 0.00%Adjustment for Rounding 0 0 0 0 0 0.00%Depreciation on Assets 0 4,594,230 9,192,173 9,192,173 (4,594,230) 100.00% ▼Capital Revenue and (Expenditure)

Purchase Land Held for Resale (24,519) (152,488) (340,000) (390,000) 127,969 83.92% ▼Purchase Land and Buildings (2,502,445) (12,644,098) (30,550,935) (30,456,175) 10,141,653 80.21% ▼Purchase Furniture and Equipment (23,159) (289,500) (519,000) (519,000) 266,341 92.00% ▼Purchase Plant and Equipment (595,236) (776,364) (1,526,060) (1,526,060) 181,128 23.33% ▼Purchase Leasehold Improvements 0 0 0 0 0.00%Purchase Infrastructure Assets - Roads (1,273,531) (2,006,596) (3,667,821) (3,010,491) 733,065 36.53% ▼Purchase Infrastructure Assets - Footpaths (15,265) (20,000) (120,000) (120,000) 4,735 23.68%Purchase Infrastructure Assets - Drainage (705,111) (1,400,000) (1,899,579) (1,899,579) 694,889 49.63% ▼Purchase Infrastructure Assets - Parks & Ovals 0 0 0 (6,470,450) 0 0.00%Purchase Infrastructure Assets - Aerodromes (2,671,058) (2,233,068) (4,310,000) (4,310,000) (437,990) (19.61%) ▲Purchase Infrastructure Assets - Coastal 0 0 0 0 0 0.00%Purchase Infrastructure Assets - Parks & Recreation (1,252,043) (3,659,310) (11,830,833) 0 2,407,267 65.78% ▼Purchase Infrastructure Assets - Town (729,910) (785,785) (785,785) 0 55,875 7.11%Purchase Infrastructure Assets - Waste (4,234,161) (4,628,750) (8,297,500) 0 394,589 8.52%Purchase Infrastructure Assets - Other 0 0 0 (15,128,725) 0 0.00%Proceeds from Disposal of Assets 154,545 417,834 836,000 836,000 (263,289) (63.01%) ▼Repayment of Debentures (936,252) (925,114) (1,296,603) (1,296,603) (11,138) (1.20%)Proceeds from New Debentures 0 0 4,800,000 4,800,000 0 0.00%Advances to Community Groups 0 0 0 0 0 0.00%Self-Supporting Loan Principal Income 0 0 0 0 0 0.00%Transfers to Restricted Assets (Reserves) (198,879) (2,611,539) (8,195,363) (8,235,363) 2,412,660 92.38% ▼Transfers from Restricted Asset (Reserves) 713,025 12,973,467 23,949,099 23,938,599 (12,260,442) (94.50%) ▼

ADD Net Current Assets July 1 B/Fwd 8,067,425 8,365,348 8,365,348 8,365,348 (297,923) 3.56%LESS Net Current Assets Year to Date 19,187,632 15,190,323 0 0 3,997,309 26.31%

Amount Raised from General Rates (23,747,934) (23,916,282) (23,673,391) (23,673,391) 168,348 (0.70%)

SHIRE OF ASHBURTON

STATEMENT OF FINANCIAL ACTIVITY


ATTACHMENT 13.1A

Page 83

2014/15 2014/15

B/Fwd B/Fwd

Per Per December

2015/16 Financial 2015

Budget Report Actual

$ $ $

NET CURRENT ASSETS

Composition of Estimated Net Current Asset Position

CURRENT ASSETS

Cash - Unrestricted 7,680,570 6,560,196 11,062,247 *Cash - Restricted Unspent Grants 500,000 1,792,754 500,000 *Cash - Restricted Unspent Loans 1,518,933 1,522,742 1,518,933Cash - Restricted Reserves 35,693,410 35,481,553 34,967,408 **Rates - Current 920,367 920,367 1,711,926Sundry Debtors 3,689,905 3,672,764 4,535,441Accrued Income 0 12,072 0Payments in Advance 38,507 40,694 0GST Receivable 803,082 877,338 421,066Provision For Doubtful Debts (451,064) (654,204) (654,204)Inventories 100,779 100,779 100,779

50,494,489 50,327,055 54,163,596

LESS: CURRENT LIABILITIES

Sundry Creditors (5,187,845) (5,583,796) 670,151Accrued Expenditure (179,563) (76,090) 0PAYG Payable (226,135) (226,135) (476,335)Payroll Creditors 0 0 0Withholding Tax Payable 0 0 0GST Payable (313,413) (311,823) (208,659)Other Payables (3,971) (55,429) 6,371Restricted Funds 0 0 0Accrued Interest on Debentures (37,606) (37,606) 0Accrued Salaries and Wages (487,198) (487,198) 0Current Employee Benefits Provision (875,693) (1,098,506) (1,098,506)Current Loan Liability 0 (1,258,461) (322,209)

(7,311,424) (9,135,044) (1,429,187)

NET CURRENT ASSET POSITION 43,183,065 41,192,011 52,734,409

Less: Cash - Reserves - Restricted (35,693,410) (35,481,553) (34,967,408)Less: Cash - Unspent Grants - Restricted 0 0 0Adjustment for Trust Transactions Within Muni 0 0 (84)Add Back : Component of Leave Liability notAdd Back : Required to be Funded 875,693 1,098,506 1,098,506Add Back : Current Loan Liability 0 1,258,461 322,209

ESTIMATED SURPLUS/(DEFICIENCY) C/FWD 8,365,348 8,067,425 19,187,632

Investment Account Balance $Restricted Cash Reserve ** 34,967,408

Muni Business Cash Reserve * 12,000,000

SHIRE OF ASHBURTON

NOTES TO AND FORMING PART OF THE STATEMENT OF FINANCIAL ACTIVITY


ATTACHMENT 13.1A

Page 84

SHIRE OF ASHBURTON

FOR THE PERIOD 1 JULY 2015 TO 30 NOVEMBER 2015

Report on Significant variances Greater than 10% and $20,000

Purpose

The Materiality variances adopted by Council are:

Actual Variance to YTD Budget up to 5%: Don’t ReportActual Variance exceeding 10% of YTD Budget Use Management DiscretionActual Variance exceeding 10% of YTD Budget and a value greater than $20,000: Must Report

REPORTABLE OPERATING REVENUE VARIATIONS

Governance - Variance below budget expectations

Rio Tinto Partnership Agreement funding for Tom Price Town Site Revitalisation Program received ahead of budgetschedule.Awating funds for Milestone Payment # 2 - Onslow Shire Complex from Department Of State Development

General Purpose Funding - Variance above budget expectations

Rates revenue received higher than forecasted

Health - Variance above budget expectations

Mosquito Control Subsidy received in full, ahead of budget schedule.Annual food premises registration fees were renewed in August by most food vendors ahead of the monthly phasedbudget.

Education and Welfare - Variance above budget expectations

Rio Tinto funding towards Paraburdoo Childcare Centre received in full, whereas budget was phased over 12 months.

Housing - Variance below budget expectations

Actual income from from Shire staff in leased properties less than forecasted.

Recreation and Culture - Variance below budget expectations

The Onslow Pool Construction has been delayed due to the termination of its contract with SGL due to performanceissues. This has seen a delay in the timeline for the completion of Stage 1 (PIP 1).Funding for the Onslow Skate Park Construction has been delayed due to Council's decision to finish construction onthe new Onslow Basketball Courts before the Skate Park is constructed on the site of the old courts.

Transport - Variance below budget expectations.

Roads to Recovery and Regional Road Group funding is delayed until the 2014-15 annual reports have been finalised.

Income generated from airport passenger tax and Security Screening is running behind budget schedule due to VirginAirways paying a month or more behind actual invoicing.

Economic Services - Variance below budget expectations.

Onslow Airport Camp forecast accomodation income less than actuals.Grant funding applications for the Tourist Info Bays were unsuccessful.

REPORTABLE OPERATING EXPENSE VARIATIONS

Governance - Variance above budget expectations

All Administrative cost allocation & recoveries deferred till previous year financials are finalised.

Law, Order & Public Safety - Variance below budget expectations

Underspend in salaries due to reduced pound keeping hours. Cyclone response costs will pick up in cyclone season.

Health - Variance below budget expectations

EHO and Technical position currently not filled - recruitment underway. Consultant expenses running behind budgetschedule, but will be expended on Public Health Plan by the end of Financial Year.

Education and Welfare - Variance below budget expectations

Delay in delivery of main youth programs particularly the Onslow Kids Kitchen Garden. Projects commenced end ofJuly, thus spending is behind budget schedule.

Housing - Variance above budget expectations

Mainly due to all Administrative cost allocation & recoveries being deferred until 2014-15 financials arefinalised.

Community Amenities - Variance below budget expectations

Waste transportation costs fluctuate due to the variation in the number of collections required each quarter.Variance also due to all Administrative cost allocation & recoveries being deferred until 2014-15 financials arefinalised.

The purpose of the Monthly Variance Report is to highlight circumstances where there is a major variance from the YTD Monthly Budget and YTDActual figures. These variances can occur because of a change in timing of the activity, circumstances change (e.g. a grants were budgeted for butwas not received) or changes to the original budget projections. The Report is designed to highlight these issues and explain the reason for thevariance.

ATTACHMENT 13.1A

Page 85

SHIRE OF ASHBURTON

FOR THE PERIOD 1 JULY 2015 TO 30 NOVEMBER 2015

Report on Significant variances Greater than 10% and $20,000

Recreation & Culture - Variance below budget expectations

Variance mainly attributed by delay in recruitment of new pool staff and delayed settlement of Tom Price recreationcentre utilities bill.Large variance is due to administrative cost allocation, depreciation & recoveries are deferred until 2014-15 financialsare finalised.

Transport - Variance below budget expectations

Variance is mainly due to the delay in posting the depreciation journals.Budgeted spending on terminal operating and maintenance costs were overestimated due to new buildings and a lackof historical data.

Economic Services - Variance below budget expectations

Spending on Tourism and Area promotion low due to unsuccessful grant applications with Tourism WA.

Other Property and Services - Variance below budget expectations

Delay in commencement of asset management projects and recruitment of asset officer. All Administrative cost allocation & recoveries deferred till previous year financials are finalised.

REPORTABLE NON-CASH VARIATIONS

Depreciation on Assets - Variance below budget expectations

Depreciation run for all assets on hold till Fair Value work on Infrastructure Assets is finalised for previous financialyear.

REPORTABLE CAPITAL EXPENSE VARIATIONS

Purchase of Land Held for Resale - Variance below budget expectations.

Onslow Mixed Business Land acquisition delayed due to changes in planning and forecasts. Development of Boonderoo Subdivision/Survey expenses costs to be scoped for presentation to Council in 2016.

Purchase of Land & Buildings - Variance below budget expectations.

Tom Price Admin Office renovations will be commencing in January behind budget schedule. The Onslow Admin Complex to commence construction in January, behind budget schedule. Paraburdoo Childcare Centre and Ocean View Caravan Park Upgrade projects are running behind budget schedule. Expenditure has picked up in the new year as projects reach full swing and catch up to budget timelines.Onslow staff housing construction behind budget, house and land packages are currently being viewed and negotiations should take place in January.

Purchase of Furniture & Equipment - Variance below budget expectations.

Computer equipment purchases delayed due to tender process.Major projects governance software has been trialled, but has not been purchased yet.

Purchase of Plant & Equipment - Variance below budget expectations.

New plant purchases have commenced and will catch up to the budget in future months.

Purchase of Infrastructure Assets Roads - Variance below budget expectations.

Flood damage maintenance works will be rescheduled for April.

Purchases of Drainage - Variance below budget expectations.

Drainage construction programs running behind schedule due to late commencement.

Purchase of Aerodromes - Variance above budget expectations.

Works on Landside Facilities - PIP 3B has commenced ahead of budget schedule.

Purchases of Parks & Recreation Assets - Variance below budget expectations.

New Onslow Basketballs Courts construction will commence in January. Onslow Skate Park Construction delayed dueto Council's decision to finish construction on the new Onslow Basketball Courts before the Skate Park is constructedon the site of the old courts. The Paraburdoo SKate Park has been mostly completed in December. The Onslow PoolConstruction is only now entering the Design & planning phase.

Purchases of Waste Infrastructure - Variance below budget expectations.

Construction of Onslow Refuse Transfer Station delayed, stage 2 works to commence after wet seasonNew Waste Management Facility construction running behind schedule due to delay in budget adoption. Project willcatch up to budget timelines as construction gains momentum.

REPORTABLE CAPITAL INCOME VARIATIONS

Proceeds from Disposal of Assets Variance below expectations.

Sale of Hedditch Street property to be settled later in the new year.Plant replacement delayed till second half of the year.

Transfers to Restricted Assets (Reserves) - Variance below budgeted expectations.

Reserve transfers to occur after the mid-year budget review.

Transfers from Restricted Assets (Reserves) - Variance below budgeted expectations.

Reserve transfers to occur in mid year budget review depending on commencement and progress of capital projects

ATTACHMENT 13.1A

Page 86

Acquisitions of Assets

Capital Expenditure Progress Report at 31 December 2015

GL Job Description

Original

Budget

Current

Budget

Budget

YTD

Spending

YTD

OFFICE OF CEO

Staff Housing 097803 BC127 CAP - 325 Third Ave Onslow 3,100.00 3,100.00 1,548.00 0.00097803 BC136 CAP - 583 Third Ave Onslow 17,725.00 17,725.00 8,862.00 0.00097803 BC139 CAP - 584 Third Ave Onslow 3,125.00 3,125.00 1,560.00 0.00097803 BC142 CAP - 585 Third Ave Onslow 6,275.00 6,275.00 3,132.00 0.00097803 BC163 CAP - 565 Brockman Ave Paraburdoo 0.00 0.00 0.00 66,235.41097803 BC166 CAP - 571 Brockman Ave Paraburdoo 67,800.00 67,800.00 33,882.00 0.00097803 BC169 CAP - 172 Hardy Ave PAraburdoo 0.00 0.00 0.00 0.00097803 BC172 CAP - 39 Joffre Ave Paraburdoo 0.00 0.00 0.00 0.00097803 BC178 CAP - 516 Lockyer Ave Paraburdoo 17,750.00 17,750.00 8,874.00 0.00097803 BC184 CAP - 90 Pilbara Ave Paraburdoo 0.00 0.00 0.00 0.00097803 BC187 CAP - 56 Whaleback Ave Paraburdoo 0.00 0.00 0.00 0.00097803 BC195 CAP - 398 Acalypha St Tom Price 24,050.00 24,050.00 12,018.00 0.00097803 BC204 CAP - 279 Carob St Tom Price 0.00 0.00 0.00 0.00097803 BC207 CAP - 283 Carob St Tom Price 146,100.00 146,100.00 73,020.00 0.00097803 BC213 CAP - 178 Cassia St Tom Price 67,800.00 67,800.00 33,882.00 0.00097803 BC216 CAP - 126 Cedar St Tom Price 0.00 0.00 0.00 18,104.65097803 BC219 CAP - 215 Grevillea St Tom Price 3,130.00 3,130.00 1,566.00 0.00097803 BC225 CAP - 1104B Jabbarup St Tom Price 0.00 0.00 0.00 0.00097803 BC228 CAP - 797 Kulai St Tom Price 16,550.00 16,550.00 8,274.00 0.00097803 BC234 CAP - 773 Larnook St Tom Price 0.00 0.00 0.00 1,129.22097803 BC237 CAP - 17 Lilac St Tom Price 0.00 0.00 0.00 0.00097803 BC240 CAP - 22 Lilac St Tom Price 0.00 0.00 0.00 0.00097803 BC243 CAP - 1004 Marradong Pl Tom Price 146,100.00 146,100.00 73,020.00 0.00097803 BC246 CAP - 758 Mungarra St Tom Price 0.00 0.00 0.00 0.00097803 BC255 CAP - 261 Poinciana St Tom Price 14,650.00 14,650.00 7,326.00 16,236.38097803 BC261 CAP - 1152 Tarwonga Crt Tom Price 3,200.00 3,200.00 1,596.00 11,000.00097803 BC264 CAP - 825 Warara St Tom Price 0.00 0.00 0.00 0.00097803 BC270 CAP - 1143 Yanagin Pl Tom Price 0.00 0.00 0.00 0.00097800 BN144 New Staff Housing Onslow 2,500,000.00 2,500,000.00 1,000,000.00 0.00097800 BC265 CAP - 825B Warara St Tom Price 0.00 0.00 0.00 0.00

3,037,355.00 3,037,355.00 1,268,560.00 112,705.66

Visitors Centre - Tom Price139993 New Front Doors 0.00 0.00 0.00 0.00139995 Asset Expansion Visitor Centre Land & Buildings 55,100.00 110,100.00 55,100.00 36,864.78

55,100.00 110,100.00 55,100.00 36,864.78

Total 3,092,455.00 3,147,455.00 1,323,660.00 149,570.44

ATTACHMENT 13.1A

Page 87



GL Job Description

Original

Budget

Current

Budget

Budget

YTD

Spending

YTD

COMMUNITY DEVELOPMENT

Care of Families & Children080300 BN455 Paraburdoo Child Care 4,625,000.00 4,625,000.00 1,112,720.00 241,420.52

