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ATTENTION: HEAD OF HOUSEHOLD VERY IMPORTANT INFORMATION
-PLEASE READ-
The health and safety of our families are a top priority, and our thoughts are with you all during the Coronavirus (COVID-19) global pandemic. We are do-ing our best to continue to conduct business and ensure our agency obliga-tions and your needs are met. Enclosed in this package is very important and helpful information for your family.
Please take time to read over and respond as requested to the documentation. Enclosed are the following:
1. HUD Flyer—Suspension of Evictions for Non-payment of rent2. HUD Waivers—COVID-19 Related3. Agency & Capital Fund Plans 2021-2025—this is your opportunity
to express your needs and wants per our Agency and Capital FundPlans and Survey
4. Hurricane Safety Checklist5. Community Partners & Outreach Agencies—to assist with your
families needs during this critical time.6. 1st Time Homebuyer—up to $25,000 Grant Assistance Available
If you have any questions, please contact Management.
West End Terrace Ann Harrison, SPHM – 252-450-3526 Linda Brown, APHM – 252-450-3529
Weeks Armstrong Homes Hope Phillips, SPHM – 252-407-1942
Jessica Manley, APHM – 252-450-3537
Housing Choice Voucher / Section 8 Carol Johnson, Director – 252-450-3524
Keisha Caudle, Section 8 Housing Specialist – 252-450-3523
Homeownership Program Toni Child, 252-407-1940
Teresa Rhodes, 252-407-1941
RMHA Website www.rm-ha.org
Addressing Tenant Concerns Regarding Rent and the Temporary Suspension of Evictions for Nonpayment of Rent
The U.S. Department of Housing and Urban Development (HUD) developed this flyer to provide Housing Choice Voucher (HCV), Public Housing, and Section 8 Moderate Rehabilitation (Mod Rehab) participants with important information and
resources about paying rent during the national emergency concerning the coronavirus pandemic.
What is the suspension of evictions about? Evictions for nonpayment of rent, and charges/fees for nonpayment of rent, have been temporarily suspended. This applies to all HUD-assisted participants from March 27, 2020 to July 24, 20201. Although your Public Housing Authority’s (PHA) Admissions and Continued Occupancy Policies (ACOP) and/or Administrative Plan may not be updated, please be aware that the suspension of evictions for nonpayment of rent is in place.
Having trouble making rent? • Voucher and public housing participants: If you lost your job or had a significant loss of income,
request an interim reexamination with the housing authority as soon as possible. Your rent can be
adjusted to reflect the change in income or you may be eligible for a financial hardship exemption.
Your housing authority may also know about other local resources.
• Voucher participants only: Contact your landlord right away. Reach out early to discuss potentialpayment plans or accommodations. Due to loss in income and the resulting interim reexamination,your rent adjustment may be retroactive. Confirm with the PHA and your landlord whether you willreceive a credit for the previous month.
What else should you know? • Rent is still due during this time period and will accumulate if unpaid.
• Your landlord and the PHA cannot initiate a new eviction action for nonpayment of rent and you
should not receive a notice to vacate for nonpayment of rent from March 27, 2020 – July 24, 2020.
• Your landlord and the PHA cannot charge any late fees, or accrue charges/fees, and your
assistance cannot be terminated for past due rent in April, May, June and July 2020.
• If you are behind on rent after the suspension of evictions expire: Voucher participants need to
negotiate directly with your landlord to determine requirements to repay unpaid rent. Otherwise,
your landlord could file an eviction. Public housing participants need to work with the PHA to pay
unpaid rent in a lump sum or set up a repayment agreement. Otherwise, your assistance could be
terminated and/or the PHA could file an eviction.
• Evictions for nonpayment of rent filed with the court before March 27, 2020 can proceed if there
is no conflict with state or local laws.
• The PHA or your landlord can still terminate assistance and evict for drug abuse, criminal activity,
lease violations, fraud, repeated minor violations, other good cause, etc.
