ATTENDANCE - Western Illinois University SESSION... · accolades. Recently, we learned that Western’s graduates boasted the state’s highest CPA exam pass rate of any Illinois

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WESTERN ILLINOIS UNIVERSITY

BOARD OF TRUSTEES

Minutes of the Meeting

June 8, 2018

The meeting of the Board of Trustees of Western Illinois University convened at 8:00 a.m. at Riverfront

Campus in Rooms 103 and 104 – WIU Quad Cities. Chair Cathy Early presided. Trustee Ehlert Fuller

moved to convene to open session. Trustee Gradle seconded the motion.

Roll Call

Trustee Roger Clawson Yes

Trustee Lyneir Cole Absent

Trustee Cathy Early Yes

Trustee Carolyn Ehlert Fuller Yes

Trustee William Gradle Yes

Trustee Todd Lester Yes

Trustee Steven Nelson Yes

Trustee Yvonne Savala Yes

Motion carried.

REMOTE ATTENDANCE

Trustee Gradle moved to permit remote attendance. Trustee Ehlert Fuller seconded the motion.

Roll Call


Trustee Lyneir Cole Absent







Motion carried.

ATTENDANCE

The following trustees were present:

Trustee Roger Clawson

Trustee Lyneir Cole (via remote attendance)

Trustee Cathy Early

Trustee Carolyn Ehlert Fuller

Trustee William Gradle

Trustee Todd Lester

Trustee Steven Nelson

Trustee Yvonne Savala

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Also present for the open meeting of the Board of Trustees:

President Jack Thomas

Legal Counsel Bruce Biagini

Board Treasurer and Interim Vice President for Administrative Services William Polley

Interim Provost and Academic Vice President Kathy Neumann

Vice President for Student Services Ron Williams

Vice President for Advancement and Public Services Brad Bainter

Vice President for Quad Cities and Planning Joe Rives

Advisory Group Representatives present:

Council of Administrative Personnel – Audrey Adamson

Civil Service Employees Council Quad Cities Representative – Steve Whan

Civil Service Employees Council Macomb Representative – Connie Lincoln

Student Government Association Quad Cities President – Jesse Ramos

Student Government Association Macomb President – Grant Reed

Faculty Council Chair – Padmaja Pillutla

Faculty Senate Chair – Christopher Pynes

REVIEW AND APPROVAL OF BOARD MEETING MINUTES

Trustee Lester moved to approve the March 22-23, 2018; April 30, 2018; and May 18, 2018 Board Meeting

minutes. Trustee Savala seconded the motion.

Roll Call


Trustee Lyneir Cole Yes







Motion carried.

PUBLIC COMMENTS

Bill Thompson, President of the UPI, addressed the Board by sharing his congratulations and thanked those

individuals responsible for the changes to the university web page, and further stated that the faculty

appreciates the refocus on curriculum and student learning. He expressed that it makes the university much

more attractive to those looking for a strong educational experience.

Mark Bernard, Associate Professor in the School of Agriculture addressed the Board by expressing his

concerns regarding declining enrollment. He stated that enrollment has declined over the last seven years

and this is the biggest issue facing WIU, and believes that in looking at this situation, the Board of Trustees

holds the responsibility to control and maintain WIU. He asked the Board of Trustees what they were doing

to get WIU out of reverse and drive forward.

Seth Miner, Director of Admissions, addressed the Board by expressing this thanks to Dr. Thomas and the

leadership team for their support during his tenure at WIU. He confirmed that the focus of enrollment is

being made a priority. He further stated that moving forward at WIU needs to start with everyone at WIU

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by making sure the university is presented outwardly in a positive manner. Internal negative press with

UPI negotiations was most damaging, and in these challenging times, rather than putting all of the blame

on one entity, this needs to be a community-wide and campus-wide initiative. Negative press has drowned

out all of the positive activity.

Christopher Pynes, Chair of the Faculty Senate, stated that he voted against the last two UPI contracts. He

further stated that with the elimination of minima bumps, the university is saving money. This savings,

that the senior faculty on this campus have given up, should be spent to recruit students and combat the

enrollment and affordability problem.

CHAIRPERSON’S REMARKS

Chair Cathy Early highlighted several groups and individuals having received recent awards and

recognition.

PRESIDENT’S REMARKS

The President’s Remarks were as follows:

Thank you Chair Early. Good morning, and thank you for joining us at our Quad Cities campus for

today's Board of Trustees’ meeting.

Last month, more than 1,300 students earned academic degrees or post-baccalaureate certificates at the

spring commencement exercises. It is always a privilege to take part in the Honors and Commencement

ceremonies, as well as the ROTC Commissioning and other events taking place during that special

weekend. We honored two Distinguished Alumni and an Honorary Doctorate as well during the

weekend's festivities. Thank you to all those who planned, implemented and participated in these

ceremonies to make Commencement Weekend such a success.

As I noted in a letter to the University community on June 5, I am pleased that Governor Rauner and the

General Assembly passed a state budget bill that provides appropriated funding to Illinois higher

education institutions. Western's allocation of the higher education state appropriation is $47.2 million

for fiscal year 2019, an increase of 2 percent from FY18. Please note that this is an 8% decrease from

FY15. The state appropriated budget also provides level MAP funding. In addition, $25 million has been

allocated for a new institutional aid program to be divided between the public universities.

The new FY19 state allocations also provides a $50,000 grant for the Gwendolyn Brooks Memorial Park

on the site of the former Brooks Center (Adams Street), and the WIU Center for Performing Arts is under

consideration ($89 million capital development funds), as well as possible funding for capital

improvements. It is our hope that the timely passage of the FY19 budget is a positive sign for our state

and Illinois public higher education.

However, we must continue to be fiscally conservative. My leadership team and I will evaluate how state

appropriations and enrollment will impact the University's overall budget, and we will consider all

options that provide cost-savings. As I often say, we are moving forward, but we are still not out of the

woods yet. More difficult decisions will need to be made to balance our budget, address our deficit

spending, deal with our enrollment and address many other matters. I ask that everyone continue to bear

with us as we make adjustments in the future.

I offer my gratitude to our faculty and staff for their sacrifices. To our faculty, I want to thank you for

voting to ratify a new contract. I would also like to thank the members of the UPI Local 4100 and

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University negotiation teams for their tremendous efforts to reach a sustainable agreement. Our faculty,

staff and students make this University a world class institution, and we continue to achieve outstanding

accolades.

Recently, we learned that Western’s graduates boasted the state’s highest CPA exam pass rate of any

Illinois public university in 2017. We can also celebrate a 100% National Nursing Licensure Exam Pass

Rate. In addition, most of you are probably aware that the world-champion Phantom Regiment Drum &

Bugle Corps called our Macomb campus home for about three weeks this summer for their 2018 Summer

Training Camp. They are hosting a free performance this evening at Hanson Field beginning at 8:30 p.m.

