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    Auditorium Audiovisual System

    Users Guide

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    Page

    Auditorium A/V System Users Guide

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    Auditorium A/V System Users Guide

    Contents

    Introduction ......................................................................................4

    Facilities 7Auditorium oor plan .......................................................................8

    Stage oor boxes and wall plates....................................................9

    Other oor boxes and wall plates ..................................................10

    System design 11System overview ...........................................................................1RGB Presentation Subsystem.......................................................14

    Video Presentation Subsystem .....................................................16Video Production Subsystem ........................................................18

    Audio Subsystem ..........................................................................0

    Rack layouts and equipment 23Racks and console overview .........................................................4

    Rack 1 ...........................................................................................5Rack ...........................................................................................6

    Rack ...........................................................................................7Console .........................................................................................8

    Other equipment............................................................................9

    Touchscreens 31About the touchscreens.................................................................

    Summary of touchscreen operations.............................................Getting started ...............................................................................

    Touchscreen tips ...........................................................................4Projectors, displays and screens...................................................6

    Computers.....................................................................................8

    Multistandard videocassette player...............................................40Videocassette recorder/player.......................................................4

    DVD player....................................................................................44DVD recorder/player......................................................................46

    Television tuner.............................................................................48Production video inputs .................................................................50

    Scalers ..........................................................................................5

    Videoconferencing .........................................................................54Volume ..........................................................................................56

    Routers ..........................................................................................58

    Typical event scenarios 61General information.......................................................................6Preparing for a presentation..........................................................6

    Preparing for a meeting or conference ..........................................6Recording an event .......................................................................6

    Common problems and their solutions 65General troubleshooting tips .........................................................66Specic problems ..........................................................................66

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    Auditorium A/V System Users Guide

    Introduction

    The Auditorium Audiovisual System is a complete audio

    and video system for the Auditorium and nearby areas.

    The system supports:

    Meetings

    Presentations Conferences

    Activities that can be carried out through the system in-

    clude:

    Playing audio source materials such as CDs and audio

    cassettes.

    Projecting video source materials such as DVDs and

    videocassettes.

    Projecting computer displays.

    Audience participation with wireless mics.

    Conference support using a delegate system.

    Videoconferencing. Audio output through assisted listening devices.

    Recording event audio and video.

    Facilities

    The Auditorium Audiovisual System encompasses severa

    adjacent areas:

    Auditorium, a theater layout with permanent seating,

    and a stage with dais.

    An open Gallery providing a waiting area with en-

    trances to the Auditorium.

    An Assembly Area, at one end of the gallery, that can

    be closed off for small meetings and press conferences.

    Two Green Rooms, one to the left of the stage, the

    other to the right of the stage.

    And arrayed across the back of the Auditorium:

    l Five Translator Booths.

    l A Press and Camera Room.

    l The audiovisual Control Room.

    Additionally, the system has a video feed from the Closed

    Commission Hearing Room, and can output RGB to the

    Multipurpose Room.

    A oor plan is provided in the Facilities section of this

    manual.

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    System overview

    The audiovisual system provides comprehensive audio

    and video support to the Auditorium.

    The system includes:

    RGB and composite video inputs

    Two video projectors with automatically switched

    RGB/composite video inputs

    Floor boxes and wall plates for moving audio and

    video to and from supported locations

    Wireless transmitters and receivers for assisted listen-

    ing and translator audio

    Wireless microphones

    DVD, audiocassette and multistandard videocassette

    players

    DVD, digital audio and S-VHS videocassette recorders

    Computer interfaces

    Numerous monitors and a video switcher for video

    production

    Various support devices such as RGB and video rout-

    ers, and a digital audio processor

    Two audio mixing stations

    The system includes a well-equipped Control Room with

    windows to the Auditorium.

    For many events, the system can be easily conguredand controlled using either of two touchscreens (one is

    located on the Control Room countertop, the other is a

    wireless unit that can be used anywhere in the Audito-

    rium). The system is versatile, enabling technicians to

    recongure it for a wide range of events.

    The System design section of this manual contains

    functional diagrams to help you understand how the sys-

    tem is organized.