• HUD does not intervene or participate in eviction proceedings. If you feel you are being
wrongfully evicted, contact your local legal aid organization or social service agencies. If you are
a Voucher participant, you may also contact your local PHA.
1 Enacted in Section 4024 of the Coronavirus Aid, Relief, and Economic Security Act, 2020 “CARES Act” (Public Law 116-136).
Page 1
Rocky Mount Housing Authority
Board Resolution for COVID – 19 Waivers
The Department of Housing and Urban Development has authorized all public housing authorities to implement certain waivers from its normal requirements without prior HUD approval (PIH Notice 2020-05, SUBJECT: COVID-19 Statutory and Regulatory Waivers for the Public Housing, Housing Choice Voucher, Indian Housing Block Grant and Indian Community Development Block Grant programs, Suspension of Public Housing Assessment System and Section Eight Management Assessment Program).
Be it resolved by the Rocky Mount Housing Authority that due to the COVID-19 emergency, the agency has chosen to implement the following waivers all of which were implemented on April 10, 2020. They are being ratified by the Board of Commissioners on June 8, 2020. Any HUD extension of the dates mentioned below shall be automatically approved by the Housing Authority without further Board action.
The waivers selected are based on the Rocky Mount Housing Authority’s local situation. The descriptions of the specific waivers below are summaries. The PHA shall fully understand and comply with the waivers as described in the HUD Notice in all their particularities.
The Executive Director is hereby delegated the express authority to nullify any waiver and end this modification of the procedures and/or policies at such time as the Executive Director determines appropriate. Also, the Executive Director may choose to not take advantage of any of these waivers at the Executive Director’s sole discretion.
PUBLIC HOUSING AND HOUSING CHOICE VOUCHERS
PH and HCV-1: PHA 5-Year and Annual Plan Submission Dates, Significant Amendment Requirements
Agency Plans – The PHA hereby adopts the authority granted by HUD to delay submission of its agency plan according to the dates provided in the HUD notice.
Significant Amendments – The PHA adopts the waiver of the significant amendment process until July 31, 2020.
PH and HCV-2: Family Income and Composition: Delayed Annual Examinations
The PHA is hereby taking advantage of the waiver that delays annual reexaminations of Public Housing and HCV families. However, the PHA will follow the requirement regarding an increase in the payment standard contained in HCV-7.
All annual recertifications due in calendar year 2020 will be completed by December 31, 2020.
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PH and HCV-3: Family Income and Composition: Annual Examination - Income Verification requirements
The PHA will take advantage of the HUD waiver that allows the PHA to not follow the income hierarchy of PIH Notice 2018-18. The PHA will consider resident and participant self-certification as the highest form of income verification for exams done prior to July 31, 2020. The self-certification may occur over the telephone extemporaneously documented by the PHA’s staff, or via email or regular mail.
If the PHA later determines that there are material discrepancies in a self-certification, the PHA will take the appropriate enforcement actions according to the PHA’s policy.
PH and HCV-4: Family Income and Composition: Interim Examinations
The requirements for annual examinations stated above in PH and HCV-3 also apply to interim examinations conducted before July 31, 2020.
PH and HCV-5: Enterprise Income Verification (EIV) Monitoring
The Housing Authority is taking advantage of HUD’s waiver of requirements to not monitor the PHA’s EIV reports prior to July 31, 2020.
PH and HCV-6: Family Self-Sufficiency (FSS) Contract of Participation; Contract Extension
Due to the COVID-19 emergency, the Housing Authority will extend a families’ Contract of Participation in the FSS program for up to 2 years. This extension waiver ends on December 31, 2020.
PH and HCV-7: Waiting List: Opening and Closing; Public Notice
HUD provides a waiver for requirements of reopening the PHA’s waiting list. The PHA will accept this waiver if the PHA opens their closed waiting list prior to July 31, 2020. In accepting this waiver the PHA agrees to the communications requirements stated in the Notice.