Tomorrow they leave on a 16-state tour competition and we wish them all the best since we know that

they have trained so hard. We hope to have them back on campus next summer and for years to come.

I also want to share that our mascot Colonel Rock the third, (Rocky) is retiring. I would like to thank Joe

Roselieb for taking great care of Rocky. He is an outstanding mascot because of Joe's training and care,

and according to Joe, an official retirement party for Rocky will be held at a later date, and there will be

news in the near future about Colonel Rock the fourth.

While I’m thanking individuals, I would be remiss if I did not thank Cathy Early for her service as Board

of Trustees Chair. Thank you for your leadership, guidance, and direction, your calm demeanor, and your

positive outlook, particularly during some of the most unprecedented and challenging times in the history

of higher education in our state and at our University.

Finally, I want to thank each of you for what you contribute to Western Illinois University. Our

administration, faculty, staff, alumni, students and university community make this University a world

class institution. Together, we are Leatherneck strong.

LEGISLATIVE UPDATE

Assistant to the President for Governmental Relations Jeanette Malafa addressed the Board.

Malafa’s highlighted remarks were as follows:

We have good news in that there is a state budget. The only two bills that have been signed are the Budget

and the Budget Implementation Act. The rest are subject to veto. Malafa provided an overview of other

bills, including a short discussion over the proposed bill for a community college to offer a Baccalaureate

degree in Nursing and how WIU is poised to be more attractive to Nursing students.

Trustee questions spurred additional discussion regarding the classification of newly appropriated versus

re-appropriated funds, food pantry regulations, and two-plus-two programs.

Dr. Thomas thanked Malafa and others for all of their work with regard to the intervention of the proposed

legislation allowing a Baccalaureate degree in nursing to be offered by community colleges.

GENERAL COMMENTS BY VICE PRESIDENTS

Academic Services

Interim Provost and Academic Vice President Kathy Neumann highlighted various events and

accomplishments within academic affairs, including:

1,310 degrees conferred in Spring 2018

CSP Social Justice Conference held in the QC

Dual Enrollment finalized with three programs, and there are many high schools currently in

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progress

CAIT partnership with the McDonough County Jail

Student Services

Vice President for Student Services Ron Williams highlighted several continuing and new initiatives within

student services, including:

Admissions focusing on enrollment goals and persistence to degree completion despite lower

enrollment projection

Building Connections mentoring program remains strong as one component of retention

Looking forward to working with Jason Woods as Interim Director of Admissions

Trustee Lester asked what Student Services are hearing from students who do not return. Answers

are personal reasons, finances, medical reasons or lack of connection but the primary reason is

financial.

University is suffering a loss with students who have a gap financially. Pros and cons discussed of

offering additional gap funding.

Advancement and Public Services

Vice President Brad Bainter highlighted several accomplishments and initiatives within the unit, including:

Email from former WIU president Dr. Don Spencer highlighted success of new website design

Highlighted new reputation/rebranding campaign

New CBT Director of Development Jeremy Wingerter

Administrative Services

Interim Vice President Bill Polley highlighted several items within the unit, including:

DPS purchased a new envelope printer in April

Purchasing sourcing BEP (minority, veteran and small business vendors).

Key areas of deferred maintenance need to be a priority

Quad Cities and Planning Vice President for Quad Cities and Planning Joe Rives reported the highlights of these and other QC

happenings, including:

Only university to have a Learning Assistance program, Respondus Lockdown Software

Presented HVHE and Strategic Pan document for endorsement

Presented Military Tuition Rate

ADVISORY GROUP REPORTS

Consent Agenda: Civil Service Employees Council, Council of Administrative Personnel, Faculty

Senate, and Student Government Association:

Written Report Submitted On Behalf of Governance Groups by Audrey Adamson:

The four constituency groups formally submit the included reports as part of their consent agenda:

In support of our ongoing status as a military friendly institution, the governance groups are pleased with

the recommendation being brought to the Board of Trustees in Resolution 18.6/4 to establish a new tuition

rate for US military personnel. This will allow us to strengthen our partnership and increase our recruitment

efforts with the US Armed Forces.

In addition, we would like to thank Dr. Joe Rives and The Social Responsibility Task Force for their work

on the Higher Values in Higher Education Strategic Plan 2017-2027. All governance groups have endorsed

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the plan and appreciate the collaborative and transparent process that led to final version. We support

Resolution 18.6/8 seeking implementation of the plan by the Board and the University.

We would also like to recognize the ongoing work of the PEI to build relationships with communities and

companies that will help move the University forward. The ongoing updates to this process and

opportunities to be involved are appreciated by the governance groups.

Additionally, we appreciate the BOT’s leadership and their efforts to keep our students, faculty, staff, and

our four core goals in mind as they continue to make important University decisions.

Council of Administrative Personnel – Audrey Adamson

Adamson gave highlights from the written report.

Written Report:

COAP held a Spring Open Meeting in May that included the following agenda items:

Updates on Admissions efforts from Seth Miner – focused on ways the COAP members can be

more involved with recruitment efforts.

Awarded the COAP Employee of the Year Award to Michael Carton, WQPT.

Approved by-law changes that clarify several membership and voting details as well as add three

new members to the executive committee.

Held small group discussions that focused on COAP employee needs. Plan to schedule a few brown

bag lunches for this summer to continue the conversations.

Our COAP Employee survey administered this Spring resulted in some good feedback from members,

particularly in the area of a need for promotional structure for COAP employees.

The COAP executive committee endorsed the Higher Values in Higher Education 201-2017 Strategic Plan

brought forth by Dr. Joe Rives and the Social Responsibility Task Force. We look forward to being part of

the implementation of this plan.

COAP Executive Committee elections are currently taking place. Due to a vacancy in the VP role this past

year, Audrey Adamson will continue as President and Dustin VanSloten as Past President. For 2018-19

we had multiple nominations for most positions and look forward to having more voices at the table with

the addition of an At-Large member this cycle and the addition of another At-Large position and an

additional QC rep next year.

Fall professional development scholarship applications will be coming out this summer and are due in

August. We are proud to support our members with this opportunity.

COAP thanks the Board of Trustees and the campus leadership for your ongoing support and guidance.

Civil Service Employees Council Quad Cities Representative – Steve Whan Steve Whan gave highlights from the written report

Written Report:

We had another successful Commencement at the Taxslayer Center. I would like to Thank All of the staff

and faculty for their help, and especially the students who put in all of the hard work necessary to make

their tenure at WIU a success.