    About this manual

    This manual provides information to enable an experi-

    enced audiovisual technician to understand and operate

    the system. The manual is organized in these sections:

    Facilities provides a oor plan, and drawings of oor

    boxes and wall plates.

    System design is a collection of diagrams describing

    how the system is organized.

    Rack layouts and equipment helps you nd rack-

    mounted components in the Control Room.

    Touchscreens shows you how to use the two touch-

    screens to congure the system.

    Typical event scenarios provides basic instructions

    for setting up the system for conventional events.

    Common problems and their solutions lists basic

    troubleshooting tips.

    The system is designed so it can be easily set up for typi-

    cal events. However, the system has many capabilities

    beyond those covered in this manual. For additional in-

    formation, users should consult documentation (includingdetailed drawings and manufacturers manuals) provided

    with the system.

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    Facilities

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    Auditorium oor plan

    Gallery

    TranslationB

    ooths

    Press

    Room

    Contr

    olR

    oom

    AssemblyArea

    Stage

    VideoWall

    Vid

    eoW

    all

    Green

    Room

    Green

    Room

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    Stage oor boxes and wall plates

    FB-01 FB-02

    FB-03 FB-04

    FB-05 FB-06

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    Other oor boxes and wall plates

    Assembly Area oor box

    Press Room audio wall plate (typical of three)

    Press Room video wall plate

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    Auditorium A/V System Users Guide

    System design

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    System overview

    The Auditorium Audiovisual System supports presenta-

    tions, meetings, conferences and other events in and

    around the Auditorium.

    The system consists of four subsystems:

    RGB Presentation Subsystem: accepts RGB inputs

    and routes them to RGB destinations, including either

    of two video projectors (one in the Auditorium and

    one in the Gallery), large wall-mounted displays in the

    facility and either of two 3x3 video walls in the Audi-

    torium.

    Video Presentation Subsystem: accepts video inputs,

    and routes them to video destinations, including either

    of two video projectors and the Video Production Sys-

    tem.

    Video Production Subsystem: accepts video inputs

    from the Video Presentation Subsystem, and audio in-

    puts from the Audio Subsystem.

    Audio Subsystem: accepts audio inputs from a vari-

    ety of sources, and routes audio to ceiling speakers, to

    the Video Production System, and to other destinations.

    A touchscreen permits system conguration from within

    the Control Room. A wireless touchscreen enables you tocongure the system while moving about in the Audito-

    rium and in nearby areas.

    Diagrams on the following pages show major compo-

    nents and signal ows for each of the subsystems. Note

    that these diagrams show the default system congura-

    tion. The system is quite versatile, and can be recong-

    ured for a wide variety of events and operations.

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    System overview

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    RGB Presentation Subsystem

    The RGB Presentation Subsystem is built around a 16x16

    RGB router. The router is controlled primarily from the

    touchscreen.

    Inputs to the router include: Floor boxes and wall plates on the Auditorium Stage

    Rack-mounted computer

    Video (scaled) from the video router

    Videoconferencing system

    The router provides outputs to:

    Video projectors in the Auditorium and Gallery

    Floor boxes and wall plates on the Auditorium Stage

    Large LCD displays in the Assembly area and the two

    Green Rooms

    Two 3x3 video walls in the Auditorium

    A scan converter, which sends video to the video router The videoconferencing system

    Feed to the Multipurpose Room

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    RGB Presentation Subsystem

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    Video Presentation Subsystem

    The Video Presentation Subsystem is built around a

    16x16 video and stereo audio router. The router is con-

    trolled primarily from the touchscreen.

    Inputs to the video router come from: Video feed from the Closed Commission Hearing

    Room

    Two I/O panels on the stage

    TV tuner

    Multistandard VCR

    DVD player

    S-VHS VCR

    DVD recorder

    Videoconferencing system

    I/O panel on Rack 1

    The router provides outputs to: LCD displays in the translation booths

    Two video projectors

    Wall plate in the Press Room

    S-VHS VCR

    DVD recorder

    RGB Presentation Subsystem (via video scalers)

    Cable feed

    Video Production Subsystem

    Videoconferencing system

    I/O panel on Rack 1

    This subsystem also outputs audio to the Audio Subsys-

    tem via a stereo-to-mono converter.