Page 3
PUBLIC HOUSING PROGRAM
PH-1: Fiscal Closeout of Capital Grant Funds
This waiver extends the deadline for the submission of any Actual Development Cost Certificates (ADCC) and an Actual Modernization Cost Certificates (AMCC) (two financial reporting documents required to close out Capital Fund grants). This waiver extends the required filing dates between March 1, 2020 and September 30, 2020 by 6 months.
PH-2: Total Development Costs
HUD is waiving the TDC and HCC limits on public housing funds used in public housing development, mixed finance development, and Choice Neighborhoods development. The PHA can exceed the limits by 25% without HUD approval and the HUD Field Office can approve up to 50% in excess of the limits. This applies to development proposals submitted to HUD no later than December 31, 2021.
PH-4: ACOP: Adoption of Tenant Selection Policies
This waiver allows the PHA to adopt and implement changes in their ACOP without formal Board approval so long as the Board of Commissioners approves them as soon as practical, but before July 31, 2020.
PH-5: Community Service and Self-Sufficiency Requirement (CSSR)
This waiver suspends the community service self-sufficiency requirement until March 31, 2021.
PH-7: Over-Income Families
This waiver suspends the over income requirement between now and December 31, 2020 and over-income families can retain their unit under the status quo.
PH-8: Resident Council elections
This waiver allows for an extension beyond the 3-year limit of resident council elections so long as the rescheduled election is held as soon as reasonably possible and in no event after July 31, 2020.
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PH-10: Tenant Notifications for Changes to Project Rules and Regulations
The PHA is required to provide 30-day notice to impacted families to changes in policies, rules and special charges before the changes are made. HUD is waiving the requirement for advance notice except for any changes made to tenant charges. However, the PHA is required to notify impacted families within 30 days of making such changes. This waiver expires July 31, 2020.
11. PHAS and Uniform Financial Reporting Standards
a. PHAS
HUD is suspending physical inspections for housing authorities unless the PHA requestsa new PHAS score. New PHAS scores will not be issued for PHAs with a fiscal yearending on or before December 31, 2020. PHAS scoring will resume for PHAs withfiscal years ending March 31, 2021.
b. Uniform financial reporting standards; Filing of financial reports;Reporting Compliance Dates
HUD is extending the required date for filing various financial reports according to a schedule set forth in the notice for all agencies with fiscal years ending before June 30, 2020.
12. Other Waivers and Administrative Relief.
a. PHA Reporting Requirements on HUD Form 50058.
Form 50058 is normally required to be submitted within 60 calendar days from theeffective date of any action recorded on line 2b of the form. This waiver extends the 60-day requirement to 90 days. If the PHA receives a fatal error report, the PHA will not berequired to resubmit the form under this waiver. This waiver expires December 31, 2020.
b. [For HUD, not the PHA]
c. Extension of Deadline for Programmatic Obligation and Expenditure ofCapital Funds
This waiver extends both the obligation end date and the expenditure end date of CapitalFunds by 1 year.
Page 5
HOUSING QUALITY STANDARDS
HQS-1: Initial Inspection Requirements
The Housing Authority is accepting HUD’s waiver of initial inspections not being required prior to the beginning of the initial lease term. Instead, the PHA will accept an owner’s certification that the owner has no reasonable basis to have knowledge that life-threatening conditions exist in the unit or units. The PHA reserves the right to add other requirements or conditions to this owner certification. In any event, the PHA will conduct an HQS inspection of all units as soon as reasonably practical, but no later than October 31, 2020. This waiver is applicable until July 31, 2020.
HQS-2: Project-Based Voucher (PBV) Pre-HAP Contract Inspections, PHA Acceptance of Completed Units
The Housing Authority is accepting HUD’s waiver of an inspection of a rehabilitated and/or newly constructed unit before entering into a HAP contract. The same conditions in timeframes as expressed in HQS-1 above apply here.