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WQPT’s Imagination station was held March 17th. There were 4,000 free tickets available, and it sold out

in 25 hours. 3,552 people attended, from 88 cities and 4 states. There were 200 volunteers, comprised of

students, sponsors, community members, staff and faculty. WIU-QC Communication students had a major

role in organizing the event. The event was held at the Quad Cities Campus.

Vista, in conjunction with Student Services started a food panty last year, and bolstered it this year with the

addition of a small garden in which they grow tomatoes and peppers, to be able to give fresh produce to

those in need. When this small garden proves successful, the plan is to increase the size to accommodate

more crops.

The 1st Step Riverfront 5K run to benefit the Children’s Therapy center of the QC was sponsored by and

held May 26th at the WIU-QC Campus.

We would like to Thank Dr. Rives for his commitment to, and leadership at the WIU-QC Campus. He

serves WIU tirelessly by serving on various boards around the country and keeps the QC Campus connected

with the community by activities such as the 5K Run.

Civil Service Employees Council Macomb Representative – Connie Lincoln Connie Lincoln gave highlights from the written report.

Written Report:

1) We would like to thank all the Employees of the Month for going above and beyond their everyday

duties. We would also like to send out many thanks to their nominators for helping to recognize

them for their outstanding service to Western Illinois University.

Civil Service Employees of the Month:

April 2018: Shawn Fisher, Chief Clerk, Bookstore

May 2018: Judy Richardson, Office Administrator, Multicultural Center

June 2018: Kevin Markham, Manager, AIMS

Five $100 Civil Service Employee Textbook Scholarships were given for the Spring 2018

semester.

Emily Boyer

Carol Clemens

Jerel Jones

Heather Piper

Erin Wherley

In addition: CSEC Dependent Scholarships interviews are scheduled for next week. We offer nine,

one-time $1,000 scholarships awarded to dependents of Civil Service employees. Announcements

forthcoming.

2) We honored Stacy Dorethy, Alison Shook, and Tammy Klinedinst for completing their term limits (two,

three-year terms) at our May meeting.

3) The CSEC Spring Luncheon “Price is Right” was held Thursday, April 5 in the Heritage Room and was

a success! We immediately received emails complimenting the luncheon. As usual, we sold raffle tickets

for a chance to win the many purchased and secured donations, sold raffle tickets for a chance to win one

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of three $50 lottery ticket “trees”, as well as meal tickets. The money made from each luncheon (spring

and fall) is used to support the Civil Service Dependent Scholarships and Civil Service Employee

Textbook scholarships. Many thanks to all the dedicated CSEC members that, once again, went above

and beyond and made this another great event.

4) The CSEC Fall Luncheon “Take a Snow Day with CSEC” will be held on December 6th in the WIU

Grand Ballroom. We are in the early stages of planning this luncheon.

The Civil Service Employees Council would like to express their sincere appreciation to the WIU Board of

Trustees; President Thomas; Matt Bierman, Vice President for Administrative Services; and Cindy Lotz,

Human Resources Director, for their continued support of our council and to Western Illinois University’s

Civil Service employees.

Faculty Senate Chair – Christopher Pynes

Christopher Pynes gave highlights from the written report prepared by Steve Rock.

Written Report:

Highlights from the Faculty Senate since the last BOT meeting:

-The Faculty Senate worked with Vice President Rives to provide feedback and offer suggestions for Higher

Values in Higher Education 2017-2027. The discussion extended over three Senate meetings and the plan

was endorsed.

-The Senate proposed two amendments to its Constitution. One would keep the size of the Senate no less

than it currently is (23 members). Without this change, the Senate would shrink due to a reduction in its

constituency. The second amendment would allow the option of electronic voting for referendum

conducted by the Senate. These proposed changes were sent to the membership for a vote and both passed.

-The SGA passed two bills regarding concerns about faculty attendance and class participation policies.

The Senate engaged in an extensive discussion with the author of these bills. It is likely that a joint student-

faculty committee will further explore this topic.

-The Senate’s Committee on Provost and Presidential Performance completed the annual evaluation of

President Thomas and Interim Provost Neumann. There were no objections to the report and it was

forwarded to Trustees Savala and Ehlert-Fuller and posted on the Faculty Senate web site.

-The Senate’s Council on Campus Planning and Usage reviewed the campus pet policy and recommended

no changes; there were no objections to the report.

-The Senate’s Ad Hoc FYE Program Review Committee gave a status report on their progress.

-President Thomas attended the May 1st Senate meeting for a question and answer session.

-Dave Towers, Survey Administrator, provided elaboration on the Qualtrics survey software system. The

degree of anonymity and confidentiality in electronic surveys was explained.

-The Faculty Senate elected officers for the 2018-2019 academic year. Christopher Pynes was elected chair,

Heather McIlvaine-Newsad was elected Vice-Chair, and Susan Czechowski was elected Secretary.

Detailed minutes from our meetings are available online at: www.wiu.edu/facultysenate

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Faculty Council Chair – Padmaja Pillutla

Padmaja Pillutla presented her verbal report in which she expressed concern over the inconsistency in

acceptance of scanned signatures versus original documents.

Written Report:

No written report submitted.

Student Government Association Macomb President – Grant Reed

Grant Reed gave highlights from the written report.

Written Report:

The Student Government Association has concluded another successful legislative session. Over the course

of the last year, we began new initiatives, as well as continued some of our hallmark events. In late April,

a group of WIU students and SGA members attended Student Advocacy Day in Springfield, Illinois. This

year, we were privileged to get to join the City of Macomb, Chamber of Commerce, and other members of

the University community in joint advocacy for Macomb and Western Illinois University.

One of the new initiatives that we undertook this past academic year, was the establishment of the Student

Government Student of the Month program. Each month, members of the student body can nominate their

peers who they feel represent academic excellence and a positive contribution to the campus community.

Each month, we select one student and they receive a commemorative certificate and monetary scholarship

award. Our students of the month for Spring 2018 were:

January: Holli Gleason

February: Brandi Efiom

March: Gunnar Griffin

April: Courtney Brown

In the spring semester, over the course of March and April, we held a very successful student government

election. Grant Reed was reelected to serve a second term as Student Government President, with Madison

Lynn, the former Director of Academic Affairs, elected to the role of Vice President. Former Chief of Staff,

Justin Brown, was elected as the student member to the Board of Trustees. Doni Purifoy, Hayden Golemon,

Derek Lahey, Kyle Ramlow, and Kevin Dukes were elected to represent the student body, in the senate, as

Senators-at-Large. Aaron Steele, former Inter-Fraternity Council senator, was elected by the senate to serve

as the new Speaker of the Senate.

In the final meeting of the year, the Council on Student Activity Funds (CSAF) presented their FY18

proposed appropriations for the funding student organizations from student fee dollars. The proposal,

awarding approximately $750,000, was passed unanimously.

