Attendance Reporting

ProceduresSuzanne Smithwick

Attendance Reporting

ProceduresThis session will demonstrate Attendance Reports that can be used to verify attendance data.

We will cover:

• Daily Attendance Reports

• Six Week Attendance Reports

• Semester/End of Year Attendance Reports

• Miscellaneous Attendance Reports and Features

• Summary of Attendance Procedures

Daily Attendance Reports –Office/Attendance Reports

1. Day Summary Report -Schedule

2. Unrecorded Class Attendance/Recorded Class Attendance Reports -Schedule

3. Daily Balancing and Summary Report - Schedule

4. Enrollment Report – cannot schedule

5. Suspect orQuestionable Attendance Report - Schedule

Daily Attendance Reports –TX State Reporting Reports

1. Daily Funding Absence Report -Schedule

2. ADA vs. ADA FTE Report

3. ADA Report –New Options, schedule

4. Daily Balancing and Funding Report –Same report as under Attendance

Six Weeks Attendance Reports – Office/Attendance Reports

1. Teacher Verification Report – Allows teachers to sign off on attendance reported

2. Suspension/Expulsion and Attendance Audit Report – When using Action Detail Records this report can be run prior to running the Calculate Voc-Ed Hoursutility to verify thatcorrect attendance records have been entered for removing DAEP funding. Action Detail Records must be used for this report to pull data.

Six Week Attendance Reports –TX State Reporting Reports

1. ADA Report

2. Record of Program Activity – Template for each Program Type

3. Daily Registers –Run for completed 6-week periods only

4. Contact HoursReport – Select option for 6-week and select terms to run for.

5. ADA/FTE Report

End of Semester/End of Year Reports–TX State Reporting Reports

1. ADA Report

2. Daily Registers – Run for all completed 6-week periods

3. Contact Hours Report – Select option for Semester Reports

4. ADA/FTE Report

Miscellaneous Reports and features

1. Attendance Entry by Date

2. Flex Attendance

3. AttendanceEntry by Classor Activity

4. AttendanceTransactionTracking Inquiry

5. Attendance Transaction Tracking Report

Summary of Attendance Procedures

1. Teacher takes attendance daily and on time

2. Attendance Clerk – Runs Daily Reports, Updates daily Attendance as needed

3. Principal signsoff on reports each 6 weeks.

Absence Type Codes – Check boxCount for Funding

1. What does this mean?

2. What does it do?

3. What absences should be marked count for funding?

4. Other Absence Types

Absence Reason Codes

1. Do not report to the state

2. Give more description to the absence type code

3. Allow parents to enter attendance through Family Access

4. Are not required