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    Video Presentation Subsystem

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    Video Production Subsystem

    The Video Production Subsystem is built around a video

    switcher. The switcher is directed from a control panel

    on the console desk in the Control Room.

    Inputs to the switcher come from: Five wall-mounted video cameras (via rack-mounted

    quad monitors)

    Video router (via one rack-mounted quad monitor)

    The switcher provides outputs to:

    The video router, via a quad video processor and rack-

    mounted monitor

    The video router via a rack-mounted monitor

    ConnectLive

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    Video Production Subsystem

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    Audio Subsystem

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    Rack layouts and equipment

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    Racks and console overview

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    Rack 1

    Videoconferencing system

    Composite and S-Video encoder/decoder

    Stereo-to-mono amplier

    RGB-to-video scan converters

    Video scalers

    Composite video and stereo audio matrix switcher

    TV tuner

    Multistandard VCR

    DVD player

    Touchscreen (on counter)

    Composite video bridging distribution amplier

    Computer

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    Rack 2

    Touchscreen controller

    Touchscreen power supply and communication interface

    RGB router

    LCD monitors

    Quad LCD monitor

    Quad LCD monitor

    Video switcher (on counter)

    RGB distribution ampliers

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    Rack 3

    Delegate system

    UHF antenna and power distribution for...

    Wireless microphone receivers

    Audio distribution ampliers

    Assisted listening system

    Quad video processor

    Dual audio cassette recorder

    DVD recorder

    S-VHS videocassette recorder

    Digital audio recorder

    Camera pan/tilt/zoom controller (on counter)

    Audio mixer and signal processor

    Audio power amplier

    Audio volume controllers

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    Console

    Video monitor Video monitorAudiomonitor

    Audiomonitor

    24 channel audio mixing board 12 channel audio mixing board

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    Other equipment

    Fixed equipment

    Qty. Description Location

    1 Video projector Auditorium

    1 Video projector Gallery

    1 3x3 Video wall (50" monitors) Auditorium, stage left

    1 3x3 Video wall (50" monitors) Auditorium, stage right

    1 40" LCD monitor Assembly, left

    1 40" LCD monitor Assembly, right

    1 32" LCD monitor L034, Green room

    1 32" LCD monitor L051, Green room

    1 15" LCD monitor L008, Translation booth

    1 15" LCD monitor L009, Translation booth

    1 15" LCD monitor L010, Translation booth

    1 15" LCD monitor L011, Translation booth1 15" LCD monitor L012, Translation booth

    Available, but no fxed location

    Qty. Description

    10 15" LCD monitors

    2 61" LCD displays

    2 61" plasma displays

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    Touchscreens

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    About the touchscreens Summary of touchscreen operations

    The system is equipped with two touchscreens:

    A 12" hardwired touchscreen is positioned on the coun-

    ter in front of the racks.

    A 7" wireless touchscreen can be used anywhere in the

    Auditorium and surrounding areas.

    You can easily control most system functions from the

    touchscreens, which greatly simplies audiovisual op-

    erations. You tell the system what to do by touching the

    various buttons you see in the touchscreens display.

    To turn on a touchscreen, touch its screen anywhere. If

    you dont use a touchscreen for a while, it turns off its

    screen to reduce power consumption. To restore the dis-

    play, simply touch the screen anywhere.

    The wireless touchscreen is stored in a charging base.Because it is powered by internal rechargeable batteries,

    it should be stored in the charging base when it is not in

    use.

    Note: The slowly blinking blue light on the wirelesstouchscreen indicates it is communicating with the

    audiovisual system. If the light is not slowly blinking,

    there is a problem.

    Using the touchscreens you can:

    Select program sources, including:

    l Rack-mounted computer or connected laptop

    l Multistandard (world) VCR

    l Recording VCRl DVD player

    l DVD recorder

    l Television tuner

    l Video production subsystem

    Route program sources to destinations, including:

    l Left and/or right 3x3 video wall

    l Projectors

    l Floor boxes and wall plates on the stage

    l Display in the Assembly Area

    l Display in the Gallery

    l Displays in the Green Rooms

    l Video production subsystem Initiate and control videoteleconferences

    Manually turn the video projectors and displays on and

    off

    Adjust and mute audio volume

    Additionally, the touchscreens provide full control over

    the RGB and video routers, enabling you to congure the

    system for almost any event.