The Student Government Association concluded the 49th legislative session on May 1st, 2018. This year,

we will open our 50th Legislative Session as a Student Government Association, and celebrate 100 years of

student governance at Western Illinois University, beginning during the 1918-19 academic year, as the WIU

Student Council.

Student Government Association Quad Cities President – Jesse Ramos

Jess Ramos gave a verbal report, including highlights of many events in the QC to maintain and increase

leadership and student support.

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Written Report:

No written report submitted.

Chair Early called for a break at 10:15 a.m. Convened at 10:30 a.m.

FINANCE COMMITTEE REPORT

Todd Lester, Chair

Report No. 18.6/1: Report on Contributions

Vice President Brad Bainter highlighted the report, indicated a record-breaking year of giving, and advised

the Board of personnel changes in his area.

Report No. 18.6/2: Repair and Maintenance of Official Residence

Interim Vice President Bill Polley highlighted the report as presented.

Report No. 18.6/3: Purchases of $100,000-$499,999.99

Interim Vice President Bill Polley highlighted the report as presented.

Resolution No. 18.6/1: Purchases of $500,000 and Over

Interim Vice President Bill Polley highlighted the resolution as presented.

A motion was made by Trustee Nelson to approve. Trustee Early seconded the motion.

Roll Call




Trustee Ehlert Fuller Yes





Motion carried.

Resolution:

Elevator Repair and Inspection Services

WHEREAS Western Illinois University has a need for elevator repair and inspection services; and,

WHEREAS the above mentioned project has been administered in accordance with the Illinois

Procurement Code and all other pertinent statutes and rules:

THEREFORE be it resolved that the Board of Trustees approves the contracting for

ITEM DESCRIPTION: All labor, materials, supplies, tools, and equipment necessary to

provide proactive preventative maintenance, regularly scheduled

maintenance, emergency services, and all required elevator

testing and inspections on the Macomb, IL campus. This

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approval is for the 5-year renewal option for FY19-FY23. The

original 5-year contract through June 30, 2018 was approved by

the BOT on June 7, 2013.

COST: $600,000 estimated annually / $3,000,000 estimated 5-yr

RECOMMENDED VENDOR: Kone Elevator; Peoria, IL

BID SUMMARY: Kone Elevator; Peoria, IL $549,600/yr

Otis Elevator; Springfield, IL non-responsive (did not meet

required specifications)

ThyssenKrupp; Peoria, IL non-responsive (did not meet

required specifications)

FUND SOURCE: Appropriated and Local Funds

Building Automation Controls

WHEREAS Western Illinois University has a need to install and repair Delta campus building automation

system graphical user interface and a single building automation system; and,


Procurement Code and all other pertinent statutes and rules;


ITEM DESCRIPTION: WIU Facilities Management continuous order for Delta Controls

Building Automation installation and repair. Amount is

estimated and will vary with actual usage.

COST: FY19 – $600,000.00

FY20 – $600,000.00

FY21 – $600,000.00

FY22 – $600,000.00

FY23 – $600,000.00

Total 5-year contract estimate - $3,000,000.00

RECOMMENDED VENDOR:

Entec Services Inc; Peoria, IL

BID SUMMARY: Sole Source

WIU selected Delta Controls as the university-wide controls

system on RFP R091468 awarded 05/28/09. Entec Services is

the only

regional supplier.

FUND SOURCE: Appropriated and Local funds

Fire Alarm System Upgrades

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WHEREAS Western Illinois University has a need to upgrade the fire alarm systems in Horrabin Hall,

Western Hall, and University Services Building; and,


Procurement Code and all other pertinent statutes and rules;


ITEM DESCRIPTION: All labor, material, and equipment necessary to upgrade the fire

alarm systems located in Horrabin Hall, Western Hall, and

University Services Building to be compliant with current NFPA

code regarding current occupancy.

COST: $550,000.00 estimated

RECOMMENDED VENDOR:

Johnson Controls Fire Protection; East Peoria, IL

BID SUMMARY: Sole Source

FUND SOURCE: Local funds

University Union Hotel Roof Replacement

WHEREAS Western Illinois University has a need for University Union Hotel roof replacement; and,

WHEREAS the above mentioned project is being administered in accordance with the Illinois Procurement

Code and all other pertinent statutes and rules;

THEREFORE be it resolved that the Board of Trustees delegates authority to President Thomas to approve

the contract for University Union Hotel roof replacement. Total cost of the project shall not exceed

$700,000.

Resolution No. 18.6/2: New or Changed Capital Reserves for Non-Indentured Entities

Interim Vice President Bill Polley highlighted the resolution as presented.

A motion was made by Trustee Savala to approve. Trustee Ehlert Fuller seconded the motion.

Roll Call









Motion carried.

Resolution:

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WHEREAS request for the approval of new or changed capital reserves for non-indentured entities shall

be submitted to the Board of Trustees annually; and,

WHEREAS general guidelines established by the Legislative Audit Commission were followed:

THEREFORE be it resolved that the Board of Trustees approves the capital reserves as presented.

PREVIOUSLY APPROVED RESERVES

Funded

Approved Amount Change Adjusted

Entity Amount as of 4/30/2018 Requested Total

Movable Equipment

Public Service $425,000 $69,274 $0 $425,000

Student Programs and Services $400,000 $314,188 $0 $400,000

Instructional Resources and Services $545,000 $235,525 $0 $545,000

University Stores and Service Centers $850,000 $11,320 $0 $850,000

University Publications $26,625 $0 $0 $26,625

Sponsored Credit $4,000 $0 $0 $4,000

Parking Operations $40,000 $0 $0 $40,000

Auxiliary Other * $32,500 $0 $0 $32,500

Parking Lots

Parking Operation $1,600,000 $259,874 $0 $1,600,000

*Name changed from Transit to Auxiliary

Other because the approved amount includes

QC Bookstore as well as Transit

Resolution No. 18.6/3: FY2019 Preliminary Spending Plan

Director of Budget Letisha Trepac highlighted the resolution as presented.

Trustee Lester asked if it were possible to have an income statement for each campus to analyze revenue

and expenditures.

A motion was made by Trustee Ehlert Fuller to approve. Trustee Gradle seconded the motion.

Roll Call






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Motion carried.

Resolution:

WHEREAS Western Illinois University must prepare a preliminary spending plan prior to July 1 for State

Appropriated, University Income, Auxiliary and All Other Funds for the Illinois Board of Higher

Education, Illinois State Legislature and the Governor; and,

WHEREAS this spending plan requires Board of Trustees approval prior to submission; and,

WHEREAS this spending plan reflects Western’s tradition of strong, conservative fiscal management and

resource allocation to support goals and priorities stated in Higher Values in Higher Education and

Western Illinois University’s Mission Statement:

THEREFORE be it resolved that the Board of Trustees approves the FY2019 spending plan as presented

in the FY2019 spending plan document, and be it further resolved that the President be authorized

to make technical adjustments in these budgets if necessary.