4,625,000.00 4,625,000.00 1,112,720.00 241,420.52

Public Halls - Civic Centre, Pavillion117323 BC329 CAP - Community Centre (rear of library) Tom Price 4,775.00 4,775.00 4,775.00 18,170.00117325 15032 Paraburdoo Ashburton Hall - Safety Rails 50,000.00 50,000.00 50,000.00 0.00117325 15164 Paraburdoo Ashburton Hall - Safety Rails 0.00 0.00 0.00 0.00

54,775.00 54,775.00 54,775.00 18,572.75

Foreshore Areas - Onslow112862 15094 Removal and Renewal of Fish Offal Tank 16,680.00 16,680.00 16,680.00 0.00112862 15211 Onslow Solar Lights - Repairs 0.00 0.00 0.00 0.00112862 C010 Works Prog Beadon Bay Boat Ramp 0.00 0.00 0.00 0.00112861 15093 Onslow - Pontoon Tie Down Area 79,460.00 79,460.00 79,460.00 73,045.00112861 15109 Onslow Foreshore - Bin Surrounds 7,160.00 7,160.00 7,160.00 1,000.00112861 C014 Osprey Nest 0.00 0.00 0.00 0.00112861 C015 Front Beach Furniture 6,440.00 6,440.00 6,440.00 0.00112861 GE015 Four Mile Creek Upgrade 75,000.00 75,000.00 75,000.00 72,489.66

184,740.00 184,740.00 184,740.00 146,534.66

Swimming Pool - Tom Price113304 C1605 Replace Pool Pumps 20,000.00 20,000.00 20,000.00 54.96113304 C1606 Replace Vaccum Blower 3,300.00 3,300.00 3,300.00 3,329.22113308 C1601 Replace TP Shade Sail 15,000.00 15,000.00 15,000.00 15,097.68113343 BC335 CAP - Vic Hayton Memorial Pool 0.00 0.00 0.00 0.00113309 15137 Tom Price Pool - Lights to Playground 0.00 0.00 0.00 7,855.00113309 15139 Tom Price Pool - Security Sensor Lighting 0.00 0.00 0.00 0.00113309 C1607 Lightening Protection Pool area 20,000.00 20,000.00 0.00 0.00113491 15134 Tom Price Pool - Pool Cleaner 0.00 0.00 0.00 0.00113491 15136 Tom Price Pool - Energy Reduction System 0.00 0.00 0.00 0.00113498 C1604 EFTPOS System Installation 4,000.00 4,000.00 4,000.00 0.00116294 Office Equipment 0.00 0.00 0.00 0.00

62,300.00 62,300.00 42,300.00 26,336.86

Swimming Pool - Paraburdoo113320 15035 Paraburdoo Pool - Cilled Water Fountain 0.00 0.00 0.00 150.00113320 GE101 Dolphin Timing/ Infinity Start System 12,500.00 12,500.00 0.00 150.00113323 C1602 EFTPOS system Installation 4,000.00 4,000.00 4,000.00 0.00113325 15040 Paraburdoo Pool External Power Points 0.00 0.00 0.00 8,680.00113325 15043 Paraburddo Pool - Pool Lighting 0.00 0.00 0.00 0.00113325 15047 Paraburdoo Pool - Repairs to Shade shelter 0.00 0.00 0.00 0.00113325 15051 Paraburdoo Pool - Anti Wave Ropes 0.00 0.00 0.00 0.00113325 C1603 Lighting Protection works 50,000.00 50,000.00 0.00 0.00113325 GE100 New Starting Blocks 17,500.00 17,500.00 0.00 150.00

84,000.00 84,000.00 4,000.00 9,130.00

Other Community Amenities051984 GE006 Security Cameras 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

Swimming Pool - Onslow117651 15023 Planning & Design Consultant Costs - Onslow Swimming Pool 5,050,000.00 5,050,000.00 520,000.00 69,200.00

5,050,000.00 5,050,000.00 520,000.00 69,200.00

Onslow MPC110364 15098 Onslow MPC - Ventilation to Plant Room 2,310.00 22,070.00 2,310.00 0.00110364 15099 Onslow MPC - Install Reception Area 0.00 0.00 0.00 0.00110364 15104 Onslow MPC - Vapour Sealling Air-Conditioning 0.00 0.00 0.00 0.00

2,310.00 22,070.00 2,310.00 0.00

Other Recreation & Sport 112760 C035 Tom Price/ Parburdoo Cricket Nets 0.00 0.00 0.00 0.00112760 C037 Meeka (Train) Park Construction 0.00 0.00 0.00 5,788.00112760 C038 Bird Park, Tom Price 0.00 0.00 0.00 0.00117343 BC362 CAP - Sports Pavilion 0.00 0.00 0.00 0.00117343 15052 Tom Price Squash Courts - Air Cond 1,800.00 1,800.00 1,800.00 0.00112762 Sporting Precinct Upgrade - Onslow 0.00 0.00 0.00 0.00113228 BC375 CAP - Sports Pavilion De Grey Rd Paraburdoo 0.00 0.00 0.00 0.00113218 BC372 CAP - MPC Onslow 0.00 0.00 0.00 0.00

113014 Office Equipment 0.00 0.00 0.00 0.00113230 15146 Paraburdoo Squash Club - Painting/Tiles/Painting 0.00 0.00 0.00 0.00112763 15122 Onslow Waterspray Park - Install Air Cond to Plant Room 19,760.00 0.00 0.00 0.00112763 15124 Onslow Waterspray Park - Replace Fencing 0.00 0.00 0.00 0.00112763 15125 Onslow Waterspray Park - Replace Pipes 6,595.00 6,595.00 6,595.00 1,340.00112763 15126 Onslow Waterspray Park - Resealing 0.00 0.00 0.00 0.00112763 15127 Onslow Waterspray Park - Spill Kit & Safety Equip 14,515.00 14,515.00 6,000.00 0.00112763 15149 Paraburdoo - Meeka Park - Repair Train 0.00 0.00 0.00 0.00112763 15156 Paraburdoo - Meeka Park - Signage 0.00 0.00 0.00 0.00

42,670.00 22,910.00 14,395.00 7,128.00

ATTACHMENT 13.1A

Page 88



GL Job Description

Original

Budget

Current

Budget

Budget

YTD

Spending

YTDMalls

100068 GE014 Paraburdoo Town Redevelopment 0.00 0.00 0.00 0.00100068 GE028 Para Town Revitalisation - RIO Projects 0.00 0.00 0.00 0.00100068 15161 Paraburdoo - Mall Toilet - Toilet Upgrade 0.00 0.00 0.00 0.00100068 15215 Paraburdoo Town Centre Landscaping 13,565.00 13,565.00 13,565.00 4,872.43100068 15231 Paraburdoo Town Centre Car Park Shade Shelters 0.00 0.00 0.00 0.00100065 15058 Tom Price Town Mall - Reseal Pavement 0.00 0.00 0.00 0.00100067 C500 Revitalisation Design Mall & Environs 0.00 0.00 0.00 0.00100067 C501 Town Centre Upgrade Works 772,220.00 772,220.00 772,220.00 724,954.83100067 15217 Tom Price Mall - New Public Notice Board 0.00 0.00 0.00 0.00130105 C064 Village Green Project 0.00 0.00 0.00 0.00130106 C301 TP Town Centre Signage 0.00 0.00 0.00 0.00130106 C302 TP Town Shop Signs 0.00 0.00 0.00 0.00130106 C303 Chilled Water Fountain Para Town Centre 0.00 0.00 0.00 0.00130106 GE033 TP Town Centre Blades 0.00 0.00 0.00 0.00

785,785.00 785,785.00 785,785.00 729,827.26

Other Community Amenities0.00 0.00 0.00 0.00

Parks and Ovals112742 15143 Line Marking Machines 0.00 0.00 0.00 0.00112748 C031 Upgrade Peter Sutherland Oval, Paraburdoo 0.00 0.00 0.00 0.00112748 C042 Federation Park Playground Maintenance 10,000.00 0.00 0.00 0.00112749 15086 Tom Price Lions Park - Repalace Playground Equip 58,770.00 38,770.00 38,770.00 6,738.89112749 15165 Paraburdoo - Anzac Memorial - Revitalisation 0.00 0.00 0.00 0.00112749 15205 Tom Price Anzac Memorial Refurbishment 0.00 0.00 0.00 40,909.09112749 15218 Paraburdoo Shopping Mall Replace Playground 40,000.00 52,033.00 52,033.00 111.36112749 15226 Tom Price - Doug Talbot Park Install Lighting 3,600.00 3,600.00 3,600.00 910.00112749 15230 Onslow Playground - Install White Sand 0.00 0.00 0.00 0.00112761 C028 Works Prog Area W Retic Replacement 0.00 0.00 0.00 0.00112761 C057 Water Cooler Paraburdoo Skate Park 0.00 0.00 0.00 0.00112761 C059 Fencing Tom Price Lions Park 0.00 0.00 0.00 0.00112761 C1615 Refurbishment playground Equipment (Talbot Park) 10,000.00 0.00 0.00 0.00112761 C1617 Playground Audit Repairs 0.00 20,000.00 2,000.00 0.00112745 15108 Onslow Oval - Replace Water Tanks 0.00 0.00 0.00 0.00112745 15128 Paraburdoo Peter Sutherland Oval - Upgrade Electrical Panels 170,000.00 170,000.00 170,000.00 0.00112745 15152 Paraburdoo Oval - Upgrade Goals Posts 0.00 0.00 0.00 0.00112745 15155 Paraburdoo Peter Sutherland Oval - Oval Seating 0.00 0.00 0.00 0.00112745 15157 Paraburdoo Peter Sutherland Oval - Signage 0.00 0.00 0.00 0.00112745 15158 Paraburdoo Oval - Signage 0.00 0.00 0.00 0.00112746 C077 Paraburdoo Skate Park (New Asset) 850,000.00 850,000.00 850,000.00 818,459.49112746 C078 Skate Park Onslow (New) 1,133,130.00 1,133,130.00 33,130.00 0.00112746 15144 Paraburdoo - Meeka Park - Chilled Water Fountain 0.00 0.00 0.00 0.00112746 C049 Onslow Waste Water Re-Use Scheme 0.00 0.00 0.00 0.00112746 C053 Minna Oval Picnic Area 149,950.00 149,950.00 149,950.00 130,269.24112746 C079 Basketball Courts Onslow (New) 4,055,000.00 4,055,000.00 1,627,492.00 0.00112746 C300 Tom Price Skate Park Softfall & Lights 0.00 0.00 0.00 0.00

6,480,450.00 6,472,483.00 2,926,975.00 997,398.07

Library - Paraburdoo112714 Furniture & Fittings 0.00 0.00 0.00 0.00113838 BC400 CAP - Library Building 20,835.00 20,835.00 20,835.00 6,018.18

20,835.00 20,835.00 20,835.00 6,018.18

Library - Tom Price115164 Furniture & Fittings 0.00 0.00 0.00 0.00114133 BC390 CAP - Library Building 15,000.00 15,000.00 15,000.00 1,322.73

15,000.00 15,000.00 15,000.00 1,322.73

Other Recreation & Sport (Non Specific. Specific Have Their Own Sub Function)112784 Plant & Equipment Capital Expenditure 0.00 0.00 0.00 0.00113234 C551 Paraburdoo Softball Diamond 0.00 0.00 0.00 434.32113235 15064 Tom Price Clem Thompson Pavilion - Purchase of Floor Cleaner 0.00 0.00 0.00 0.00113239 15071 Tom Price Net/Basketball Courts - Chilled Water Fountain 0.00 0.00 0.00 0.00113239 C1650 Install water filtration systems (all facilities) 25,000.00 25,000.00 10,000.00 0.00

25,000.00 25,000.00 10,000.00 434.32

Aged Care092269 BC289 Capital Upgrade Carinya Units (All) 0.00 0.00 0.00 0.00092268 BC299 CAP - Renovations - Senior Citizens Units 60,000.00 60,000.00 19,998.00 165.00

60,000.00 60,000.00 19,998.00 165.00

Paraburdoo Chub113236 Paraburdoo Community Chubb 8,090,000.00 8,090,000.00 1,000,000.00 0.00

8,090,000.00 8,090,000.00 1,000,000.00 0.00

Total 25,582,865.00 25,574,898.00 6,713,833.00 2,253,488.35

ATTACHMENT 13.1A

Page 89



GL Job Description

Original

Budget

Current

Budget

Budget

YTD

Spending

YTD

CORPORATE SERVICES

Administration General - Tom Price & Paraburdoo045968 Renovations - Tom Price Office 200,000.00 200,000.00 200,000.00 1,215.00045966 Office Renovations - Tom Price 0.00 0.00 0.00 0.00

200,000.00 200,000.00 200,000.00 1,215.00

Administration General - Onslow040376 BN100 Onslow Admin Complex Construction 7,125,000.00 7,125,000.00 3,348,000.00 332,353.77040376 BN101 Planning & Design costs 2,375,000.00 2,375,000.00 1,115,000.00 1,204,456.41040374 Furniture & Fittings 0.00 0.00 0.00 0.00

9,500,000.00 9,500,000.00 4,463,000.00 1,536,810.18

Information Technology042464 Computer Equipment 352,000.00 352,000.00 169,500.00 22,756.00042465 Communication Equipment 0.00 0.00 0.00 0.00

352,000.00 352,000.00 169,500.00 22,756.00

Total 10,052,000.00 10,052,000.00 4,832,500.00 1,560,781.18

DEVELOPMENT & REGULATORY SERVICES

Health - Aboriginal Health

071294 Aboriginal Health Vehicle 0.00 0.00 0.00 45,243.350.00 0.00 0.00 0.00

State Emergency Services

050004 Plant & Equipment Capital Expenditure 6,810.00 6,810.00 3,402.00 0.006,810.00 6,810.00 3,402.00 0.00

Total 6,810.00 6,810.00 3,402.00 45,243.35

STRATEGIC & ECONOMIC DEVELOPMENT

Tourism & Area Promotion Eastern Sector134848 C600 Installation of Town Entry Signage 0.00 0.00 0.00 0.00134854 15150 Paraburdoo - Upgrade Visitor Info Bay Camp Rd 98,330.00 98,330.00 0.00 0.00134854 15151 Upgrade Tourist Info Bay Signage 500,000.00 500,000.00 0.00 0.00

598,330.00 598,330.00 0.00 0.00

Tourism & Area Promotion Onslow135010 C610 Onslow Visitors Centre & Museum Signage 59,000.00 59,000.00 59,000.00 30,895.00

59,000.00 59,000.00 59,000.00 30,895.00

Museums114619 BC410 CAP - Building Prog Onslow Museum 0.00 0.00 0.00 0.00114630 Furniture & Equipment 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

Ocean View Caravan Park134255 BE438 Ocean View Caravan Park Upgrade 4,400,000.00 4,400,000.00 4,400,000.00 547,318.52134255 BC438 CAP - Ocean View Caravan Park 0.00 0.00 0.00 0.00134255 BE439 Ocean View Caravan Park Managers Residence Redevelopment 0.00 0.00 0.00 0.00

4,400,000.00 4,400,000.00 4,400,000.00 547,318.52

Tom Price Industrial Land Development140154 W657 Boonderoo Subdivision/Survey expenses - Lot 308 0.00 0.00 0.00 0.00140154 W658 Boonderoo Subdivision/Survey expenses - Lot 350 75,000.00 75,000.00 37,488.00 0.00140154 15190 Tom Price Industrial Land - Planning 15,000.00 15,000.00 15,000.00 0.00

90,000.00 90,000.00 52,488.00 0.00

Tom Price Residential Land Development140074 W652 Pilkena/Yaruga St - Subdivision 0.00 0.00 0.00 0.00140077 C063 Purchase of "Lazy Land" 379,000.00 379,000.00 0.00 0.00

379,000.00 379,000.00 0.00 0.00

Onslow Industrial Development147315 Design & Plan Expenses 50,000.00 50,000.00 50,000.00 24,519.00147318 Services Installation - Onslow Mixed Business Land 250,000.00 200,000.00 50,000.00 0.00

300,000.00 250,000.00 100,000.00 24,519.00

Major Projects100066 W253 Onslow Townscape Planning & Design 0.00 0.00 0.00 82.53100085 C1609 Major Projects & Governance Software System 99,000.00 99,000.00 82,000.00 0.00

99,000.00 99,000.00 82,000.00 82.53

Total 5,925,330.00 5,875,330.00 4,693,488.00 602,815.05

ATTACHMENT 13.1A

Page 90



GL Job Description

Original

Budget

Current

Budget

Budget

YTD

Spending

YTD

INFRASTRUCTURERoad Plant Purchases

124954 Plant & Equipment Capital Expenditure 569,000.00 569,000.00 284,388.00 31,559.73124964 Motor Vehicle 540,000.00 540,000.00 269,892.00 437,040.89124966 Asset New Motor Vehicles Plant & Equipment 120,000.00 120,000.00 59,976.00 56,347.62124956 Asset New Plant Plant & Equipment 208,000.00 208,000.00 103,956.00 0.00