HQS-3: Initial Inspection: Non-Life-Threatening Deficiencies (NLT) Option
The PHA is utilizing the option provided by HUD to approve HAP contracts and begin making housing assistance payments on a unit that fails initial HQS inspection providing the failure is solely for non-life threatening deficiencies. This option is available for both tenant-based and project-based units. The owner shall be given 60 days instead of the normal 30 days to repair any non-life-threatening deficiencies. The ability to extend for 60 days ends on July 31, 2020.
HQS-4: HQS Initial Inspection Requirement – Alternative Inspection Option
HOTMA authorized housing authorities to allow a unit to be occupied prior to the initial inspection if the unit has passed an alternative inspection as allowed in the Administrative Plan within the previous 24 months. The housing authority had to inspect the unit within 15 days of the RFTA. HUD is waiving the 15-day inspection requirement and allowing just the alternative inspection to suffice so long as the owner certifies that the owner has no reasonable basis to have knowledge that life-threatening conditions exist in the unit. The PHA may add additional requirements or conditions. In any event, the initial HQS inspection must be conducted no later than October 31, 2020. This option is available for both tenant-based and project-based units. This waiver is valid until July 31, 2020.
Page 6
HQS-5: HQS Inspection Requirement – Biennial Inspections
Inspections must be made every other year or every third year depending upon the housing authority and the PHA’s Administrative Plan. HUD is waiving these inspection periods so long as the inspections are completed as soon as reasonably possible, but no later than October 31, 2020.
HQS-6: HQS Interim Inspections
Interim inspections requested prior to July 31, 2020 do not have to follow the normal regulatory timeframes. Instead they must be made as soon as feasible. As a condition of this change the PHA is required to notify the owner of a reported life-threatening deficiency. The owner must either correct the life-threatening deficiency within 24 hours or provide adequate documentation that the reported deficiency does not exist. In the case of non-life-threatening deficiencies, the owner must make the repair or document that the deficiency does not exist within 30 days or any approved extension that the PHA makes. The PHA is not required to conduct an on-site inspection to verify the repairs have been made but may rely on an alternative verification method such as photographs or tenant certifications.
HQS-7: PBV Turnover Unit Inspections
Normally when a project-based voucher turns over, an inspection is made. This waiver allows the PHA to accept an owner certification that the owner has no reasonable basis to have knowledge that life-threatening conditions exist and allow the new tenant to move in. The PHA reserves the right to add additional requirements or conditions. In any event, an inspection must be completed as soon as reasonably possible, but no later than October 31, 2020. The authority for this waiver ends on July 31, 2020.
HQS-8: PBV HAP Contract – HQS Inspections to Add or Substitute Units
At the discretion of the housing authority and subject to all PBV requirements a PHA can allow a substitution of one unit for a previously covered unit. Normally the new unit must be inspected prior to the initial occupancy.
HUD has waived the pre-occupancy inspection requirement. A substitution can be made upon the owner’s certification that the owner has no reasonable basis to have knowledge that life-threatening conditions exist in the unit. The PHA can add additional conditions or requirements. This waiver ends on July 31, 2020 and all inspections must be made prior to October 31, 2020.
Page 7
HQS-9: HQS Quality Control Inspections
The requirement for PHAs to conduct supervisory quality control inspections of a sample of units under contract is waived until October 31, 2020.
HQS-10: Housing quality standards; Space and Security
The regulation establishes a minimum standard for adequate space for assisted families. It requires at least one bedroom or living/sleeping room for each 2 persons. For people continuing to live in the same unit who need to add a person or persons to their lease because of the COVID-19 emergency, the minimum space requirement is waived. This does not apply to an initial or new lease. This waiver is in effect for the duration of the current lease term or through April 10, 2021, whichever period of time is longer.
HQS-11: Homeownership Option – Initial HQS Inspection
The initial HQS inspection required for the HCV home ownership program by the PHA is waived until July 31, 2020.
HOUSING CHOICE VOUCHER PROGRAM
HCV-1: Administrative Plan
HUD is waiving the requirement that all changes to the Administrative Plan be approved by the Board of Commissioners prior to adoption. Instead, the Board must approve revisions as soon as practical, but no later than July 31, 2020.
