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August 12-13 San Antonio, Texas2015 Annual Business Meeting
2015 ABM 2015 ABM
August 12, 2015August 12, 2015
San Antonio, TXSan Antonio, TX
August 12-13 San Antonio, Texas2015 Annual Business Meeting
Ballot #3 2014Ballot #3 2014
The term “Evidence” has been removed from R247, A230, A350.300 and A360.
R1000, R1010, R1020 are no longer being deleted since the requirements are being kept in the PM.
August 12-13 San Antonio, Texas2015 Annual Business Meeting
Ballot #3 2014Ballot #3 2014
•R1555.100.015 and R1555.200 have been changed to reflect renumbering in R1370, R1380, A250 and A260 based on the proposed language.
•R1555 provides the authority for which sections can be brought to dispute by the PCRC for non compliance. R1370 (A690.200) Audit Reports; R1380 (A690.600) Audit Transmission and payments; A250 (A310) Number of Audits; and A260 (A320) Audit Stratification.
August 12-13 San Antonio, Texas2015 Annual Business Meeting
Ballot #3 2014Ballot #3 2014
•Recordkeeping Requirements will remain in the PM under P500. (Moved from R700 back to P500.)
•P600 Electronic Data Recording Systems is being deleted and is incorporated with Record Requirements under P500.
August 12-13 San Antonio, Texas2015 Annual Business Meeting
Ballot #3 2014Ballot #3 2014
•P510 The word “must” has been removed. This removes concerns expressed by a jurisdiction that the language implies auditors “must travel to the location”; but still allows jurisdiction to charge travel expenses if the audit is conducted outside the base jurisdiction borders.•P520 In an IFTA audit, the burden of proof is on the licensee. This is current language in the Governing Documents.
August 12-13 San Antonio, Texas2015 Annual Business Meeting
Ballot #3 2014
•P550.220.015 Corrected the word “and” to “or”
•P570 in regards to a Demand for Records Letter, the reference to 30 days has been removed. This allows each Jurisdiction to determine the amount of time before moving to an inadequate ratings.
August 12-13 San Antonio, Texas2015 Annual Business Meeting
Ballot #3 2014Ballot #3 2014•A330 The proposed sampling language of requiring sampled vehicles to be tested for an entire quarter has been removed. The original language from A530(Current Cite) that relates to sampling was re-inserted.•A350.300.005 has been amended to add “reduce” the vehicle MPG/KPL. •A350.300.010 has been amended to add “adjust” the vehicle MPG/KPL.
August 12-13 San Antonio, Texas2015 Annual Business Meeting
Ballot #3 2014Ballot #3 2014
•A460.100.025 added “where required” to make it optional for Jurisdictions who may not be required to capture a phone number.
•A460.300 added “or reason why”, if opening or closing conference is not held to make it consistent with other sections.
Ballot 3-2014 References Ballot 3-2014 References
August 12-13 San Antonio, Texas2015 Annual Business Meeting
Delinquent Tax Returns
Upon Reinstatement do you…
A) Accept a statement of no operation for all delinquent quarters or
B) Require all delinquent tax returns be filed?
If B), do you collect a late payment on each delinquent tax return?
August 12-13 San Antonio, Texas2015 Annual Business Meeting
Optional v. Required for IFTA, Inc. Clearinghouse
USDOT#’s
August 12-13 San Antonio, Texas2015 Annual Business Meeting
Customer John Doe Trucking has an IFTA account. His DOT #11111 is intrastate only.
John Doe Trucking leases 2 of his trucks to ABC Trucking - DOT #12345
John Doe Trucking leases 2 of his trucks to XYZ Trucking - DOT # 98765
USDOT #Scenario(Wyoming)
August 12-13 San Antonio, Texas2015 Annual Business Meeting
John Doe can't use his intrastate only DOT #11111, because he's traveling interstate.
He can't switch his DOT #11111 to interstate because it is not the DOT # responsible for safety and it will place him in the new entrant program.
ISSUE
August 12-13 San Antonio, Texas2015 Annual Business Meeting
Which DOT # should be put on his license?
Wyoming's Solution…
We are currently printing the license twice; once with DOT #12345, and once with DOT #98765 so he can carry the appropriate license in the appropriate truck. But the IFTA license in our system will just have one of these numbers listed...
Discussion
August 12-13 San Antonio, Texas2015 Annual Business Meeting
VMT(Vehicle Mileage Tax)
What’s the scoop in your jurisdiction…
In lieu of Fuel Taxes? In addition to Fuel Taxes?
Could/Would/Should IFTA, Inc. administer VMT and IFTA?
August 12-13 San Antonio, Texas2015 Annual Business Meeting
Decal Database Decal Database Survey ResultsSurvey Results
March 2015 Survey Statistics:11 - Did not Respond13 - Yes to Uploading Data29 - Do not upload data5 - Read Only CH Members
Open Discussion
August 12-13 San Antonio, Texas2015 Annual Business Meeting
What is your opinion on changing the IFTA license renewal from an annual process to renewal every 2 years?
All in favor? Opposed?