1,437,000.00 1,437,000.00 718,212.00 524,948.24

Parking Facilities124785 C1610 Shire Administration Carpar Upgrade 50,000.00 50,000.00 0.00 0.00

50,000.00 50,000.00 0.00 0.00

Airports120014 C403 Terminal Construction 250,000.00 250,000.00 124,811.00 213,702.60120014 C406 Shire Feasibility Studies 0.00 0.00 0.00 0.00120014 C408 Screening Equipment & Conveyor system 0.00 0.00 0.00 0.00120014 C410 Landside Facilities - PIP 3B 3,900,000.00 3,900,000.00 1,948,257.00 2,444,055.91120014 C411 Water Main Diversion FAA 0.00 0.00 0.00 0.00120014 C412 Instrument Approach FAA 0.00 0.00 0.00 0.00120014 C413 PIP4 Emergency Services 0.00 0.00 0.00 0.00120014 C414 Onslow Airport Outdoor Furniture 10,000.00 10,000.00 10,000.00 7,988.16120015 C407 Emergency Evacuation Works - Wheatstone 0.00 0.00 0.00 0.00120016 15203 Onslow Ariport - General Aviation Lease Area Preparation 100,000.00 100,000.00 100,000.00 5,311.00120016 15206 Onslow Airport Drainage Improvement 50,000.00 50,000.00 50,000.00 0.00120018 15237 Onslow Airport - Backup Generator Terminal 0.00 0.00 0.00 0.00120018 15238 Onslow Airport Back Up Generator Runway Lighting 0.00 0.00 0.00 0.00124084 Plant & Equipment Capital Expenditure 0.00 0.00 0.00 0.00

4,310,000.00 4,310,000.00 2,233,068.00 2,671,057.67

Urban Stormwater Drainage102388 GE022 Onslow Storm Surge Protection 0.00 0.00 0.00 0.00124470 C150 Works Prog Drainage First St Onslow (Capital) 200,000.00 200,000.00 100,000.00 1,078.63124470 C151 Works Prog Paraburdoo Urban Drainage Reconstruct 0.00 0.00 0.00 0.00124470 C156 Works Prog Tom Price Urban Drainage 200,000.00 200,000.00 150,000.00 45,811.30124470 C157 Draingage Mctnce Program CCTV 0.00 0.00 0.00 0.00124470 C1655 Works Prog Drainage Shanks Rd Onslow 500,000.00 500,000.00 500,000.00 0.00124470 GE090 Storm water Drainage Renewal Paraburdoo (CLGF) 999,579.00 999,579.00 650,000.00 658,221.36

1,899,579.00 1,899,579.00 1,400,000.00 705,111.29

Construction Streets, Roads, Bridges, Depots124440 15223 BUDGET ONLY - Asset New Street Lighting 0.00 0.00 0.00 0.00124440 C251 Capital Construction Onslow Street Lighting 0.00 0.00 0.00 0.00124441 C225 Construction of Cattle Grids 145,000.00 145,000.00 145,000.00 150,323.50124441 C229 Onslow Access Ring Rd - Desgin & Prelim 0.00 0.00 0.00 865.11124450 C218 Weano/Banjima Drive Prep 10Km for seal SLK 00-10 0.00 0.00 0.00 0.00124450 15019 Roebourne Wittenoom Rd Reconstruct & Seal 0.00 0.00 0.00 0.00124460 C202 Nameless Valley Road Preliminaries 0.00 0.00 0.00 0.00124460 C208 Reseals 400,000.00 400,000.00 0.00 0.00124460 15016 Pannawonica Millstream Rd Renewal 0.00 0.00 0.00 0.00124460 15225 Paraburdoo - Camp Rd Replace Trees 0.00 0.00 0.00 0.00124460 C217 Roubourne Wittenoom 19.4 - 47.9 Major resheet 0.00 0.00 0.00 0.00124460 C211 Roebourne - Wittenoom Rd Resheet 1,039,875.00 1,039,875.00 477,000.00 219,145.82124460 C227 Resheeting 0.00 0.00 0.00 14,800.00124460 C1620 Blackspot - Second Ave Onslow Rd 100,000.00 100,000.00 49,980.00 0.00124540 FD510 Roads/Floodways 414,230.00 414,230.00 414,230.00 157,353.26124461 15213 Peedamulla Rd Resheet 0.00 0.00 0.00 106,756.77124461 15212 Pannawonica - Millstream Rd Resheet 0.00 0.00 0.00 593,391.85124461 15204 BUDGET ONLY Road Resheeting 861,386.00 861,386.00 861,386.00 0.00

2,960,491.00 2,960,491.00 1,947,596.00 1,242,636.31

Sanitation - General Refuse100025 Plant & Equipment Capital Expenditure 21,450.00 21,450.00 21,450.00 21,359.97100038 C1608 Waste Management Accounting System 60,000.00 60,000.00 30,000.00 0.00100039 C002 Works Prog Paraburdoo Refuse Site Upgrade 60,000.00 60,000.00 60,000.00 0.00100039 C004 New Waste Management Facility 1,000,000.00 1,000,000.00 525,000.00 93,559.51100041 C003 Works Prog Onslow Refuse Transfer Station 750,000.00 750,000.00 750,000.00 319,781.56100041 C005 Tom Price Landfill Wash Down Bay 27,500.00 27,500.00 20,000.00 0.00100041 C006 Tom Price Weighbridge 160,000.00 160,000.00 100,000.00 0.00100063 C065 Onslow Tip Closure 6,250,000.00 6,250,000.00 3,123,750.00 3,794,313.31100063 C075 Onslow Liquid Waste 0.00 0.00 0.00 0.00100063 C076 Onslow Waste Site Project - Feasibility Project 0.00 0.00 0.00 0.00100063 15021 Waste Management Strategy 50,000.00 50,000.00 50,000.00 26,506.54100063 15209 Tom Price - Replace Garden Shed 0.00 0.00 0.00 0.00

8,378,950.00 8,378,950.00 4,680,200.00 4,255,520.89

Footpaths124530 C099 BUDGET ONLY - Asset New Footpaths 100,000.00 100,000.00 0.00 0.00124530 C101 Works Prog Dual Pathway Paraburdoo (C) 0.00 0.00 0.00 0.00124530 C103 Works Prog Tom Price Footpaths (Capital) 0.00 0.00 0.00 0.00124530 C104 Works Prog Paraburdoo Footpaths (Capital) 0.00 0.00 0.00 1,205.45124530 C651 Footpath Construction- New Subdivision (Warara/Pilkena/Yaruga) 20,000.00 20,000.00 20,000.00 14,060.00

120,000.00 120,000.00 20,000.00 15,265.45

Total 19,156,020.00 19,156,020.00 10,999,076.00 9,414,539.85

Total YTD Capital Expenditure at 31 December 2015 63,815,480.00 63,812,513.00 28,565,959.00 14,026,438.22

ATTACHMENT 13.1A

Page 91

3 - 4

5 - 10

11 - 12

13

Income and Expenditure Graphs

0

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ATTACHMENT 13.1A

Page 92

3 - 4

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13

Other Graphs

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ATTACHMENT 13.1A

Page 93

Reserve Movements as at 31 December 2015

CASH BACK RESERVES YTD ACTUAL BUDGET

RESERVES Opening Balance ($)

Interest Earned

Amount Set Aside /

Transfer To Reserve

Amount Used / Transfer

from Reserve

Ending balance ($)

Opening Balance ($)

Interest Earned

Amount Set Aside / Transfer To Reserve

Amount Used / Transfer from Reserve

Ending balance ($)

Employee Entitlement Reserve 323,042 2,277 325,319 323,042 2,896 325,938

Plant Replacement Reserve 25,769 182 25,951 25,769 231 26,000

Infrastructure Reserve 6,576,047 32,581 6,608,628 6,576,047 58,956 6,635,003Paraburdoo Chub 0 (1,900,000) (1,900,000)Onslow Refuse Disposal Facility 0 0 (460,000) (460,000)Onslow Onslow Tip Closure 0 (1,630,000) (1,630,000)

6,608,628 2,645,003

Housing Reserve 2,030,453 14,314 2,044,767 2,030,453 18,203 2,048,656Onslow Staff Housing (1,500,000) (1,500,000)

548,656

Onslow Community Infrastructure Reserve 183,442 738 184,180 183,442 1645 185,087

Property Development Reserve 7,381,336 54,141 7,435,477 7,381,336 66,175 7,447,511Onslow Caravan Park (4,275,000) (4,275,000)Tom Price Residential Area (379,000) (379,000)Tom Price Residential - Footpaths (20,000) (20,000)Tom Price Industrial Area (90,000) (90,000)Onslow Industrial Area (300,000) (300,000)

7,435,477 2,383,511

Onslow Administration Building Reserve 5,567,822 35,089 5,602,911 5,567,821 49,917 (4,200,000) 1,417,738

Unspent Grants & Contributions Reserve 3,109,675 24,319 3,133,994 3,288,024 29,478 3,317,502Paraburdoo Drainage 0 (999,579) (999,579)Paraburdoo Child Care 0 (908,000) (908,000)Tom Price Town Centre Upgrade (713,025) (713,025) (772,220) (772,220)

2,420,969 637,703

RIO Tinto Partnership Reserve 3,034,335 11,785 3,046,120 3,067,844.00 27,504 3,095,348Paraburdoo Community Hub 0Paraburdoo Child Care 0 (2,360,000) (2,360,000)Club Development 0 (89,800) (89,800)Rio Partnership Management 0 115,363 115,363

3,046,120 760,911

Onslow Aerodrome Reserve 3,000,000 9,705 3,009,705 3,000,000 26,896 3,026,896Onslow Airport income 4,800,000 4,800,000

7,826,896

Future Projects Reserve 4,249,632 13,748 4,263,380 4,249,632 38,099 4,287,731Onslow Airport income 3,000,000 3,000,000Onslow Onslow Tip Closure (3,595,000) (3,595,000)Onslow Transfer Station (460,000) (460,000)

3,232,731TOTAL 35,481,553 198,879 0 (713,025) 34,967,407 35,693,410 320,000 7,915,363 (23,938,599) 19,990,174

ATTACHMENT 13.1A

Page 94

LIST OF PAYMENTS FOR JANUARY 2016

Chq/EFT Date Name Description Amount

EFT32677 08/01/2016 100% SATISFACTION Hire of mini excavator 1,320.00 EFT32678 08/01/2016 ABCO PRODUCTS Purchase of cleaning products 4,288.56 EFT32679 08/01/2016 ACT DESIGN Signwriting 566.50 EFT32680 08/01/2016 AERODROME MANAGEMENT SERVICES PTY LTD Management and supply of staff - December RFT 37/14 63,905.06 EFT32681 08/01/2016 AFLEX TECHNOLOGY (NZ) LTD Supplies for the pool 4,432.56 EFT32682 08/01/2016 AIRPORT LIGHTING SPECIALIST Super 54 cable joint kits 1,003.20 EFT32683 08/01/2016 ALLTRACK WA PTY LTD Hire of equipment 127,684.99 EFT32684 08/01/2016 ANWYL HARDWIRED Strategic Consultancy Services for Chevron MOU for the month of

October 2015. 3,437.50

EFT32685 08/01/2016 ASSETIC AUSTRALIA PTY LTD Quarterly Payment - Assetic manage services for the Shire of Ashburton from October 2015 - December 2015.

24,200.00

EFT32686 08/01/2016 AUSTRAL MERCANTILE COLLECTIONS PTY LTD Rates debt collection fees, rates debt collection fees 3,519.12 EFT32687 08/01/2016 AUSTRAL POOL SOLUTIONS Panchor Suction Anchors 824.18 EFT32688 08/01/2016 AUSTRALIA POST Postal Charges for December 2015 992.77 EFT32689 08/01/2016 B&L PUMPS Single phase with float switch - Airport Camp 1,320.00 EFT32690 08/01/2016 BINNING PTY LTD Semi water cart hire Uaroo, Peedamulla Rds and Floodway damage

repairs November - December 2015 65,728.00

EFT32691 08/01/2016 BJ & A BUILDING AND MAINTENANCE Various repair and maintenance works 3,549.70 EFT32692 08/01/2016 BLUE FORCE PTY LTD 12month monitoring for Onslow Airport 2,016.28 EFT32693 08/01/2016 BOB WADDELL CONSULTANTS Assistance Annual Financial Report 7,981.88 EFT32694 08/01/2016 BONNIE'S CATERING SERVICES Catering for 40 adults for Onslow Keepers Luncheon 2015 2,200.00 EFT32695 08/01/2016 BRIDGETOWN DESIGN AND PRINTING Create and edit School Holiday Program January 2016 flyers for

Pannawonica, Paraburdoo and Tom Price 693.75

EFT32696 08/01/2016 BYBLOS CONSTRUCTIONS-TOM PRICE Various repair and maintenance works including Tom Price Visitor Centre Toilets and Tom Price Shopping Mall

14,278.00

EFT32697 08/01/2016 CENTREL PTY LTD T/A BP RELIANCE PETROLEUM Tank & Equipment Hire 7,860.22 EFT32698 08/01/2016 CENTURION TRANSPORT CO PTY LTD Delivery Charges 3,058.90 EFT32699 08/01/2016 CHALLENGE CHEMICALS AUSTRALIA Purchase of Cleaning products 275.33 EFT32700 08/01/2016 CLEVERPATCH PTY LTD Purchase of items for programs run at the Tom Price Library 452.76 EFT32701 08/01/2016 COATES HIRE OPERATIONS PTY LTD (TP) Air compressor and hoses 281.56 EFT32702 08/01/2016 COLLINS BOOKSELLER SOUTHLANDS Purchase of new stock for the Onslow Library 222.55 EFT32703 08/01/2016 DAVRIC AUSTRALIA PTY LTD Souvenirs & Freight Tom Price Visitors Centre 841.50 EFT32704 08/01/2016 DELL COMPUTER LTD 6 x Dell UltraSharp Monitor 2,065.80 EFT32705 08/01/2016 DEPARTMENT OF HOUSING Rent 07.12.15 - 03.1.16 7,920.00 EFT32706 08/01/2016 DICE SOLUTIONS Various repair and maintenance works incl Onslow Airport 7,742.14 EFT32707 08/01/2016 DIRECT OFFICE FURNITURE Status Task Chair Black with Black Nylon Base 421.00 EFT32708 08/01/2016 DIRECT TRADES SUPPLY PTY LTD Purchase of shade cloth rolls & Silt Fencing 2,874.18 EFT32709 08/01/2016 E & MJ ROSHER PTY LTD Purchase of a Kubota Rear discharge ride on mower 55,143.00 EFT32710 08/01/2016 ERA CONTRACTORS Replace Isolator on Standpipe at Turkey nest & Replace hardwired

smoke alarm at Water Spray Park 511.23

EFT32711 08/01/2016 ESS EASTERN GURUMA PTY LTD - WINDAWARRI LODGE

Catering for Infrastructure Services Budget Review Meeting and Team Building Workshop 27/11/2015

378.28

EFT32712 08/01/2016 ESS THANLANYJI P/L Mandays - December, Dinner for Sean Ripley and Morgwn Jones 2nd December 2015

65,331.08

EFT32713 08/01/2016 FENCEWRIGHT PTY LTD Supply & Install of Airport Fencing & gates 17,270.00 EFT32714 08/01/2016 FORCE POWER PTY LTD Various repair and maintenance works incl Paraburdoo Mall 2,627.00

EFT32715 08/01/2016 FREMANTLE ARTS CENTRE PRESS Purchase of stock for the Tom Price Library 133.46 EFT32716 08/01/2016 FUJI XEROX AUSTRALIA PTY LTD Support Services Tax Invoice, Lease & Rental Agreements 6,253.46 EFT32717 08/01/2016 HARVEY NORMAN KARRATHA Xbox One and Wireless Controller - Community Development 644.00

EFT32719 08/01/2016 HQ MANAGEMENT Ocean View Caravan Park Project Management, Consultancy for the Terminal October -November 2015

6,459.87

EFT32720 08/01/2016 IBN CORPORATION PTY LTD IBN Corporation to clean the Tom Price/Paraburdoo Halfway Bridge toilet and building to a high standard twice weekly

19,158.48

EFT32721 08/01/2016 J BLACKWOOD & SON PTY LTD Various repair and maintenance works 1,452.28 EFT32722 08/01/2016 JASON SIGNMAKERS Labels for pumps 24.10 EFT32723 08/01/2016 JOYCE KRANE Franna hire 629.48 EFT32724 08/01/2016 JR & A HERSEY PTY LTD uniform order 976.14 EFT32725 08/01/2016 JUMPING PUDDLES COMMUNITY CONSULTANCY Pannawonica Workshop - Strategies to an effective and Successful

Club and Travel costs 1,540.00

EFT32726 08/01/2016 KEY2CREATIVE Internal fit-out Tom Price Visitors Centre 38,163.40 EFT32727 08/01/2016 KHB MOBILE MECHANICAL PTY LTD Mechanical Repairs and maintenance 2,476.92 EFT32728 08/01/2016 KI EQUIPMENT HIRE PTY LTD Fuel Onslow BP & Shell week ending 03.01.16 ( 403.75 litres),