    Details for these operations are provided in this section.

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    Getting started

    If you see the logo, touch the screen anywhere to open

    the main menu.

    Program sources Destinations

    Touch anywhere

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    Touchscreen tips

    Routing a camera to a Video Wall

    1. In the touchscreen, touch the Projectors button.

    2. At the top of the screen, touch Power ON to turn onthe video walls.

    3. When the walls are on, touch the Two Vid Windows.

    4. In the sources column, touch the Production button.

    5. In the Production Switcher screen, route a camera

    into the switcher.

    6. In the destinations column, touch Send to Left Wall or

    Send to Right Wall.

    Heres what happens when you touch Send to Left Wall

    or Send to Right Wall:

    The selected video source is routed to the RGB scaler.

    Output from the scaler is routed to the video wall.

    Unconverted video is also sent to the wall.

    Audio from the source is sent to the 24-channel mixer

    (but if the audio is from a computer source, that audio

    is muted).

    Why are both RGB and video sent to the walls? It takes

    the walls a long time to switch between the Two RGB

    Windows and Two Vid Windows presets (thus, you

    should avoid switching between these presets during an

    event). By having both RGB and video routed to the

    walls, you can transition more smoothly. So:

    Use the Two Vid Windows preset when you are rout-

    ing video cameras or the videoconferencing system to

    the walls.

    Use the Two RGB Windows preset when you need to

    switch between RGB and video sources.

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    Touchscreen tips

    About the Send to Projector button

    When you touch the Send to Projector button:

    If the selected source is not RGB:l Unconverted video is sent to the projector.

    l The projector switches to its video input port.

    If the selected source is RGB:

    l RGB is sent to the projector.

    l The projector switches to its RGB input port.

    Audio from the selected source is sent to the 24-chan-

    nel mixer. If the mixer had been receiving video from

    another source, that source is muted.

    About the Send to Dais button

    When you touch the Send to Dais button:

    If the selected source is a computer, the signal is sent

    to LCD displays connected to the wall panels. Only

    computers can be sent to the dais.

    No audio is routed.

    About the Send to Polycom button

    When you touch the Send to Polycom (videoconferenc-

    ing) button:

    If the selected source is not a computer:

    l Unconverted video is routed to the Polycom video-

    conferencing systems main camera input.

    l Visual Concert is turned off.

    If the selected source is a computer:

    l RGB is routed to the Polycom VGA input.

    l Visual Concert is turned on.

    About the Send to Assembly button

    When you touch the Send to Assembly button:

    If the selected source is a computer, the signal is sent

    to LCD displays connected to the wall panels in the

    Assembly Area. Only computers can be sent to the As-

    sembly Area.

    Audio from the selected source is routed to the 12-

    channel mixer.

    If you need to use the Assembly Area to handle overowfrom the Auditorium: Route the scalers to the Assembly

    Area (the scalers output whatever is on the video walls).

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    The touchscreens enable you to manually control:

    Video projector in the Auditorium

    3x3 video walls in the Auditorium

    Video projector in the Gallery

    LCD displays in the Assembly Area LCD displays in the Green Rooms

    1. In the touchscreen, touch the Projectors button.

    2. Turn the destination(s) on or off as needed.

    Note: Turning on a projector automatically lowers thecorresponding screen. Turning off a projector auto-

    matically raises the corresponding screen.

    3. Then:

    To control the Video Walls: See Routing a camera

    to a Video Wall on page 34.

    To set the Gallery projectors source type: Touch

    VGA In (for RGB input) or Vid In (for video input).

    To hide a projectors image while keeping the pro-

    jector on: Touch Image Off.

    To restore a projectors hidden image: Touch Image

    On.

    To improve video from computers: Touch APA (Au-

    tomatic Picture Adjust).

    Video screens

    Although the video screens are lowered and raised auto-

    matically when the projectors are turned on and off, you

    can also control them manually.

    1. Touch the Screens button.

    2. Touch the arrow buttons to raise or lower a screen.

    Projectors, displays and screens

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    Projectors, displays and screens

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    You can route output from a computerincluding the

    rack-mounted computer in the Control Room or a par-

    ticipant-provided laptop computer plugged into the sys-

    temto any destination.