HCV-2: Information When Family is Selected - PHA Oral Briefing
HUD requires that all families participating in the HCV or PBV program should be given an oral briefing prior to admission. This requirement is being waived and, as a substitute, HUD will allow things like webcasts, video calls, or expanded information packets as substitutes. Section 504 and the ADA requirements remain. This waiver expires on July 31, 2020.
Page 8
HCV-3: Term of Voucher – Extensions of Term
HUD is waiving the requirement for voucher extensions to be according to the Administrative Plan. Instead, HUD is allowing the PHA to extend the term of vouchers according the needs of the PHA’s community. This authority expires on July 31, 2020.
HCV-4: PHA Approval of Assisted Tenancy – When HAP Contract is Executed
HUD is waiving the requirement that a HAP contract be executed within 60 days of the beginning of the lease and extending that term to 120 days from the beginning of the lease. This waiver expires July 31, 2020.
HCV-5: Absence from Unit
The regulation requires that a family not be absent from a unit for more than 180 consecutive calendar days for any reason. Due to the COVID-19 emergency, this is being waived in the case of extenuating circumstances (e.g. hospitalizations, extended stays at nursing homes, caring for family members). This waiver expires on December 31, 2020.
HCV-6: Automatic Termination of HAP contract
A HAP contract is typically terminated 180 days after the last HAP payment to the owner. This waiver removes the 180-day limit and substitutes a time set by the PHA. This waiver expires on December 31, 2020.
HCV-7: Increase in payment standard under HAP contract term
The regulation requires that if the payment standard amount increases during a HAP contract, the new payment standard shall be effective on a family’s first reexamination on or after the increase in the payment standard. HUD is waiving this requirement and allowing the PHA to apply the increased payment standard at any time after the effective date of the new payment standard, provided that the increased payment standard is used no later than the effective date of the family’s first regular reexamination following the change.
If the PHA adopted the waiver in PH and HCV-2 the PHA must use the increased payment standard beginning on the date of the family’s first regular examination that would have been effective in the absence of the waiver. Alternatively, the PHA can conduct an interim reexamination where the only change is the increased payment standard amount. This waiver expires December 31, 2020.
Page 9
HCV-8: Utility allowance schedule – required review and revision
This waives the requirement to revise the PHA’s utility allowance if there’s been a change of 10% or more in a utility rate. This waiver expires December 31, 2020.
HCV-9: Homeownership Option – Homeownership Counseling
HUD is waiving the pre-purchase briefing and counseling requirements for families purchasing a home under the Section 8 home ownership program. This waiver expires July 31, 2020.
Community Partners and Outreach Agencies
RENT ASSISTANCE ADDRESS PHONE NUMBER
Salvation Army 420 Paul Street, Rocky Mt, NC 252‐446‐4496
C‐CAN 916 Branch Street, Rocky Mt, NC 252‐442‐0887
Word Tabernacle 821 Word Plaza Rocky Mt, NC 252‐442‐2925
Reach Program (Word Tabernacle) 821 Word Plaza Rocky Mt, NC 252‐442‐0312
United Community Ministries 916 Branch Street, Rocky Mt, NC 252‐985‐0087
Abundant Life Ministries 500 Peachtreet Street, Rocky Mt, NC 252‐443‐3457
Englewood Bapt. Church 1350 S. Winstead Ave. Rocky Mt, NC 252‐937‐8254
Faith Christian Ministries 245 W. Washington St. Rocky Mt, NC 252‐459‐7977
Our Lady of Perpetual Help 331 Hammond Street, Rocky Mt, NC 252‐972‐0452
Lakeside Bapt. Church 1501 Sunset Ave, Rocky Mt, NC 252‐446‐0126
Edgecombe Co. DSS 301 S. Fairview Rd. Rocky Mt NC 252‐641‐7611
Nash Co. DSS 120 W. Washington St. Nashville NC 252‐459‐9818
Serving Breakfast & Lunch 11:00
am ‐ 1:30 pm
Egecombe Co. ‐ Baskerville Elementary 1100 Stokes Avenue, RM 27801 252‐451‐2880
Nash Co. ‐ Williford School 801 Williford St. RM 27803 252‐937‐3030
Food Pantry ‐ For Edgecombe & Nash Counties ‐must have ID
First United Methodist Church
2nd Tuesday of each month 100 S. Church St. Rocky Mt, NC 252‐977‐0400
St. James Missionary Baptist Church
1st & 3rd Wed. 8am – 9:30 am 527 E. Thomas Street, Rocky Mt, NC 252‐442‐2318
Thorne Chapel Baptist Church
2nd & 4th Tue ‐ 1:00 pm 1624 Windsor Drive, Rocky Mt, NC 252‐446‐2818
RESOURCE FOR CHILDREN
Down East Partnership for Children 215 Lexington Street, Rocky Mt, NC 252‐985‐4300
*
ATTENTION!