27.12.15 (181.18 litres) 20.12.15 (248.85 litres) 1,398.48

EFT32729 08/01/2016 KMART KARRATHA Christmas Festivities 2015- Purchase of goods from Kmart Karratha 1,499.00

EFT32730 08/01/2016 KYLE & COMPANY SOLICITORS Legal Assistance - Onslow Water Main Easement, Thalanyji Deed of Heritage Easement, Onslow Water Main Easement

3,630.00

EFT32731 08/01/2016 LANDGATE Various mosaics(25) Geospatial Data Extraction 261.80 EFT32732 08/01/2016 LISA HANNAGAN Accommodation and Taxi Fare refund 350.27 EFT32733 08/01/2016 LONG NECK CREEK HOLDINGS T/AS IAN PIKE Drill two bores on Twitchen Road 9,900.00 EFT32734 08/01/2016 MARKETFORCE PRODUCTIONS Advertisement for Council Meeting Dates for 2016 378.93 EFT32735 08/01/2016 MAXXIA PTY LTD Payroll deductions 873.61 EFT32736 08/01/2016 MOORE STEPHENS Progressive billing for audit services provided with respect to the

year ending 30.06.15. 19,823.68

EFT32737 08/01/2016 MUZZYS HARDWARE - RED DAWN ENTERPRISES PTY LTD T/A

Purchase of Tarp 35.00

EFT32738 08/01/2016 NORWEST CRAFT SUPPLIES Christmas Festivities 2015- Cards for Christmas Gringe-Festivities 12/12/2015

40.12

EFT32739 08/01/2016 NORWEST REFRIGERATION SERVICES Repair LG Aircon north east end of shire office ,Tom Price 837.76

EFT32740 08/01/2016 STATEWIDE EQUIPMENT HIRE ONSITE RENTAL GROUP OPERATIONS (WA)

Hire of equipment for 2015 Christmas Festivities delivered to Town Oval - Onslow

520.87

EFT32741 08/01/2016 ONSLOW BEACH RESORT canapés for 50 people for Friday 11th December 2015 3,214.00 EFT32742 08/01/2016 ONSLOW TYRE SERVICE Puncture repair 55.00 EFT32743 08/01/2016 P & M AUTOMOTIVE EQUIPMENT De-Commission and dismantle Stenhoj Hoist . Safety compliance

check and certify Molnear Hoist Tom Price 933.90

Municipal Payments

ATTACHMENT 13.1B

Page 95


Chq/EFT Date Name Description Amount EFT32744 08/01/2016 PAC FIRE AUSTRALIA Foam concentrate - Onslow Airport 9,102.50 EFT32745 08/01/2016 PARABURDOO IGA Purchase of consumables/supplies 463.71 EFT32746 08/01/2016 PETER FOSTER Councillor Reimbursements 992.67 EFT32747 08/01/2016 PETULA DUTHIE Christmas light Competition winner 3rd prize - Paraburdoo 500.00 EFT32748 08/01/2016 PILBARA CLEANING Shire housing Garden Maintenance 1,606.00 EFT32749 08/01/2016 PILBARA FOOD SERVICES P/L Consumables for Pool, purchase of Coffee & Milk 1,621.89 EFT32750 08/01/2016 PILBARA INDUSTRIES ELECTRICAL PTY LTD Investigate & Fix EFT line Paraburdoo Office 1,292.50 EFT32751 08/01/2016 PILBARA MECHANICAL SERVICES Adjust hand brake. oil leak 385.00 EFT32752 08/01/2016 PILBARA MOTOR GROUP Purchase of a Toyota Hilux 4x4 2.8 T/D 6AT SR 49,009.57 EFT32753 08/01/2016 PROTECTOR ALSAFE Purchase of staff PPE 366.91 EFT32754 08/01/2016 QUALITY PRESS Staff Business cards 345.40 EFT32755 08/01/2016 RIO TINTO - PILBARA IRON COMPANY SERVICES Pty

LtdRent - 9 Millstream Way - February 2016 120.00

EFT32756 08/01/2016 ROL-WA PTY LTD T/AS ALLPEST AllPest to conduct termite inspections and report plus general pest and rodent treatment to the Onslow Airport

281.25

EFT32757 08/01/2016 ROZWAY SIGNS Outdoor Movies- Printing 4 x A1 posters-Rozway Signs 144.00 EFT32758 08/01/2016 SAMUEL OSBORNE School Holiday Program beat box workshop in Paraburdoo Tuesday

12 April 2016 2,000.00

EFT32759 08/01/2016 SAS LOCKSMITHS Purchase of locks and bolts 251.51 EFT32760 08/01/2016 SETON AUSTRALIA Purchase of supplies 101.03 EFT32761 08/01/2016 SOUTH WEST FIRE SOLUTIONS South West Fire Solutions to inspect, service and test fire

equipment in Tom Price (Library) 1,740.00

EFT32762 08/01/2016 SPARKLEWORKS FACE PAINTING Thank a Volunteer Day 5 December 2015 Face Painting 240.00 EFT32763 08/01/2016 STAPLES AUSTRALIA PTY LIMITED Christmas Festivities 2015- Purchase of 2 x 90 Artline and 8 x 70

Artline from Staples Karratha. 24.95

EFT32764 08/01/2016 STATE LIBRARY OF WA Missing Library Books from all libraries 840.40 EFT32765 08/01/2016 STIHL SHOP MORLEY Stihl Guide bar rollomatic, chain loop, Spur Sprocket 127.25 EFT32766 08/01/2016 SPORTS MED AUST (WA Branch) Level 1 Accreditation, course date 15.11.15 2,860.00 EFT32767 08/01/2016 TENDERLINK.COM Tenderlink Upload costs for RFQ 16.15 - Human Resources

Information System 18.12 - 21.12.15 165.00

EFT32768 08/01/2016 TIM BROKENSHIRE Fuel for PSW64 no Shell retailer Available 188.86 EFT32769 08/01/2016 TOLL EXPRESS Freight charges 318.35 EFT32770 08/01/2016 TOM PRICE BETTA ELECTRICAL 115ltr Bar Fridge for Paraburdoo Waste Site 299.00 EFT32771 08/01/2016 TOTAL EDEN PTY LTD To supply 4 Hunter Pro Sprinklers including Adjustable nozzles 222.91

EFT32772 08/01/2016 TOXFREE AUSTRALIA PTY LTD Onslow waste & disposal 41,971.91 EFT32773 08/01/2016 TRACEY BOLLAND Monthly rent for rental property at 5B Maunsell Corner, Onslow

01.01.16 -31.01.16 6,500.00

EFT32774 08/01/2016 TRISH CALDER Refund of kennelling Fees 19th - 28th December 2015 144.00 EFT32775 08/01/2016 TRISLEY'S HYDRAULIC SERVICES P/L Purchase of Chemicals - Quentin Broad pool 946.00 EFT32776 08/01/2016 WA LIBRARY SUPPLIES Book covers 220.00 EFT32777 08/01/2016 WATER 2 WATER To service RO water unit at Depot 2,855.05 EFT32778 08/01/2016 WESTERN AUSTRALIAN ELECTORAL COMMISSION Election costs 2015 12,687.16

EFT32779 08/01/2016 WEX AUSTRALIA (MOTORPASS) Tom Price Fuel 1,938.52 EFT32780 08/01/2016 WURTH AUSTRALIA Electric Grease Gun Kit 927.48 EFT32800 15/01/2016 AIT SPECIALISTS PTY LTD Fuel Tax Rebate calculations for October 2015 1,077.78 EFT32801 15/01/2016 ALCOLIZER PTY LTD AlcoCare Premium for 2015-2017 - OHS 2,244.00 EFT32802 15/01/2016 ALL INTERACTIVE DISTRIBUTION Purchase of new stock for the Tom Price Library 72.93 EFT32803 15/01/2016 ANTHONY BLOEM Councillor Attendance Fee Q2 October - December 20115 5,665.00 EFT32804 15/01/2016 APRA - AUSTRALASIAN PERFORMING RIGHT

ASSOCIATIONShire of Ashburton events - Onslow 01.01.16 - 31.03.16 204.88

EFT32805 15/01/2016 ARCHIVEWISE Storage for Archive and GOVT repository for account numbers ASHBSC and WOJKEL

147.70

EFT32806 15/01/2016 AUSTRALIAN COMMUNICATIONS & MEDIA AUTHORITY

Licence Renewal Terminal Building Onslow Airport 43.00

EFT32807 15/01/2016 BATTERY WORLD OSBORNE PARK Batteries for 2 two-way- radios 52.00 EFT32808 15/01/2016 BOC GASES Sundry Gas (plant operation) 439.15 EFT32809 15/01/2016 BRIDGETOWN DESIGN AND PRINTING Various incl Brushed aluminium plaque 875.30 EFT32810 15/01/2016 BT EQUIPMENT 500 Hour service kit Plant Tom Price Waste Site 372.44 EFT32811 15/01/2016 BUDGET CAR AND TRUCK RENTAL Hire car for Helen Melville for AIMWA Training and Libby

Hammer, Entertainer Christmas activities 435.16

EFT32812 15/01/2016 BYBLOS CONSTRUCTIONS-TOM PRICE Various repair and maintenance works incl service relocation Paraburdoo Childcare

2,964.50

EFT32813 15/01/2016 CABCHARGE AUSTRALIA Councillor and Staff taxi fares 1,127.36 EFT32814 15/01/2016 CECILIA FERNANDEZ Councillor Attendance Fee Q2 October - December 2015 5,665.00 EFT32815 15/01/2016 CENTURION TRANSPORT CO PTY LTD Delivery Charges 234.76 EFT32816 15/01/2016 CHERISH ARMSTRONG Winnings from Onslow Float Parade 500.00 EFT32817 15/01/2016 CLEAR CHEM Purchase of Chemicals Quentin Broad Pool 1,934.24 EFT32818 15/01/2016 CLEVERPATCH PTY LTD Paraburdoo January School Holiday Program Materials 237.93 EFT32819 15/01/2016 COATES HIRE - ONSLOW Hire of equipment for 2015 Christmas Festivities delivered to Town

Oval 405.95

EFT32820 15/01/2016 CREATEL PUBLISHING Createl Publishing-Purchase 2 x Inspirational Green Notebook and meeting record book

146.05

EFT32821 15/01/2016 DAVID GRAY & COMPANY supply 30 replacement lid pins for 1.1.m3 Sulo bins 117.81 EFT32822 15/01/2016 DENISE GALLANAGH WOOD School Holiday Program Refreshments 552.74 EFT32823 15/01/2016 DEPARTMENT OF PREMIER AND CABINET Gazettal for Amendment 26 to Shire of Ashburton Town Planning

Scheme No 7 365.55

EFT32824 15/01/2016 DICE SOLUTIONS Various repair and maintenance works incl Onslow Airport 2,394.98

EFT32825 15/01/2016 DOUGHLAS DIAS Councillor Attendance Fee Q2 October - December 2015 5,665.00 EFT32826 15/01/2016 DRAGON ENERGY LTD Rates refund for assessments 28,841.23 EFT32827 15/01/2016 DRILLINE PTY LTD Water stockpile back of Maunsell Rd 2,860.00 EFT32828 15/01/2016 ENERAQUE PTY LTD Generator and Fire Pump Services Onslow MPC 10,970.17 EFT32829 15/01/2016 ERA CONTRACTORS Various repair and maintenance works 2,933.54 EFT32830 15/01/2016 ESS THANLANYJI P/L Backcharges December & January 946.60 EFT32831 15/01/2016 FORCE POWER PTY LTD Repair noisy automatic door at the Paraburdoo Library 499.40 EFT32832 15/01/2016 FOXTEL MANAGEMENT PTY LTD - ONSLOW - 8796587 Foxtel Service for Onslow Camp - 30.12.15 - 29.01.16 2,337.00

EFT32833 15/01/2016 FREEDOM FAIRIES Face Painting, Balloon Twisting and Christmas Story Telling x 2 Fairies

3,200.00

ATTACHMENT 13.1B

Page 96


Chq/EFT Date Name Description Amount EFT32834 15/01/2016 FUJI XEROX AUSTRALIA PTY LTD Support Services Tax Invoice 5,398.62 EFT32835 15/01/2016 GARY ANDERSON-SMITH Diesel for trailer mounted pressure cleaner 07.05.15 193.10 EFT32836 15/01/2016 GHD PTY LTD Works directed to undertake the Gap Analysis / Planning Phase

Proposal for the Karratha Tom Price Road Stage 3 17,763.90

EFT32838 15/01/2016 GUMALA CONTRACTING Stormwater drainage renewal Reserves 39572 & 42332 70,406.48 EFT32839 15/01/2016 HART SPORT Lycra Swim Caps 144.30 EFT32840 15/01/2016 HELEN MELVILLE Fuel Refund 22.86 EFT32841 15/01/2016 HOYLAKE NOMINEES T/AS MCMAHON BURNETT

TRANSPORTDelivery Charges 929.50

EFT32842 15/01/2016 HQ MANAGEMENT Onslow Airport, Consultancy for the Civils' package 16,633.92 EFT32843 15/01/2016 IAN COOMBES AUSTRALIA P/L KMS bearing 86.57 EFT32844 15/01/2016 ICONIC WATER SOLUTIONS PTY LTD Quarterly maintenance on Onslow Airport terminal 1,056.00 EFT32845 15/01/2016 INCLUSION WA Inclusive Communities Project Final Instalment 2015/16 7,890.00 EFT32846 15/01/2016 INITIAL HYGIENE / PINK HYGIENE SOLUTIONS Service Description for Period 28.01.16 - 27.02.16 2,445.32 EFT32847 15/01/2016 INTER-STEEL PTY LTD Plate Steel Laser Cut for Paraburdoo Bike Racks 3,700.40 EFT32848 15/01/2016 ISS INTEGRATED SERVICES Pty Ltd Pannawonica Thank a Volunteer Day Cake 118.36 EFT32849 15/01/2016 ISS INTERGRATED SERVICES PTY LTD Purchase of Consumables - Onslow 519.06 EFT32850 15/01/2016 J BLACKWOOD & SON PTY LTD Purchase of supplies 1,786.71 EFT32851 15/01/2016 JR & A HERSEY PTY LTD Purchase of staff uniforms 757.02 EFT32852 15/01/2016 JUST LICK IT ICECREAM Ice Cream Van Hire for Onslow 2015 Christmas Event 2,700.00 EFT32853 15/01/2016 KEY2CREATIVE Internal fit-out Tom Price Visitors Centre 1,920.00 EFT32854 15/01/2016 KI EQUIPMENT HIRE PTY LTD Fuel - Onslow BP and Shell - week ending 10.01.16 - 131.23 litres 228.50

EFT32855 15/01/2016 KLEENHEAT GAS Gas delivery for Ocean View Caravan Park 177.01 EFT32856 15/01/2016 KMART KARRATHA Christmas Festivities 2015- Purchase of goods from Kmart Karratha 1,499.00

EFT32857 15/01/2016 KYLE & COMPANY SOLICITORS Shire legal fees 1,980.00 EFT32858 15/01/2016 LANDGATE Gross Rental Valuations Chargeable 07.11.15 - 04.12.15 1,042.75 EFT32859 15/01/2016 LEDWIDGE ELECTRICAL DESIGN & CONSTRUCT Reimbursement due to overcharge on camp accommodation 4,060.00

EFT32860 15/01/2016 LINTON RUMBLE Deputy President Attendance Fee Q2 October - December 2015 9,527.50

EFT32861 15/01/2016 LORRAINE THOMAS Councillor Attendance Fee Q2 October - December 2015 5,665.00 EFT32862 15/01/2016 MARKETFORCE PRODUCTIONS Advertising expenses 773.37 EFT32863 15/01/2016 MAXXIA PTY LTD Payroll deductions 873.61 EFT32864 15/01/2016 MCMULLEN NOLAN GROUP Airport Lease Pegging, Revise lease plan at Airport and provide

AutoCad drawing and plan 2,128.50

EFT32865 15/01/2016 MEGAN WALSH Reimbursement of fund for overcharge of dog rego 7.50 EFT32866 15/01/2016 MURRAY RIVER NORTH/TR HOMES RFT 16/15 - Supply and Installation of Modular Buildings for the

Ocean View Caravan Park Redevelopment, Onslow 77,883.32

EFT32867 15/01/2016 McLEODS Kempton, D - Lot 558 Beadon Creek Road Onslow, Unlawful use 1,155.96

EFT32868 15/01/2016 McLERNON'S SUPPLY AND DEMAND Large desktop pigeon hole 119.00 EFT32869 15/01/2016 NIKKI'S LICENSED RESTAURANT Supply of Catering to the Onslow Multi-Purpose Centre 9 December

2015 for the Ordinary Meeting of Council 2015 500.00

EFT32870 15/01/2016 NORTHERN STAR RESOURCES LTD Rate Refund - Northern Star Resources ltd 628.06 EFT32871 15/01/2016 STATEWIDE EQUIPMENT HIRE ONSITE RENTAL GROUP

OPERATIONS (WA)Hire of equipment for 2015 Christmas Festivities delivered to Town Oval

12,034.33

EFT32872 15/01/2016 ONSLOW BEACH RESORT Onslow Keepers January morning tea- Onslow Beach Resort x 20 people

331.50

EFT32873 15/01/2016 ONSLOW GENERAL STORE Purchase of consumables/supplies 1,224.95 EFT32874 15/01/2016 ONSLOW LAUNDRY SERVICE Ocean View Caravan Park Laundry services for December 2015 938.18

EFT32875 15/01/2016 ONSLOW VISITORS CENTRE Anzac Day 2016- Request for more committee members for 2016 advertisement in Onslow Pipeline.