    1. IMPORTANT: When using a laptop computer:

    a. Attach the laptop to the system at one of the oor

    boxes or wall plates.

    b. Turn on the laptop.

    c. Set the laptop to output to its external monitor port.

    Note: If the laptop is not set up as described aboveBEFORE you select it as a source, you will not be able

    to select it as a source.

    2. In the touchscreen, touch the PCs button.

    3. Touch the PC you want to route.

    4. Touch a destination.

    Computers

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    Computers

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    Multistandard videocassette player

    1. Load a program videocassette into the Samsung video-

    cassette player in Rack 1.

    2. In the touchscreen, touch the World VCR button.

    3. Touch a destination.

    4. When you are ready to play the tape, touch the

    button(s) for the desired functions (as shown at right).

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    Multistandard videocassette player

    Pause StopRewind Fast forward Play

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    Videocassette recorder/player

    Playing a tape

    1. Load a program videocassette into the JVC videocas-

    sette recorder/player in Rack 3.

    2. In the touchscreen, touch the REC VCR button.

    3. Touch a destination.

    3. When you are ready to play the tape, touch the

    button(s) for the desired playback functions (as shown

    at right).

    Recording a tape

    1. Load a blank videocassette into the JVC videocassette

    recorder/player in Rack 3.

    2. In the touchscreen, touch the REC VCR button.

    3. In the lower part of the touchscreen, touch the button

    for the desired source.

    4. When you are ready to record, press the RECORD

    button.

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    Videocassette recorder/player

    Pause StopRewind Fast forward Play

    Record

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    DVD player

    1. Load a program DVD into the Marantz DVD player in

    Rack 1.

    2. In the touchscreen, touch the DVD button.

    3. Touch a destination.

    4. When you are ready to play the DVD, touch the

    button(s) for the desired functions (as shown at right).

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    DVD player

    Play StopSkip reverse(hold for scan)

    Skip forward(hold for scan)

    Show/hide DVDs on-screen menu Navigate DVDs on-screen menu

    Pause

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    DVD recorder/player

    Playing a DVD

    1. Load a program DVD into the Philips DVD recorder/

    player in Rack 3.

    2. In the touchscreen, touch the REC DVD button.

    3. Touch a destination.

    4. When you are ready to play the DVD, touch the

    button(s) for the desired functions (as shown at right).

    Recording a DVD

    1. Load a blank DVD into the Philips DVD recorder/

    player in Rack 3.

    2. In the touchscreen, touch the REC DVD button.

    3. In the lower part of the touchscreen, touch the button

    for the desired source.

    4. When you are ready to record, press the RECORD

    button.

    Note: You must nalize the DVD before it can be

    played on another DVD player. See the DVD recorder/player manual for instructions.

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    DVD recorder/player

    Play StopSkip reverse(hold for scan)

    Skip forward(hold for scan)

    Show/hide DVDson-screen menu

    Navigate DVDson-screen menu

    Pause

    Record

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    Television tuner

    1. Touch the Cable TV button.

    2. Then:

    To view a specifc channel: Enter the channel num-ber using the numeric buttons, then touch Enter.

    To view channels sequentially: Touch Up or Down.

    To view a preset channel: Touch the desired preset

    button.

    To reprogram a preset button:

    a. Enter the channel number using the numeric buttons,

    then touch Enter.

    b. Press and hold the corresponding preset button for5 seconds.

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    Television tuner

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    Production video inputs

    The touchscreens enable you to route up to three video

    sources into any of three general purpose inputs to the

    video switcher. Available video sources include:

    Video feed from the Closed Commission Hearing

    Room I/O plate on Rack 1

    Two oor boxes on the stage

    Videoconferencing system

    TV tuner

    Multistandard VCR

    DVD player

    Two outputs from the RGB router (via scan converters)

    Selected video sources pass through a rack-mounted quad

    monitor before reaching the video switcher.

    1. Touch the Production button.

    2. For each source you want to route:

    a. Touch the source in the Send section.

    b. Touch the video switcher input in the To section.

    c. Touch Take.

    If you make a mistake, touch the Cancel button.

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    Production video inputs

    Video sources

    Video switcher inputs

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    Scalers

    The scalers enable you to send the image being scaled up

    for the Video Walls to other destinations.