THERE IS “DOWN-PAYMENT ASSISTANCE” WAITING FOR YOU. The City of Rocky Mount & the Rocky Mount Housing Authority (RMHA) has a program that can assist you in purchasing your first home in the City of Rocky Mount. There are criteria you need to qualify for & steps to be taken. To see if you qualify, please contact:
RMHA Management
Ann Harrison, SPHM – 252-450-3526
Linda Brown, APHM – 252-450-3529
Hope Phillips, SPHM – 252-407-1942
Jessica Manley, APHM – 252-450-3537
Housing Choice Voucher / Section 8
Carol Johnson, Director – 252-450-3524
Keisha Caudle, Section 8 Housing Specialist – 252-450-3523
Homeownership Program Administrators
Toni Child, 252-407-1940 & Teresa Rhodes, 252-407-1941
Homeownership on the RMHA Website
www.rm-ha.org/homes.htm
Partnering together to make owning a home a reality for you! By Way of Community Development Block Grant Funding Provided by the City of Rocky Mount
Up to $25,000.00 to 1st Time Homebuyer’s
Purchasing in the City of Rocky Mount
Hurricanes are strong stormsthat cause life- and property-threatening hazards such asflooding, storm surge, high windsand tornadoes.
Preparation is the best protectionagainst the dangers of a hurricane.
Know the Difference
HurricaneWatch—Hurricane conditions are a threat within 48 hours.Review your hurricane plans, keep informed and be ready to act if a warningis issued.
HurricaneWarning—Hurricane conditions are expected within 36hours. Complete your storm preparations and leave the area if directed todo so by authorities.
� Listen to a NOAAWeather Radio forcritical information from the NationalWeather Service (NWS).
� Check your disaster supplies andreplace or restock as needed.
� Bring in anything that can be picked upby the wind (bicycles, lawn furniture).
� Close windows, doors and hurricaneshutters. If you do not have hurricaneshutters, close and board up allwindows and doors with plywood.
� Turn the refrigerator and freezer to thecoldest setting and keep them closed asmuch as possible so that food will lastlonger if the power goes out.
� Turn off propane tanks and unplugsmall appliances.
� Fill your car’s gas tank.
� Talk with members of your householdand create an evacuation plan.Planning and practicing yourevacuation plan minimizes confusionand fear during the event.
� Learn about your community’shurricane response plan. Plan routes tolocal shelters, register family memberswith special medical needs as requiredand make plans for your pets to becared for.
� Evacuate if advised by authorities. Becareful to avoid flooded roads andwashed out bridges.
� Because standard homeownersinsurance doesn’t cover flooding, it’simportant to have protection from thefloods associated with hurricanes,tropical storms, heavy rains and otherconditions that impact the U.S. Formore information on flood insurance,please visit the National FloodInsurance ProgramWeb site atwww.FloodSmart.gov.
� Continue listening to a NOAAWeatherRadio or the local news for the latestupdates.
� Stay alert for extended rainfall andsubsequent flooding even after thehurricane or tropical storm has ended.