120.00

EFT32876 15/01/2016 PARABURDOO IGA Purchase of supplies 215.86 EFT32878 15/01/2016 PETER FOSTER Councillor Attendance Fee Q2 October - December 2015 5,665.00 EFT32879 15/01/2016 PILBARA FOOD SERVICES P/L Purchase of Confectionary - Pool 1,239.60 EFT32881 15/01/2016 PILBARA MOTOR GROUP Vehicle repairs and maintenance 453.82 EFT32882 15/01/2016 PILBARA TREE SERVICES Prune trees Onslow and Paraburdoo 16,280.00 EFT32883 15/01/2016 PINDAN CONTRACTING PTY LTD Paraburdoo Childcare Centre - payment certificate claims 1 and 4 237,864.20

EFT32884 15/01/2016 POINCIANA NURSERY AND LANDSCAPING Onslow Kids Kitchen Garden- stockfeed poultry mix for chickens 96.00

EFT32885 15/01/2016 PROTECTOR ALSAFE Clothing for Kyle Cameron (new Senior Ranger) and Tim Brokenshire

243.94

EFT32886 15/01/2016 QUALITY PRESS Business cards for staff 826.10 EFT32887 15/01/2016 QUARRY PARK PTY LTD Rates refund for assessments 862.57 EFT32888 15/01/2016 ROBE RIVER IRON ASSOCIATES Rates refund for assessments 1,782.42 EFT32890 15/01/2016 ROL-WA PTY LTD T/AS ALLPEST AllPest to conduct termite inspections and report 497.44 EFT32891 15/01/2016 ROYAL LIFE SAVING SOCIETY Code of Practice Safety Assessment reports Tom Price &

Paraburdoo Swimming Pools 3,197.67

EFT32892 15/01/2016 ROYAL WOLF TRADING Onslow Airport Office hire December 2015 3,853.30 EFT32893 15/01/2016 ROZWAY SIGNS Purchase of Signs incl Onslow Pontoon Tiedown 853.50 EFT32894 15/01/2016 SADLEIRS ROAD DISTRIBUTION SERVICES (Sadleirs

RDS) previously Nexus WAParaburdoo Library Freight 144.21

EFT32895 15/01/2016 SAM BYARD Postage refund 25.80 EFT32896 15/01/2016 SAMUEL OSBORNE Youth beat box workshop at the Tom Price Youth Centre Weds 13

April -50% deposit paid 1,000.00

EFT32897 15/01/2016 SAS LOCKSMITHS Key orders 84.70 EFT32898 15/01/2016 SEEK LIMITED Open order for advertising vacant positions with Seek online for

Recruitment 578.60

EFT32899 15/01/2016 SETON AUSTRALIA First Aid items for swimming pools 1,311.52 EFT32900 15/01/2016 SHENTON ENTERPRISES PTY LTD Repairs to Pool cleaner Vic Hayton Pool 2,700.89 EFT32901 15/01/2016 SIGMA CHEMICALS Purchase of chemicals 415.12 EFT32902 15/01/2016 SOUTH WEST FIRE SOLUTIONS 2 Extra evacuation signs - dispatch office and the CBS room 104.50 EFT32903 15/01/2016 SPARKLES & SPRINKLES Purchase of consumables - pool 558.77 EFT32904 15/01/2016 STAPLES AUSTRALIA PTY LIMITED Various Stationary items 377.01 EFT32905 15/01/2016 STATE EMERGENCY SERVICES -TOM PRICE Reimbursement for Westnet Internet Account 212.68 EFT32906 15/01/2016 STIHL SHOP REDCLIFFE Purchase of oil 461.59 EFT32907 15/01/2016 STRIKE ENERGY LIMITED Rates refund for Assessments 1,035.71

ATTACHMENT 13.1B

Page 97


Chq/EFT Date Name Description Amount EFT32908 15/01/2016 TENDERLINK.COM Advertising for Quotations and Tenders 330.00 EFT32909 15/01/2016 THE HONDA SHOP To supply Blade Kit/Lever throttle 177.25 EFT32910 15/01/2016 TOLL IPEC PTY LTD Delivery Charges 2,162.92 EFT32911 15/01/2016 TOM PRICE TYREPRO Vehicle repairs and maintenance 22,588.90 EFT32912 15/01/2016 UON Pty Ltd Hire of 6 inch standpipe pump with two 3 metre suction hoses for

Onslow turkey nest dam for 120 days. 2,003.00

EFT32913 15/01/2016 VIVA ENERGY AUSTRALIA LTD Diesel Fuel Tom Price 17,481.89 EFT32914 15/01/2016 VORGEE PTY LTD Pro shop equipment Vic Hayton Pool 1,135.75 EFT32915 15/01/2016 WATER 2 WATER To supply Filter Housing 132.00 EFT32916 15/01/2016 WC CONVENIENCE MGMT PTY LTD T/AS WC

INNOVATIONSWC Innovations to conduct 2 annual maintenance visits for the Tom Price Exeloo

4,285.88

EFT32917 15/01/2016 WELLTECH 34 Weeks Hire - Existing Pump and Equipment already established at Beadon Creek in Onslow

3,734.50

EFT32918 15/01/2016 WESTERN AUSTRALIAN TREASURY CORPORATION Government Guarantee Fee payable on Loans for period ending 31.12.15

19,693.24

EFT32919 15/01/2016 WESTRAC PTY LTD Machinery repairs and maintenance 1,887.49 EFT32920 15/01/2016 WOOLLAM CONSTRUCTION Onslow Shire Complex D&C New Construction - Certificate No: 8 234,864.59

EFT32921 15/01/2016 YARRI MINING PTY LTD Rates refund for assessment 20.75 EFT32926 21/01/2016 ABCO PRODUCTS cleaning products for toilets 426.49 EFT32927 21/01/2016 AERODROME MANAGEMENT SERVICES PTY LTD Management and supply of staff - November RFT 37/14 77,506.01 EFT32928 21/01/2016 AIT SPECIALISTS PTY LTD Fuel Tax Rebate calculations for December 2015 814.22 EFT32929 21/01/2016 AMAR AUTO ELECTRICS Vehicle repair and maintenance 724.00 EFT32930 21/01/2016 ANWYL HARDWIRED Strategic Consultancy Services for Chevron MOU for the month of

December 2015. 2,062.50

EFT32931 21/01/2016 ASPERMONT LIMITED Subscription renewal WME and BEN Global 189.00 EFT32932 21/01/2016 AUSTRAL MERCANTILE COLLECTIONS PTY LTD Debt collection for Debtors 1,026.25 EFT32933 21/01/2016 AUSTRALIAN INSTITUTE OF MANAGEMENT Enrolment Fees for Helen Melville to attend Coaching Skills Stage

One 29-31 March Part of Diploma of Coaching 1,035.00

EFT32934 21/01/2016 AUSTRALIAN TAXATION OFFICE- PAYG Monthly (PAYG) Withholding for large Withholders 347,320.00 EFT32935 21/01/2016 ALL RID PEST MANAGEMENT To spray paper wasps in Casuarina Tress on Shire side verge at 507

Sirus St. 110.00

EFT32936 21/01/2016 BOB WADDELL CONSULTANTS Assistance with 2014/15 Annual Financial Report, Assistance with the acquittal of Royalties for Regions Grant funding (Pilbara Revitalisation)

3,044.25

EFT32937 21/01/2016 BONNIE'S CATERING SERVICES Christmas Festivities 2015- Catering for Onslow Community Christmas Function 12.12.15

12,870.00

EFT32938 21/01/2016 BUURABALAYJI THALANYJI ABORIGINAL CORPORATION

Refund Caravan Park site fees 2,098.55

EFT32939 21/01/2016 BYBLOS CONSTRUCTIONS-TOM PRICE Various repairs and maintenance works incl Tom Price Civic Centre 11,308.00

EFT32940 21/01/2016 CENTURION TRANSPORT CO PTY LTD Delivery Charges 155.02 EFT32941 21/01/2016 CHAMPION MUSIC PTY LTD Onslow Christmas Event Entertainment Libby Hammer Duo 4,910.05 EFT32942 21/01/2016 CHEMCENTRE Sample Analysis for the Tom Price Landfill (Tip Bore Monitoring) 803.00

EFT32943 21/01/2016 CITY OF KARRATHA Fees for assessment of Building Licence 1,865.00 EFT32944 21/01/2016 COUNCIL ON THE AGEING ( WA) INC Seniors week Community Grant Program return of unspent funds 103.40

EFT32945 21/01/2016 DAVID GRAY & COMPANY To supply Chemwett 1000 20ltr 558.23 EFT32946 21/01/2016 DENISE GALLANAGH WOOD Fuel for AS8709 in Tom Price as fuel card rejected 115.39 EFT32947 21/01/2016 DINGO PROMOTIONS Payment for Polo Shirts & Embroidery charges for Kyle Cameron

Senior Ranger 144.10

EFT32948 21/01/2016 DIRECT TRADES SUPPLY PTY LTD Purchase of supplies 1,630.44 EFT32949 21/01/2016 ELMO LEARNING SERVICES PTY LTD Purchase ELMO Staff development and Recruitment system - Stage

1 17,600.00

EFT32950 21/01/2016 ERA CONTRACTORS Various repairs and maintenance works 447.47 EFT32951 21/01/2016 ERTECH PTY LTD Contract 08/15 Closure works and rehabilitation of the Onslow

Landfill 858,372.55

EFT32952 21/01/2016 ESS COMPASS GROUP Paraburdoo Thank You Cake 82.50 EFT32953 21/01/2016 FIRE PROTECTION ASSOCIATION AUSTRALIA Registration for Morgwn Jones to attend Bushfire Attack Level

Assessor Short Course. 2,800.00

EFT32954 21/01/2016 FLEET FITNESS Gym Equipment Hire - 5th Feb - 5th April 1,977.36 EFT32955 21/01/2016 FUJI XEROX AUSTRALIA PTY LTD Support Services Tax Invoice/ Lease Rental Agreement 2,314.54 EFT32956 21/01/2016 GARRARDS PTY LTD Purchased 7 boxes of AMDRO GEL 443.52 EFT32957 21/01/2016 HALE GROUP INTERNATIONAL PTY LTD Community Events 2016- Matt Hale Hypnotist performance

16/9/2016- Deposit payment. 1,000.00

EFT32958 21/01/2016 HITACHI LTD Machinery Repairs and Maintenance 8,777.71 EFT32959 21/01/2016 HQ MANAGEMENT Paraburdoo Child Care Centre Project, Stormwater Drainage,

Paraburdoo Childcare Centre 22,361.99

EFT32960 21/01/2016 IRON MOUNTAIN AUSTRALIA PTY LTD Vault Storage Council Minute Books, Permanent Archive Storage- August 2015

2,385.00

EFT32961 21/01/2016 ISS INTEGRATED SERVICES PTY LTD Fuel purchases Pannawonica 112.48 EFT32962 21/01/2016 ISS INTERGRATED SERVICES PTY LTD Fuel Purchase from Pannawonica Garage 154.90 EFT32963 21/01/2016 JEN'S CREATIONS Christmas Balloons for Shire Christmas Party 4th December 2015 690.00

EFT32964 21/01/2016 JG GRAPHIX Community Events- Purchase of 16 x A1 posters from JG Graphix Karratha -4 x Australia Day, 4 x Everything Must Go, 4 x WA Opera and 4 x Outdoor Cinema.

352.00

EFT32965 21/01/2016 JOANNE WALLACE Fuel for Facilitator Kaboomtoons 30.85 EFT32966 21/01/2016 KABOOM TOONS PTY LTD Breakfast, Lunch & Dinner for Onslow SHP Workshop Facilitator

Jason Trevenen 17/1/16 - 18/1/16 93.35

EFT32967 21/01/2016 KEITH PEARSON Keith Pearson - Consultancy Fees for the Month of December 2015 - Wittenoom

2,662.00

EFT32968 21/01/2016 KEY2CREATIVE GST owing on invoice 43737 192.00 EFT32969 21/01/2016 KF & PD BURKETT Verge slashing Nameless Valley Road 4,752.00 EFT32970 21/01/2016 KI EQUIPMENT HIRE PTY LTD Fuel - Onslow BP & Shell Week ending 16.01.16 (517.57 litres) 782.38

EFT32971 21/01/2016 LESTOK TOURS PTY LTD Bus Booking for staff 542.00 EFT32972 21/01/2016 LGNET (WA) PTY LTD - (LOCAL GOVERNMENT

NETWORK)Advert for Administration Manager & Finance Manager 330.00

EFT32973 21/01/2016 LIND CONSULTING Governance and Policy Consultation for January 2016 910.00 EFT32974 21/01/2016 LJ HOOKER Rent payment January & February 32,109.93 EFT32975 21/01/2016 MIENGINEERS Phase 3 of design services for Ocean View Caravan Park Upgrade -

Implementation. 605.00

ATTACHMENT 13.1B

Page 98


Chq/EFT Date Name Description Amount EFT32976 21/01/2016 MOBILE CONCRETING SOLUTIONS PTY LTD General purpose (GP) delivered in 1.5 tonne bulk bags - Floodways 7,078.50

EFT32977 21/01/2016 MORGAN WEBB Reimbursement of 1 nights accommodation at Onslow Contractors Camp

290.00

EFT32978 21/01/2016 MPL LABORATORIES - PERTH Asbestos Fibre Identification in regards to the Onslow Waste Transfer Station

423.50

EFT32979 21/01/2016 MUZZYS HARDWARE - RED DAWN ENTERPRISES PTY LTD T/A

Purchase of supplies 4,539.60

EFT32980 21/01/2016 McLEODS Re Development Approval for Public Works 466.29 EFT32981 21/01/2016 OFFICE CHOICE MALAGA Purchase of A4 paper x 50 reams 220.00 EFT32982 21/01/2016 ONSLOW TYRE SERVICE Vehicle repair and maintenance - Tyres 729.30 EFT32983 21/01/2016 PARABURDOO IGA Purchase of items for the Paraburdoo Library/Admin staff 142.46 EFT32984 21/01/2016 PAUL BYARD Refund of fuel costs for Paul Byard 420.17 EFT32985 21/01/2016 PILBARA FOOD SERVICES P/L Purchase of consumables/supplies 533.96 EFT32986 21/01/2016 PILBARA INDUSTRIES ELECTRICAL PTY LTD Disconnect three phase power to decommissioned hoist 220.00 EFT32987 21/01/2016 PILBARA MOTOR GROUP Vehicle repairs and maintenance 2,217.33 EFT32988 21/01/2016 PROLUDIC Remove existing Playground located at Paraburdoo Shopping Mall.