IFTA Renewals(Alberta)
August 12-13 San Antonio, Texas2015 Annual Business Meeting
• Will the Best Practices Audit Guide be updated in 2015?
• Is the IFTA Audit Committee going to update the Industry Standard Chart through 2015?
• Ballots being reviewed by other committees for possible comments of their own - prior to their release.
Nebraska
August 12-13 San Antonio, Texas2015 Annual Business Meeting
How accurate is the data?2014•2 Jurisdictions reported 0 decals issued•1 Jurisdiction reported 14 decals issued•8 Jurisdictions reported 0 revoked or suspended accounts•1 Jurisdiction reported 0 audits completed
Annual ReportsAnnual Reports
August 12-13 San Antonio, Texas2015 Annual Business Meeting
What is your opinion on charging additional fees on renewals after December 31 of a year but within the 2 month grace period under R655?
Late Renewal Penalty/Fee
(Alberta)
IFTA, INC. - REIMBURSEMENT FORM IFTA, INC. - REIMBURSEMENT FORM EXPLANATIONEXPLANATION
Chandler, AZ 85225-4910
I prefer Electronic Reimbursement (480) 839-4382
(480) 839-8821 FAXI prefer paper check DATE:
Breakfast $11.00Lunch $16.00Dinner $34.00Incidental $5.00
DIRECT DEPOSIT US Residents only Name on Account:
Bank Routing Number (9 digits on bottom left of check):
Bank Account Number:
Contact Name and Phone Number:
DATE MILES AMOUNTSUN $0.00MON $0.00TUE 8/11/2015 $0.00WED 8/12/2015 $0.00THUR 8/13/2015 $0.00FRI 8/14/2015 $0.00SAT $0.00
DAILY BUSINESS EXPENSE 0 $0.00
FROM
San Antonio, TXAnnual IFTA Business Meeting
EMAIL ADDRESS:
PURPOSE OF TRIPDAILY LOCATION REPORT (EACH DESTINATION) Transportation To/From Airport
PERSONAL CAR ALLOWANCE SUBTOTAL
Return Trip
CHECK TO BE ISSUED TO:
Email: [email protected]
Travel Expenses Must not Exceed Federal Travel Regulation Maximums Unless Otherw ise Approved
San Antonio, TX - Per Diem
If new, please complete section below
INTERNATIONAL FUEL TAX ASSOCIATION, INC. 2015 ANNUAL BUSINESS MEETING TRAVEL EXPENSE REPORT
NAME (LAST, FIRST):
PERSONAL CAR ONLY
Note:
TO OR AT
MAILED TO:
Please check one: Forward to: 912 W Chandler Blvd., B7
A B C D E F G
8/11 8/12 8/13 8/14SUN MON TUE WED THUR FRI SAT
$49.50 $49.50 $99.00$0.00
$16.00 $16.00$34.00 $34.00 $68.00
$0.003. HOTEL (prepaid by IFTA, Inc.) $0.00
$0.00$0.00
$5.00 $5.00 $10.00$49.50 $39.00 $55.00 $49.50 $193.00
$193.00
$0.00
$193.00ITEM #
C.1
F.1
D 1.A & B
E.1.A & B
NOTE:
DATE: DATE:
FOR IFTA, INC. USE ONLYG/L# Amount $ Approval
requests for reimbursement must be submitted to IFTA, Inc. no later than 30 days after travel has been completed. If IFTA, Inc. has purchased your airline ticket, please indicate in the explanation area. A luggage receipt must accompany your reimbursement request.
75% Travel Day Reimbursement Allow ance - $49.50 (unless qualif ied for a full day reimbursment of $66)
75% Travel Day Reimbursement Allow ance - $49.50 (unless qualif ied for a full day reimbursment of $66)
4. TRANSPORTATION: TO/FROM HOTEL
1. PERSONAL MEALS
Attach all required receipts. Original, copied or electronic are accepted. IFTA Travel Policy Statement available at w w w .iftach.org. All
Meals provided at Meeting
TOTAL LINES 1-6
Airfare paid for by IFTA, Inc. and three (3) hotel nights paid for by IFTA, Inc.
2. LUGGAGE FEE (1st Bag Only)
5. PARKING/TOLLS
Date
TOTALS
B. LUNCH A. BREAKFAST
C. DINNER
DATE:
I HEREBY CERTIFY THAT I HAVE READ AND UNDERSTAND THE IFTA TRAVEL P OLICY LOCATED AT www.iftach.org. THESE WERE NECESSARY IFTA BUSINESS EXP ENSES AND WERE ACTUALLY INCURRED BY ME. THIS TRAVEL EXP ENSE REIMBURSEMENT IS INTENDED SOLELY FOR IFTA
APPROVAL BY IFTASIGNATURE OF TRAVELER (electronic accepted )
6. INCIDENTALS
TOTAL (INCLUDING PERSONAL CAR MILEAGE ALLOWANCE)
7. MISC
Meals provided at Meeting
TOTAL REIMBURSEMENT AMOUNTEXPLANATION OF EXPENDITURES - IDENTIFY EXPENDITURES BY LINE NO. AND COL. LETTER E.G. 7A, 9C, ETC.
A B C D E F G
Whew! That was easy!