    No source controls are available for the scalers.

    1. Touch the Left Scaler or Right Scaler button.

    2. Touch the desired destination.

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    Scan converters

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    Videoconferencing

    The videoconferencing system (Polycom) receives video

    and audio from the far-end participants, and sends local

    video and audio (from the room or program sources) to

    the far end.

    Note: For complete information about the videocon-ferencing system, refer to the separate VTC users

    manual and instruction sheet.

    1. Touch the VTC Controls button.

    2. If needed, use the on-screen menu controls to set up the

    videoconferencing system.

    3. Dial the remote videoconferencing system:

    a. Enter the IP address using the numeric keypad.

    b. Touch Call.

    4. During the videoconference:

    To select a source to send to the far end: Touch any

    source button, then touch Send Video or Send VGA

    as appropriate.

    To prevent local audio and video from being sent to

    the far end: Touch Mic Mute.

    To adjust far-end (incoming) volume: Increase or

    decrease volume using the arrow buttons below the

    Mic Mute button.

    To select or control a near-end source: Touch thesource button (along the left side of the screen).

    Note: Replacing the videoconferencing controls win-dow does not terminate the call.

    5. When the conference is over, touch Hang-Up twice.

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    Videoconferencing

    On-screen menucontrols

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    Volume

    The touchscreens provide separate volume and mute con-

    trols for:

    Auditorium audience

    Auditorium stage

    Gallery Assembly Area

    Green Rooms

    Control Room ceiling speakers

    Control Room console monitors

    Note: For best results, set the 24-channel mixer to0dB and control all volumes with the touchscreens.

    1. In the touchscreen, touch the Volume button.

    2. Adjust volume or mute audio for the target area.

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    Volume

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    Routers

    You can easily congure the audiovisual systems pro-

    gram sources and destinations for a variety of routine

    events (as described in the previous pages). However,

    you can also set up custom congurations via the sys-

    tems two routers: RGB plus audio router.

    Video plus audio router.

    To open the Routers window: In the touchscreens

    main window, touch Routers.

    To set up a custom connection:

    1. Locate the source you want to route. It may be

    connected to the RGB router (upper half of the win-

    dow), or to the video router (lower half of the win-

    dow).2. In the Inputs section touch the source you want to

    route.

    3. Touch Audio, Video or Both.

    4. In the Outputs section, touch the destination to

    which you want to route the source.

    5. Touch Take.

    Tip: If you make a mistake, touch Cancel.

    6. Repeat steps 2 through 6 to route other sources.

    To close the Routers window: Touch Exit.

    Connections made in the Routers window remain in ef-

    fect until overridden by connections made in individual

    component windows (such as the PCs, VCR and DVD

    windows, among others). Also, router connections are

    not affected when the system is shut down.

    Note: The routers can also be programmed from theirfront panels. For more information, see the routers

    user manuals.

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    Routers

    1. Touch asource

    2. Touch Audio,Video or Both

    3. Touch adestination

    4. Touch Take

    RGB Router

    Video Router (operates same as RGB Router)

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    Page 6

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    Typical event scenarios

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    Preparing for a presentation

    If the presentation involves visual source material:

    1. If the presentation involves video from a tape or

    DVD: Place the source material in the appropriate

    player in the Control Room.

    2. If the presentation involves output from a PC or oth-

    er VGA device, connect the PC or device to a oor

    box or wall plate.

    3. Using a touchscreen, turn on the projector(s). This

    automatically lowers the screen(s).

    4. Using a touchscreen, route the appropriate source to

    a projector, video wall and/or LCD displays. Acti-

    vate the source device, then assure the source mate-

    rial is projected on the screen.

    Tip: A laptop computer may require special setup tooutput through its monitor connector. If a PC source

    isnt projected, consult the computers owner or check

    its help le.

    For audio:

    l Connect mic(s) to audio inputs in oor boxes or wall

    plates. Test audio.

    l Set up wireless mic(s) to match wireless mic re-

    ceiver frequencies. Each wireless mic must be on a

    different frequency.

    l If the presentation involves an audio cassette or CD,

    place the source material in the player in the Control

    Room.

    l If a source is stereo, assure inputs go to the correct

    left and right outputs. Center pan pots.

    l

    Test audio sources to assure output through the ap-propriate speakers.

    l Test assisted listening receivers to assure their audio

    is the same as program audio.