Install new playground equipment 77,908.12

EFT32989 21/01/2016 PROMOTIONS ONLY Promotional Orange Balloons and Multi Coloured Wrist Bands 874.50

EFT32990 21/01/2016 QUALITY PRESS A4 Rate Instalment Notice Quantity x 500 688.60 EFT32991 21/01/2016 REHBEIN AIRPORT CONSULTING Onslow Airport Consultancy Services - Provision of Master Plan and

Asset Management Plan under Contract 13/15 2,324.30

EFT32992 21/01/2016 RIO TINTO - PILBARA IRON COMPANY SERVICES Pty Ltd

Electricity charges 28,205.62

EFT32993 21/01/2016 ROB MCCUBBIN Refund Eftpos error transaction 11.1.16 20x Child multi pass 50.00

EFT32994 21/01/2016 SAI GLOBAL LTD Membership Fee - Australian Standards 563.86 EFT32995 21/01/2016 SAS LOCKSMITHS Supply 4 x shire padlocks Paraburdoo Hall 1,521.49 EFT32996 21/01/2016 SEEK LIMITED Online advertising 1,157.20 EFT32997 21/01/2016 SETON AUSTRALIA Cleaning Wipes 68.81 EFT32998 21/01/2016 SGS Waste Water Analysis - Onslow Airport Camp Wastewater

Treatment Plant 236.06

EFT32999 21/01/2016 SHIRE OF EAST PILBARA Fight The Bite Mosquito Protection Campaign 50% payable split of costs

2,310.00

EFT33000 21/01/2016 STAPLES AUSTRALIA PTY LIMITED Purchase of Stationery 163.29 EFT33001 21/01/2016 STEMS SOLUTIONS Pty Ltd STEMS Monthly Licence Lease February 2016 220.00 EFT33002 21/01/2016 STIHL SHOP MORLEY To supply Stihl Brushcutters and Chainsaw 2,979.30 EFT33003 21/01/2016 TALIS CONSULTANTS PTY LTD Onslow Landfill Closure - Pre Contract Project and Contract

Management 12,555.97

EFT33004 21/01/2016 TENDERLINK.COM Shire Advertising 495.00 EFT33005 21/01/2016 THE LITTLE STARFISH SWIM SCHOOL Swim for fruit Term 4 2015 and refreshments 1,360.69 EFT33006 21/01/2016 TOLL EXPRESS Freight charges 357.71 EFT33007 21/01/2016 TOM PRICE BETTA ELECTRICAL Replacement for urn in Tom Price Depot Lunchroom 79.00 EFT33008 21/01/2016 TOM PRICE TYREPRO Vehicle repairs and maintenance 1,518.10 EFT33009 21/01/2016 TOXFREE AUSTRALIA PTY LTD Transportation of waste from Onslow Waste Transfer Station to

Tom Price Landfill- Contract RFT 05/15 36,952.43

EFT33010 21/01/2016 WESTRAC PTY LTD Machinery Repairs and Maintenance 486.71 EFT33011 29/01/2016 AERODROME MANAGEMENT SERVICES PTY LTD ASIC card for Chayse Brey 210.00 EFT33012 29/01/2016 ALS ENVIRONMENTAL EHO re Asbestos Testing (second lot of samples) 44.00 EFT33013 29/01/2016 BETHANY CAMPBELL Purchase of AA Sports Star Category Prizes & Gift cards 1,293.22 EFT33014 29/01/2016 BLUE FORCE PTY LTD Remote Dial security Onslow Airport 82.50 EFT33015 29/01/2016 BOB WADDELL CONSULTANTS Assistance with 2014/15 Annual Financial Report 2,673.01 EFT33016 29/01/2016 BUNNINGS GROUP Purchase of tools/Supplies 591.02 EFT33017 29/01/2016 BYBLOS CONSTRUCTIONS-TOM PRICE Various repairs and maintenance works 2,799.50 EFT33018 29/01/2016 CABCHARGE AUSTRALIA Taxi Charges, Kim Parks & Maurice Ferialdi - FIFO costs 259.78 EFT33019 29/01/2016 CARDNO Preparation of a Costal Hazard Risk Management & Adaption Plan

for the Onslow Coast RFT 14/15 39,935.97

EFT33020 29/01/2016 CENTURION TRANSPORT CO PTY LTD Delivery Charges 320.75 EFT33021 29/01/2016 CHEF MASTER AUSTRALIA Assortment of sizes rubbish bags 400.95 EFT33022 29/01/2016 COLIN MUNRO Rent payment 01.01.16 - 28.01.16 5,600.00 EFT33023 29/01/2016 COMMERCIAL SYSTEMS AUSTRALIA Dulux Flame Red - 55L galvanised bins, Precious Silver Pearl 55L

Galvanised Bins - Onslow Airport 7,163.20

EFT33024 29/01/2016 CRAVE JUICE BAR WHS Committee Meeting Catering 03/02/2016 68.00 EFT33025 29/01/2016 DENVER TECHNOLOGY IT - Network Engineer Senior - Sever repairs 9,684.40 EFT33026 29/01/2016 DEPARTMENT OF LANDS Lease Rent for 6 months from 01.01.16 275.00 EFT33027 29/01/2016 DICE SOLUTIONS Foam Away, Coil Cleaner, A/C washer, Calibrated Testing

Equipment 1,308.05

EFT33028 29/01/2016 EMC GLOBAL HOLDINGS COMPANY Enhanced HW Support 1year 9,003.21 EFT33029 29/01/2016 EXMOUTH HOLIDAYS Children at Risk program - Excursion to Exmouth 495.00 EFT33030 29/01/2016 FORCE POWER PTY LTD Install Isolator Switch and Circuit Breaker for Boost pump - Vic

Hayton Pool 928.13

EFT33031 29/01/2016 FUJI XEROX AUSTRALIA PTY LTD Lease/Rental Agreement 13.2.16 - 12.3.16 1,737.13 EFT33032 29/01/2016 GLOBE AUSTRALIA PTY LTD Purchase of chemicals 1,463.00 EFT33033 29/01/2016 INCURSIONS R US SHP January 2016- Incursions R Us workshop Onslow 2,507.50 EFT33034 29/01/2016 J BLACKWOOD & SON PTY LTD Purchase of supplies 411.08 EFT33035 29/01/2016 JACOBS AUSTRALIA PTY LTD Concept Design Documentation for the Onslow Aquatic and

Recreation Centre Proposed Fee 49,612.42

EFT33036 29/01/2016 JAPANESE TRUCK & BUS SPARES Tint Door Glass 614.20 EFT33037 29/01/2016 KMART KARRATHA Office Supplies Onslow Activity Team- Printer, Black and coloured

ink and paper. 303.00

EFT33038 29/01/2016 KYLE & COMPANY SOLICITORS Professional Charges for instructions Re: Contract of sale of Lot

1,100.00 EFT33039 29/01/2016 LANDGATE Land Enquiry for December 2015 24.60 EFT33040 29/01/2016 LIND CONSULTING Governance and Policy Consultation for January 2016 390.00 EFT33041 29/01/2016 LJ HOOKER Rent Payment February - March 2016 32,109.93 EFT33042 29/01/2016 LORD MAYORS DISTRESS RELIEF FUND Donation to Waroona & District Fires Appeal 2016 from the Shire of

Ashburton 10,000.00

EFT33043 29/01/2016 NORWEST CRAFT SUPPLIES Chevron Community Art Grant for Taylor Made Art Onslow-Purchase of art supplies.

7,529.55

ATTACHMENT 13.1B

Page 99


Chq/EFT Date Name Description Amount EFT33044 29/01/2016 ONSLOW SUN CHALETS Accommodation 5 nights Brendan Parker, Brett Warner, David

Williams and Arianna Paganetti 5 nights accommodation - School Holiday Program Onslow

2,150.00

EFT33045 29/01/2016 PANNAWONICA KINDERGYM Community Support Grant Pannawonica Kinder gym 2,500.00 EFT33046 29/01/2016 PANNAWONICA YOUTH CLUB Community Support Grant - Approved by Council at Council

Meeting held 21.10.15 2,500.00

EFT33047 29/01/2016 PARABURDOO IGA Purchase of consumables/supplies 192.45 EFT33048 29/01/2016 PILBARA DESIGNS Flyers and Poster for a variety of programs -Onslow 1,237.50 EFT33049 29/01/2016 PILBARA FOOD SERVICES P/L Purchase of Consumables/Supplies Tom Price Pool 215.04 EFT33050 29/01/2016 PILBARA INDUSTRIES CONSTRUCTION &

MAINTENANCERepair RO Unit at Tom Price Administration Building 368.06

EFT33051 29/01/2016 PILBARA SITE PICS Photograph Onslow Keepers Christmas Party 27th November 2015 and 12th December 2015 between 10.30 am and 1pm.

2,750.00

EFT33052 29/01/2016 PROLUDIC Paraburdoo Shopping Mall playground replacement 3,951.60 EFT33053 29/01/2016 RAINSTORM DUST CONTROL PTY LTD All associated costs with the completion of dust suppression on

portion of Lot 16 Onslow Road, Onslow including mobilisation and de-mobilisation

31,240.00

EFT33054 29/01/2016 RIO TINTO - PILBARA IRON COMPANY SERVICES Pty Ltd

Electricity Usage 533.52

EFT33055 29/01/2016 RIO TINTO- PILBARA IRON COMPANY SERVICES PANNAWONICA ACCOMMODATION

Rates refund for assessment 744.50

EFT33056 29/01/2016 ROYAL LIFE SAVING SOCIETY First Aid Swim & Survive products 1,900.20 EFT33057 29/01/2016 SAI GLOBAL LTD Subscription renewal for SAI Global 4,003.82 EFT33058 29/01/2016 SGS Effluent testing for Camp WWTP 285.34 EFT33059 29/01/2016 SIGNS BY IRONFOX Caution hot surface metal Signs 58.50 EFT33060 29/01/2016 THE WORKWEAR GROUP- NEAT AND TRIM Uniforms for staff 5,954.60 EFT33061 29/01/2016 TOLL FAST Delivery Charges 88.16 EFT33063 29/01/2016 WA LIBRARY SUPPLIES Cover-it 202.50 EFT33064 29/01/2016 WA RETICULATION SUPPLIES purchase of two C spanners for filters 291.05 EFT33065 29/01/2016 WALGA - WA LOCAL GOV. ASSOC. Welcome Event March 2016- Purchase of 300 bin stickers from

WALGA for handouts-Slow Down Consider Our Kids 739.20

EFT33066 29/01/2016 WATER 2 WATER 1 month supply of water to kitchen in shire office in Paraburdoo 69.00

EFT33067 29/01/2016 WEST COAST SHADE PTY LTD Carry out factory Repairs Tom Price Pool 770.00 EFT33068 29/01/2016 WESTERN AUSTRLIAN BIRDS OF PREY CENTRE School Holiday Program Tom Price Friday 22 January during SHP,

Paraburdoo 21st January 6,000.00

Total 3,595,764.80

DD9063.1 12/01/2016 WA LOCAL GOVERNMENT SUPER PLAN Payroll deductions 43,514.00 DD9063.11 12/01/2016 BT SUPER FOR LIFE Superannuation contributions 228.87 DD9063.12 12/01/2016 BT PERSONAL SUPER PLAN Superannuation contributions 96.47 DD9063.13 12/01/2016 THE SUPERANNUATION FUND Payroll deductions 418.48 DD9063.14 12/01/2016 HESTA SUPER FUND Payroll deductions 1,193.54 DD9063.15 12/01/2016 MLC SUPER Superannuation contributions 216.36 DD9063.16 12/01/2016 ONEPATH MASTERFUND Payroll deductions 1,116.89 DD9063.17 12/01/2016 BT SUPER FOR LIFE Superannuation contributions 183.64 DD9063.18 12/01/2016 CBUS SUPER Payroll deductions 1,014.85 DD9063.19 12/01/2016 BT SUPER FOR LIFE Superannuation contributions 197.59 DD9063.2 12/01/2016 REI SUPER Superannuation contributions 774.61 DD9063.20 12/01/2016 BT SUPER FOR LIFE Superannuation contributions 197.59 DD9063.21 12/01/2016 THE SUPERANNUATION FUND Payroll deductions 1,412.77 DD9063.22 12/01/2016 BT SUPER FOR LIFE Payroll deductions 301.59 DD9063.23 12/01/2016 AMP SUPERANNUATION SAVINGS TRUST Payroll deductions 1,910.25 DD9063.24 12/01/2016 SUPER TRUST Payroll deductions 466.54 DD9063.25 12/01/2016 BT SUPER FOR LIFE Superannuation contributions 98.79 DD9063.26 12/01/2016 SUNCORP MASTER TRUST Superannuation contributions 138.55 DD9063.27 12/01/2016 MACQUARIE SUPERANNUATION FUND Superannuation contributions 68.86 DD9063.28 12/01/2016 AUSTSAFE SUPER Superannuation contributions 183.64 DD9063.29 12/01/2016 AMP SUPER DIRECTIONS FUND Payroll deductions 547.87 DD9063.3 12/01/2016 TELSTRA SUPER PTY LTD Superannuation contributions 264.63 DD9063.30 12/01/2016 MTAA SUPERANNUATION FUND Superannuation contributions 233.41 DD9063.31 12/01/2016 AUSTRALIAN SUPER Superannuation contributions 6,371.60 DD9063.32 12/01/2016 Q SUPER Superannuation contributions 404.86 DD9063.33 12/01/2016 SUNSUPER Superannuation contributions 2,058.14 DD9063.34 12/01/2016 REST SUPERANNUATION Superannuation contributions 3,018.73 DD9063.35 12/01/2016 SUPERFUND Superannuation contributions 264.63 DD9063.36 12/01/2016 AUSTSAFE SUPER Superannuation contributions 183.64 DD9063.37 12/01/2016 KINETIC SUPERANNUATION LTD Superannuation contributions 224.05 DD9063.38 12/01/2016 LOCAL GOVERNMENT SUPERANNUATION SCHEME

QLDSuperannuation contributions 163.15

DD9063.39 12/01/2016 MACQUARIE SUPERANNUATION FUND Superannuation contributions 90.67 DD9063.4 12/01/2016 COMMONWEALTH PERSONAL SUPERANNUATION Payroll deductions 1,564.85

DD9063.40 12/01/2016 MLC SUPER Superannuation contributions 216.36 DD9063.41 12/01/2016 MERCER SUPER TRUST Superannuation contributions 431.77 DD9063.42 12/01/2016 ONEPATH MASTERFUND Superannuation contributions 1,116.89 DD9063.43 12/01/2016 SUNCORP MASTER TRUST Superannuation contributions 95.55 DD9063.44 12/01/2016 AMP CORPORATE SUPERANNUATION (SUPERLEADER) Superannuation contributions 1,227.12

DD9063.45 12/01/2016 AMP SUPERANNUATION SAVINGS TRUST Superannuation contributions 294.51 DD9063.46 12/01/2016 AUSTRALIAN SUPER Superannuation contributions 6,154.63 DD9063.47 12/01/2016 BT SUPER FOR LIFE Superannuation contributions 301.59 DD9063.48 12/01/2016 BT SUPER FOR LIFE Superannuation contributions 197.59 DD9063.49 12/01/2016 BT SUPER FOR LIFE Superannuation contributions 197.59 DD9063.5 12/01/2016 HOSTPLUS SUPERANNUATION FUND Payroll deductions 2,068.10 DD9063.50 12/01/2016 BT SUPER FOR LIFE Superannuation contributions 183.64 DD9063.51 12/01/2016 BT SUPER FOR LIFE Superannuation contributions 98.79 DD9063.52 12/01/2016 CBUS SUPER Superannuation contributions 1,167.86 DD9063.53 12/01/2016 SUPERFUND Superannuation contributions 264.63 DD9063.54 12/01/2016 HESTA SUPER FUND Superannuation contributions 1,314.24

Superannuation Payments

ATTACHMENT 13.1B

Page 100


Chq/EFT Date Name Description Amount DD9063.55 12/01/2016 MTAA SUPERANNUATION FUND Superannuation contributions 235.31 DD9063.56 12/01/2016 PRIME SUPER Superannuation contributions 142.69 DD9063.57 12/01/2016 Q SUPER Superannuation contributions 404.86 DD9063.58 12/01/2016 REST SUPERANNUATION Superannuation contributions 2,764.22 DD9063.59 12/01/2016 SUNSUPER Superannuation contributions 2,029.05 DD9063.6 12/01/2016 WEALTH PERSONAL SUPERANNUATION AND PENSION

FUND Payroll deductions 883.80

DD9063.60 12/01/2016 THE SUPERANNUATION FUND Superannuation contributions 418.48 DD9063.61 12/01/2016 THE TRUSTEE FOR THE SUPERANNUATION FUND Superannuation contributions 767.77 DD9063.62 12/01/2016 UPPER MIDDLE BOGANS PLANNING AHEAD PTY LTD Superannuation contributions 153.80

DD9063.7 12/01/2016 COLONIAL FIRST STATE FIRSTCHOICE SUPERANNUATION

Superannuation contributions 412.51

DD9063.8 12/01/2016 IOOF SUPERANNUATION Payroll deductions 1,894.51 DD9063.9 12/01/2016 ASGARD SUPERANNUATION Payroll deductions 1,244.21 DD9124.1 26/01/2016 WA LOCAL GOVERNMENT SUPER PLAN Payroll deductions 39,047.82 DD9124.10 26/01/2016 BT SUPER FOR LIFE Superannuation contributions 228.87 DD9124.11 26/01/2016 SUPERANNUATION FUND Payroll deductions 418.48 DD9124.12 26/01/2016 BT PERSONAL SUPER PLAN Superannuation contributions 96.47 DD9124.13 26/01/2016 HESTA SUPER FUND Payroll deductions 1,184.35 DD9124.14 26/01/2016 MLC SUPER Superannuation contributions 216.36 DD9124.15 26/01/2016 ONEPATH MASTERFUND Payroll deductions 1,447.34 DD9124.16 26/01/2016 BT SUPER FOR LIFE Superannuation contributions 183.64 DD9124.17 26/01/2016 CBUS SUPER Payroll deductions 1,040.67 DD9124.18 26/01/2016 BT SUPER FOR LIFE Superannuation contributions 197.59 DD9124.19 26/01/2016 BT SUPER FOR LIFE Superannuation contributions 197.59 DD9124.2 26/01/2016 REI SUPER Superannuation contributions 584.62 DD9124.20 26/01/2016 KINETIC SUPERANNUATION LTD Superannuation contributions 229.47 DD9124.21 26/01/2016 SUPERANNUATION FUND Payroll deductions 776.32 DD9124.22 26/01/2016 BT SUPER FOR LIFE Payroll deductions 301.59 DD9124.23 26/01/2016 AMP SUPERANNUATION SAVINGS TRUST Payroll deductions 2,255.38 DD9124.24 26/01/2016 MERCER SUPER TRUST Payroll deductions 605.63 DD9124.25 26/01/2016 BT SUPER FOR LIFE Superannuation contributions 98.79 DD9124.26 26/01/2016 SUNCORP MASTER TRUST Superannuation contributions 187.92 DD9124.27 26/01/2016 MACQUARIE SUPERANNUATION FUND Superannuation contributions 68.86 DD9124.28 26/01/2016 AUSTSAFE SUPER Superannuation contributions 183.64 DD9124.29 26/01/2016 AMP SUPER DIRECTIONS FUND Payroll deductions 547.87 DD9124.3 26/01/2016 TELSTRA SUPER PTY LTD Superannuation contributions 264.63 DD9124.30 26/01/2016 MTAA SUPERANNUATION FUND Superannuation contributions 228.64 DD9124.31 26/01/2016 AUSTRALIAN SUPER Superannuation contributions 7,053.92 DD9124.32 26/01/2016 Q Super Superannuation contributions 404.86 DD9124.33 26/01/2016 SUNSUPER Superannuation contributions 2,020.65 DD9124.34 26/01/2016 REST SUPERANNUATION Superannuation contributions 3,094.84 DD9124.35 26/01/2016 SUPERFUND Superannuation contributions 264.63 DD9124.4 26/01/2016 HOSTPLUS SUPERANNUATION FUND Payroll deductions 1,599.86 DD9124.5 26/01/2016 WEALTH PERSONAL SUPERANNUATION AND PENSION