ACADEMIC AND STUDENT SERVICES COMMITTEE REPORT

Steven Nelson, Chair

Report No. 18.6/4: Annual Listing of Academic Program Changes

Interim Provost Kathy Neumann presented the report.

Trustee Nelson asked about the process for working with students in programs that are being phased out.

Report No. 18.6/5: Report on Academic Curricular and Administrative Changes Interim Provost Kathy Neumann presented the report.

Resolution No. 18.6/4: Tuition for Military Personnel Receiving Federal Tuition Assistance

Vice President Joe Rives, Vice President Ron Williams, Vice President Bill Polley, and Director of Budget

Letisha Trepac highlighted the resolution as presented.

Trustee Nelson asked for a report of the number of enrollments as a result of this resolution. Trustee Gradle

asked if we would notice an increase for fall 2018.

A motion was made by Trustee Ehlert Fuller to approve. Trustee Gradle seconded the motion.

Roll Call









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Motion carried.

Resolution:

WHEREAS, Western Illinois University is committed to quality, opportunity, and affordability through

successful implementation of Higher Values in Higher Education; and,

WHEREAS, Western Illinois University is a national leader these areas; and,

WHEREAS, Western Illinois University following its Strategic Plan has a long standing tradition of

serving members of the United States Armed Forces and their dependents; and,

WHEREAS, the United States Armed Forces maintains a tuition rate that is used in screening for student

recruitment and institutional partnerships; and,

WHEREAS, Western Illinois University is committed to expanding our commitment and service to the

military through strategic planning and continued expansion of the President’s Executive Institute;

and,

WHEREAS, tuition is to be established annually by the Western Illinois University Board of Trustees,

following the general guidelines established by the Illinois Board of Higher Education; and,

WHEREAS, these guidelines were followed:

THEREFORE be it resolved in accordance with the priorities and goals of Higher Values in Higher

Education and the President’s Executive Institute that the Board of Trustees establishes a new

tuition rate for United States military personnel who are receiving federal Tuition Assistance, as of

the official university census day each term.

BE IT FURTHER RESOLVED this rate shall not exceed the tuition rate established by the Armed Forces

(currently $250 per credit hour) and become effective for FY2019 (fall semester 2018).

Resolution No. 18.6/5: Tenure Recommendations for 2018-2019

Interim Provost Kathy Neumann presented the resolution.

A motion was made by Trustee Ehlert Fuller to approve. Trustee Savala seconded the motion.

Roll Call





Trustee William Gradle **




**per State statutes, Student Trustee does not vote on tenure

Motion carried.

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Resolution:

WHEREAS the attached tenure recommendations are in accordance with Article 20 of the 2010-2015

(extended through 2017) Collective Bargaining Agreement with UPI Local 4100 and applicable

Board Regulations:

THEREFORE be it resolved that the Board of Trustees of Western Illinois University approves, as

presented, the tenure recommendations for 2018-2019.

AUDIT COMMITTEE REPORT

Lyneir Cole, Chair

Report No. 18.6/6: External Audit Report

Interim Vice President Bill Polley and Assistant Comptroller Jessica Dunn highlighted the report as

presented.

Trustee Nelson inquired about clarification on Expenditures in Excess of License Plate Fees Earned.

PRESIDENTIAL ASSESSMENT AND EVALUATION COMMITTEE REPORT Yvonne Savala, Chair

Resolution No. 18.6/6: Presidential Assessment and Contract

A motion was made by Trustee Gradle to consider the resolution. Trustee Ehlert Fuller seconded the

motion.

Discussion was had to consider tabling the resolution.

A motion was made by Trustee Early to table the resolution. Trustee Savala seconded the motion. All were

in favor and none opposed. Motion carried to table the resolution.

Proposed Resolution:

WHEREAS the Board of Trustees is responsible for Presidential Assessment; and,

WHEREAS constituency input was sought:

THEREFORE be it resolved that the Western Illinois University Board of Trustees hereby authorizes the

following:

(blank)

Resolution No. 18.6/6 was tabled.

GENERAL DISCUSSION AND ACTION ITEMS REPORT

Report No. 18.6/7: Quarterly Planning Update

Vice President Joe Rives highlighted the report as presented.

Report No. 18.6/8: President’s Executive Institute

Vice President Joe Rives presented the report.

17

Report No. 18.6/9: Statewide Budget Context and Western Illinois University’s Mission-Driven

Planning and Results, Fiscal Year 2018 Update

Vice President Joe Rives highlighted the report as presented.

Resolution No. 18.6/7: Release of Closed Session Meeting Minutes

Trustee Early explained the need for certain instances when it is important for the reason of confidentiality

and respect to not release closed session minutes, such as is often the case in personnel and litigation related

matters.

A motion was made by Trustee Lester to approve. Trustee Ehlert Fuller seconded the motion.

Roll Call









Motion carried.

Resolution:

WHEREAS the Board of Trustees of Western Illinois University must comply with the Illinois Open

Meetings Act;

WHEREAS pursuant to Section 2.06(c) of the Open Meetings Act, the Board of Trustees of Western

Illinois University may eliminate the verbatim records of December 15, 2016;

WHEREAS pursuant to Section 2.06(d) of the Open Meetings Act, the Board of Trustees of Western

Illinois University has reviewed the minutes of the closed session minutes of December 17, 2015;

January 25, 2016; March 10, 2016; April 20, 2016; June 9, 2016; July 14, 2016; October 6, 2016;

December 15, 2016; March 30, 2017; June 8, 2017; July 13, 2017; September 28, 2017; December

14, 2017; March 22, 2018, April 5, 2018, April 30, 2018 and May 18, 2018: to determine whether

the need for confidentiality still exists with respect to all or part of the minutes; and

THEREFORE be it resolved the Board of Trustees of Western Illinois University has determined that the

need for confidentiality of the minutes listed above still exists. The Board will review the minutes

listed above again at the September 28, 2018, Board Meeting to make a determination regarding

release.

Resolution No. 18.6/8: Higher Values in Higher Education 2017-2022

Vice President Joe Rives highlighted the resolution as presented.

A motion was made by Trustee Lester to approve. Trustee Savala seconded the motion.

18

Roll Call





Trustee William Gradle Abstain




Motion carried.