� If you evacuated, return home onlywhen officials say it is safe.
� Drive only if necessary and avoidflooded roads and washed-out bridges.
� Keep away from loose or danglingpower lines and report themimmediately to the power company.
� Stay out of any building that has wateraround it.
� Inspect your home for damage. Takepictures of damage, both of the buildingand its contents, for insurancepurposes.
� Use flashlights in the dark. Do NOTuse candles.
� Avoid drinking or preparing food withtap water until you are sure it’s notcontaminated.
� Check refrigerated food for spoilage. Ifin doubt, throw it out.
� Wear protective clothing and becautious when cleaning up to avoidinjury.
� Watch animals closely and keep themunder your direct control.
� Use the telephone only for emergencycalls.
Let Your Family Know You’re SafeIf your community has experienced a hurricane, or any disaster, register on the AmericanRed Cross Safe and Well Web site available through RedCross.org/SafeandWell to letyour family and friends know about your welfare. If you don’t have Internet access, call1-866-GET-INFO to register yourself and your family.
Be RedCrossReadyHurricane Safety Checklist
What should I do? What suppliesdo Ineed? Whatdo Idoafter ahurricane?
For more information on disaster and emergency preparedness, visit RedCross.org.
Copyright © 2009 by the American National Red Cross | Stock No. 658543 1/10
� Water—at least a 3-day supply; onegallon per person per day
� Food—at least a 3-day supply ofnon-perishable, easy-to-prepare food
� Flashlight
� Battery-powered or hand-crank radio(NOAAWeather Radio, if possible)
� Extra batteries
� First aid kit
� Medications (7-day supply) and medicalitems (hearing aids with extra batteries,glasses, contact lenses, syringes, cane)
� Multi-purpose tool
� Sanitation and personal hygiene items
� Copies of personal documents(medication list and pertinent medicalinformation, proof of address,deed/lease to home, passports, birthcertificates, insurance policies)
� Cell phone with chargers
� Family and emergency contactinformation
� Extra cash
� Emergency blanket
� Map(s) of the area
� Baby supplies (bottles, formula, babyfood, diapers)
� Pet supplies (collar, leash, ID, food,carrier, bowl)
� Tools/supplies for securing your home
� Extra set of car keys and house keys
� Extra clothing, hat and sturdy shoes
� Rain gear
� Insect repellent and sunscreen
� Camera for photos of damage
CAPITAL FUND PROGRAM FY2021 ANNUAL SUBMISSION
R E S I D E N T P A R T N E R S H I P
MAY - JULY 2020
REQUESTFORRESIDENTS’SUGGESTIONS:
Due to the "COVID‐19 Pandemic” and the mandate for "Social Distancing”, RMHA has developed a questionnaire/survey to help promote participation in the “2021 ‐ 2025 Agency & Capital Fund Plan”.
This questionnaire/survey is attached. However, it is available on the RMHA Website as well. Therefore, if you have access to a cellphone, iPad, computer, or any other electronic device; you can very easily and quickly submit it in this manner.
If you complete the questionnaire/survey in paper form, which is attached, please mail back to us or place in the “drop box” at any of our Offices AS SOON AS POSSIBLE If completing on‐line via RMHA Website, please do so AS SOON AS POSSIBLE as well.
Your participation is very important to us. It will allow RMHA Staff to consider your wants and needs, as we do our best to implement them into the up‐coming Modernization Plan.
Please Note: This is not for maintenance work‐orders or pest control reporting. You must report these types of requests to “Work‐Orders” or your “Managers”.
PURPOSE/OBJECTIVE:
The objective of the Capital Fund Program is to provide funding for Public Housing Authorities to:
1. Improve the physical conditions of the exterior and interior of the apartments. Thismeans we can replace, fix, or change things inside and outside of your home. Italso includes improving your community/neighborhood with upgrades.
2. Up‐grade the management and operation of existing public housingdevelopments. Management improvements are things Housing Authorities can doto improve service and how we operate.