FUNDPayroll deductions 914.53

DD9124.6 26/01/2016 COLONIAL FIRST STATE FIRSTCHOICE SUPERANNUATION

Superannuation contributions 412.51

DD9124.7 26/01/2016 IOOF SUPERANNUATION Payroll deductions 1,894.51 DD9124.8 26/01/2016 ASGARD SUPERANNUATION Payroll deductions 1,199.79 DD9124.9 26/01/2016 STATEWIDE SUPERANNUATION Superannuation contributions 309.04

Total 165,567.86

28231 08/01/2016 C MUNRO CONTRACTORS Various Repair and Maintenance works - Onslow 18,239.72 28232 08/01/2016 HELEN BUTTERWORTH Refund of Dog Kennelling for 3-8 July 2016 - Dog Nala 102.00 28233 08/01/2016 HORIZON POWER Electricity Usage - November 2015 Onslow 239.29 28234 08/01/2016 KERRY WHITE Councillor Reimbursement, Meetings & Training costs 2,363.18 28235 08/01/2016 SHIRE OF ASHBURTON Planning Application Fee - Tom Price Sporting Shooters Association 147.00

28236 08/01/2016 SHIRE OF ASHBURTON ( PAYROLL DEDUCTIONS) Payroll deductions 400.00 28237 08/01/2016 WATER CORPORATION Water usage September to December 2015 11,226.80 28238 15/01/2016 API MANAGEMENT PTY LTD Rates refund for assessment 1,742.48 28239 15/01/2016 C MUNRO CONTRACTORS Various Repair and Maintenance works - Onslow 22,661.00 28240 15/01/2016 GLEN DELLAR Councillor Attendance Fee Q2 October - December 2015 6,040.00 28241 15/01/2016 HORIZON POWER Electricity Usage - November 2015 Onslow 5,080.44 28242 15/01/2016 KERRY WHITE President's Allowance Q2 October - December 2015 23,421.25 28243 15/01/2016 MELANIE GALLANAGH Councillor Attendance Fee Q2 October - December 2015 6,040.00 28244 15/01/2016 POSTIES GENERAL STORE Purchase of Newspapers - Onslow 351.55 28245 15/01/2016 SHIRE OF ASHBURTON Building Permit Application Fee/BCITF Levy/Building Services Levy -

Shade for Paraburdoo Skate Park 394.20

28246 15/01/2016 SHIRE OF ASHBURTON ( PAYROLL DEDUCTIONS) Payroll deductions 400.00 28247 15/01/2016 WATER CORPORATION Water Usage 01.11.15 - 31.12.15 54.71 28248 21/01/2016 ABORIGINAL PROSPECTING COMPANY PTY LTD Rates refund for assessment 808.06 28249 21/01/2016 C MUNRO CONTRACTORS Various Repair and Maintenance works - Onslow 6,006.00 28250 21/01/2016 C/- AUSTWIDE MINING TITLE MANAGEMENT PTY Rates refund for assessments 545.59 28251 21/01/2016 GLH CONTRACTING Rates refund for assessment 1,003.93 28252 21/01/2016 IAN HENRY Rates refund for assessment 2,193.04 28253 21/01/2016 JAMES AND ZOE FAMILY TRUST Rates refund for assessment 928.00 28254 21/01/2016 JUNDARU ABORIGINAL CORPORATION Rates refund for assessment 23.05 28255 21/01/2016 PINDAN PROPERTIES PTY LTD Rates refund for assessment 24,244.40 28256 21/01/2016 ROBIN GRAY LAWTON Rates refund for assessment 1,893.66 28257 21/01/2016 SHIRE OF ASHBURTON Safety & Stabilisation of Old Onslow Jail, Planning Application Fee 378.06

28258 21/01/2016 TELSTRA Monthly Telephone charges January 16 64,088.71

Municipal Cheques

ATTACHMENT 13.1B

Page 101


Chq/EFT Date Name Description Amount 28259 21/01/2016 WENDY CARSON Rates refund for assessment 566.85 28260 21/01/2016 WESTERN IRON ORE PTY LTD Rates refund for assessment 142.27 28261 29/01/2016 C MUNRO CONTRACTORS Erect, install & bolt to concrete 4 metal bins at Onslow Terminal. 339.90

28262 29/01/2016 ONSLOW PRIMARY SCHOOL Cancellation of commercial bin service charged on invoice 23879 due to changing suppliers

10,269.85

28263 29/01/2016 SHIRE OF ASHBURTON Planning Application fee 16-02 Tom Price Horse and Pony Club, Refund Bond money held for Onslow Gym Cards,

354.00

28264 29/01/2016 WATER CORPORATION Water Usage September to November 2015 128.12

Total 212,817.11

EFT32676 06/01/2016 ADRIAN JONKER Bond Refund - Adrian Jonker 1,000.00 EFT32922 15/01/2016 BJK PUBLISHING & PHOTOGRAPHY Total Sales for December 2015 - BJK Publishing & Photography 360.50

EFT32923 15/01/2016 FRANK RICHARDSON Total Sales for December 2015 - Frank Richardson 812.80 EFT32924 15/01/2016 INTEGRITY COACH LINES (AUST) P/L Integrity Coach Lines takings for December 2015 187.85 EFT32925 15/01/2016 TOM PRICE JUNIOR NETBALL ASSOCIATION Refund of Bond for Civic Centre Toilet Key Tom Price Junior Netball

Association 100.00

EFT33069 29/01/2016 LISA HANNAGAN Bond refund for 498 Sirus Street Tom Price - Lisa Hannagan 600.00

Total 3,061.15

Exec Name Date Name Description Amount

TROY DAVIS$10,000

02/12/2015 QANTAS Qantas Frequent Flyer SR1123998 renewal for Lee Reddell, paid with Troy's Credit Card

571.80

10/12/2015 QANTAS Return flights for Anthony Gimondo (FIFO Staff) Perth to Paraburdoo 13.12.15 - 16.12.15

767.00

02/12/2015 QANTAS Return flights Sean Ripley (FIFO) Perth to Paraburdoo 21.12.15 - 03.01.16

784.33

10/12/2015 VIRGIN AUSTRALIA Return flights for Arlo Bragg (FIFO) Onslow to Sydney 20.01.16 - 31.01.16

1,150.16

02/01/2016 VIRGIN AUSTRALIA Refund from Virgin Airways, flight changed was less, no invoice provided

(40.00)

10/12/2015 NANUTARRA ROADHOUSE PTY LTD Accommodation for Mark Binnig, Stephen Keane and Arron Morris for road maintenance activities on Uaroo Road

1,890.00

13/12/2015 ESS EASTERN GURUMA PTY LTD - WINDAWARRI LODGE

Accommodation for Anthony Gimondo 3 nights (FIFO Employee) at Windawarri 13.12.15 - 16.12.15

637.42

17/12/2015 DEPARTMENT OF TRANSPORT Vehicle Licence Fee insurance, Vehicle Licence Fee 133.80 07/12/2015 DEPARTMENT OF TRANSPORT Change of number plates 17.00 22/12/2015 NESPRESSO CLUB Coffee Pods 170.00 03/01/2016 CREDIT CARD PURCHASING ONE OFF Incorrect charge on the Credit Card, Charge for Troy Davis

processed on company card instead of personal card. Payment of $3203.79 has been paid back on to Credit Card, will be actioned as a refund on next statement

3,203.79

04/01/2016 CREDIT CARD PURCHASING ONE OFF Purchase of Blinds - Onslow Airport 183.76 03/12/2015 COLES SUPERMARKETS - TOM PRICE Items for Children's Christmas Party 47.00 03/12/2015 COLES SUPERMARKETS - TOM PRICE Items for Children's Christmas Party, Items for Children's Christmas

Party 55.00

04/12/2015 COLES SUPERMARKETS - TOM PRICE Items for Adults Christmas Party (Plastic wine cups as did not receive from Pilbara Foods)

33.30

06/12/2015 COLES SUPERMARKETS - TOM PRICE Items for Children's Christmas Party (fruit platters) 70.00 06/12/2015 COLES SUPERMARKETS - TOM PRICE Items for Children's Christmas Party (ice) 52.00 06/12/2015 COLES SUPERMARKETS - TOM PRICE Items for Children's Christmas Party (fruit platter) 35.00

Total 9,761.36

KIM PARKS$15,000


Accommodation for Aboriginal Environmental Health Forum 03.12.15 - Tahi Morton (Staff) Trish Hill & Cheryl Waterman - guests from Pilbara Meta Maya 2 nights, Accommodation for Lee Reddell - Working in Tom Price

1,274.83

22/12/2015 CREDIT CARD PURCHASING ONE OFF Employment Law hand book pre-pay 12 updates 873.00 04/01/2016 CREDIT CARD PURCHASING ONE OFF Registration for Abbey Kaszanski to attend L&D Activity -

Developing Resilience 18-19 February 2016 540.00

13/12/2015 CREDIT CARD PURCHASING ONE OFF Books for the Learning & Development Library $242.02.+ $7.26 FX Fee

249.28

02/12/2015 MUZZYS HARDWARE - RED DAWN ENTERPRISES PTY LTD T/A

Pop sticks -props for Christmas Party, Weelamurra Keys Cut 23.55

Credit Card Payments

Trust Payments

JANUARY STATEMENTS

ATTACHMENT 13.1B

Page 102


Chq/EFT Date Name Description Amount 03/12/2015 COLES SUPERMARKETS - TOM PRICE Water for the Staff Christmas Party 04.12.15 56.00 08/12/2015 COLES SUPERMARKETS - TOM PRICE Welcome basket for the new Ranger - Kyle Cameron 94.31 05/12/2015 QANTAS Return flights for Vijay Krishnan to attend site visit Perth to

Paraburdoo 07.12.15 - 12.12.15 741.00

21/12/2015 QANTAS One way flight for Kim Parks (FIFO) Paraburdoo - Perth 15.01.16 476.00

21/12/2015 QANTAS Return flights for Vijay Krishnan (FIFO) Perth to Paraburdoo 03.01.16 - 15.01.16

945.00

22/12/2015 QANTAS return flights for Brenton Hall, site visit for Manager OPS JA142 Adelaide to Perth 21.1.16 - 23.01.16

850.98

Total 6,123.95

ANIKA SERER$5,000

14/12/2015 LESTOK TOURS PTY LTD Bus fare for trip from Paraburdoo to Tom Price 16/12/15 for Aaron Veale from Chevron to attend meeting in Tom Price with Anika

31.00

Total 31.00

MAURICE FERIALDI$5,000

17/12/2015 QANTAS Return flights for John Phillips - CEO Performance Review Perth to Paraburdoo 17.01.16 - 19.01.16

701.00

Total 701.00

LEE REDDELL$5,000

02/12/2015 AVIS RENT A CAR Car hire 30.11.15 - 02.12.15 - Bernic De Waal (contractor on

435.05 17/12/2015 QANTAS Change fee for Return flights Andrew Patterson (FIFO) Perth to

Paraburdoo 14.02.16 - 19.02.16, 125.93

18/12/2015 QANTAS One way flight Garth Rider - Paraburdoo to Canberra 16.01.16 586.00

18/12/2015 VIRGIN AUSTRALIA Return flights Andrew Patterson (FIFO) Perth to Onslow 14.03.15 - 18.03.16 used a previous voucher for part payment, balance paid by credit card

379.00

04/01/2016 VIRGIN AUSTRALIA Travel Insurance for Madeline Wirth - flight from Perth to Paraburdoo 07.01.16, accidentally charged will not reoccur

13.95

Total 1,539.93

FRANK LUDOVICO$5,000

07/12/15 THE BLUE POD COFFEE CO. P/L Coffee Pods for the coffee machine in Tom Price Admin Kitchen 669.00

Total 669.00

MIKE SULLY$10,000

02/12/2015 KMART ONLINE CREDIT CARDS ONLY Clear plastic Bauble Decorations for Carols Event Activity Paraburdoo & freight

78.00


Accommodation for Ciara King at Windawarri for Seniors week event and meeting with stake holders changed to the 03.12.15

637.42

09/12/2015 VIRGIN AUSTRALIA Flight for Jason Trevenen to facilitate School Holiday Programs in Onslow and Pannawonica Perth to Onslow 17/01/16

299.00

09/12/2015 VIRGIN AUSTRALIA Flight for Jason Trevenen (facilitator School holiday program in Onslow & Pannawonica) Onslow to Perth 22.1.16

299.00

13/12/2015 RIO TINTO- PILBARA IRON COMPANY SERVICES PANNAWONICA ACCOMMODATION

Accommodation for Rob Botrell at Pannawonica for Christmas Carol catering and entertainment 11.12.15 - 12.12.15

217.00

13/12/2015 ONSLOW BEACH RESORT Accommodation for Marg Bertling at Onslow Beach Resort fro Christmas Carol Onslow site Photographer 12.12.15 - 13.12.15

250.00

13/12/2015 ONSLOW BEACH RESORT Accommodation for F Carello and D Armstrong at Onslow Beach Resort for Christmas Carol Onslow Site entertainment 12.12.15 - 13.12.15

250.00

13/12/2015 ONSLOW BEACH RESORT Accommodation for E Clements and B Matthews at Onslow Beach Resort for Christmas Carol Onslow site entertainment 12.12.15 - 13.12.15

500.00

11/12/2015 AVIS RENT A CAR Avis Car Rental for F Carrello and D Armstrong 11.12.15 -13.12.15 to facilitate Freedom Fairies - Onslow Community Christmas Festivities Entertainment

274.38

Total 2,804.80

ATTACHMENT 13.1B

Page 103


Chq/EFT Date Name Description Amount CEO NEIL HARTLEY$10,000

04/12/2015 QANTAS Return flights Maurice Ferialdi (FIFO) Paraburdoo - Perth 29.01.16 - 07.02.16

879.91

10/12/2015 QANTAS Flight change for Maurice Ferialdi (FIFO) Paraburdoo - Perth 13.05.16 - 16.05.16

88.00

07/12/2015 QANTAS Return flights for Maurice Ferialdi (FIFO) Paraburdoo - Perth 15.04.15 - 18.04.16

1,313.07

10/12/2015 QANTAS Change of flights for Maurice Ferialdi (FIFO) Paraburdoo - Perth 24.03.16 - 29.03.16

414.14


879.91


1,249.70


1,313.07


1,313.07

07/12/2015 QANTAS One way flights for Maurice Ferialdi (FIFO) Paraburdoo - Perth 29.04.16

476.00

31/12/2015 DROPBOX Premium Dropbox subscription for media for the month of January 2016

14.19

08/12/2015 BEADON BAY HOTEL CEO coffee with Shire President 08.12.15 9.00 08/12/2015 BEADON BAY HOTEL CEO coffee with Shire President 08/12/15 13.00 09/12/2015 ONSLOW BEACH RESORT Ordinary Council meeting Dinner & Refreshments 09.12.15,

Ordinary Council meeting Dinner & Refreshments 09.12.15 1,498.00

Total 9,461.06

Total Credit Cards 31,092.10

MUNICIPAL TOTALSEFT TRANSACTIONS $ 3,595,764.80 SUPER PAYMENTS $ 165,567.86 CHEQUES $ 212,817.11 CREDIT CARDS 31,092.10

$ 4,005,241.87

TRUST TOTALSCHEQUES AND EFT TRANSACTION $ 3,061.15

$ 3,061.15

ATTACHMENT 13.1B

Page 104

ATTACHMENT 13.2

Page 105

Department of Local Government and Communities - Compliance Audit Return

1 of 10

.