Resolution:

WHEREAS the Higher Values in Higher Education strategic planning process has been successfully used

at Western Illinois University since 2004 by articulating and achieving the shared vision, mission,

values, goals, and priorities of the University in an inclusive and transparent manner; and,

WHEREAS Higher Values in Higher Education was further used as the guiding document in Self Study

for institutional reaffirmation of accreditation from the Higher Learning Commission in academic

year 2010-2011, and will do so again in academic year 2020-2021; and,

WHEREAS Western Illinois University currently operates in accordance with Higher Values in Higher

Education 2012-2022, with the institutional precedent to update the University’s Strategic Plan

within five years of implementation; and,

WHEREAS the 70-member Social Responsibility Task Force (see Table 1) worked collaboratively with

the university community to produce final edition of Higher Values in Higher Education 2017-

2027 after engaging in environmental scanning, discussing ideas at 22 Social Responsibility Task

Force meetings, producing and reviewing three drafts with five solicitations for university-wide

feedback (in October, November, and December 2017 and February and March2018 Strategic

Plan Updates), and incorporating feedback received from 10 meetings with governance groups on

both campuses; and,

WHEREAS Higher Values in Higher Education 2017-2027 will be enhanced by producing annual strategic

planning supplements to address unforeseen challenges and opportunities at the time of writing the

new Strategic Plan, and continuing to follow institutional precedent of updating the new Strategic

Plan within five years of implementation; and,

WHEREAS Higher Values in Higher Education 2017-2027 has been endorsed by all governance groups

from both campuses; and,

WHEREAS the Board is legally and fiduciary responsible for Western Illinois University.

THEREFORE: be it resolved that the Board of Trustees approves implementation of Higher Values in

Higher Education 2017-2027; and be it further resolved that the Board strongly commends the

university community for working collaboratively and efficiently in advancing strategic and

accreditation planning at the University.

19

Table 1

Social Responsibility Task Force Membership

Academic Year 2017-2018

Dr. Joe Rives, Vice President, Quad Cities and Planning, Chairperson

Ms. Audrey Adamson, President, Council of Administrative Professionals/Assistant Director, Quad Cities Student Services

Mr. Brad Bainter, Vice President, Student Services

Ms. Julie Baker, Director of Development, College of Fine Arts and Communication

Dr. Brian Bellott, Assistant Professor, Chemistry

Ms. Amanda Bergeson, Staff Clerk, WQPT

Mr. Matt Bierman, Vice President, Administrative Services

Ms. Angela Bonifas, Director, Institutional Research and Planning

Mr. Bill Brewer, Director, Quad Cities Facilities

Mr. Benjamin Brondos, Mechanical Engineering Major

Dr. Erik Brooks, Associate Director, Centennial Honors College

Ms. Rica Calhoun, University Legal Council

Ms. Gail Carper, Alderman, City of Macomb

Mr. Billy Clow, Dean, College of Fine Arts and Communication

Michael Cortez, President, Student Government Association-Quad Cities/Graduate Student, Museum Studies

Ms. Susan Czechowski, Professor, Art

Mr. Dan Dankert, Graduate Student, College Student Personnel

Dr. Jack Elfrink, Dean, College of Business and Technology

Mr. Stephen Frazier, Chief Information Officer

Kellie Freund, Law Enforcement and Justice Administration Major

Mr. Wil Gradle, Western Illinois University Board of Trustees/Graduate Assistant, Centennial Honors College

Dr. Ken Griffin, Director of Facilities Management

Dr. Jeff Hancks, Interim Director, School of Distance Learning, International Studies and Outreach

Dr. Meredith Hancks, Development Research Analyst Specialist, Foundation and Development Office

Dr. Michelle Janisz, Director, Student Activities and Coordinator of Development

Ms. Debbie Kepple-Mamros, Assistant to the Vice President, Quad Cities and Planning

Ms. Kellie Larrabee, Admissions Counselor, Graduate Studies

Dr. Michael Lorenzen, Dean, University Libraries

Ms. Sarah Looman, Academic Advisor, Center for International Studies

Dr. Angela Lynn, University Registrar

Ms. Sara Lytle, Director, Academic Advising Center, College of Business and Technology

Dr. Susan Martinelli Fernandez, Dean, College of Arts and Sciences

Ms. Kerry McBride, Business Administrative Associate, President’s Office

Dr. Heather McIlvaine-Newsad, Professor, Sociology and Anthropology

Dr. Chris Merrett, Director, Illinois Institute for Rural Affairs

Dr. Kristi Mindrup, Assistant Vice President, Quad Cities Academic Affairs

Mr. Seth Miner, Director, Undergraduate Admissions

Dr. Mark Mossman, Chairperson, English and Journalism

Dr. Kathy Neumann, Provost and Academic Vice President

Mr. Curt Oldfield, President, Spoon River College

Mr. Digger Oster, Director, Insurance, Risk Management, and Compliance

Ms. Becky Paulsen, Director of Development, College of Business and Technology

Dr. Padmaja Pillutla, Chairperson, Quad Cities Faculty Council/Associate Professor, Accounting and Finance

Dr. Bill Polley, Associate Dean, College of Business and Technology

Ms. Priscilla Porter, Student

Mr. Grant Reed: President, Student Government Association-Macomb/Student, Agriculture and Political Science

Dr. Steve Rock, Chairperson, Faculty Senate/Professor, Economics and Decision Sciences

Mr. Quentin Rodriguez, Moline 1st Ward Alderman

Dr. Roger Runquist, Director, Center for Innovation in Teaching and Research

Ms. Mallory Sajewski, Assistant Professor, Libraries

Ms. Yvonne Savala, Western Illinois University Board of Trustees

Dr. Paul Schlag, Assistant to the President/Chief of Staff

Ms. Dawn Schmitt, Administrative Assistant, WQPT and CSEC

Ms. Darcie Shinberger, Assistant Vice President, University Relations

Ms. Carol Scott, Alumni Council Representative

Dr. Erskine Smith, Dean, College of Education and Human Services

Ms. Amy Spelman, Director, Alumni Programs

Ms. Christine Staley, Office Manager, Psychology and CSEC Rep

20

Table 1

Social Responsibility Task Force Membership

Academic Year 2017-2018

Dr. Chris Sutton, Professor, Geography, Geographic Information Science and Meteorology

Dr. Feridun Tasdan, Professor, Mathematics and Philosophy

Ms. Lisa Turke, Office Manager, Educational Studies and CSEC Secretary

Brooke Wessel, Graduate Student, Museum Studies

Mr. Kenny Wheeler, Academic Advisor, College of College of Arts & Sciences/General Studies

Mr. Curtis Williams, Associate Director, Quad Cities Student Services

Mr. Julius Williams, Accounting Major

Dr. Ron Williams, Vice President, Student Services

Dr. Jason Woods, Associate Vice President, Student Services

Resolution No. 18.6/9: Election of Officers of the Board for July 1, 2018-June 30, 2019

Nomination of Carolyn Ehlert Fuller for Chair.

A motion was made by Trustee Cole to approve. Trustee Savala seconded the motion.