Resident Partnership Page Two May - July, 2020
THEPROCESS:
Part of this process, which is important, is receiving information from residents concerning what you feel needs improvement in your home and community. You, along with your Managers, can request things that you feel needs to be done, inside and outside, of your home. You can also include items you would like to see in your specific community/neighborhood. This will be a “Preliminary Work List”. This list will be combined with items from staff, work‐orders & inspections. We will prioritize all of the work items by a graphing system.
The next step in the process is called the “Resident Advisory Board Meeting”. During this meeting, the Advisory Board will receive what we call a final list of work items.
At the “Advisory Board Meeting”, the Board will have the opportunity to make changes to your final list. This is important because Rocky Mount Housing Authority (RMHA) will take what you have created (your finalized list of work items) and combine them into a draft of the Annual Submission. Therefore, if you forgot to add something to your list, please give the missing items to your Resident Advisory Board President or to your Housing Manager before the “Resident Advisory Board Meeting” so that the items can be added.
The next step is issuing a draft of the Annual Submission to the Resident Council Presidents, Resident Management Advisory Board, and the Housing Managers’ Offices for residents’ review.
The final step in the process is the “Public Hearing”. The Board of Commissioners, RMHA Staff, residents, and the General Public may attend. RMHA will present all of the finalized material for your consideration, and anyone wishing to speak will be given the opportunity to do so (no more than 5 minutes per person). This is the last opportunity for you to comment on the draft before it is sent to HUD (Department of Housing and Urban Development) for HUD Review and Approval. RMHA will then proceed with the Annual Submission to HUD for their approval.
Please Note: While under the “COVID‐19 Pandemic Mandate with Social Distancing”, meetings mentioned above (and listed on the “RMHA Capital Funds Five‐Year & Agency Fiscal Year 2021 Plan Schedule”) will be presented remotely (internet) and not in‐person.
We look forward to your participation in the Capital Funds Grant Process FY2021 to improve all of our units and communities in order for our Residents to be proud of their homes and neighborhoods.
If you have any questions, please contact Toni Child at 407‐1940 or Teresa Rhodes at 407‐1941. We encourage questions and comments in writing for record‐keeping purposes.
RESIDENTS’ SURVEY CAPITAL FUND PROGRAM FY 2021-2025
MAY 2020
Due to the "COVID-19 Pandemic” and the mandate for "Social Distancing”, RMHA hasdeveloped a questionnaire/survey to help promote participation in the “2021 - 2025 Agency& Capital Fund Plan”. Your participation is very important to us. It will allow RMHAStaff to consider your wants and needs as we do our best to implement them into the up-coming Modernization Plan.
Please Note: This is not for maintenance work-orders or pest control reporting. Youmust report these types of requests to “Work-Orders” or your “Managers”.
DATE:
First & Last Name:
Street Address:
Email Address:
1. What upgrade/improvements would you like to have inside of your home? Ifnothing, state none.
2. What upgrade/improvements would you like to have outside of your home? Ifnothing, state none.
3. What activities would you like to see incorporated in yourcommunity/neighborhood? If nothing, state none.
4. Do you have any other suggestions? If nothing, state none.
5. What upgrades have been completed in your home in the last 5 years? You canhave more than 1 answer. Please check box and/or write in beside “other”. Ifnothing, state none beside “other”.
9New Kitchen Cabinets 9New Flooring 9New Roof 9New Bathroom Tub
Other:
6. The following is already included in the previous “Five‐Year Plan”, what would youlike to see completed first?
9New Interior Solid-Core Doors 9Window Blinds 9Washer & Dryer Hook-Ups
9Bathroom Exhaust Fans 9Community Computer Center
9Renovated Community Centers
7. What would you like to see added to the up‐coming Capital Fund Five‐Year Plan2021‐2025. If nothing, state none.
8. Grading from 1‐5 with 1 being the lowest and 5 being the highest, how wouldyou rate RMHA’s performance with maintaining your home?
91 92 93 94 95