Ashburton - Compliance Audit Return 2015

Certified Copy of Return

Please submit a signed copy to the Director General of the Department of Local Government and Communities together with a copy of section of relevant minutes.

Commercial Enterprises by Local Governments

No Reference Question Response Comments Respondent

1 s3.59(2)(a)(b)(c) F&G Reg 7,9

Has the local government prepared a business plan for each major trading undertaking in 2015.

N/A There were none in the 2015 period.

Belinda Harvey

2 s3.59(2)(a)(b)(c) F&G Reg 7,10

Has the local government prepared a business plan for each major land transaction that was not exempt in 2015.

Yes Belinda Harvey

3 s3.59(2)(a)(b)(c) F&G Reg 7,10

Has the local government prepared a business plan before entering into each land transaction that was preparatory to entry into a major land transaction in 2015.

Yes Belinda Harvey

4 s3.59(4) Has the local government given Statewide public notice of each proposal to commence a major trading undertaking or enter into a major land transaction for 2015.

Yes Belinda Harvey

5 s3.59(5) Did the Council, during 2015, resolve to proceed with each major land transaction or trading undertaking by absolute majority.

Yes Belinda Harvey

Delegation of Power / Duty


1 s5.16, 5.17, 5.18 Were all delegations to committees resolved by absolute majority.

Yes Leanne Lind

2 s5.16, 5.17, 5.18 Were all delegations to committees in writing.

Yes Leanne Lind

3 s5.16, 5.17, 5.18 Were all delegations to committees within the limits specified in section 5.17.

Yes Leanne Lind

4 s5.16, 5.17, 5.18 Were all delegations to committees recorded in a register of delegations.

Yes Leanne Lind

5 s5.18 Has Council reviewed delegations to its committees in the 2014/2015 financial year.

Yes Leanne Lind

6 s5.42(1),5.43 Admin Reg 18G

Did the powers and duties of the Council delegated to the CEO exclude those as listed in section 5.43 of the Act.

Yes Leanne Lind

7 s5.42(1)(2) Admin Reg 18G

Were all delegations to the CEO resolved by an absolute majority.

Yes Leanne Lind

ATTACHMENT 13.3

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2 of 10

8 s5.42(1)(2) Admin Reg 18G

Were all delegations to the CEO in writing.

Yes Leanne Lind

9 s5.44(2) Were all delegations by the CEO to any employee in writing.

Yes Leanne Lind

10 s5.45(1)(b) Were all decisions by the Council to amend or revoke a delegation made by absolute majority.

Yes Leanne Lind

11 s5.46(1) Has the CEO kept a register of all delegations made under the Act to him and to other employees.

Yes Leanne Lind

12 s5.46(2) Were all delegations made under Division 4 of Part 5 of the Act reviewed by the delegator at least once during the 2014/2015 financial year.

Yes Adopted at Council Meeting on 15/07/2015

Belinda Harvey

13 s5.46(3) Admin Reg 19

Did all persons exercising a delegated power or duty under the Act keep, on all occasions, a written record as required.

Yes Leanne Lind

Disclosure of Interest


1 s5.67 If a member disclosed an interest, did he/she ensure that they did not remain present to participate in any discussion or decision-making procedure relating to the matter in which the interest was disclosed (not including participation approvals granted under s5.68).

Yes Belinda Harvey

2 s5.68(2) Were all decisions made under section 5.68(1), and the extent of participation allowed, recorded in the minutes of Council and Committee meetings.

Yes Belinda Harvey

3 s5.73 Were disclosures under section 5.65 or 5.70 recorded in the minutes of the meeting at which the disclosure was made.

Yes Belinda Harvey

4 s5.75(1) Admin Reg 22 Form 2

Was a primary return lodged by all newly elected members within three months of their start day.

Yes Leanne Lind


Was a primary return lodged by all newly designated employees within three months of their start day.

Yes Leanne Lind


Was an annual return lodged by all continuing elected members by 31 August 2015.

Yes Leanne Lind


Was an annual return lodged by all designated employees by 31 August 2015.

Yes Leanne Lind

8 s5.77 On receipt of a primary or annual return, did the CEO, (or the Mayor/ President in the case of the CEO’s return) on all occasions, give written

Yes Leanne Lind

ATTACHMENT 13.3

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3 of 10

acknowledgment of having received the return.

9 s5.88(1)(2) Admin Reg 28

Did the CEO keep a register of financial interests which contained the returns lodged under section 5.75 and 5.76

Yes Leanne Lind

10 s5.88(1)(2) Admin Reg 28

Did the CEO keep a register of financial interests which contained a record of disclosures made under sections 5.65, 5.70 and 5.71, in the form prescribed in Administration Regulation 28.

Yes Leanne Lind

11 s5.88 (3) Has the CEO removed all returns from the register when a person ceased to be a person required to lodge a return under section 5.75 or 5.76.

Yes Belinda Harvey

12 s5.88(4) Have all returns lodged under section 5.75 or 5.76 and removed from the register, been kept for a period of at least five years, after the person who lodged the return ceased to be a council member or designated employee.

Yes Belinda Harvey

13 s5.103 Admin Reg 34C & Rules of Conduct Reg 11

Where an elected member or an employee disclosed an interest in a matter discussed at a Council or committee meeting where there was a reasonable belief that the impartiality of the person having the interest would be adversely affected, was it recorded in the minutes.

Yes Belinda Harvey

14 s5.70(2) Where an employee had an interest in any matter in respect of which the employee provided advice or a report directly to the Council or a Committee, did that person disclose the nature of that interest when giving the advice or report.

Yes Belinda Harvey

15 s5.70(3) Where an employee disclosed an interest under s5.70(2), did that person also disclose the extent of that interest when required to do so by the Council or a Committee.

Yes Belinda Harvey

16 s5.103(3) Admin Reg 34B

Has the CEO kept a register of all notifiable gifts received by Council members and employees.

Yes Belinda Harvey

Disposal of Property


1 s3.58(3) Was local public notice given prior to disposal for any property not disposed of by public auction or tender (except where excluded by Section 3.58(5)).

Yes Belinda Harvey

2 s3.58(4) Where the local government disposed of property under section 3.58(3), did it provide details, as prescribed by section 3.58(4), in the required local public notice for each disposal of property.

Yes Belinda Harvey

ATTACHMENT 13.3

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4 of 10

Elections


1 Elect Reg 30G (1) Did the CEO establish and maintain an electoral gift register and ensure that all 'disclosure of gifts' forms completed by candidates and received by the CEO were placed on the electoral gift register at the time of receipt by the CEO and in a manner that clearly identifies and distinguishes the candidates.

Yes Belinda Harvey

Finance


1 s7.1A Has the local government established an audit committee and appointed members by absolute majority in accordance with section 7.1A of the Act.

Yes Belinda Harvey

2 s7.1B Where a local government determined to delegate to its audit committee any powers or duties under Part 7 of the Act, did it do so by absolute majority.

N/A Belinda Harvey

3 s7.3 Was the person(s) appointed by the local government to be its auditor, a registered company auditor.

N/A Belinda Harvey

4 s7.3, 7.6(3) Was the person or persons appointed by the local government to be its auditor, appointed by an absolute majority decision of Council.

N/A Belinda Harvey

5 Audit Reg 10 Was the Auditor’s report for the financial year ended 30 June 2015 received by the local government within 30 days of completion of the audit.

No The 2014/2015 audit report is pending finalisation as of January 2016, awaiting finalisation of fair value asset valuation. The auditor has notified DLGC and sought an extension to 28/02/2016.

Belinda Harvey

6 s7.9(1) Was the Auditor’s report for 2014/2015 received by the local government by 31 December 2015.

No The 2014/2015 audit report is pending finalisation as of January 2016, awaiting finalization of fair value asset valuation. The auditor has notified DLGC and sought an extension to 28/02/2016.

Belinda Harvey

7 S7.12A(3) Where the local government determined that matters raised in the auditor’s report prepared under s7.9(1) of the Act required action to be taken by the local government, was that action undertaken.

N/A No matters were raised in the 2013/2014 audit report.

Belinda Harvey

ATTACHMENT 13.3

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5 of 10

8 S7.12A (4) Where the local government determined that matters raised in the auditor’s report (prepared under s7.9(1) of the Act) required action to be taken by the local government, was a report prepared on any actions undertaken.


Belinda Harvey

9 S7.12A (4) Where the local government determined that matters raised in the auditor’s report (prepared under s7.9(1) of the Act) required action to be taken by the local government, was a copy of the report forwarded to the Minister by the end of the financial year or 6 months after the last report prepared under s7.9 was received by the local government whichever was the latest in time.


Belinda Harvey

10 Audit Reg 7 Did the agreement between the local government and its auditor include the objectives of the audit.

Yes Belinda Harvey

11 Audit Reg 7 Did the agreement between the local government and its auditor include the scope of the audit.

Yes Belinda Harvey

12 Audit Reg 7 Did the agreement between the local government and its auditor include a plan for the audit.

Yes Belinda Harvey

13 Audit Reg 7 Did the agreement between the local government and its auditor include details of the remuneration and expenses to be paid to the auditor.

Yes Belinda Harvey

14 Audit Reg 7 Did the agreement between the local government and its auditor include the method to be used by the local government to communicate with, and supply information to, the auditor.

Yes Belinda Harvey

Local Government Employees


1 Admin Reg 18C Did the local government approve the process to be used for the selection and appointment of the CEO before the position of CEO was advertised.

N/A No CEO/Senior Officer Vacancies in 2015

Belinda Harvey

2 s5.36(4) s5.37(3), Admin Reg 18A

Were all vacancies for the position of CEO and other designated senior employees advertised and did the advertising comply with s.5.36(4), 5.37(3) and Admin Reg 18A.


Belinda Harvey

3 Admin Reg 18F Was the remuneration and other benefits paid to a CEO on appointment the same remuneration and benefits advertised for the position of CEO under section 5.36(4).


Belinda Harvey

4 Admin Regs 18E Did the local government ensure checks were carried out to confirm that the information in an application for employment was true (applicable to CEO only).


Belinda Harvey

ATTACHMENT 13.3

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6 of 10

5 s5.37(2) Did the CEO inform council of each proposal to employ or dismiss a designated senior employee.

N/A At this point in time the Shire of Ashburton does not have any designated Senior Employees.

Belinda Harvey

Official Conduct


1 s5.120 Where the CEO is not the complaints officer, has the local government designated a senior employee, as defined under s5.37, to be its complaints officer.

Yes Belinda Harvey

2 s5.121(1) Has the complaints officer for the local government maintained a register of complaints which records all complaints that result in action under s5.110(6)(b) or (c).

Yes Belinda Harvey

3 s5.121(2)(a) Does the complaints register maintained by the complaints officer include provision for recording of the name of the council member about whom the complaint is made.

Yes Belinda Harvey

4 s5.121(2)(b) Does the complaints register maintained by the complaints officer include provision for recording the name of the person who makes the complaint.

Yes Belinda Harvey

5 s5.121(2)(c) Does the complaints register maintained by the complaints officer include provision for recording a description of the minor breach that the standards panel finds has occured.

Yes Belinda Harvey

6 s5.121(2)(d) Does the complaints register maintained by the complaints officer include the provision to record details of the action taken under s5.110(6)(b) or (c).

Yes Belinda Harvey

ATTACHMENT 13.3

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7 of 10

Tenders for Providing Goods and Services


1 s3.57 F&G Reg 11 Did the local government invite tenders on all occasions (before entering into contracts for the supply of goods or services) where the consideration under the contract was, or was expected to be, worth more than the consideration stated in Regulation 11(1) of the Local Government (Functions & General) Regulations (Subject to Functions and General Regulation 11(2)).

Yes Belinda Harvey

2 F&G Reg 12 Did the local government comply with F&G Reg 12 when deciding to enter into multiple contracts rather than inviting tenders for a single contract.

Yes Belinda Harvey

3 F&G Reg 14(1) & (3)

Did the local government invite tenders via Statewide public notice.

Yes Belinda Harvey

4 F&G Reg 14 & 15 Did the local government's advertising and tender documentation comply with F&G Regs 14, 15 & 16.

Yes Belinda Harvey

5 F&G Reg 14(5) If the local government sought to vary the information supplied to tenderers, was every reasonable step taken to give each person who sought copies of the tender documents or each acceptable tenderer, notice of the variation.

Yes Belinda Harvey

6 F&G Reg 16 Did the local government's procedure for receiving and opening tenders comply with the requirements of F&G Reg 16.

Yes Belinda Harvey

7 F&G Reg 18(1) Did the local government reject the tenders that were not submitted at the place, and within the time specified in the invitation to tender.

Yes Belinda Harvey

8 F&G Reg 18 (4) In relation to the tenders that were not rejected, did the local government assess which tender to accept and which tender was most advantageous to the local government to accept, by means of written evaluation criteria.

Yes Belinda Harvey

9 F&G Reg 17 Did the information recorded in the local government's tender register comply with the requirements of F&G Reg 17.

Yes Belinda Harvey

10 F&G Reg 19 Was each tenderer sent written notice advising particulars of the successful tender or advising that no tender was accepted.

Yes Belinda Harvey

11 F&G Reg 21 & 22 Did the local governments's advertising and expression of interest documentation comply with the requirements of F&G Regs 21 and 22.

N/A No expression of interest were advertised in 2015

Belinda Harvey

12 F&G Reg 23(1) Did the local government reject the N/A No expression of interest Belinda Harvey

ATTACHMENT 13.3

Page 112


8 of 10

expressions of interest that were not submitted at the place and within the time specified in the notice.

were advertised in 2015

13 F&G Reg 23(4) After the local government considered expressions of interest, did the CEO list each person considered capable of satisfactorily supplying goods or services.

N/A No expression of interest were advertised in 2015

Belinda Harvey

14 F&G Reg 24 Was each person who submitted an expression of interest, given a notice in writing in accordance with Functions & General Regulation 24.

Yes No expression of interest were advertised in 2015

Belinda Harvey

15 F&G Reg 24AD(2) Did the local government invite applicants for a panel of pre-qualified suppliers via Statewide public notice.

N/A No panel tenders were advertised in 2015

Belinda Harvey

16 F&G Reg 24AD(4) & 24AE

Did the local government's advertising and panel documentation comply with F&G Regs 24AD(4) & 24AE.


Belinda Harvey

17 F&G Reg 24AF Did the local government's procedure for receiving and opening applications to join a panel of pre-qualified suppliers comply with the requirements of F&G Reg 16 as if the reference in that regulation to a tender were a reference to a panel application.


Belinda Harvey

18 F&G Reg 24AD(6) If the local government to sought to vary the information supplied to the panel, was every reasonable step taken to give each person who sought detailed information about the proposed panel or each person who submitted an application, notice of the variation.


Belinda Harvey

19 F&G Reg 24AH(1) Did the local government reject the applications to join a panel of pre-qualified suppliers that were not submitted at the place, and within the time specified in the invitation for applications.


Belinda Harvey

20 F&G Reg 24AH(3) In relation to the applications that were not rejected, did the local government assess which application(s) to accept and which application(s) were most advantageous to the local government to accept, by means of written evaluation criteria.


Belinda Harvey

21 F&G Reg 24AG Did the information recorded in the local government's tender register about panels of pre-qualified suppliers, comply with the requirements of F&G Reg 24AG.


Belinda Harvey

22 F&G Reg 24AI Did the local government send each person who submitted an application, written notice advising if the person's application was accepted and they are to be part of a panel of pre-qualified suppliers, or, that the application was not accepted.

Yes No panel tenders were advertised in 2015

Belinda Harvey

23 F&G Reg 24E Where the local government gave a N/A Regional price Belinda Harvey

ATTACHMENT 13.3

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regional price preference in relation to a tender process, did the local government comply with the requirements of F&G Reg 24E in relation to the preparation of a regional price preference policy (only if a policy had not been previously adopted by Council).

preference policy was not reviewed in 2015

24 F&G Reg 24F Did the local government comply with the requirements of F&G Reg 24F in relation to an adopted regional price preference policy.

N/A Regional price preference policy was not reviewed in 2015

Belinda Harvey

25 F&G Reg 11A Does the local government have a current purchasing policy in relation to contracts for other persons to supply goods or services where the consideration under the contract is, or is expected to be, $150,000 or less.

Yes Belinda Harvey

I certify this Compliance Audit return has been adopted by Council at its meeting on

Signed Mayor / President, Ashburton

Signed CEO, Ashburton

ATTACHMENT 13.3

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ATTACHMENT 13.3

Page 115

SHIRE OF ASHBURTON

FIN 14 PLANT TENDER ASSESSMENT CRITERIA

Selection Criteria Bucher Municipal Rosmech Swarze Industries

Price (ex GST) $348,900.00 $339,529.00 N/A

Timing (10%) 10 10 N/A

The overall quality of the product (40%)

40 30 N/A

Price (50%) 40 45 N/A

Overall Score 95 85 N/A

ATTA

CH

ME

NT 15.1Page 116

Documents

Attachments Public Document 16 February 2016...16 February 2016 Ashburton Hall Ashburton Avenue Paraburdoo 1.00pm 3DJH Page 2 Governance & Executive Services Status Report # Council