Nomination of Yvonne Savala for Vice Chair.

A motion was made by Trustee Cole to approve. Trustee Gradle seconded the motion.

Nomination of Todd Lester for Secretary.

A motion was made by Trustee Savala to approve. Trustee Nelson seconded the motion.

Trustee Cole questioned if a unanimous nomination requires a secret ballot. Chair Early indicated it is a

statutory requirement.

Ballots were cast unanimously for all three officer positions as tabulated and reported by Legal Counsel

Bruce Biagini.

Resolution:

WHEREAS Section 35-25 of Senate Bill 241 states:

“Members of the Board shall elect annually by secret ballot from their own number a chairman

who shall preside over meetings of the Board and a secretary”; and,

WHEREAS the Board of Trustees Bylaws, Section VII.A.1., stipulates:

“The Chair, Vice Chair, and Secretary shall be elected annually by secret ballot by a majority of

the voting members of the Board then serving and shall hold office until their successors are

elected. Trustees who are elected to serve as the Chair, Vice Chair and Secretary may be elected

to those positions for one successive term, after which an intervening term must occur before re-

election to the same officer position”; and,

(History of Officers of the Board Attached)

WHEREAS the Board of Trustees at its July 25, 1997, meeting, agreed to elect officers in conjunction with

the fiscal year; and the Western Illinois University fiscal year is July 1-June 30:

THEREFORE be it resolved that the persons elected at the June 8, 2018 meeting of the Board of Trustees

shall serve as Officers of the Western Illinois University Board of Trustees for July 1, 2018-June 30, 2019.

21

WESTERN ILLINOIS UNIVERSITY

BOARD OF TRUSTEES

HISTORY - OFFICERS OF THE BOARD

January 1 - June 30, 1996 Chair Gretchen Winter

Vice Chair Lorraine Epperson

Secretary Dexter Yarbrough

July 1, 1996 - June 30, 1997 Chair Gretchen Winter

Vice Chair Lorraine Epperson


July 1, 1997 - June 30, 1998 Chair Lorraine Epperson

Vice Chair C. Robert Leininger


Member At Large Maureen Schuering









July 1, 2000 - June 30, 2001 Chair Carolyn J. Ehlert

Vice Chair Dexter Yarbrough

(until 1/15/01; no Vice Chair 1/15/01-6/30/01)

Secretary J. Michael Houston

Member At Large George J. Guzzardo

July 1, 2001 - June 30, 2002 Chair Carolyn J. Ehlert

Vice Chair Zack Stamp

Secretary J. Michael Houston

July 1, 2002 - June 30, 2003 Chair Zack Stamp

Vice Chair J. Michael Houston

Secretary Dace Richardson

22

July 1, 2003 - June 30, 2004 Chair Zack Stamp

(until 1/16/04)

J. Michael Houston

(1/16/04-6/30/04)


(until 1/16/04/04; then became Chair)

Dace E. Richardson

(3/5/04-6/30/04)

Secretary Dace E. Richardson

(until 3/5/04; then became Vice Chair)

Trish K. Hammond

(3/5/04-6/30/04)

July 1, 2004 - June 30, 2005

Chair J. Michael Houston

Vice Chair Dace E. Richardson

Secretary William L. Epperly

July 1, 2005 - June 30, 2006


Vice Chair Dace E. Richardson

(until 11/3/05; no Vice Chair 11/4/05-6/30/06)


July 1, 2006 - June 30, 2007

Chair William L. Epperly

Vice Chair Steven L. Nelson

Secretary Robert J. Cook

July 1, 2007 - June 30, 2008


Vice Chair Steven L. Nelson

Secretary Robert J. Cook (until 5/22/08)

July 1, 2008 - June 30, 2009

Chair Steven L. Nelson


Secretary Donald W. “Bill” Griffin

July 1, 2009 - June 30, 2010

Chair Steven L. Nelson



July 1, 2010 – September 30, 2011


Vice Chair Carolyn Ehlert Fuller


23

October 1, 2011 – October 24, 2011

Chair Carolyn Ehlert Fuller

Vice Chair William L. Epperly

Secretary Steven L. Nelson

October 25, 2011 – December 16, 2011

Interim Chair William L. Epperly

Vice Chair Vacant

Interim Secretary Donald W. “Bill” Griffin

December 17, 2011 – June 30, 2012




July 1, 2012 – February 24, 2013




February 25, 2013 – June 30, 2013



Acting Secretary Cathy Early

July 1, 2013 – June 30, 2014

Chair Cathy Early


Secretary Lyneir Cole

July 1, 2014 – June 30, 2015

Chair Cathy Early

Vice Chair Roger Clawson

Secretary Phil Hare

July 1, 2015 – February 20, 2016

Chair Roger Clawson

Vice Chair Yvonne Savala

Secretary Phil Hare

February 21, 2016 – March 11, 2016

Chair Roger Clawson


Acting Secretary Michael Quigley

March 12, 2016 – June 30, 2016

Chair Roger Clawson


Secretary Michael Quigley

24

July 1, 2016 – June 30, 2017

Chair Cathy Early


Secretary Roger Clawson

July 1, 2017 – June 30, 2018

Chair Cathy Early

Vice Chair Steven Nelson

Secretary Roger Clawson

Resolution No. 18.6/10: Officer Appreciation – Andrea Henderson

Chair Early read the resolution as presented.

A motion was made by Trustee Lester to approve. Trustee Nelson seconded the motion.

Roll Call









Motion carried.

Resolution:

WHEREAS, Andrea Henderson had an extensive career as a dedicated employee of Western Illinois

University for more than 30 years, lending her expertise to a number of offices, from Purchasing to

Human Resources, and;

WHEREAS, Andrea Henderson served as the Director of the Office of Equal Opportunity and Access

since 2009, and throughout her career, has demonstrated her commitment to improving students’

educational experience and employees’ workplace environments across the University, and;

WHEREAS, Andrea Henderson has assisted members of the university community who have experienced

trauma and challenges with dignity and respect, and she has consistently worked for the benefit of

students, colleagues, and her staff, and;

WHEREAS, Andrea Henderson positively contributed to the University’s mission in her responsibilities

to establish and enforce policies and programs promoting equity and affirmative action, serve as Title

IX coordinator and ADA compliance officer, and work effectively with university constituencies, and;

WHEREAS, Andrea Henderson championed equity and inclusion through her service on numerous

committees and councils, including her work as Co-Chair of the University Diversity Council, and

Chair of the Affirmative Action Administrative Internship Committee, the Gender Equity Committee,

and the ADA Advisory Committee, and;

25

WHEREAS, Andrea Henderson continues to work for the good of the broader Macomb community

through her service to her church, the Fire and Police Commission, Big Brothers Big Sisters, and the

McDonough County Housing Authority. Her legacy will continue through the programs and initiatives

she has created and supported, and;

WHEREAS, Andrea Henderson, over the last 30 years, provided a model of excellence to which members

of the University community can aspire:

THEREFORE be it resolved that the Western Illinois University Board of Trustees expresses its heartfelt

appreciation for the invaluable service, leadership, and vision that Director of Equal Opportunity and

Access, Andrea Henderson, has provided to Western Illinois University, the Board of Trustees, and the

State of Illinois as a valuable member of the Western Illinois University community and congratulate

her on her well-deserved retirement.