    General information

    This section provides basic guidelines for setting up:

    A presentation

    A meeting or conference

    Basic guidelines are also provided for recording an event.

    Keep in mind that this section only provides guidelines.

    The audiovisual system is extremely versatile, and can

    be congured in many different ways to accommodate

    different kinds of events, presenters and audiences.

    Since every event is unique, setup details are left to the

    technician(s) supporting each event.

    Instructions for operating each audiovisual component

    are beyond the scope of this manual. Please refer to the

    manufacturers documentation for details.

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    Preparing for a meeting or conference

    Review Preparing for a presentation guidelines and

    perform those tasks as needed.

    If the meeting will be using the portable delegate sys-

    tem:1. Set up the system in the auditorium.

    2. Connect the system to a oor box or wall plate.

    3. Test audio.

    If the meeting will involve a feed from the Closed

    Commission Hearing Room, route the feed through the

    Video Router to the desired destination (see Routers,

    earlier in this manual).

    If the meeting will involve output to the Multipurpose

    Room, route sources through the RGB Router to that

    destination (see Routers, earlier in this manual).

    Recording an event

    Review Preparing for a presentation and Preparing

    for a meeting or conference guidelines and perform

    those tasks as needed.

    The system has ve wall-mounted video cameras, andcan accept video feeds from other cameras. To video-

    tape an event:

    1. Use the Video Router to route camera video to the

    Video Switcher.

    2. Test Video Switcher operation.

    3. Video Switcher output goes to the Video Router.

    From the Video Router, send the video signal to a

    video recording device.

    Audio from the 24-channel mixer is automatically sent

    to the Video Router.

    Set up lighting and props.

    Test the entire system.

    If conditions permit, rehearse the event and preview

    audiovisual operations.

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    Common problems and their solutions

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    General troubleshooting tips

    When a given source doesnt reach the expected destina-

    tion:

    Be certain that every component in the path is turned

    on.

    Check routing.

    Trace the signal path to nd out which components are

    working.

    Swap in a known good source.

    Swap in a known good destination.

    Most audio components have meters that indicate au-

    dio presence and signal strength.

    Most video devices have video presence lights that in-

    dicate signal availability.

    Routers have a status mode that shows which inputs

    are connected to which outputs.

    The audiovisual system is powered on at all times. If

    power is lost, the system automatically recovers to its

    normal operating state.

    Specifc problems

    Touchscreen

    No image when touching wireless touchscreen:

    Touchscreen batteries may be dead. Place touchscreen

    in charging base. Try again later.

    Nothing happens when selecting sources and desti-

    nations in touchscreen:

    Try controlling components manually. If that works,

    touchscreen controller (in Rack 2) may be out of sync.

    Cycle power to the controller, then try again.

    If problem persists, a router may be defective.

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    Audio

    Wireless mics dont function:

    Check batteries. Replace or recharge as needed.

    Make certain each wireless mic and its receiver are on

    the same frequency.

    Make certain each wireless mic is on a frequency not

    being used by another wireless mic.

    Assisted listening receivers dont function:

    Check batteries. Replace or recharge as needed.

    Make certain each receiver and its transmitter are on

    the same frequency.

    If separate audio programs are being broadcast (e.g.,

    in different languages), make certain each program is

    routed to a different transmitter.

    Audio hum from device connected to a oor box or

    wall plate:

    Plug source equipment into a different AC outlet.

    Video

    No video output from projector:

    Using touchscreen, make certain projector is on.

    Using touchscreen, make certain projector is selected

    as destination.

    Projector may not be receiving AC power. Projectors

    are on a separate circuit from other audiovisual compo-

    nents, so Control Room may have power while projec-

    tors dont have power. Check with building engineers.

    Poor video quality:

    Route video to a different destination. The LCD Moni-

    tors in Rack 3 are a convenient video destination.

    Poor PC output quality:

    Check connections where PC connects to oor box or

    wall plate.

    Video output is shifted in frame, or is wrong size:

    Adjust position and size controls on scan converter

    (Rack 1).

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