Resolution No. 18.6/11: Officer Appreciation – Matt Bierman


A motion was made by Trustee Lester to approve. Trustee Ehlert Fuller seconded the motion.

Roll Call


Trustee Lyneir Cole Abstain



Trustee William Gradle Not present to vote




Motion carried.

Resolution:

WHEREAS Matthew “Matt” Bierman was named Vice President for Administrative Services in May

2017; and,

WHEREAS Mr. Bierman served the University as chief administrative, business and financial officer and

has served the Board of Trustees as its Treasurer since 2016; and,

WHEREAS Mr. Bierman provided outstanding leadership for Administrative Services, Business Services,

Document and Publication Services, Human Resources, Illinois Law Enforcement and Training

Standards Board Executive Institute, Facilities Management, Public Safety and Purchasing; and,

WHEREAS Mr. Bierman also served as the University in various professional capacities, including Budget

Director, Interim Director of Business Services, Director of Residential Facilities and as a Complex

Director; and,

WHEREAS Mr. Bierman positively contributed to the University’s mission in his responsibilities to

represent the University in financial matters and provide guidance to the Board of Trustees and the

Administrative Leadership Team; and,

26

WHEREAS Mr. Bierman, during his tenure, continued to demonstrate his commitment to fiscal

responsibility; and,

WHEREAS Mr. Bierman has also served as the University liaison to the Civil Service Employees Council

and the Council of Administrative Personnel; and,

WHEREAS Mr. Bierman has served his community as a member of the Macomb Public School District

Board, the Balloon Rally Board; and,

THEREFORE be it resolved that the Western Illinois University Board of Trustees expresses its

heartfelt appreciation and congratulations for the invaluable service Mr. Matthew “Matt” Bierman has

provided to Western Illinois University, the Board of Trustees and the State of Illinois from July 1, 1999

– May 14, 2018.

Resolution No. 18.6/12: Trustee Appreciation – Wil Gradle



Roll Call





Trustee William Gradle Abstain




Motion carried.

Resolution:

WHEREAS Mr. Wil Gradle has admirably served the students of Western Illinois University as a member

of the Western Illinois University Board of Trustees beginning July 1, 2016 and will continue to

serve through June 30, 2018; and,

WHEREAS Mr. Gradle conscientiously served the citizens of the State of Illinois as a member of the

Academic and Student Services Committee including overseeing the establishment of tuition, fees,

and room and board rates; and,

WHEREAS Mr. Gradle, during his tenure, witnessed the establishment of Active Duty Military Tuition,

the expansion of the President’s Executive Institute, the unveiling of the Ray “Rock” Hanson

Statue, the implosion of Higgins Hall, the sale of the 60th Street Property that formerly housed the

Quad Cities Campus; and,

WHEREAS Mr. Gradle served the University as a member of the President’s Student Roundtable; and,

WHEREAS Mr. Gradle was an advocate for student recruitment and marketing, including volunteering to

place “WIU: The Right Choice” yard signs throughout the region; and,

27

WHEREAS Mr. Gradle served as a Graduate Assistant in the Centennial Honors College, which continues

to grow and now serves over 1,000 students; and,

WHEREAS Mr. Gradle received the 2017 North American Interfraternity Conference Undergraduate of

Distinction, was the 2017 Pi Kappa Phi Student of the Year, the 2017 Brattain Award recipient, the

2016 Western Illinois University Lincoln Laureate, and the 2015 Greek Man of the Year; and,

WHEREAS Mr. Gradle cycled across the United State in 2017 as a cyclist on the Journey of Hope

benefitting The Ability Experience; and,

WHEREAS Mr. Gradle has served as a role model for fellow students and for student trustee peers:

THEREFORE be it resolved that the Western Illinois University Board of Trustees expresses its heartfelt

appreciation and congratulations for the invaluable service Mr. Wil Gradle has provided to Western Illinois

University, the Board of Trustees, and the State of Illinois as a member of the Western Illinois University

Board of Trustees from July 1, 2016 – June 30, 2018.

Resolution No. 18.6/13: Permanent Drainage Structure Easement – McDonough County

Interim Vice President Bill Polley and Director of Insurance, Risk Management, and Compliance Digger

Oster highlighted the resolution as presented.

A motion was made by Trustee Lester to approve. Trustee Gradle seconded the motion.

Roll Call









Motion carried.

Resolution:

WHEREAS McDonough County Chalmers Township Road District is requesting a Permanent Drainage

Structure Easement on part of the following tract:

Part of the east half of the southwest quarter of section 12 and part of the west half of the southwest

quarter of section 12, all being situated in Township 5 North, Range 3 West, of the Fourth Principal

Meridian, in Chalmers Township of McDonough County, Illinois; and,

WHEREAS McDonough County Chalmers Township Road District is requesting the easement for the

purpose of replacing the existing culvert to improve drainage; and,

THEREFORE be it resolved that the Board of Trustees agrees to grant and convey a Permanent Drainage

Structure Easement to McDonough County Chalmers Township Road District the tract described and

attached hereto.

28

OLD BUSINESS

There was no old business discussed.

NEW BUSINESS

Trustee Ehlert Fuller recommended there be an executive committee meeting for allowable purposes on

the next Friday.


A motion was made by Trustee Gradle and seconded by Trustee Lester to table the motion due to the

President being unavailable. All were in favor and none opposed. Motion carried.

A motion was made by Trustee Ehlert Fuller to hold a closed session within the next ten days when the

President is available. Trustee Savala seconded the motion. All were in favor and none opposed. Motion

carried.

NEXT MEETING

The Board retreat will be held July 12-13, 2018 on the QC campus; and the next Board meeting will be

held September 27-28, 2018 on the Macomb campus.

ADJOURN ACTION

Chair Early called for a motion to adjourn the meeting of the Board at 12:05 p.m. A motion was made by

Trustee Gradle and seconded by Trustee Lester. All were in favor and none opposed. Motion carried.

Cathy Early, Chair

Kerry McBride, Business Administrative Associate to the Board

ndf/sjp

Documents

ATTENDANCE - Western Illinois University SESSION... · accolades. Recently, we learned that Western’s graduates boasted the state’s highest CPA exam pass rate of any Illinois